Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Monday, 18 November 2013 at 1.00pm.

 

present

 

Chairperson

Brenda Steele

 

 

 

Deputy Chairperson

Steven Garner

 

 

 

Members

James Colville

 

 

 

 

Warren Flaunty, QSM

 

 

 

 

Thomas Grace

(until 2.40pm)

 

 

 

Beth Houlbrooke

 

 

 

 

John McLean

 

 

 

 

Phelan Pirrie

 

 

 

 

Greg Sayers

 

 

 

 

 

ALSO PRESENT

 

 

Cr Penny Webster

 

 

 

Mark Mitchell MP

(until 1.45pm)

 

 

 

 

 

 

 


Rodney Local Board

18 November 2013

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number RD/2013/310

MOVED by Member AG Sayers, seconded by Member TP Grace:  

That the Rodney Local Board:

a)         confirm the minutes of its inauguration meeting, held on Monday, 4 November 2013, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Ahuroa Playground Request

 

The request for a deputation was deferred by representatives from Ahuroa School and Play Group.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

 

 

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Declaration by Local Board Member Pursuant to Schedule 7, Clause 14, of the Local Government Act 2002

 

Beth Houlbrooke was absent at the inauguration ceremony on Monday, 4 November 2013 as she was overseas. Beth Houlbrooke made her declaration as a member of the Rodney Local Board.

 

Pursuant to Schedule 7, Clause 14, of the Local Government Act 2002 Beth Houlbrooke

signed a declaration as a member of the Rodney Local Board.

 

A copy of the declaration is publicly available at the following Auckland Council webpage:

http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/meetings agendas/local boards/Pages/rodneylocalboard.aspx

 

[Attachment 12A]

 

 

Attachments

a     Beth Houlbrooke Declaration

 

 

13

Ward Councillor Update

 

Cr Webster was in attendance to give an update to the Rodney Local Board on the activities of the governing body.

 

Resolution number RD/2013/311

MOVED by Chairperson BM Steele, seconded by Deputy Chairperson SR Garner:  

That the Rodney Local Board:

a)      thank Cr Webster for her update to the Rodney Local Board on the activities of the Governing Body.

 

CARRIED

 

 

14

Urgent Decision: Local Events Support Fund

 

Resolution number RD/2013/312

MOVED by Member TP Grace, seconded by Member JG McLean:  

That the Rodney Local Board:

a)      acknowledges the decision made under urgency during the election period to approve the allocation from the Local Events Support Fund 2013/2014 budget of $1,500 to the Warkworth Business Association for the Warkworth Santa Parade and $2,000 to the Taupaki School Parent Teacher Association for the Taupaki School Monster Fireworks event.

 

CARRIED

 

 

15

Urgent Decisions: Applications for exemptions under the Fencing of Swimming Pools Act 1987

 

Resolution number RD/2013/313

MOVED by Deputy Chairperson SR Garner, seconded by Member WW Flaunty:  

That the Rodney Local Board:

a)      acknowledges the decisions made under urgency during the election period for special exemption applications under Section 6 of the Fencing of Swimming Pools Act 1987 to approve the application from Madalene Morrice of 26 Hill Street, Warkworth, and to decline the application from Amy and Paul Shipley of 30 Riverland Road, Riverhead.

 

CARRIED

 

 

16

Local Event Discretionary Fund - Round 2 2013/2014

 

Saskia Trask (Event Facilitator) in attendance for this item.

 

Resolution number RD/2013/314

MOVED by Member PH Pirrie, seconded by Member JG Colville:  

That the Rodney Local Board:

a)         agree to fund the round two, 2013/2014 Local Event Discretionary Fund applications as follows:

 

Applicant

Event

Venue

Date

Amount
Allocated

Lazy Dude Media T/A Running Events

Coatesville Classic

Coatesville Reserve

16 March 2014

$0

Warkworth A and P Show Inc

Warkworth A&P Show

Warkworth A&P Showgrounds

25-26 January 2014

$4,000

for portaloo hire, signage, advertising,

public liability insurance

Mahurangi Action Inc

Mahurangi Regatta

Sullivans Bay

25 January 2014

$4,000

for lighting, staging, sound, portable toilets, marquee hire

Mahurangi Community Sport & Recreation

Might Mahu Tryathlon

Snells Beach Reserve

23 March 2014

$950

for public liability insurance, waste management, general event costs

Black Pearl Limited

Muriwai Waitangi Day Festival

Muriwai Surf Club

6 February 2014

$6,000

 

