Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday, 19 November 2013 at 6.00pm.

 

present

 

Chairperson

Mike Cohen, QSM, JP

 

 

Deputy Chairperson

Joseph Bergin

 

 

Members

Dr Grant Gillon

 

 

 

Dianne Hale, QSO, JP

 

 

 

Jan O'Connor

 

 

 

Allison Roe, MBE

 

 

 

ALSO PRESENT

 

Councillors

Chris Darby

 

 

George Wood

[from 7.45pm, item 18]

 

 

 

 

 


Devonport-Takapuna Local Board

19 November 2013

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed the Board Members and the members of the public.

 

2          Apologies

 

There were no apologies.

 

 

Secretarial Note:         The Chairperson called for a one minute silence to be observed on for the victims of the Pike River mine tragedy on its anniversary.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number DT/2013/339

MOVED by Member JRK O'Connor, seconded by Deputy Chairperson JM Bergin:  

That the Devonport-Takapuna Local Board:

a)         confirm the minutes of its Inaugural meeting, held on Wednesday, 6 November 2013, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Belmont Intermediate School

 

The Chairperson acknowledged the success of the Belmont Intermediate School in the 20/20 Auckland Intermediate Championships.

 

Resolution number DT/2013/340

MOVED by Chairperson MA Cohen, seconded by Member G Gillon:  

That the Devonport-Takapuna Local Board:

a)    acknowledges the success of the Belmont Intermediate School in the 20/20 Auckland Intermediate Championships.

CARRIED

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

Motion

Resolution number DT/2013/341

MOVED by Chairperson MA Cohen, seconded by Member DP Hale:  

That the Devonport-Takapuna Local Board:

a)         allow the public forum speakers to address the board at the item that their public forum address concerns, instead of addressing the board at the Public Forum section at the beginning of the meeting.

CARRIED

 

 

9.1

27 Lake Road, Devonport - Bill Rayner

 

Bill Rayner was in attendance to address the board requesting  the board’s consideration of 27 Lake Road, Devonport in the Auckland Unitary Plan.

Submission from Bill Rayner regarding 27 Lake Road, Devonport, was tabled at the meeting.

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

 

Resolution number DT/2013/342

MOVED by Member G Gillon, seconded by Member DP Hale:  

That the Devonport-Takapuna Local Board:

a)    receive the public forum presentation from Bill Rayner regarding 27 Lake Road and thank him for the attendance.

CARRIED

 

Attachments

a     Submission from Bill Rayner regarding 27 Lake Road, Devonport

 

 


 

9.2

Takapuna Fire Station - Ian Gunthorp and Doug Cole

 

Ian Gunthorp and Doug Cole were in attendance to address the board regarding the Takapuna Fire Station property suggesting to the board and Auckland Council to purchase the property when it is available on the market and to be absorbed within Killarny Park.

Submission from Ian Gunthorp and Doug Cole regarding the Takapuna Fire Station was tabled at the meeting.

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

 

Resolution number DT/2013/343

MOVED by Member G Gillon, seconded by Deputy Chairperson JM Bergin:  

That the Devonport-Takapuna Local Board

a)    receive the public forum presentation from Ian Gunthorp and Doug Cole regarding Takapuna Fire station and thank them for their attendance.

b)    requests that officers prepare a report presenting options for purchase of the Takapuna Fire station and present in the confidential part of the agenda.

CARRIED

 

Attachments

a     Submission from Ian Gunthorp and Doug Cole regarding Takapuna fire Station

 

 

9.3

Milford Bridge and Takapuna-Milford Walkway - Peter Burn

 

Peter Burn was in attendance to address the board regarding the Milford Bridge, Takapuna to Milford walkway and proposed a memorial for the Pirate Ship Orchestra.

 

Resolution number DT/2013/344

MOVED by Chairperson MA Cohen, seconded by Member DP Hale:  

That the Devonport-Takapuna Local Board:

a)    receive the public forum presentation from Peter Burn and thank him for his presentation.

CARRIED

 


 

9.4

Ian Munro and Ralph Roberts, Takapuna Boat Club

 

Ian Munro and Ralph Roberts from Takapuna Boat Club were in attendance to address the board and to request that the lease documentation for the Takapuna Boat Club be given to them.

 

Resolution number DT/2013/345

MOVED by Member JRK O'Connor, seconded by Member DP Hale:  

That the Devonport-Takapuna Local Board:

a)    receive the public forum presentation from Ian Munro and Ralph Roberts, Takapuna Boat Club and thank them for their presentation.

CARRIED

 

 

9.5

Information Centres - Maurice Bowman

 

Maurice Bowman was in attendance to address the board regarding the demise of the Information Centres in Takapuna and Devonport.

 

Resolution number DT/2013/346

MOVED by Member DP Hale, seconded by Member AP Roe:  

That the Devonport-Takapuna Local Board:

a)    receive the public forum presentation from Maurice Bowman and thank him for his presentation.

