I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 26 November 2013

7.00pm

Upper Harbour Local Board Office
30 Kell Drive
Albany

 

Upper Harbour Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Brian Neeson, JP

 

Deputy Chairperson

Lisa Whyte

 

Members

Callum Blair

 

 

John McLean

 

 

Margaret Miles, JP

 

 

Christine Rankin-MacIntyre

 

 

(Quorum 3 members)

 

 

 

Lesley Sharp

Local Board Democracy Advisor

 

20 November 2013

 

Contact Telephone: (09) 414 2684

Email: lesley.sharp@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

Portfolio Activity

Responsibilities

Board Lead/s and Alternate

1

Governance

·         Board Leadership

·         Board-to-Council Relationships

·         Board-to-Board Relationships

·         Civic Duties

·         Advocacy (local, regional, and central government)

·         Relationships with Maoridom

·         Relationships with government departments and agencies

·         Relationship with Property CCO

·         Relationship with Auckland Waterfront Development

·         Advocacy with Governing Body (Local Board Plan; Local Board Agreements)

·         Unitary Plan

·         Local area plan

Brian Neeson

Lisa Whyte

 

2

Regulatory & Bylaws / Civil Defence Emergency Management

.

·         Resource consents

·         Heritage

·         Liquor

·         Gambling

·         Swimming pools fencing

·         Trees

·         Bylaws

·         Relationships with the Civil Defence Emergency Management Group

·         Community preparedness, disaster response, relief, and recovery

Callum Blair

John McLean

Christine Rankin-MacIntyre

Margaret Miles (Resource Consents only)

3

Events / Arts and Culture

 

·         Community celebration

·         Community identity

·         Neighbourhood gatherings and renewal

·         Event compliance

·         Relationship with ATEED

·         Relationship with Regional Facilities CCOs

·         Tourism

·         Artistic and cultural service levels

·         Promoting all aspects of artistic endeavour

·         Development of public art strategy and policy

Margaret Miles

4

Community and social well-being / Local Facilities

 

·         Community development

·         Neighbourhood relationships

·         Funding for neighbourhood projects

·         Community safety (excl. town centres)

·         Graffiti removal

·         Community advocacy

·         Relationships with Youth

·         Leisure centres

·         Community houses

·         Halls

·         Community hubs

·         Arts facilities

·         Community Partnerships

·         Asset Management

Callum Blair

Margaret Miles

 

 


 

 

Portfolio Activity

Responsibilities

Board Lead/s and Alternate

5

Libraries

·         Stewardship of libraries

·         Mobile library

Christine Rankin-MacIntyre

Lisa Whyte

6

Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)

 

·         Stewardship of sports parks

·         Stewardship of recreation facilities

·         Relationship with sports clubs

·         Neighbourhood parks and reserves (incl. esplanade reserves and the coastline)

·         Design and maintenance

·         Plantings, playgrounds, bollards, and walkways

·         Skateparks

·         Track Network development

Margaret Miles

Lisa Whyte

7

Town Centres

·         Town centre renewal

·         Design and maintenance

·         Community safety within town centres

·         Business Improvement Districts liaison

·         Urban design

·         Built Heritage

Margaret Miles

Brian Neeson

8

Transport / Regional Transport and CBD development

 

·         Local transport projects and public transport

(incl. roading, footpaths, cycleways)

·         Liaison on regional Transport matters

·         2nd harbour crossing

·         Bridge walk cycleway

·         Inner City Rail Link

·         Waterfront development

·         CBD master plan

John McLean

Margaret Miles

9

Natural Environment

.

·         Restoration of wetlands, streams, and waterways

·         Local priorities in relation to regional environmental management

·         Costal management including mangrove encroachment and erosion mitigation

·         Relationships with Watercare

·         Waste minimisation strategy

·         Bio security

John McLean

Callum Blair

Lisa Whyte

(waste minimisation only)

10

Economic Development / Financial oversight

 

·         Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team

·         Establish and promote local opportunities for increased tourism and economic development

·         Budgets

·         Project expenditure

·         Monitor GB strategy and Finance

·         Service Levels

·         Local funding policy

Lisa Whyte

Margaret Miles

 

 


Upper Harbour Local Board

26 November 2013

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         7

2          Apologies                                                                                                                        7

3          Declaration of Interest                                                                                                   7

4          Confirmation of Minutes                                                                                               7

5          Leave of Absence                                                                                                          7

6          Acknowledgements                                                                                                       7

7          Petitions                                                                                                                          7

8          Deputations                                                                                                                    7

9          Public Forum                                                                                                                  7

10        Extraordinary Business                                                                                                8

11        Notices of Motion                                                                                                          8

12        Declaration by Local Board Member Callum Blair Pursuant to Schedule 7, Clause 14, of the Local Government Act 2002                                                                                   9

13        Infrastructure and Environmental Services Update Report                                   11

14        Discretionary funding application from Greenhithe Residents, Ratepayers and Community Hall Association Incorporated                                                              33

15        Approval for reprinting the Upper Harbour Local Board Walking Guide             39

16        Urgent decision making process for Local Boards during the 2013 Christmas close down period                                                                                                                            43

17        Reconstitution of the Swimming Pool Fencing Exemption Applications Working Party                                                                                                                                       45

18        Upper Harbour Local Board Discretionary Funds for the 2013/2014 financial year    49

19        Summary of Actions and Reports Requested - Upper Harbour Local Board - November 2013                                                                                                                               51

20        Records of the Upper Harbour Local Board Workshops held on 17 September 2013, 6 and 12 November 2013                                                                                                       59

21        Board Members' Reports                                                                                           67  

22        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Upper Harbour Local Board:

a)         confirms the ordinary minutes of its meeting, held on Tuesday, 12 November 2013, including the confidential section, as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations.  Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.


