Governing Body

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Governing Body held in the Great Hall, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 29 October 2013 at 6.00pm.

 

present

 

Mayor

Len Brown, JP

 

Deputy Mayor

 

 

Councillors

Cr Anae Arthur Anae

 

 

Cr Cameron Brewer

 

 

Cr Dr Cathy Casey

 

 

Cr Bill Cashmore

 

 

Cr Ross Clow

 

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

 

 

Cr Hon Chris Fletcher, QSO

 

 

Cr Penny Hulse

 

 

Cr Denise Krum

 

 

Cr Mike Lee

 

 

Cr Calum Penrose

 

 

Cr Dick Quax

 

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Penny Webster

 

 

Cr George Wood, CNZM

 

 


The Chief Executive, Doug McKay, chaired the meeting until the Mayor made his statutory declaration.

 

1 Apologies

There were no apologies.

 

 

2 Statutory Declaration His Worship the Mayor, Len Brown

 

His Worship the Mayor, Len Brown, made an oral declaration and signed a written declaration which was attested by the Chief Executive, Doug McKay. The Mayor then assumed the chair and addressed the meeting. His Worship the Mayor confirmed the appointment of Councillor Penny Hulse as the Deputy Mayor.

 

 

Musical interlude performed by Sistema Aotearoa, Auckland Philharmonia Orchestra Young Achiever Olivia Francis and Auckland Choral.

 

 

3 Statutory Declarations - Councillors

 

Councillors made oral declarations and signed written declarations, which were attested by His Worship the Mayor, Len Brown.

 

 

Adjournment of Meeting

Resolution number GB/2013/118

MOVED by Mayor LCM Brown, seconded by Deputy Mayor PA Hulse:

That the inaugural meeting of the Governing Body be adjourned until 10.00am on Wednesday 30 October 2013, to be held in the Reception Lounge, Auckland Town Hall.

CARRIED

 

8.00pm The meeting was adjourned.


 

 

Governing Body

 

OPEN MINUTES

 

 

 

Minutes of the extraordinary meeting of the Governing Body reconvened in the Auckland Town Hall, 301-305 Queen Street, Auckland on Wednesday, 30 October 2013 at 10.00am.

 

present

 

Mayor

Len Brown, JP

 

Deputy Mayor

Penny Hulse

 

Councillors

Cr Anae Arthur Anae

 

 

Cr Cameron Brewer

 

 

Cr Dr Cathy Casey

 

 

Cr Bill Cashmore

 

 

Cr Ross Clow

 

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

From 10.07am, Item 5

Until 12.27pm, Item 9

 

Cr Hon Chris Fletcher, QSO

 

 

Cr Denise Krum

 

 

Cr Mike Lee

 

 

Cr Calum Penrose

 

 

Cr Dick Quax

 

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Penny Webster

 

 

Cr George Wood, CNZM

 

 

 

APOLOGIES

 

 

Cr Alf Filipaina

For lateness


 

 

4 Affirmation

 

His Worship the Mayor read the affirmation.

 

4.1

Apologies

 

Resolution number GB/2013/119

MOVED by Mayor LCM Brown, seconded by Deputy Mayor PA Hulse:

That the Governing Body:

a) accept the apology from Cr AM Filipaina for lateness.

CARRIED

 

 

5 Maiden Speeches

 

Cr AM Filipaina entered the meeting at 10:07 am.

The new councillors gave their maiden speeches in the following order:

 

Councillor Bill Cashmore

Councillor Ross Clow

Councillor Linda Cooper

Councillor Chris Darby

Councillor Denise Krum

Councillor John Watson.

 

6

General Explanation of Laws Affecting Elected Members

 

Resolution number GB/2013/120

MOVED by Mayor LCM Brown, seconded by Cr AJ Anae:

That the Governing Body receive the General Explanation of Laws Affecting Elected Members report.

CARRIED

 

Resolution number GB/2013/121

MOVED by Mayor LCM Brown, seconded by Cr AJ Anae:

That the Governing Body:

a) note the general explanation of the laws affecting elected members.

CARRIED

 

 

7

Committee Structure and Chairpersons

 

Cr AJ Anae left the meeting at 11:15 am.

Cr AJ Anae returned to the meeting at 11:24 am.

 

 

The Mayor tabled his Committee Structure and Chairpersons report, a copy has been placed on the file copy of the minutes and will be available on the Auckland Council website.