Helensville Athletic Club Inc

Helensville Athletics Prize Giving

Helensville Primary School

9 April 2014

$0

Older Women’s Network

Ideas of March Festival

Positive Aging Centre

15 March 2014

$0

Warkworth 160th Anniversary Committee

Warkworth 160th

Warkworth

8 – 19 November 2013

$0

North West Orienteering Club

Woodhill to Whaka Mountainbike Challenge

South Head & Riverhead Forest

4 – 11 January 2014

$500

Helensville A&P

Association

Helensville A&P Show

Helensville Showgrounds

22 February 2014

$5,000

Warkworth Area Business Association

Warkworth Santa Parade

Warkworth

8 December 2013

$500

for advertising

TOTAL

 

 

 

$20,950

 

 

b)            notes the decisions made under urgency in October 2013 to fund the following two    applications:

 

Applicant

Event

Venue

Date

Amount
Allocated

Taupaki School Parent Teacher Association

Taupaki Monster Fireworks

Kumeu Showgrounds

1 November 2013

$2,000

Warkworth Area Business Association

Warkworth Christmas Parade

Warkworth

8 December 2013

$1,500

TOTAL

 

 

 

                      $3,500

 

CARRIED

 

 

17

South Head Community Hall Car Park

 

Peter Loud (Team Leader Community Facilities) in attendance for this item.

 

Resolution number RD/2013/315

MOVED by Member TP Grace, seconded by Member JG McLean:  

That the Rodney Local Board:

a)      confirms the project scope for the South Head Community Hall and approves an additional $53,000 from funds available in the Rodney Local Board Community Facilities capital renewal budget.

b)      approves the design and location for the South Head Hall carpark works as per Attachment A to the agenda report labeled Option 5, AR-66-12.

 

CARRIED

 

Resolution number RD/2013/316

MOVED by Deputy Chairperson SR Garner, seconded by Member TP Grace:  

That the Rodney Local Board:

c)      seek that the Chairperson of the Finance and Performance Committee of the Governing Body investigate the high consultancy and associated costs with car park developments in the Rodney Local Board area noting the high consultancy costs for the South Head Hall carpark as a percentage of the total of the cost of the works.

CARRIED

 

 

 

18

Request for additional payment to Joy Bell for Warkworth Clock Tower Project

 

Rebecca Kunin (Arts and Culture and Advisor North West) in attendance for this item.

 

Resolution number RD/2013/317

MOVED by Deputy Chairperson SR Garner, seconded by Member WW Flaunty:  

That the Rodney Local Board:

a)      approve the granting of $1,809.67 in extra funding to Joy Bell for the completion of the Warkworth Clock Tower Mosaic Project from the Arts Embellishment budget line.  

 

CARRIED

 

 

19

Quarterly Performance Report for Rodney Local Board for the Quarter ended September 2013

 

Christine Watson (Manager Financial Advisory Services – Local Boards) and Jane Koch (Business Performance Advisor) in attendance for this item.

 

Resolution number RD/2013/318

MOVED by Member PH Pirrie, seconded by Member TP Grace:  

That the Rodney Local Board:

a)      receive the Quarterly Performance Report.

 

CARRIED

 

 

20

Adoption of meeting schedule

 

Resolution number RD/2013/319

MOVED by Member JG McLean, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)         adopts its meeting schedule for the 2013/2014 year:

Date

Time

Venue

Monday, 18 November 2013

1.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

Monday, 9 December 2013

1.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

Monday, 10 February 2014

1.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

Monday, 10 March 2014

1.00pm

Old Masonic Hall,

3 Baxter Street,

Warkworth

Monday, 14 April 2014

1.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

Monday, 12 May 2014

1.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

Monday,  9 June 2014

1.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

Monday,  14 July 2014

1.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

Monday, 11 August 2014

1.00pm

Muriwai Surf Club

100 Jack Butt Lane

Muriwai Regional Park

Muriwai

Monday, 8 September 2014

1.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

Monday, 13 October 2014

1.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

Monday, 10 November 2014

1.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

Monday, 8 December 2014

1.00pm

Council Chamber

Orewa Service Centre

50 Centreway Road, Orewa

b)       notes that dates and times for hearings and deliberations for Local Board Agreements and Local Board Plans are yet to be finalised and that additional business meetings will be held as and when required throughout the term.

c)       trials holding three additional informal meetings to give the public the opportunity to speak to the Local Board at a variety of locations within the Local Board area throughout the 2014 year.