 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Upper Harbour Local Board

26 November 2013

 

 

Declaration by Local Board Member Callum Blair Pursuant to Schedule 7, Clause 14, of the Local Government Act 2002

 

File No.: CP2013/26366

 

  

Purpose

1.       In accordance with the provisions of the Local Government Act 2002 (Schedule 7, clause 14), the Chairperson of the Upper Harbour Local Board is authorised to administer Member Blair’s declarations at this meeting.

2.       Local Board Member Blair will make an oral declaration and sign a written declaration, which will be attested by the Chairperson of the Upper Harbour Local Board.

 

Attachments

There are no attachments for this report.      

Signatories

Authors

Karen Marais - Local Board Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

26 November 2013

 

 

Infrastructure and Environmental Services Update Report

 

File No.: CP2013/25258

 

  

Purpose

1.       This quarterly update from the Infrastructure and Environmental Services (I&ES) department covers the period from August to October 2013.  It reports on both regional and place based activities undertaken by the three I&ES units – Environmental Services, Stormwater and Solid Waste.

2.       This report also tracks the delivery and expenditure of environmental budget lines from the 2013/2014 Local Board Agreement (LBA), as assigned to the Infrastructure and Environmental Services Department.

Executive Summary

3.       The I&ES Department delivers on the Auckland Plan and Local Board Plans through the delivery of environmental programmes, regional stormwater and waste services, as well as the maintenance and enhancement of Auckland's natural environment.

4.       This report has been written to update the Board on the delivery of activities and work programmes by I&ES.  A number of these regional activities have a distinct local involvement and impact and are detailed in the attachments to this report.

5.       This report also includes some background information for newly elected board members, to familiarise them with the work programme and priorities of the department.

 

Recommendation

That the Upper Harbour Local Board:

a)      receives the Infrastructure and Environmental Services Update Report.

Discussion

6.       This report and attachments specifically details the activities delivered by the three units of I&ES within the Board area, which support and contribute to the following Local Board Plan priorities and initiatives:

Priority: Protecting our beautiful environment for all to enjoy

Initiatives:

Restore upper harbour tidal flows

Restore and improve Christmas Beach

Tidy reserve plantings

Protect and promote heritage sites

7.       In addition this report may detail activities which may not be specifically identified in the Local Board Plan but which will; impact on the local area.

8.       The following provides some background information for board members, to familiarise them with the work programmes and priorities delivered by the three units within the I&ES department.


Environmental Services Unit

9.       The Auckland Plan describes a transformational shift to ‘strongly commit to environmental action and green growth’.  It is the responsibility of the Environmental Services Unit (ESU) within I&ES to support that shift through the development, promotion and implementation of projects that support environment and sustainability outcomes.

10.     Improving freshwater quality is a key focus for ESU and is supported through the implementation of catchment-based restoration projects (such as the Sustainable Catchments Programme and Project Twin Streams), land management programmes, and community education initiatives such as Wai Care.

11.     The vision of the Indigenous Biodiversity Strategy is to ensure that Auckland’s biodiversity is flourishing and treasured. In supporting this vision, as well as that of the Auckland Plan, the biodiversity team provide technical advice to ecological restoration projects being delivered by either Council or private landowners. Biodiversity staff also provides technical input into the evaluation of resource consent applications and other statutory processes, such as the development of the draft unitary plan. 

12.     Biosecurity works alongside biodiversity to contribute to environmental outcomes. Biosecurity is responsible for the implementation of the Regional Pest Management Strategy through a number of programmes, and is also responsible for the regional coordination of national biosecurity management programmes, such as the local response to kauri dieback and kiwifruit vine disease (PSA).

13.     ESU also delivers a number of projects that support community development through engaging communities in environment and sustainability projects.  These projects include Wai Care, Enviroschools and Trees for Survival.  In addition, ESU is currently developing and trialling a number of household sustainability initiatives in various local board areas. 

Solid Waste Unit

14.     The Solid Waste Unit, within the Infrastructure and Environmental Services Department, is responsible for the management of the region’s kerbside domestic refuse, recycling, hazardous waste, inorganics, illegal dumping and litter collection. It also manages some transfer stations, and develops and delivers waste minimisation programmes. It is made up of four main operational delivery groups; Waste Planning, Waste Minimisation, Waste Operations and Waste Infrastructure and Assets.

15.     The Waste Planning team is responsible for carrying out implementation planning for the delivery of the Waste Management and Minimisation Plan (WMMP) and ensuring our waste operations and plans are consistent with regional waste bylaws and national level waste legislation. They advocate council views to central government on waste issues.

16.     The Waste Minimisation team is responsible for the development, management and delivery of waste minimisation behaviour change and education programmes to households, businesses, and schools. This includes programmes such as the Create Your Own Eden composting courses and WasteWise schools.

17.     The Waste Operations team is responsible for the management of the region’s kerbside domestic refuse, recycling and inorganic waste collection services, servicing and maintaining public litter bins and loose litter cleaning.

18.     The Waste Assets and Infrastructure team is responsible for providing infrastructure to ensure Auckland meets its obligations under the Waste Management Act for the safe and efficient recovery, recycling and disposal of waste across the region.

19.     These infrastructure requirements are managed in many ways. For example, through direct service supply contracts for delivery of waste to landfill, Build Operate Own and Transfer contracts for facilities to process recycling, and through council-owned assets and operations such as those at the Waitakere Transfer Station in Henderson and the Claris Landfill on Great Barrier Island. In addition, the team also procures and manages the stock of refuse and recycling bins and public litter bins. Finally, they work with suppliers to make provision for hazardous waste drop off, recovery and disposal.

