I hereby give notice that an ordinary meeting of the Kaipātiki Local Board Community Forum will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 27 November 2013

6:00pm

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

 

Kaipātiki Local Board Community Forum

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Kay McIntyre, QSM

 

Deputy Chairperson

Ann Hartley, JP

 

Members

Dr Grant Gillon

 

 

John Gillon

 

 

Danielle Grant

 

 

Richard Hills

 

 

Lorene Pigg

 

 

Lindsay Waugh

 

 

(Quorum 4 members)

 

 

 

Rebecca Turner

Democracy Advisor

 

21 November 2013

 

Contact Telephone: (09) 484 8899

Email: rebecca.turner@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


 

Kaipātiki Local Board Community Forum

 

 

The Kaipātiki Local Board is holding two meetings a month – a business meeting for Council staff to present reports and a Community Forum meeting to enable greater community input.

 

The Kaipātiki Local Board’s Community Forum meetings will be held on the fourth Wednesday of every month at 6:00 pm. These meetings enable the community to engage with the board via deputations, public forum, petitions, and reports from community and volunteer groups, with speakers allowed more time than is possible at ordinary business meetings. Community Forum will operate as a normal business meeting, with agendas and minutes published and resolutions passed.

 

If you would like to give a presentation to the Kaipātiki Local Board, please email kaipatikilocalboard@aucklandcouncil.govt.nz to book a presentation under the deputation section of the agenda (item 8) with the Local Board Services team at Auckland Council. If you would like to make a deputation, you will need to let the team know at least 10 days in advance and provide any supporting documentation at least 7 days in advance.

 

If you would like to simply speak briefly to the board, you are welcome to come to the Community Forum meeting and speak at public forum (item 9) – there is no requirement to book in advance for this.

 

Dates for Community Forum meetings to the end of 2014

 

 

 

 

 

Contact details for the board and all members can be found on the website: http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/representativesbodies/LocalBoards/Kaipatikilocalboard/Pages/contact.aspx

 

 

You can also keep up to date with Kaipātiki news and events on the Kaipātiki Local Board Facebook page: https://www.facebook.com/kaipatiki


Kaipātiki Local Board Community Forum

27 November 2013

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         7

2          Apologies                                                                                                                        7

3          Declaration of Interest                                                                                                   7

4          Confirmation of Minutes                                                                                               7

5          Leave of Absence                                                                                                          7

6          Acknowledgements                                                                                                       7

6.1     Loren O Sullivan - AIMES award for Service to the Community                   7

6.2     Kaipātiki Triathlon Champions                                                                           8

7          Petitions                                                                                                                          8

8          Deputations                                                                                                                    8

8.1     Keith Salmon and Graham Thow - Birkenhead Wharf bike and scooter shelter                                                                                                                                8

8.2     Steve Southall - Cycle Action Auckland                                                            9

8.3     Shelley Pilkington and Phillip Tapp - Bayview Placemaking Group             9

8.4     Carol Ryan - Raeburn House and Norman King Building                            10

9          Public Forum                                                                                                                10

10        Extraordinary Business                                                                                              10

11        Notices of Motion                                                                                                        11

12        Friends of Monarch Park - Placemaking proposals                                                13  

13        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

6.1       Loren O Sullivan - AIMES award for Service to the Community

Purpose

1.       Loren O'Sullivan, former Youth Representative on the Birkenhead/Northcote Community Board 2007, has been awarded the AIMES award for Service to the Community because of her efforts volunteering as an English teacher in an orphanage in Honduras.

Executive Summary

2.       Since 1995, the North Harbour Club has hosted the AIMES Awards (Arts; IT, Innovation & Science; Music; Education; Sport and Service to the Community awards), which are presented to young people (13 to 25 years) of the North Harbour region who have achieved excellence.

3.       For her commitment to volunteering in Honduras, Loren O'Sullivan, former Youth Representative on the Birkenhead/Northcote Community Board 2007, has been awarded the AIMES award for Service to the Community. Loren hopes that her award will help inspire others to volunteer in their local or international communities.

4.       Loren has been volunteering as an English teacher this year in Honduras. During her time in Central America, Loren has been living and working in an orphanage for abused and abandoned children. It is here where Loren has been able to pursue her passion for teaching and social justice, working with kids who have serious learning and behavioural difficulties.

5.       Loren has enjoyed this challenge so much that she is returning to Honduras for another year at NPH orphanage.

 

Recommendation/s

That the Kaipātiki Local Board congratulates Loren O'Sullivan on being awarded the North Harbour Club AIMES award for Service to the Community.

 

 

 

6.2       Kaipātiki Triathlon Champions

Purpose

1.       The Kaipātiki Local Board would like to congratulate residents of Kaipātiki who successfully competed at the World Triathlon Championships in London in September.