CARRIED

 


 

9.6

Arts Policies and Plans - Lynn Lawton, The Depot

 

Lynn Lawton from The Depot was in attendance to address the board regarding the Arts Policies and Plans.

Email correspondence and ‘The North Shore Arts Model: Origin, Evolution and Effectiveness’ document were tabled at the meeting.

A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

 

Resolution number DT/2013/347

MOVED by Member AP Roe, seconded by Member DP Hale:  

That the Devonport-Takapuna Local Board:

a)    receive the public forum presentation from Lynn Lawton, The Depot and thank him for his presentation.

CARRIED

 

Attachments

a     Email correspondence and ‘The North Shore Arts Model: Origin, Evolution and Effectiveness’ document  

 

 

 

9.7

Gay Richards, Living Streets Aotearoa Inc

 

Gay Richards, Living Streets Aotearoa Inc was in attendance to address the Board regarding item 18 - Takapuna Beach Reserve - Approval of process and timeframes for the development of a concept plan raising concern that the plan is not easily accessible on the Auckland Council website. She also requested that the Living Streets Aotearoa Inc be recognised as a primary stakeholder in consultation for the Takapuna Beach Reserve concept plan.

 

Resolution number DT/2013/348

MOVED by Member G Gillon, seconded by Deputy Chairperson JM Bergin:  

That the Devonport-Takapuna Local Board:

a)    receive the public forum presentation from Gay Richards, Living Streets Aotearoa Inc and thank her for her presentation.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.


 

12

Local board briefing / community forum sessions

 

James Liddell, Senior Local Board Advisor was in attendance in support of this report.

 

Resolution number DT/2013/349

MOVED by Deputy Chairperson JM Bergin, seconded by Member G Gillon:  

That the Devonport-Takapuna Local Board:

a)      Establishes twice monthly local board briefing / community forum sessions as outlined in this report;

b)      Adopts revised Standing Orders, incorporating provisions for local board briefing / community forum sessions, as set out in Attachment A to the report, with the following addition:

i)             “except where the Chairperson, in consultation with Board Members, directs officers otherwise, on the grounds that the issue is of significant public interest” at the end of the paragraph under the Subjects of Public Forum heading, point 3.20.8 of the Standing Orders.

c)      Agrees that these arrangements should be trialled for a period of six months and directs officers to review these arrangements and report back to the Devonport-Takapuna Local Board with advice in May 2014.

CARRIED

 


 

13

Devonport-Takapuna Local Board meetings and business schedule, and other administrative issues

 

James Liddell, Senior Local Board Advisor was in attendance in support of this report.

 

Resolution number DT/2013/350

MOVED by Member DP Hale, seconded by Member G Gillon:  

That the Devonport-Takapuna Local Board:

a)         Indicates Tuesday as a general day for local board business and instructs officers to schedule business (such as briefings and portfolio meetings) for that day wherever possible;

b)        Adopts the schedule in Attachment A for meetings and local board briefings / community forums for the next six months;

c)         Schedules two additional briefings on Tuesday, 10 December 2013 at 2.00 pm and Tuesday, 11 February 2014 at 1.00 pm due to high demand of urgent requests for briefing time from the organisation.

d)        Nominates three members, the primary and associate Regulatory portfolio holders and the associate Community Development and Resilience portfolio holder, to form a working party to assess applications for exemption under the Fencing of Swimming Pools Act 1987 in accordance with the guidelines outlined in this report, and report to the board when the board considers applications;

e)         Invites Councillor Darby and Councillor Wood to attend business meetings of the Devonport-Takapuna Local Board with speaking rights at the invitation of the chair.

f)          Invites the Devonport-Takapuna Youth Representative or alternate to attend business meetings of the Devonport-Takapuna Local Board with speaking rights at the invitation of the chair.

CARRIED

 


 

14

Allocation of portfolios and portfolio responsibilities

 

James Liddell, Senior Local Board Advisor was in attendance in support of this report.

 

Resolution number DT/2013/351

MOVED by Member JRK O'Connor, seconded by Member G Gillon:  

That the Devonport-Takapuna Local Board:

a)         Adopts portfolios and associated responsibilities as outlined in Attachment A and in this report, with the following amendments:

i)             Governance Portfolio: Primary portfolio holder is the Chair and the Associate is the Deputy Chair.

ii)            Parks associate: Member Roe to have particular involvement in cycling, walking, cycleways, walkways and greenways.

iii)           Move Liquor licensing into the regulatory portfolio

b)        Revise the above allocation at the Devonport-Takapuna Local Board business meeting in April 2015 before the changeover of the Chair and Deputy Chair.

c)         Nominates Devonport-Takapuna Local Board Member Dianne Hale as urban design champion;

d)        Requests that members and the chairperson report monthly to the board on issues and actions they have undertaken in their portfolios, as well as any constituent issues they wish to notify the board about, using the report templates in Attachment B (member’s report) and Attachment C (chairperson’s report) to this report respectively;

e)         Instructs officers to establish regular portfolio meetings between relevant officers and portfolio-holders.

