Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of an inaugural meeting of the Hibiscus and Bays Local Board held in the Local Board Office, 2 Glen Road, Browns Bay on Thursday, 7 November 2013 at 6.30pm.

 

present

 

Chairperson

Julia Parfitt

 

 

 

Deputy Chairperson

Greg Sayers

 

 

 

Members

David Cooper

 

 

 

 

Janet Fitzgerald

 

 

 

 

Gaye Harding

 

 

 

 

Gary Holmes

 

 

 

 

Lovisa Kronqvist

 

 

 

 

Lisa Whyte

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ALSO PRESENT

 

Councillor

Wayne Walker

 

 

Councillor

John Watson

 

 

 

Glenn Wilcox

Independent Maori Statutory Board

 

 

 

 


Hibiscus and Bays Local Board

07 November 2013

 

 

 

Secretarial Note:  The Chief Operating Officer, Dean Kimpton, chaired the meeting for items 1, 2, 3, 4 5 and 6.  From item 7 onwards, the newly elected Chairperson chaired the meeting.  Dean Kimpton, Chief Operating Officer administered the members’ declarations.

 

 

1          Mihi Whakatau (Welcome)

 

            Haahi Walker, Kaumatua, and Glenn Wilcox led the prayer and gave a brief welcome

 

            Richard Nahi, Te Waka Angamua (Auckland Council Maori Relationships) representative responded on behalf of the Local Board.

 

 

2          Welcome Address

 

The Chief Operating Officer, Mr Dean Kimpton, addressed the meeting.

 

 

3          Apologies

 

There were no apologies.

 

 

 

4

Declaration by Local Board Members Pursuant to Schedule 7, Clause 14, of the Local Government Act 2002

 

The following Local Board Members made their declarations pursuant to Schedule 7, Clause 14, of the Local Government Act 2002:

 

·         David Cooper

·         Janet Fitzgerald

·         Gaye Harding

·         Gary Holmes

·         Lovisa Kronqvist

·         Julia Parfitt

·         Greg Sayers

·         Lisa Whyte

 

A copy of the declarations are publicly available at the following Auckland Council webpage:

http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/meetings_agendas/local_boards/Pages/hibiscusandbayslocalboard.aspx

 

[Attachment 4A]

 

Attachments

a     Hibiscus and Bays Local Board Member Declarations

 

 

5

Election of Chairperson

 

The Chief Operating Officer advised the Board that they must resolve which voting system they wished to apply for the election of the chairperson. 

 

The Relationship Manager gave an explanation of the nomination process and the differences between the two voting systems.

 

 

 

 

 

Resolution number HB/2013/226

MOVED by Member LM Whyte, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board:

a)            elects a chairperson for the 2013-2016 political term, utilising System B  of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002.

 

CARRIED

 

 

The Chief Operating Officer called for nominations for the position of Chairperson.

 

Member Holmes nominated Member Parfitt as Chairperson.  Member Whyte seconded the nomination.

 

 

 

Resolution number HB/2013/227

Member Parfitt was declared elected as the Chairperson of the Hibiscus and Bays Local Board for the 2013-2016 political term.

 

 

 

 

6

Declaration by Chairperson Pursuant to Schedule 7, Clause 14, of the Local Government Act 2002

 

Resolution number HB/2013/228

The Chairperson made her declaration pursuant to Schedule 7, clause 14 of the Local Government Act 2002 and assumed the Chair.

 

 

 

 

A copy of the declaration is publicly available at the following Auckland Council webpage:

http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/meetings_agendas/local_boards/Pages/hibiscusandbayslocalboard.aspx

 

[Attachment 6A]

 

 

 

Attachments

a     Hibiscus and Bays Chairperson Declaration

 

 

7

Address by Chairperson

 

 

The Chairperson addressed the meeting.

 


 

8

Election of Deputy Chairperson

 

The Chairperson advised the Local Board that they must resolve which voting system they wished to apply for the election of the deputy chairperson.

 

 

Resolution number HB/2013/229

MOVED by Member LM Whyte, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board:

 

a)            Elects a Deputy Chairperson for the 2013-2016 political term, utilising System B of Schedule 7, part 1, clause 25 of the Local Government Act 2002.

 

CARRIED

 

The Chairperson called for nominations for the position of Deputy Chairperson.

 

Member Cooper nominated Member Sayers as Deputy Chairperson.  Member Holmes seconded the nomination.

 

Member Harding nominated Member Fitzgerald as Deputy Chairperson  Member Whyte seconded

 

A division was called for, voting on which was as follows:

 

 

 

Member DR Cooper

Member J Fitzgerald

Member GA Harding

Member GR Holmes

Member LC Kronqvist

Member JG Parfitt

Member AG Sayers

Member LM Whyte

Member J Fitzgerald

 

 

Member J Fitzgerald

Member J Fitzgerald

 

 

 

 

Member J Fitzgerald

Member AG Sayers

 

Member AG Sayers

 

 

Member AG Sayers

Member AG Sayers

Member AG Sayers

Member AG Sayers

 

 

The division was declared carried by 5 votes to 3.

 

 

 

Resolution number HB/2013/230

Member Greg Sayers was declared elected as the Deputy Chairperson of the Hibiscus and Bays Local Board for the 2013-2016 political term.

 

CARRIED

 

 

9

General Explanation of Local Government Legislation 

 

Resolution number HB/2013/231

MOVED by Member JG Parfitt, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board:

a)         Notes the general explanation of laws affecting local board members.

 

CARRIED

 

 

10

First Business Meeting of the Hibiscus and Bays Local Board

 

Resolution number HB/2013/232

MOVED by Member JG Parfitt, seconded by Member GA Harding:  

That the Hibiscus and Bays Local Board:

a)      Confirms Wednesday, 20 November 2013 at 4.30pm, at the Hibiscus and Bays Local Board Office, 2 Glen Road, Browns Bay for its first business meeting.

 

CARRIED

  

 

Secretarial Note:         Councillors Wayne Walker and John Watson were invited to address the meeting.  Haahi Walker, Kaumatua, led a prayer and blessed the food.

                                    Following the close of the meeting, Sian Hardy and Hannah Davenport from Northcross Intermediate provided a short bracket of entertainment.

 

 

 

7.45 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................