Stormwater Unit

20.     Council’s Stormwater Unit is largely responsible for two of the activities outlined in the 2010 amendment of the Local Government Act 2002: Stormwater drainage, and flood protection and control, and is required to comply with the Resource Management Act and other legal requirements. The purpose of these activities is to minimise the nuisance of flooding, protect people and property from the adverse effects of extreme storm events and protect the environment and public health by reducing stormwater contaminant and sediment runoff that is discharged into natural waters.

21.     Council’s stormwater functions are guided by the draft Stormwater Unit Strategic Direction and the Stormwater Asset Management Plan 2012-2032.

22.     The Stormwater Asset Management Plan is updated every three years and its review is a key focus for the 2013/14 financial year. The Stormwater Asset Management Plan spans a 20-year period with focus on the ten year period covered in the council’s 10-year Long Term Plan (LTP).  The Stormwater Asset Management Plan addresses all major asset based activities.  A primary purpose of asset management planning is to ensure that present and future customer service requirements are met while managing assets in the most cost effective manner.

23.     The draft Stormwater Unit Strategic Direction was completed in 2013.  It is a non-statutory document aligned to the Auckland Plan that guides the operational matters of the council in relation to stormwater that informs and engenders support from internal and external parties involved in stormwater management.  The document ultimately will be incorporated into the updated Stormwater Unit Asset Management Plan 2015-2035.

Consideration

Local Board Views

24.     This is a report prepared specifically for the Local Board.

Maori Impact Statement

25.     While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation Issues

26.     The activities detailed in this report are within budget. Any decisions arising from discussions and planned changes to work programmes will have financial and resourcing implications which will need to be managed.

 

Attachments

No.

Title

Page

a

Environmental Services Unit Update

15

b

Solid Waste Update Report

17

c

Auckland Household Waste Prevention Study

23

d

Stormwater Local Board Update Report

27

     


Signatories

Authors

Theresa Pearce - Relationship Advisor

Lucy Hawcroft - Relationship Advisor

Varsha Belwalkar - Stormwater Liaison Advisor

Mara Bebich - Senior Relationship & Engagement Advisor  

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Eric Perry - Relationship Manager

 

 

 

 

 


Upper Harbour Local Board

26 November 2013

 

 


Upper Harbour Local Board

26 November 2013

 

 


Upper Harbour Local Board

26 November 2013

 

 

Solid Waste Local Board Update Report (Upper Harbour)

 

Relevant to Local Board priorities: Protecting our beautiful environment for all to enjoy &

Local Action for the Environment

 

Overview

 

This update describes the activities of the Solid Waste unit with regards to Local Board projects and regional programmes over the update period, August to October 2013. Some background information about the Waste Management and Minimisation Plan (WMMP) is also provided for newly elected board members.

 

 

The Waste Management and Minimisation Plan

 

A major priority for the Solid Waste unit over the next four years will be to implement the Auckland WMMP. This plan was approved by the governing body in June 2012, after extensive consultation with the public, key stakeholders and local boards. Its vision is that:

 

“To become the most liveable city in the world, Auckland will aim for the long-term, aspirational goal of ‘Zero Waste’ by 2040, turning its waste into resources.”

 

To help achieve this goal, the plan also sets some bold targets. These are:

·    to reduce the amount of domestic kerbside waste sent to landfill by 30% by 2018, from 160 kg to 110 kg per capita per year.

·    to reduce council’s own in-house waste by 30% per capita by 2018

·    to reduce total council and private sector influenced waste to landfill by 30% by 2027.

 

To achieve this final goal, council will have to work closely with the commercial sector as council only influences approximately 17% of the waste stream.

 

To achieve these targets, the WMMP identifies a series of key actions.

 

These include major changes in waste collection services for some board areas. These changes will take place after July 2015 and are outlined in the table below, along with the current waste services that are available in the board area. In Upper Harbour these services are slightly different in the legacy Waitakere and North Shore City Council areas.

 

Table One. Waste collection services to be provided under the WMMP

 

Service type

Current service in board area

Current funding system

Service to be provided under WMMP

Future funding system

Organics

No current service

NA

A kerbside collection of organic waste in bins from all Aucklanders living in urban areas.

Rates

Recycling

Fortnightly recycling collection in a 140 litre bin, with separate paper

Rates

A fortnightly recycling service in bins will be provided to all Aucklanders. Typical bin size will be 240 litres, with a choice from 140 to 360 litres.

Targeted rate

Inorganics

North Shore: Annual kerbside inorganics

Rates

An improved inorganics service will be provided to all Aucklanders annually. Residents will make a booking in advance and have inorganic material collected from their property, rather than the kerb.

Targeted rate

Waitakere: Annual booking inorganics (one collection)

User pays

Rubbish

Weekly rubbish collection in council bags.

User pays (per bag)

A fortnightly “pay as you throw” rubbish collection will be provided to all residents. Typical bin size for urban residents will be 120 litres, with a choice from 60 to 240 litres. Rural and HGI residents will have a choice of bins or bags.

User pays (per bin lift)

 

One of the benefits of making these changes is that all Aucklanders will receive a regionally consistent level of waste services.

 

Some other key projects included in the WMMP that council is working on include:

 

Development of a Resource Recovery Network (RRN)

 

The RRN would consist of a network of facilities across the region that would provide a convenient place for local residents to drop off their used furniture, clothes, whiteware, hazardous waste and other materials.  Planning for the RRN is still underway but it is envisaged it would include:

·     a small number of large Resource Recovery Parks focused predominantly on commercial waste or resources that would act as more substantial hubs of the network

·     a larger number of smaller Community Recycling Centres (CRCs) focused on serving local households and businesses

·     local Drop-off Depots for isolated areas or where there is limited space.

 

These facilities would be spread across the city and run by businesses, community organisations, voluntary sector organisations and iwi. They will enable large quantities of reusable and recyclable materials to be diverted from landfill for reuse, repair or refurbishment and sale. They would also create valuable opportunities for local employment.