CARRIED

 

 

15

Use of the urgent decision-making procedure during the 2013 election period

 

James Liddell, Senior Local Board Advisor was in attendance in support of this report.

 

Resolution number DT/2013/352

MOVED by Deputy Chairperson JM Bergin, seconded by Member DP Hale:  

That the Devonport-Takapuna Local Board:

a)      Notes that the Chairperson and Deputy Chairperson made an urgent decision on 2 October 2013, under delegated authority of the Devonport-Takapuna Local Board, to provide funding to the A Class Catamaran World Championship;

b)      Notes that the Chairperson and Deputy Chairperson made an urgent decision on 2 October 2013, under delegated authority of the Devonport-Takapuna Local Board, not to provide funding to the NZ Body Art Showcase.

CARRIED

 

Item 18 was taken after item 15


 

16

Quarterly Performance Report for the Devonport-Takapuna local board for the period ended 30 September 2013

 

Colin Duffee, Lead Financial Advisor, Financial Advisory – Local Board was in  attendance in support of this report.

 

Resolution number DT/2013/353

MOVED by Deputy Chairperson JM Bergin, seconded by Member DP Hale:  

That the Devonport-Takapuna Local Board

a)         receive the Quarterly Performance Report.

b)        Asks officers to prepare a report explaining

              i.        what action is being taken to minimize revenue shortfalls before the end of the financial year and

            ii.        how such shortfalls will be minimized in future

c)         Asks officers to investigate opportunities to use shortfalls in operational spending in Parks to ensure that the expected service level outcomes are met during the summer months.

CARRIED

 

 

17

Fort Takapuna Restoration Project

 

Maureen Buchanan, Community Lease Advisor, Community Facilities was in attendance in support of this report.

 

Resolution number DT/2013/354

MOVED by Member DP Hale, seconded by Deputy Chairperson JM Bergin:  

That the Devonport-Takapuna Local Board:

a)    Approve staff progressing a lease from the Crown for the two barracks buildings on the Fort Takapuna Recreation Reserve, on the following basis:

i)      For a period of 33 years with one right of renewal for a 33 year period.

ii)     All other lease terms will ensure Councils ability to promote and use the buildings to provide community facilities in accordance with the Fort Takapuna Recreation Reserve Management Plan.

iii)    If following the public notification and consultation process the lease is not a viable option, that an alternative legal agreement be negotiated with the Department of Conservation (DoC) that reflects the desire of both parties to assure Council’s investment in these community assets.

b)        Congratulate staff on the outstanding work they have done on the Fort Takapuna Restoration Project.

CARRIED

 


 


18

Takapuna Beach Reserve - Approval of process and timeframes for the development of a concept plan

 

Item 18 was taken after item 15

 

Nicki Malone, Principal Policy Analyst, Community Policy and Planning and Kim Brown, Manager Community Policy and Planning were in attendance in support of this report.

 

Resolution number DT/2013/355

MOVED by Chairperson MA Cohen, seconded by Member G Gillon:  

That the Devonport-Takapuna Local Board:

a)    agree that Item 18, Takapuna Beach Reserve - Approval of process and timeframes for the development of a concept plan, be deferred until the next meeting of the Devonport-Takapuna Local Board scheduled to be held on 17 December 2013 at 6.00pm.

A division was called for, voting on which was as follows:

For

Chairperson MA Cohen

Member G Gillon

Member JRK O'Connor

Against

Deputy Chairperson JM Bergin

Member DP Hale

Member AP Roe

Abstained

 

The division was declared equal.

The chair exercised casting vote for, so motion was Carried.

 

CARRIED

 

Item 16 was taken after item 18.

 

19

Record of Briefing - Wednesday, 30 October 2013

 

Resolution number DT/2013/356

MOVED by Member G Gillon, seconded by Deputy Chairperson JM Bergin:  

That the Devonport-Takapuna Local Board:

a)    receives the Briefing Record, Wednesday, 30 October 2013 report.

CARRIED

 

 

20

Ward Councillors Update

 

Resolution number DT/2013/357

MOVED by Deputy Chairperson JM Bergin, seconded by Member DP Hale:  

That the Devonport-Takapuna Local Board:

a)      Thank Cr Chris Darby for his update to the Devonport-Takapuna Local Board on the activities of the Governing Body.

b)      Thank Cr George Wood for his update to the Devonport-Takapuna Local Board on the activities of the Governing Body.

CARRIED

 

 

21

Board Members' reports

 

Board Member Hale’s tabled a document entitled ‘Resource Consents commented on since 12 October 2013’.

A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

 

Resolution number DT/2013/358

MOVED by Deputy Chairperson JM Bergin, seconded by Member DP Hale:  

That the Devonport-Takapuna Local Board:

a)    receive the written report from Member Hale.

b)    receive the verbal reports of members.

CARRIED

 

Attachments

a     Resource Consents commented on since 12 October 2013

  

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

9.01 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................