 

CARRIED

 

 

 

 

21

Local board members portfolio allocation

 

Resolution number RD/2013/320

MOVED by Deputy Chairperson SR Garner, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      appoints members as lead and alternate(s) for each portfolio area, where appropriate:

Local Board Portfolio

Portfolio holders

Lead

Alternate(s)

Planning, policy and governance (includes relationship with Kawau Island representatives)

Brenda Steele

Steven Garner

Iwi

Brenda Steele

Phelan Pirrie

Arts and culture

Greg Sayers

Phelan Pirrie

Events

Beth Houlbrooke

Warren Flaunty

Community services and facilities

Steven Garner

James Colville

Brenda Steele

Libraries

Warren Flaunty

Steve Garner

Recreation services (pools, multi-sport facilities)

Greg Sayers

Beth Houlbrooke

Parks

Brenda Steele

James Colville

Phelan Pirrie

Steven Garner

John McLean

Built and natural environment

Thomas Grace

Phelan Pirrie

Economic development

Beth Houlbrooke

Steven Garner

Brenda Steele

Street environment and town centres

Phelan Pirrie

John McLean

Transport and infrastructure

Steven Garner

Phelan Pirrie

John McLean

James Colville

Thomas Grace

Civil defence and emergency management

Phelan Pirrie

Warren Flaunty

Regulatory - resource consents

Warren Flaunty (West/Dairy Flat)

Steven Garner (Warkworth/Wellsford)

N/A

Regulatory - Bylaws

Steven Garner

All members

Communications and engagement

Phelan Pirrie

Beth Houlbrooke

Finance

Steven Garner

Phelan Pirrie

 

 

b)      re-assign the delegations on specific projects to the new portfolio holders and other persons as per Item 21 Attachment A dated 18 November 2013 to these minutes.

 

CARRIED

 

Attachments

a     Local Board Reassignment of Allocations

 

Secretarial note:          Member Sayers requested that he be specifically included in any dog bylaw reviews.

 

22

Appointment of Board Members to Outside Organisations and Community Networks

 

Resolution number RD/2013/321

MOVED by Member AG Sayers, seconded by Member WW Flaunty:  

That the Rodney Local Board:

a)      allocates Local Board members to outside organisations and community networks, as listed below:

Organisation

Primary

Alternate

Redvale Landfill Community Liaison

 John McLean

 

Health Link North

 Steven Garner

 

NZ Police Tactical Coordination Team

 Steve Garner

 James Colville

 

 

 

b)     appoints Member Brenda Steele as the Rodney Local Board the Local Government      New Zealand Zone 1 representative.

c)     confirms that the Chairperson and Deputy Chairperson will meet with representatives from Kawau Island at regular intervals to consult on matters of particular concern to Kawau Island residents.

d)      notes that Member Beth Houlbrooke, with Member Steven Garner as an alternate, is the Rodney Local Board point of contact for the Puhoi Community Forum.

e)      requires all those members with appointments to ensure that minutes of all meetings are provided to the Local Board PA/Liaison and that any relevant issues are reported back to the Local Board.

 

CARRIED

 

 

23

Appointment of Rodney Local Board Member to Kaipara Harbour Joint Political Committee

 

Resolution number RD/2013/322

MOVED by Member WW Flaunty, seconded by Member JG McLean:  

That the Rodney Local Board:

a)      appoint Member Brenda Steele to the Kaipara Harbour Joint Political Committee.

 

CARRIED

 

 

24

Parakai Recreation Reserve Board

 

Resolution number RD/2013/323

MOVED by Deputy Chairperson SR Garner, seconded by Member JG McLean:  

That the Rodney Local Board:

a)      re-confirm the appointment of Member Steele and appoint Member Pirrie as members of the Parakai Recreation Reserve Board.

 

CARRIED

 

 

25

Northern Joint Funding Committee

 

Resolution number RD/2013/324

MOVED by Member JG McLean, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)      agrees to re-instate the Northern Joint Funding Committee for 2013/2014 to administer the legacy funds as per the Terms of Reference.

b)      endorses the draft Terms of Reference for the Northern Joint Funding Committee.

c)      appoints Member Steele to the Northern Joint Funding Committee with Member Garner as the alternate for 2013/2014 with appropriate delegated authority to bind the Local Board on decisions relating to the legacy community funding schemes made by the Committee.

d)      notes that a region-wide Community Funding Policy is being developed and will in time replace the current interim funding arrangements and officers will engage with the Local Board in the coming months.

 

CARRIED

 

 

26

Establishment of Swimming Pool Fencing Exemptions Committee

 

Resolution number RD/2013/325

MOVED by Deputy Chairperson SR Garner, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      establishes the Rodney Local Board Swimming Pool Fencing Exemptions Committee to assess and consider swimming pool fencing exemption applications with a quorum of two members.

b)      appoints the following four members to the Rodney Local Board Swimming Pool Fencing Exemptions Committee: Member Flaunty, Member Houlbrooke, Member Colville and Member McLean.

 

CARRIED

 

 

27

Urgent Decision Process for the Rodney Local Board

 

Resolution number RD/2013/326

MOVED by Member PH Pirrie, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      adopts the urgent decision process for matters that require a decision where it is not practical to call the full local board together and meet the requirement of a quorum.

b)      delegates authority to the Chairperson and Deputy Chairperson or any person acting in these roles to make an urgent decision on behalf of the Local Board.

c)      requests that all urgent decisions be reported to the next ordinary meeting of the Local Board.

 

CARRIED

  

 

28        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

2.50 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................