 

In the short-term, five council-owned sites have been identified as being priorities for redevelopment into resource recovery facilities in 2014. These are the:

1.    Waiuku Transfer Station

2.    Waitakere Refuse and Recycling Centre

3.    Central isthmus site (location to be identified)

4.    Devonport Transfer Station

5.    Helensville Resource Recovery Centre

 


Community engagement and education programmes

 

Local education programmes will be key to achieving the goals of the WMMP and supporting the service changes outlined above. They will be particularly focused on areas in South Auckland and the Hauraki Gulf Islands which will experience greater change as a result of the WMMP. However, these programmes will be introduced across the region. They could potentially include local waste minimisation projects that are developed in conjunction with local boards and are shaped by board priorities and community needs.

 

 

Update on Ongoing Solid Waste Activities

 

 

Waste Planning

 

This team is responsible for carrying out implementation planning for the delivery of the Waste Management and Minimisation Plan (WMMP) and ensuring our waste operations and plans are consistent with regional waste bylaws and national level waste legislation. They advocate council views to central government on waste issues.

 

Regional activities and achievements

Waste Minimisation and Innovation Fund: The second round of the waste fund closed on 31 October 2013. This round has a total value of $475,000. A list of applications to the fund will be sent to board members in November, and they will be asked to give feedback and local input on applications from their area.

 

Waste collection controls: These controls regulate issues such as the times that waste can be collected and the levels of contamination allowed in refuse and recycling containers. After consultation with local boards in July and August, the controls were approved by the Regional Development and Operations Committee in September. They become operational on 1 November.

 

TV TakeBack programme: This programme enables Aucklanders to recycle their old analogue televisions at various drop off points around the region for just $2 at council subsidised sites. It is being delivered by Ministry for the Environment, with some council support. A memo was sent to all local board members with more information about the scheme in early October, before it opened on 23 October. A full list of all the available sites for residents to use and the cost of each is available at www.tvtakeback.govt.nz. Sites will remain open until roughly 70,000 televisions have been recycled.

 

 

Waste Minimisation

 

This team is responsible for the development, management and delivery of waste minimisation behaviour change and education programmes to households, businesses, and schools. This includes programmes such as Create Your Own Eden and WasteWise schools.

 

Regional activities and achievements

 

Supporting events to minimise their waste: Council is working with the Auckland Community Zero Waste Alliance (ACZWA) to support 15-20 events around the region to reduce their waste. The first event which was chosen for support was the Waitakere Festival, which was held in Henderson in late October. This had an excellent result with a diversion of 95% of all event waste from landfill.

 

Auckland Household Waste Prevention Survey: This was the first regionally representative survey of Aucklanders’ attitudes and behaviours towards waste carried out by council. Analysing and publishing the results of this survey has been a major focus for the team over the update period. A summary of survey results is provided in Attachment D.

 

WasteWise for schools: Is an educational programme that offers schools structured support to reduce their waste to landfill. There are no schools currently enrolled in WasteWise in the Board area. However, council officers are now recruiting new schools to join the programme in 2014. If board members are aware of any schools in their area that might be interested, the schools can contact our officers on wastewise@aucklandcouncil.govt.nz to find out more about what this would involve.

 

Text Box:  
Composting for Community tutors celebrate the first year of the programme.
Composting for Communities: This programme focuses on large households with high volumes of food waste in the Asian and Pacific communities. In the first 18 months of the programme, eight tutors from the Tongan, Cook Islands, Niuean, Chinese and Samoan communities have delivered 22 courses in composting and bokashi.

 

The results of this new programme were recently assessed. The assessment found that the 426 households involved diverted 161 tonnes per annum, an average of 8.2kg per household per week. The average family involved in the programme has gone from putting out two and a half bags of rubbish a week to just one. Particularly significant progress has been made in working with the Tongan community and residents of Otara.

 

Local activities and achievements

 

Waste minimisation learning centre at the Waitakere Refuse and Recycling Centre: During the update period, five groups from the board area visited the learning centre. This free visit includes a tour of the station and an interactive waste education class.

 

Create Your Own Eden composting courses: This programme offers free three hour workshops to Aucklanders on how to minimise their organic waste through composting, bokashi and worm farms. Two workshops were held in the board area during the update period in Albany in late July with 22 participants and Hobsonville on the 24 October with over 20 participants.

 

Learning outreach to schools: This programme offers printed resources, workshops and practical support to interested schools to help them minimise waste. In the board area, one school, Whenuapai School, received an educational session with a council facilitator during the update period.


Waste Operations

 

The operations team is responsible for the management of the region’s kerbside domestic refuse, recycling and inorganic waste services, servicing and maintaining public litter bins and loose litter cleaning.

 

Regional activities and achievements

 

Customer service: One of the main ways that council has to measure customer satisfaction is to analyse how many requests we receive from customers relating to issues such as late collections, missed bins or loose litter. As shown in Figure One below, from August to September 2013 council received 6,963 Requests for Service (RFS) from the public relating to waste operations. This is lower than the same period in 2012 when 7,213 RFS were received. This shows that the various new waste contracts that were introduced around the region from July 2013 onwards are progressing well.

 

 

Figure One: Requests for service relating to waste issues received in 2012-13

Recycling education trials: From June to August, council conducted a 12 week trial in targeted areas of the North Shore and West Auckland to educate residents about how to recycle correctly. This trial was focused on areas which had been identified as having problems with contamination of recycling. It involved a visual inspection of residents’ recycling bins, with stickers being attached to bins where residents were recycling incorrectly and an educational letter left in their mail box. In some cases, highly contaminated recycling bins were not collected for a fortnight (one collection cycle). The final results of the trial are still being analysed but initial results indicate that for the duration of the trial a reduction of up to 50% in the percentage of contamination found in recycling bins was achieved in the targeted areas.