Executive Summary

2.       The following Kaipātiki residents were medal winners at the World Triathlon Championships in September.

3.       Judy Barfoot came first in the Sprint Distance 75 – 79 years female category.

4.       Stephen Farrell came first in the Standard Distance 50 – 54 years male category, and second in the Aquathlon 50 – 54 years male category.

 

Recommendation/s

That the Kaipātiki Local Board congratulates Judy Barfoot and Stephen Farrell on their successes at the September World Triathlon Championships in London.

 

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

8.1       Keith Salmon and Graham Thow - Birkenhead Wharf bike and scooter shelter

Purpose

1.       The purpose of this deputation is to present to the Kaipātiki Local Board on the location of the Birkenhead Wharf bike and scooter shelter.

Executive Summary

2.       Keith Salmon and Graham Thow will be in attendance to address the Kaipātiki Local Board.

 

Recommendation/s

That the Kaipātiki Local Board receives the deputation from Keith Salmon and Graham Thow regarding the Birkenhead Wharf bike and scooter shelter location, and thanks Mr Salmon and Mr Thow for their attendance and presentation.

 

 

 

8.2       Steve Southall - Cycle Action Auckland

Purpose

1.       The purpose of this deputation is to inform the Kaipātiki Local Board about cycling in Kaipātiki.

Executive Summary

2.       Steve Southall, Committee Member of Cycle Action Auckland, will be in attendance to address the Kaipātiki Local Board.

3.       Mr Southall will be discussing preferred paths for cyclists to Kaipātiki destinations, as well as Takapuna, especially in light of the potential construction of SkyPath; Glenfield Road improvements; the Kaipātiki cycle path map; cycle boulevards and traffic calming; and a possible relationship with the transport portfolio-holder going forward.

 

Recommendation/s

That the deputation from Steve Southall, Committee Member of Cycle Action Auckland, to the Kaipātiki Local Board regarding cycling in Kaipātiki be received, and that Mr Southall be thanked for his attendance and presentation.

 

 

 

 

8.3       Shelley Pilkington and Phillip Tapp - Bayview Placemaking Group

Purpose

1.       The purpose of this deputation is to update the Kaipātiki Local Board on the activities to date of the Bayview Placemaking Group.

Executive Summary

2.       Shelley Pilkington and Phillip Tapp of the Bayview Placemaking Group will be in attendance to address the Kaipātiki Local Board.

 

Recommendation/s

That the deputation from Shelley Pilkington and Phillip Tapp to the Kaipātiki Local Board about the Bayview Placemaking Group be received, and that Ms Pilkington and Mr Tapp be thanked for their attendance and presentation.

 

 

 

8.4       Carol Ryan - Raeburn House and Norman King Building

Purpose

1.       The purpose of this deputation is to update the Kaipātiki Local Board on the activities of Raeburn House and the Norman King Building.

Executive Summary

2.       Carol Ryan, Raeburn House Manager, will be in attendance to address the Kaipātiki Local Board.

 

Recommendation/s

That the deputation from Carol Ryan, Raeburn House Manager, to the Kaipātiki Local Board about Raeburn House and the Norman King Building be received, and that Ms Ryan be thanked for her attendance and presentation.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Kaipātiki Local Board Community Forum

27 November 2013

 

 

Friends of Monarch Park - Placemaking proposals

 

File No.: CP2013/26726

 

  

 

Purpose

1.       The purpose of this report is to present the “Monarch Park Package of proposals - draft for discussion” document to the Kaipātiki Local Board.

Executive Summary

2.       Following the Friends of Monarch Park’s deputation to the Kaipātiki Local Board meeting of 14 August 2013, further ideas have been developed by the group in collaboration with the Community Coordinator (Jill Nerheny), local residents (primarily via our Facebook page), local primary school (Willow Park Enviro-schools group) and Kaipātiki’s local parks Council officer. 

3.       Attached is a report the group has written on the projects and initiatives they would like to implement in the short and medium term.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receives the Friends of Monarch Park – Placemaking proposals report and the attached Package of proposals – draft for discussion.

 

 

Attachments

No.

Title

Page

a

Monarch Park Package of proposals - draft for discussion

15

      

Signatories

Authors

Rebecca Turner - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board Community Forum

27 November 2013

 

 

 

Monarch Park, Hillcrest, Kaipātiki

Placemaking in Action

 

Package of proposals

http://www.nathab.com/uploaded-files/carousels/TRIPS/Monarchs-Photo/Central-America-Monarchs-Photo-2-butterfly.jpg

Draft for discussion

November 2013

 

 

Table of Contents

 

Overview.. 3

Enchanted walkway concept. 4

Seating. 8

Signage. 9

Bike Track. 10

Shelter. 11

Stormwater. 12


 

Overview

 

Following our deputation to the Kaipātiki Local Board meeting held on 14 August 2013, further conversations and ideas have been developed in collaboration with our community co-ordinator (Jill Nerheny), local residents (primarily via our Facebook page), local primary school (Willow Park Enviro-schools group) and Kaipātiki local parks officer. 

