I hereby give notice that an ordinary meeting of the Howick Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 11 November 2013

6.00pm

Howick Local Board Meeting Room
Pakuranga Library Complex
7 Aylesbury Street
Pakuranga

 

Howick Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

David Collings

 

Deputy Chairperson

Adele White

 

Members

Garry Boles

 

 

Katrina Bungard

 

 

Jim Donald

 

 

Lucy Schwaner

 

 

John Spiller

 

 

Steve Udy

 

 

Bob Wichman

 

 

(Quorum 5 members)

 

 

 

Lynda Pearson

Local Board Democracy Advisor

 

5 November 2013

 

Contact Telephone: (09) 572 0151

Email: lynda.pearson@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Howick Local Board

11 November 2013

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Local Board Meeting Schedule 2013 - 2016                                                                7

13        Howick Local Board Portfolio Arrangement 2013-2016                                          13

14        Consideration of Extraordinary Items 

 

 


Howick Local Board

11 November 2013

 

 

1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Howick Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 31 October 2013, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Les Baker, Howick & Pakuranga Community Houses Inc..

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Howick Local Board

11 November 2013

 

 

Local Board Meeting Schedule 2013 - 2016

 

File No.: CP2013/25334

 

  

 

Purpose

1.       The Howick Local Board to agree a meeting schedule for the triennium.

Executive Summary

2.       Local Board meetings are open to the public and will be notified through public notices in the appropriate media.  The Howick Local Board proposes to have business meetings on the second Monday of the month at 6pm.

 

Recommendation/s

That the Howick Local Board:

a)         adopt its meeting schedule for the period December 2013 to October 2016.

b)         Notes that dates and times for hearings and deliberations on the 2014-2015 Annual Plan and Local Board Agreement are still to be finalised and as such have not yet been provisioned for in the Local Board Meeting Schedule.

c)         Notes that dates and times for hearings and deliberations on the Local Board Plan 2014-2017 are still to be finalised and as such have not yet been provisioned for in the Local Board Meeting Schedule.

 

 

Discussion

3.       It is prudent for the Local Board to adopt a meeting schedule as it ensures local board members have clarity about their commitments, gives an indication to the public of when meetings are to be held and meets the requirement of clause 19(5)(b), Schedule 7 of the Local Government Act 2002.  It also allows for a planned approach to workloads and ensures clarity about diary commitments.

2014-2015 Annual Plan and Local Board Agreement (Annual)

4.       When the Governing Body adopts the draft 2014-2015 Annual Plan for consultation (special consultative procedure), this will include the 21 draft Local Board Agreements for 2014-2015.  The hearings and deliberations are expected to occur between late March and mid April 2014.  Local board meeting schedules will be updated and provision made for these hearings, once the details are confirmed.

2014-2017 Local Board Plan (every 3 years)

5.       Local Board Plans for 2014-2017 are subject to the special consultative procedure consultation process.

6.       The specific times and dates for the hearings process are yet to be finalised.  At this stage, the hearings and deliberations are expected to occur in June 2014.  Local board meeting schedules will be updated and provision made for these hearings, once the details are confirmed.

7.       The statutory requirement pursuant to clause 46A(1) of the Local Government Official Information and Meetings Act 1987 states that agendas and reports must be available at least two working days before a meeting. 

Implementation Issues

8.       The 2014-2017 Annual Plan must be adopted by the Governing Body by 30 June 2014. 

9.       Local Board Plans must be adopted by 31 October 2014.

 

Attachments

No.

Title

Page

a

Howick Local Board Meeting Schedule 2013-2016

9

      

Signatories

Authors

Mata  Ropeti-Laumalili - Senior Local Board Advisor

Authorisers

Teresa Turner - Relationship Manager

 


Howick Local Board

11 November 2013

 

 




Howick Local Board

11 November 2013

 

 

Howick Local Board Portfolio Arrangement 2013-2016

 

File No.: CP2013/25341

 

  

 

Purpose

1.       The Howick Local Board considers its portfolio arrangement for the 2013-2016 term.

Executive Summary

2.       Local boards have a wide ranging role spanning most local government services and activities in their communities.  Local boards make decisions on local matters, provide local leadership and support strong local communities.  Local Boards also provide important input into region wide strategies and plans including those of the CCOs and have oversight and decision-making responsibilities for a wide variety of activities ranging from locations of new libraries to improvements to local town centres.  In order to manage the scope of the work, the Howick Local Board has developed a number of portfolios and allocated board members to each portfolio.

3.       The Howick Local Board will organise regular portfolio meetings and briefings which will enable board members, council officers and other stakeholders to plan, advocate, discuss issues, hear presentations, prepare submissions and participate in consultations and policy development.

 

 

Recommendation/s

That the Howick Local Board

a)      agrees and adopts its portfolio arrangement for 2013-2016.

b)      agrees that portfolio arrangements will be reviewed and revisited on a six monthly basis.

 

 

 

Attachments

No.

Title

Page

a

Howick Local Board Portfolio Arrangement 2013-2016

15

     

Signatories

Authors

Mata Ropeti-Laumalili - Senior Local Board Advisor

Authorisers

Teresa Turner - Relationship Manager

 


Howick Local Board

11 November 2013