 

Local activities and achievements

 

Inorganic collections: The inorganic kerbside collection in the legacy North Shore City Council area (including part of the board) is progressing well and will be completed on schedule by the end of 2013. Total tonnages collected at this point are slightly higher this year than last (3009 tonnes in 2013 compared with 2606 tonnes in 2012). However, tonnages for the last three weeks have been slightly lower than in 2012, so the overall result will likely be quite similar.

 

Waste Assets and Infrastructure

 

This team is responsible for providing the infrastructure to ensure that Auckland meets its obligations under the Waste Minimisation Act for the safe and efficient recovery, recycling or final end disposal of waste from residents and ratepayers.

 

Regional Activities

 

Tonnages collected and disposed of by council: From August to September 2013 council collected 28,562 tonnes of waste and 18,420 tonnes of recycling from kerbsides around Auckland. In total, including the waste collections, inorganic collections and material received at our own transfer stations, council disposed of 42,180 tonnes of waste to landfill. These figures represent a slight decrease on the same period in 2012. This continues a general trend of waste volumes collected by council decreasing over time, possibly due to slower economic growth over the last few years.

 

Hazardous waste drop-off centres: Work continues on this project to open a network of sites around the region at which residents will be able to drop off their household hazardous waste for free. This will ensure these dangerous substances are removed from the environment in a controlled way. Two potential sites have been identified at Constellation Drive in the North Shore and Pikes Point in Onehunga. These are expected to open before the end of the year. These will complement the existing hazardous waste drop off sites at Henderson, Silverdale, Waiheke and Great Barrier. More details about the locations, function and opening date of these new drop-off sites will be provided once confirmed.

 

Better management of our litter bins: Council is working to develop an Asset Management Database for our litter bins around the region. This will ensure that litter bins which are in poor condition or reaching the ends of their lives are replaced as required. The database will also combine all legacy bin records into one central system to ensure operational efficiencies.

 

 


Upper Harbour Local Board

26 November 2013

 

 





Upper Harbour Local Board

26 November 2013

 

 

Stormwater Local Board Update Report (Upper Harbour)

Relevant to Local Board priority: Protecting our beautiful environment for all to enjoy

 

Relevant to Local Board Priority: Local Action for the Environment

Auckland Council’s Stormwater Unit is largely responsible for two of the activities outlined in the 2010 amendment of the Local Government Act 2002: Stormwater drainage, and flood protection and control, and is required to comply with the Resource Management Act and other legal requirements. The purpose of these activities is to minimise flooding, protect people and property from the adverse effects of extreme storm events and protect the environment and public health by reducing stormwater contaminant and sediment runoff that discharge into natural waterways.

The Stormwater Unit operates and maintains an extensive stormwater network comprising 6,000 km of pipe, 10,000 km of streams, 140,000 manholes, and 370 ponds and wetlands. Stormwater activities are generally of a regional activity with both local and regional impacts. This report provides the local board with its quarterly update on delivery of the stormwater work programme including any key highlight and is structured reflect the levels on which the regional stormwater programme is delivered:

-     Regional (e.g. annual plan, asset management plan)

-     Sub-regional (e.g. network consents)

-     Local (e.g. catchment plans and programmes)

-     Site specific (projects)

This report detail highlights on these stormwater programmes, including the Unitary Plan, technical guidelines, education initiatives, and network discharge consents and the septic tank pump out programme (western boards).

Managing stormwater requires co-operation from a number of parties within and external to council (Figure 1)

Figure 1.  Contributors to stormwater outcomes.


Regional

Strategic Documents

Council’s stormwater functions are guided by the draft Stormwater Unit Strategic Direction and the Stormwater Asset Management Plan 2012-2032. The Stormwater Asset Management Plan is updated every three years and its review is a key focus for the 2013/14 financial year. The Stormwater Asset Management Plan spans a 20-year period with focus on the ten year period covered in the council’s 10-year Long Term Plan (LTP).  The Stormwater Asset Management Plan addresses all major asset based activities.  A primary purpose of asset management planning is to ensure that present and future customer service requirements are met while managing assets in the most cost effective manner.

 

The draft Stormwater Unit Strategic Direction was completed in 2013.  It is a non-statutory document aligned to the Auckland Plan that guides the operational matters of the council in relation to stormwater that informs and engenders support from internal and external parties involved in stormwater management.  The document ultimately will be incorporated into the updated Stormwater Unit Asset Management Plan 2015-2035.

 

Figure 2 encapsulates the direction and way that council manages stormwater and shows the commitment to the Auckland Plan vision to become the world’s most liveable city.

 

Figure 2.  Auckland Council Stormwater Objectives

 

Proposed Auckland Unitary Plan

 

The Proposed Auckland Unitary Plan (PAUP) was notified on Monday 30 September and is available on the Auckland Council website. The Stormwater Unit is working through how the provisions with immediate legal effect may impact the stormwater capital works consenting. The Unit is also working with the Special Housing Office, Resource Consents Department, and Unitary Plan teams to support implementation of stormwater management and flooding provisions in the PAUP.

Best Practice, Stormwater Education, and Technical Advice

The Council publishes stormwater and sediment best practice guidelines and construction practice notes, which are non-statutory documents.  Best practice guidelines are reviewed and updated at regular intervals to remain current.  A number of guidelines are under review and scheduled for update in the next three years as detailed below.

 

Table 1.  Stormwater and sediment best practice guidelines

Guideline or standard

Anticipated completion date

Stormwater Code of Practice

Completed (2013)

GD01 (TP10) Design guideline manual for stormwater treatment devices (ARC 2003)

2014

GD02 (TP108) Guideline for stormwater runoff modelling in the Auckland region (ARC 1999)

2014

GD 03 Proprietary Device Evaluation Protocol for Stormwater Quality Treatment Devices.

