Henderson-Massey Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Henderson-Massey Local Board held in the Council Chamber, Civic Building Level 2, 6 Henderson Valley Road, Henderson on Thursday, 21 November 2013 at 5.00pm.

 

present

 

Chairperson

Vanessa Neeson, JP

 

 

 

Deputy Chairperson

Shane Henderson

 

 

 

Members

Brenda Brady, JP

 

 

 

 

Peter Chan, JP

 

 

 

 

Warren Flaunty, QSM

 

 

 

 

Will Flavell

 

 

 

 

Tracy Kirkley

 

 

 

 

Luke Wilson

From 5.08 pm

 

 

 

APOLOGIES

 

 

Member Luke Wilson

For lateness

 

 

ALSO PRESENT

 

 

Councillor Linda Cooper

 

 

 


Henderson-Massey Local Board

21 November 2013

 

 

 

1          Welcome

            The meeting opened with a prayer led by Member Will Flavell.

 

2          Apologies

 

Resolution number HM/2013/235

MOVED by Deputy Chairperson SP Henderson, seconded by Member MFP Chan:  

That the Henderson-Massey Local Board:

a)         Accepts the apology from Member Luke Wilson for lateness.

CARRIED

Secretarial note: Notes apology from Deputy Mayor Penny Hulse.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number HM/2013/236

MOVED by Member WW Flaunty, seconded by Deputy Chairperson SP Henderson:  

That the Henderson-Massey Local Board:

a)         Confirms the minutes of the first Henderson-Massey Local Board meeting held on Thursday 7 November 2013.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.


 

9          Public Forum

 

           

9.1

Kudakwashe Tuwe from the Waitakere Ethnic Board

 

Mr. Tuwe updated the board on the activities of the Waitakere Ethnic Board in the Henderson-Massey Local Board area and also invited board members to their 10 year anniversary on 15 February 2014.

 

Resolution number HM/2013/237

MOVED by Chairperson VS Neeson, seconded by Member BA Brady:  

That Henderson-Massey Local Board:

a)         Receives public forum submission from the Waitakere Ethnic Board.

CARRIED

 

Member L Wilson entered to the meeting at 05:08 pm.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Declaration by Local Board Members Pursuant to Schedule 7, Clause 14, of the Local Government Act 2002

 

 

 

A copy of the signed declaration can be found on the Auckland Council website and has been placed on the archived records.

 

Member Tracy Kirkley also addressed the meeting.

 

Attachments

a     The signed declaration

 

 

Meeting adjourned. To reconvene at 5.45 pm to allow time for board members’ group photographs.

 

 

 

13

Adoption of meeting schedule for 2013/2016 Electoral Term

 

Meeting schedule was amended. Amended meeting schedule can be found on the Auckland Council website.

 

Resolution number HM/2013/238

MOVED by Member BA Brady, seconded by Member TJ Kirkley:  

That the Henderson-Massey Local Board:

a)      Adopts its meeting schedule for the 2013/2016 electoral term as per attachment A subject to the deletion of the meeting on 6 February 2014, replacing it with a meeting on Thursday 30 January 2014.

b)       Notes that dates and times for hearings and deliberations for local board agreements and local board plans are yet to be finalised.

c)       Notes that the first Thursday of the month includes deputations and public forums along with business items with the third Thursday of the month being for business only.

CARRIED

 

 

 

Attachments

a     2013-2016 Meeting Schedules

 

 

14

Appointment of board members to outside organisations and community networks (includes BIDs and LGNZ)

 

Resolution number HM/2013/239

MOVED by Member BA Brady, seconded by Deputy Chairperson SP Henderson:  

That the Henderson-Massey Local Board:

a)      Appoints board members to outside organisations and community networks, as listed below:

Organisation

Lead

Alternate

Keep Waitakere Beautiful

Peter Chan

Shane Henderson

 

Safer West Community Trust

Brenda Brady

 

Luke Wilson

Waitakere Taskforce on Family Violence

Vanessa Neeson

 

 

Waitakere Anti violence network

Tracy Kirkley

 

Will Flavell

Waitakere Healthlink

Tracy Kirkley

 

Luke Wilson

Massey Matters Community Projects Fund

Shane Henderson

Brenda Brady

SH20 Waterview Connection Working Liaison Group and SH20 Waterview Connection Community Working Liaison Group

Shane Henderson

 

Vanessa Neeson

Warren Flaunty

Youth Connections

Vanessa Neeson

Tracy Kirkley

Will FLavell

Te Atatu BID

 

Vanessa Neeson

Peter Chan

LGNZ 

 

Shane Henderson

 

 

b)         Appoints the Chair of Henderson-Massey Local Board to the Ranui Social             Services Sector Trial Advisory Group.

 

CARRIED

 

 

15

Urgent Decision Process for the Henderson-Massey Local Board

 

Resolution number HM/2013/240

MOVED by Member WW Flaunty, seconded by Member TJ Kirkley:  

That the Henderson-Massey Local Board

a)      Adopts the urgent decision process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum.

b)      Delegates authority to the Chair and Deputy Chair or any person acting in these roles to make an urgent decision on behalf of the local board.

c)      Requests that all urgent decisions be reported to the next ordinary meeting of the local board.

 

CARRIED

 

16

Establishment of Swimming Pool Fencing Exemption Committee

 

Resolution number HM/2013/241

MOVED by Member BA Brady, seconded by Member MFP Chan:  

That the Henderson-Massey Local Board:

a)      Establishes the Henderson-Massey Local Board Swimming Pool Fencing Exemptions Committee to assess and consider swimming pool fencing exemption applications.

b)      Appoints four members as following to the Henderson-Massey Local Board Swimming Pool Fencing Exemptions Committee.

 

Members

-   Warren Flaunty (Chair)

-   Shane Henderson

-   Peter Chan

-   Tracy Kirkley

 

 

CARRIED

 

 

17

Western Joint Funding Committee

 

Resolution number HM/2013/242

MOVED by Deputy Chairperson SP Henderson, seconded by Member TJ Kirkley:  

That the Henderson-Massey Local Board:

a)      Agrees to re-instate the Western Joint Funding Committee for the rest of the 2013/2014 year to administer the legacy funds as per the Terms of Reference.

b)      Endorses the draft Terms of Reference for the Western Joint Funding Committee presented in Attachment B.

c)      Appoints Chairperson, Vanessa Neeson as lead and Member Luke Wilson as alternate to the Western Joint Funding Committee for 2013/2014 with appropriate delegated authority to bind the board on decisions relating to the legacy community funding schemes made by the Committee.

d)      Notes that a region-wide Community Funding Policy is being developed and will in time replace the current interim funding arrangements. Officers will engage with the board in the coming months.

 

CARRIED

  

18

Infrastructure and Environmental Services Update Report

 

Resolution number HM/2013/243

MOVED by Member TJ Kirkley, seconded by Deputy Chairperson SP Henderson:  

That the Henderson-Massey Local Board:

a)         Receives the Infrastructure and Environmental Services update report.

b)        Notes that the board is pleased with the Retrofit Your Home Programme figures and commends the organisations that have brought the figures forward.

 

CARRIED

 

Secretarial note:          Councillor Cooper addressed the meeting about her                                                     responsibilities on the Governing Body.

 

 

19        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  


 

 

 

6.19 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................