We have developed this report to provide further information on the projects and initaitives we would like to implement in partnership with others in the short (1-year) and medium term (2-5 years). 

Our long-term goal is to improve Monarch Park and create a place where families and the wider community can come together to enjoy the outdoors. Our volunteer group is committed to strengthening community connections and helping to improve existing facilities in the Hillcrest area, by providing the opportunity for people to look after their local environment and one another. We want to build a stronger sense of place and better community ownership through implementing community-focused projects within Monarch Park.

Since our presentation to the Kaipātiki Local Board we have on a entirely voluntary basis:

Ø Held a successful community planting day on Sunday 25 August, approximately 30-40 people attended and 200+ trees were planted (a major increase from last year)

Ø Paid for and distributed over 500 fliers to local residents and venues to raise awareness of our group

Ø Contributed to the Local Life article in the North Shore Times

Ø Met on site at the park with the new Kaipātiki Parks Officer (18 September) and supplied additional information to assist their review of park maintenance issues

Ø Increased our Facebook page to over 100 likes and kept it up to date with information and notices

Ø Worked with our community co-ordinator to prepare summer events; our first long lunch community event will be held in the park on 7 December 2013

Ø Liaised with the Bayview place-making group to learn from their experiences and successes

Ø Developed our enchanted walkway concept outlined in this report

This is an exciting, new community-initiated place-making project for Kaipātiki. We look forward to working in partnership with you over the coming years to see these exciting changes become reality.


 

Enchanted walkway concept

 

Proposed  Timeframe: 2014

Background

The seed for this idea came from one of our nieces (4 years old) who let us know about the fairies that lived in the bush walk that forms part of Monarch Park. We have discussed and developed this idea into a concept for this part of the park. We think this is a unique initiative that will help build community buy-in and enjoyment of the park, and provide a point of difference for our park. It will turn a significantly under-utlised and potentially unsafe space into a place that creates a sense of local community pride and ownership. We hope to use community resources to develop some of these ideas in partnership with Auckland Council.

Location within park

Enchanted area

 

Entrance sign

 

Walkway

 

Entrance sign

 
  Monarch Park.jpg

Concept elements

There are 3 main elements to the children’s enchanted walkway concept:

Ø Entrance

Ø Pathway

Ø Enchanted area

Depending on budget, there are a number of options for how these elements could be developed.

Entrance

We would like to develop a “Welcome to our enchanted walkway” signs at either end of the path. Options: free-standing, within the planter box, attached to a tree.

We would like to plant the planter boxes with the swan plants (kindly donated by Board Member Gillon) and perrenials or hardy annuals (e.g. marigolds, lavender). We have also purchased some ‘monarch butterfly’ garden stakes we can use in the planters.

Entrance (lower end, near Moore St)                     Entrance (top end, near playground)

http://www.ezibuy.co.nz/productimages/V3/large/1/44930_419776_104967.jpghttp://www.sarahcdesign.co.nz/images/welcomefence.jpg

Options for the planter boxes:

HUDSONS PREMIUM LARGE SIZED PLANTER BOXLarge Terracotta Morris & James pot

Pathway

Options include tree posts (e.g. colours of the rainbow for children to enjoy as they walk along the pathway), would need approx. 14 posts spaced along the path, outdoor bunting (only placed near the enchanted area).

https://encrypted-tbn3.gstatic.com/images?q=tbn:ANd9GcSxtASjfQ72LP1NiZFuP-PkdhclhaLMkmbv3g-qdZVYq1Yd4VJNMghttps://encrypted-tbn1.gstatic.com/images?q=tbn:ANd9GcSDjCxztriLlFbL5T9HEWiK7x8_gkypzdtOank1ae0AYvY4FQ9lhttps://encrypted-tbn2.gstatic.com/images?q=tbn:ANd9GcQVPaOytPT2TIux4egp93DxArIu8bynIGy1Z70YQu2qDFDJe1wz

Enchanted area

There is a natural clearing in the bush which again is not used at all by current park users. It is currently a neglected space surrounded by weeds. This would be an ideal space for an enchanted area. Options for this area include: pretend wishing well, toadstools, wind chimes, tree stump walkway, magic footbridge and doorway.

WOODEN BRIDGEhttp://www.swingplans.com/images/wishingwell.jpghttp://images.trademe.co.nz/photoserver/63/213516763_full.jpghttps://encrypted-tbn1.gstatic.com/images?q=tbn:ANd9GcRxUXpaIWh-7z0lpgg48JkBwG7o0tqDCkq4bnCR4GISNCQzKyNxCw

http://www.new-2you.co.uk/images/T/MSH13_001.jpg

 

Who needs to be involved

We see this project as creating an amazing opportunity to involve local families and children more in the park, and in particular the Willow Park Enviroschools group, and potentially local artists.