GD03/2012 published

GD04 (TP124) Low impact design manual for the Auckland region (ARC 2000)

 Nov 2013

GD05 (TP90) Erosion and sediment control guideline for land disturbing activities in the Auckland region (ARC 1999)

2014

Soakage design manual (ACC 2002)

 TR2013/040 published

On-site stormwater management manual (ACC 2003)

TR2013/040 published

GD06 (TP58) On-site wastewater management (ARC 2004)

2015

 

Stormwater Education and Community Programmes

 

Council manages a range of educational and community programmes that support stormwater and environmental outcomes. The focus of this team over the next year will be implementing the Regional Stormwater Education Implementation Plan. This plan lays out a three year plan with a regional focus to meet network discharge consent requirements and activities including:

·    Development and promotion of Water Sensitive Design demonstration sites,

·    Updated content for the Environmental Training for Industry education courses.

·    Delivery of new courses for the Environmental Training for Industry programme including Water Sensitive Design,

·    Delivery of stormwater education events including the annual Sediment Field Day and Auckland Council Stormwater Seminar,

·    Development of a pre-application advisory service to support update of Water Sensitive Design and stream restoration,

·    Educational outreach (e.g. Great Drain Game, low impact design competition with the University of Auckland),

·    A region wide attitudes, awareness and behaviors research survey,

·    Development of an integrated communications plan for stormwater initiatives and programmes

·    Development of a regional pollution prevention plan, and

·    Development of proactive education programmes focused on minimising sedimentation from small construction sites.

 

Sub-Regional

Operations

Currently Stormwater operations contracts to manage stormwater assets in the road corridor are managed by Auckland Council Stormwater Unit in the south, central and west of Auckland. The northern contract is currently still managed by Auckland Transport and will be handed over to Auckland Council in July 2014.

In the 2013/14 financial year, Stormwater Operations is focusing on:

 

·          effectively operating and maintaining the stormwater network,

·          responding to incidents and storm events,

·          working collaboratively with the maintenance contractors to improve customer services and responses,

·          the successful procurement of the new northern maintenance contract,

·          driving health and safety for our staff and stakeholders and implementation of a safety improvement programme,

·          securing knowledge of our critical assets and renewals,

·          prioritise and carry out works with efficiency and sound financial management to ensure value for money, and

·          undertaking minor stormwater pond rehabilitation and capital works renewals.

 

Network Discharge Consents

Network Discharge Consents based on Consolidated Receiving Environments (Figure 3) are currently being prepared for the Waitemata Harbour, Greater Tamaki, Hauraki Gulf Islands, and Manukau Harbour. The Waitemata Harbour Network Discharge Consent will be the first of its kind. Consultation on the Greater Tamaki Consolidated Receiving Environment has commenced and consultation on the Hauraki Gulf Island and Manukau Harbour Consolidated Receiving Environment are scheduled for later in this financial year.

CRE Catchments 2

Figure 3. Stormwater Consolidated Receiving Environments

Local

Septic Tank Management (West Boards)

Auckland Council manages the contract for pumping out and cleaning on-site wastewater treatment systems including septic tanks, long drops, and grease traps within the boundaries of the former Waitakere City Council area. Only standard septic tanks are included in this pump out contract and high-tech systems are excluded as to be maintained privately. Below is a snapshot of activities under this contract from December 2012 to September 2013 (Table 2).

There are an estimated 5,391 private assets (Table 2) that are either septic tanks, long drops, grease traps that require triennial pumping out and cleaning. These are spread across various local boards based on the properties paying the rural sewage rate (RUR).

Table 2. Private Septic Tank Assets per local board area

Septic Tanks by local board area

Local Board Area

Properties paying RUR

Henderson - Massey

333

Upper Harbour

744

Waitakere Ranges

4310

Whau

4

Total

5,391

A new contract was recently awarded to Hydro-Tech services as the preferred contractor following the tender process. Below is a summary of works that were undertaken since December 2012 Customer feedback has been predominantly positive to date.

 

Table 3. Overview of scheduled and unscheduled septic tank work since Dec 2012

 

Month

Scheduled Work Orders

Unscheduled work Orders

December 2012

54

5

January 2013

123

8

February 2013

195

13

March 2013

245

15

April 2013

273

16

May 2013

284

11

June  2013

217

10

July 2013

249

8

August 2013

121

3

September 2013

120

9

Total

1,881

98

Planned triennial pump out of properties

Work arising from emergency pump outs due to risk of over flow, early pump outs etc


Catchment Planning

 

In the 2012/13 financial year, catchment planning provided significant input into the preparation of the Unitary Plan including mapping flood areas, Stormwater Management Areas – Flow (SMAF), and into the location of mixed and terraced housing zones. 

 

The Catchment Planning Group was also involved in the Rural Urban Boundary investigations and undertaking cost estimates to service growth and inputting into the Housing Accord.

 

A focus for the Council in 2013/14 is to provide input into initiatives to enable growth delivery in priority areas including Housing Accord zones. Input consists of:

 

·      preparing base information related to catchment planning to enable quick responses to development related initiatives, and

·      taking part in strategic initiatives such as Rural Urban Boundary-investigations, area planning, submission process to the Unitary Plan and precinct plans.

 

Site specific

Stormwater Physical Works Programme 2013/14

 

The Council’s 2013/14 stormwater capital works programme consists of 159 physical works projects as reported by local board area in the previous local board quarterly report. An update on the status and progress of physical works projects within your local board area will be provided in the next update report.

 

 

 

 

 

 


Upper Harbour Local Board

26 November 2013

 

 

Discretionary funding application from Greenhithe Residents, Ratepayers and Community Hall Association Incorporated

 

File No.: CP2013/26397

 

  

Purpose

1.       To present a discretionary funding application from the Greenhithe Residents, Ratepayers and Community Hall Association Incorporated for consideration by the Upper Harbour Local Board.