 

 

Resolution number GB/2013/122

MOVED by Mayor LCM Brown, seconded by Deputy Mayor PA Hulse:

That the Governing Body:

a) receive the Committee Structure and Chairpersons report from His Worship the Mayor.

b) confirm the Advisory Board structure as contained in the Mayors report.

c) confirm the re-appointment of Cr CE Fletcher and Cr ME Lee as directors of Auckland Transport.

d) confirm the re-appointment of Cr JG Walker as Auckland Ambassador.

e) note that the CEO Review Committee will report to the Governing Body.

CARRIED

 

 

Secretarial note: Pursuant to Standing Order 3.15.5, Cr CE Brewer requested that his dissenting vote against a) be recorded.

 

 

Attachments

a Committee Structure and Chairpersons report

b Committee Structure Diagram

 

11.38am The meeting was adjourned.

11.57am The meeting reconvened.

 

 

8

Appointments to Local Government New Zealand (LGNZ)

 

Resolution number GB/2013/123

MOVED by Mayor LCM Brown, seconded by Cr AJ Anae:

That the Governing Body consider the Appointments to Local Government New Zealand report.

CARRIED

 

Resolution number GB/2013/124

MOVED by Mayor LCM Brown, seconded by Cr JG Walker:

That the Governing Body:

a) appoint Cr MP Webster, Cr AJ Anae and Cr LA Cooper as representatives to LGNZ Zone 1.

b) appoint His Worship the Mayor and the Deputy Mayor to represent the Auckland Council at meetings of LGNZ Metro Sector.

c) appoint Cr WB Cashmore as the representative to the Regional Sector Group.

d) delegate to His Worship the Mayor, the authority to make, or second, nominations and to vote at elections relating to the LGNZ National Council and the Chairs of the Metro Sector and Zone One on behalf of the Auckland Council.

e) recommend that Cr AM Filipaina be appointed to Te Maruata the Māori Committee of LGNZ.

 

CARRIED

 


 


9

Appointments to other entities - general

 

Resolution number GB/2013/125

MOVED by Mayor LCM Brown, seconded by Cr AM Filipaina:

That the Governing Body receive the Appointment to other entities general report.

 

CARRIED

 

Resolution number GB/2013/126

MOVED by Mayor LCM Brown, seconded by Cr CM Penrose:

That the Governing Body:

a) appoint Cr AM Filipaina with Cr DA Krum as an alternate, to the Aircraft Noise Community Consultative Group (AIAL) for a term of three years and delegate to His Worship the Mayor the responsibility to agree with AIAL the chairperson of the Group.

b) reappoint Desley Simpson to the Auckland Town Hall Organ Trust for a further three years.

c) nominate Cr WD Walker for appointment to the Trust Board of the Friends of the Auckland Botanic Gardens Inc.

d) appoint Cr WB Cashmore, Cr C Darby, Cr CE Fletcher, Cr ME Lee and Cr WD Walker with Cr LA Cooper as alternate, to the Hauraki Gulf Forum and confirm the previous delegation to the Great Barrier Local Board and Waiheke Island Local Board to appoint one member each.

e) appoint Cr ME Lee and Cr MP Webster to the Hauraki Gulf Marine Spatial Plan Project Steering Group.

f) appoint Cr MP Webster to the Kaipara Harbour Joint Political Committee.

g) nominate Cr DA Krum for the Mutukaroa Management Trust and note the delegation to the Maungakiekie-Tamaki Local Board to make the other nomination.

h) appoint Cr CE Brewer and Cr LA Cooper to the Ngati Whatua Orakei Reserves Board for a term of three years and appoint Cr CE Brewer as deputy chairperson.

i) appoint Cr CE Brewer, Cr CE Fletcher, Cr ME Lee, Cr D Quax, Cr SL Stewart, Cr JG Walker, Cr WD Walker and Cr J Watson to the WW1 Centenary Political Steering Group.

j) confirm delegations to local boards as per Attachment A to the agenda report.

 

CARRIED

 

 

Cr AM Filipaina left the meeting at 12:27pm.


 

10

Meeting Schedule

 

Resolution number GB/2013/127

MOVED by Mayor LCM Brown, seconded by Cr LA Cooper:

That the Governing Body:

a) hold extraordinary meetings on 7 and 14 November 2013 at 10.00am in the Auckland Town Hall.

b) note that a schedule of meetings from 21 November 2013 to the end of December 2013 will be reported to the 7 November 2013 Governing Body meeting.

 

CARRIED

 

 

11

Urgent Decision Report - Civil Defence Generators

 

Resolution number GB/2013/128

MOVED by Mayor LCM Brown, seconded by Cr RI Clow:

That the Governing Body:

a) note the decision, made under the Urgent Decision Process on 7 October 2013, to approve $62,000 worth of funding to purchase Civil Defence Generators.

 

CARRIED

 

12 Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

12.29 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................