Auckland Council (Kaipātiki Local Board), community (via Friends of Monarch Park & Community Co-ordinator), Willow Park Primary, artistic community.

Seating

Proposed  Timeframe: 2014/15

Background

There are only 2 seats currently in the park both located near the play area, and these are not in a good state. We want to encourage people to connect with others in the park and to better use the space (e.g. for picnics, community events). We would like to work with others to develop innovative concepts for seating that encourage interaction and build a sense of place.

Current state seat:

Location within park

Proposal to replace existing seating with new seating around playground area, and place new seating in lower part of the park. It is important that the seating chosen encourages interaction amongst park users, there are some good examples of what works well from a place-making perspective with new seating options being installed in Auckland parks.

Who needs to be involved

Auckland Council (Kaipātiki Local Board, Parks), community (via Friends of Monarch Park & Community Co-ordinator)

Signage

 

Proposed  Timeframe: 2014/15

Location within park

Current signs are small and out of date and still have North Shore city logo and colours. We would like to replace the existing signs at the following location:

-      Monarch Ave entrance (by bus-stop) and by 80 Monarch Ave

-      McDowell Crescent

Current state sign:

 

A new sign would be a great addition to:

-      Moore Street entrance by dairy & bus-stop

It would also be great if we could get a community noticeboard in the park so that we can promote our Friends of Monarch Park community group and related events and projects.

Our understanding from the previous Local Board is that a review of signage is already underway by Auckland Council on the North Shore so we would like to leverage off this exisiting work programme.

Who needs to be involved

Auckland Council (Kaipātiki Local Board, Communications & Marketing, Parks), community (via Friends of Monarch Park & Community Co-ordinator)

Bike Track

 

Proposed  Timeframe: 2014 - 2016

Background

Many of our young children travel by car with their parents to Onepoto Domain to use the amazing bike/scooter facility there. Wouldn’t it be amazing if local children and their families could walk to their local neighbourhood park and get active in the outdoors. We have seen from the Bayview experience how successful a bike track can be at attracting new park users and making sure urban parks are actually used and become safer, community focused places (rather than dead empty spaces).

Onepoto Boardwalk Onepoto Twisties 2

 

Location within park

Our proposal is for a perimeter bike track around the lower basin, ensuring at all times that the stormwater flood overflow purpose of this basin is not compromised. The bike track would follow natural contours of the land and connect at both ends to the existing footpath to create a complete circuit.

Who needs to be involved

Auckland Council (Kaipātiki Local Board, Stormwater, Parks), community (via Friends of Monarch Park & Community Co-ordinator)


 

Shelter

 

Proposed  Timeframe: 2015 - 2018

Background

The park has limited shade and shelter, so a Pacific fale type structure (open on all sides) has been proposed – once built this would be well utilised with our park-based community events including picnics and local kids birthday parties. Long Bay Regional Park has good examples of this type of shelter.

https://encrypted-tbn3.gstatic.com/images?q=tbn:ANd9GcR1BlBX93UTEGIdr55H-DOQ8xiQeOFcv_gi-PawCfU9RuvysMEtOpen Air Picnic Shelterhttps://encrypted-tbn0.gstatic.com/images?q=tbn:ANd9GcSq38KgRPlgsrWFacjO7p119K83ivEVF7v73aPGjPRnNnCO4oHb

Location within parkTwo options:

-      Option 1 – near the existing playground area

-      Option 2 – near the proposed bike track, lower area of park

Who needs to be involved

Auckland Council (Kaipātiki Local Board, Parks), community (via Community Co-ordinator & Friends of Monarch Park)


 

Stormwater

 

Proposed  Timeframe:  2015 - 2019

Background

We would like to see improvements for the stormwater pond area on the Monarch Ave side of the park, to at least come up to a similar standard to the Moore Street side. There is great native planting around the Moore Street system (we think Kaipātiki Project planted this area with the community several years ago). We understand that this part of the park operates as a functional stormwater system and it is doing its job by collecting silt BUT if you look at good practice being put in public places and innovative low impact design you can see how working with community you can achieve a better environmental quality outcome whilst still providing a working, functional stormwater asset. Ideally this area would have fencing installed to reduce the risk of accidents.

Current state: stormwater pond

Best management practice ideas (Project Twin Streams)

 

Location within park

Stormwater ponds at the lower end of the park.

Who needs to be involved

Auckland Council (Kaipātiki Local Board, Stormwater), community (via Friends of Monarch Park), environmental group (Kaipātiki Project or Gecko Trust), school Willow Park Enviroschools, Northcote Intermediate or Northcote College