Executive Summary

2.       A discretionary community grant fund, to the value of $107,121.00, is available to the Upper Harbour Local Board in the 2013/2014 financial year, for allocation in support of community based initiatives.  To date an amount of $60,294.00 has been allocated from this fund, leaving a balance of $46,827.00 for future distribution.

3.       The Greenhithe Residents, Ratepayers and Community Hall Association Incorporated, have tried unsuccessfully to access the new electronic system utilised by council in order to apply for a discretionary community grant. 

4.       Due to the fact that the lack of access to the SmartyGrants system is of no fault of the Greenhithe Residents, Ratepayers and Community Hall Association Incorporated, the Association was advised to apply to the board for a grant by way of an official letter.  Attached to this report as Attachment A.

5.       The Greenhithe Residents, Ratepayers and Community Hall Association Incorporated are seeking funding to the value of $5,000.00, towards the sanding and polishing of the Hall’s floor.

6.       The Association is requesting funding due to the fact that the hall is 100 years old and they will be holding Centennial Celebrations that will include the local board members, the Mayor, councillors and their community.

 

Recommendations

That the Upper Harbour Local Board:

a)      considers the application from the Greenhithe Residents, Ratepayers and Community Hall Association Incorporated. 

b)      grants funding to the Greenhithe Residents, Ratepayers and Community Hall Association Incorporated towards the sanding and polishing of the Hall’s floor, from its discretionary community grant fund.

Discussion

7.       The discretionary community grant fund provides the opportunity for the Upper Harbour Local Board to support local community organisations in completing small local project for the betterment of the community.

8.       Should the Upper Harbour Local Board so wish, it does have the opportunity to refer the application to a more appropriate fund.


Consideration

9.       The Upper Harbour Local Board is responsible for the decision-making and allocation of local board discretionary community grant funding.

10.     The board supports local community initiatives which assist in building a strong sense of community and ensures that each community maintains its own identity.

Local Board Views

11.     Local board views will be discussed at the meeting on 26 November 2013 and will be reflected in the final funding decisions.

Maori Impact Statement

12.     This fund does not specifically target Maori groups, however, Maori communities are likely to benefit from the support by the local board, alongside other groups in the community.

General

13.     The decisions sought within this report fall within the local board delegations.

14.     The decisions sought do not invoke the Auckland Council Significance Policy.

Implementation Issues

15.     Once the Upper Harbour Local Board has resolved the funding application, staff will contact the applicant to notify them of the outcome, and commence contracting and payment.

 

Attachments

No.

Title

Page

a

Greenhithe Residents, Ratepayers and Community Hall Association letter and supporting quotes

35

     

Signatories

Authors

Karen Marais - Local Board Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

26 November 2013

 

 





Upper Harbour Local Board

26 November 2013

 

 

Approval for reprinting the Upper Harbour Local Board Walking Guide

 

File No.: CP2013/26381

 

  

Purpose

1.       The purpose of the report is to request the Upper Harbour Local Board’s approval for the reprinting of the Upper Harbour Local Board Walking Guide.

Executive Summary

2.       At its business meeting of 23 July 2013, the Board resolved as follows:

12

Approval of printing cost for Upper Harbour Local Board Walking Guide

 

The Upper Harbour Local Board Advisor was in attendance to speak to the report.

 

Resolution number UH/2013/1

MOVED by Member LW Whyte, seconded Member CR Rankin-MacIntyre:  

That the Upper Harbour Local Board:

a)      approves the printing cost of $1,738.80 for a quantity of 1000 copies, full colour, DL folded and bound Upper Harbour Local Board Walking Guides, from its Local Board Discretionary Fund.

b)      thanks the Upper Harbour Local Board Advisor and the Parks Advisor for their efforts in ensuring the accuracy and completion of the Upper Harbour Local Board Walking Guide.

CARRIED

3.       Subsequent to the above resolution, a thousand copies of the walking guide were printed and distributed between the Albany Library, the Upper Harbour Local Board office and the Albany House.

4.       The walking guide has been extremely successful and well received by the community, and at the time of writing this report less than 250 copies remain of the original 1000 copies printed.

5.       A quote has been obtained from a Council preferred supplier (through the Communications and Marketing Department) for the cost of reprinting the walking guide.  The printing cost is as follows:

Quantity 1000 copies – full colour, DL folded and bound guides at a cost of $1,516.90

6.       In the 2013/2014 financial year, the Upper Harbour Local Board has at its disposal a Local Board Discretionary Fund to the value of $228,358.  It is proposed that the printing costs for the walking booklet be allocated to this budget.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      approves the printing cost of $1,516.90 for a quantity of 1000 copies, full colour, DL folded and bound Upper Harbour Local Board Walking Guides, from its Local Board Discretionary Fund.

 


Attachments

No.

Title

Page

a

Printing quote for reprinting Upper Harbour Local Board Walkway Guide

41

    

Signatories

Authors

Karen Marais - Local Board Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

26 November 2013

 

 


Upper Harbour Local Board

26 November 2013

 

 

Urgent decision making process for Local Boards during the 2013 Christmas close down period

 

File No.: CP2013/26276

 

  

Purpose

1.       To determine the urgent decision making process for the Upper Harbour Local Board during the 2013 Christmas close down period.

Executive Summary

2.       This report details an alternative process for urgent decisions of the Local Board on matters that require a decision, where it is not practical to call the full board together and meet the requirement of a quorum.  An example may be during the Christmas close down period.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      adopts the urgent decision process.

b)      delegates the authority to the Chairperson and Deputy Chairperson, or any person acting in these roles, to make an urgent decision on behalf of the Upper Harbour Local Board.

c)      requests all urgent decisions be reported to the next ordinary meeting of the Upper Harbour Local Board.

Discussion

3.       An extraordinary meeting is called when an urgent decision is required on matters that cannot wait until the next scheduled ordinary meeting of the Local Board.  At times, such as during the Christmas and New Year period, it is not practical to call the full board together and meet the requirement of a quorum.

4.       An alternative to calling for an extraordinary meeting is to delegate decision-making authority to the Chairperson and Deputy Chairperson, or any person acting in these roles, to make the decision on behalf of the board.

5.       It should be noted that urgent decisions are different from emergency decisions, which are only made if there is a risk to public health and safety.

Consideration

Local Board Views

6.       This report serves to request Local Board input.

Maori Impact Statement

7.       There are no implementation issues for Maori as a result of applying the recommendations in this report.

General

8.       Traditionally, provisional arrangements for decision-making have been made for the Christmas close down period.  It is recommended that the Upper Harbour Local Board delegates the authority to the Chairperson and Deputy Chairperson, or any person acting in these roles, to make the decision on behalf of the board.

9.       Any request for an urgent decision of a Local Board must be processed through the Local Board Services department, and the relevant Relationship Manager must endorse the request for an urgent decision before commencing the process. 

10.     All requests for an urgent decision will be supported by a report stating the nature of the issue, reason for urgency and what decisions or resolutions are required.  These reports will comply with the standard approval process and be signed off by both level four and level three managers. 

11.     A number of factors are considered before approval is given to use the urgent decision making process, such as:

·        The timing of the next scheduled meeting

·        Confirmation that the Local Board has the delegation to make the decision

·        Consideration of the rationale for urgency

·        The significance of the decision and whether the urgent decision process is appropriate.

12.     Any decision made by delegation will be reported as an information item to the next ordinary meeting of the Local Board.

Implementation Issues

13.     There are no implementation issues as a result of applying the recommendations in this report.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Karen Marais - Local Board Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

26 November 2013

 

 

Reconstitution of the Swimming Pool Fencing Exemption Applications Working Party

 

File No.: CP2013/26368

 

  

Purpose

1.       The purpose of this report is to reconstitute the swimming pool fencing exemption applications working party.

Executive Summary

2.       In order to assist with the progression of the swimming pool fencing exemption applications, the Upper Harbour Local Board constituted a working party in November 2011 after the governing body delegated the power to grant exemptions from the requirement to comply with the Fencing of Swimming Pools Act 1987 (FOSPA) to local boards.

3.       Due to the recent local government elections and the election of a new member to the board, this working party will need to be reconstituted.

4.       It is proposed that the Upper Harbour Local Board elects three board members to the swimming pool fencing exemption working party.

5.       It is recommended that the board delegates authority to the working party in order to enable it to function effectively and progress time sensitive applications.

6.       A report recommending the approval or decline of swimming pool fencing exemption applications will be presented to the first business meeting after considering the application/s.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      reconstitutes the working party to consider the swimming pool fencing exemption applications and elects three members to the working party.

b)      specifies the level of authority delegated to the working party with regard to acting on behalf of the Board, as follows:

i)        Swimming pool fencing exemption applications working party – delegated authority to consider applications, hear applicant arguments and report recommendations on applications to the first business meeting after considering the application/s.

Discussion

7.       Where a responsibility is allocated to the local board or directly conferred on the local board by the Local Government (Auckland Council) Act 2009, the local board has autonomous decision-making power and is accountable for the decisions it makes. 

8.       The Upper Harbour Local Board identified the need to set up working parties in the previous term, in order to expedite decision-making regarding the consideration of applications for the exemption of fencing of swimming pools/spas.

9.       It is recommended that a working party is formed from a minimum of 3 elected local board members.  The benefit of the working party is that it can be assembled at short notice when a suitable number of applications are to be heard and site visits conducted. 

10.     Allocating delegations to the working party will enable decision-making to be undertaken in a timely manner, and would remove the hearing of these matters from the busy and protracted agenda process.

11.     The Fencing of Swimming Pools Act 1987 (FOSPA) promotes the safety of young children by requiring the fencing of swimming pools.  Every territorial authority has the obligation to ensure that FOSPA is complied with within its district (section 10 FOSPA).  The power to grant exemptions from the requirement to comply with FOSPA has been delegated to the local boards by the Governing Body by resolution GB/2011/163 at the 28 July 2011 meeting.

12.     Exemption applications must be determined by resolution according to section 6 of FOSPA.  Hearings are conducted according to general principles of administrative law.  The local board must conduct a hearing to allow parties an opportunity to be heard in person if they wish, and to undertake proper consideration of relevant issues.  Section 6 of FOSPA requires the local board to have knowledge of the particular characteristics of the property and the pool, and any other relevant circumstances and conditions it may impose.

13.     At its meeting of 8 November 2011, the board resolved to form a working party in order to assess swimming pool fencing exemption applications, as per the resolution below:

Item 15:      Granting of exemptions from the requirement to comply with the Fencing of Swimming Pools Act 1987 (FOSPA)

Resolution number UH/2011/1

MOVED by Member Blair, seconded Member Whyte:  

a)      That the report on granting of exemptions from the requirement to comply with the fencing of Swimming Pools Act 1987 (FOSPA) be received.

b)      That the Upper Harbour Local Board nominate the following three members:

a)  Warren Flaunty

b)  Brian Neeson

c)  Christine Rankin-MacIntyre

to consider applications for exemptions under the Fencing of Swimming Pools Act 1987 and make recommendations to the Upper Harbour Local Board for decision-making.

c)      That the members nominated in (b) report their recommendations on applications to the first business meeting after considering the application.

d)      The above is subject to confirmation that individual members are not liable in any way for the outcome of the decision made by the Upper Harbour Local Board, in regard to swimming pool exemptions.

CARRIED

14.     It is proposed that the Upper Harbour Local Board reconstitutes the swimming pool fencing exemption applications working party and provides the working party with delegated authority to ensure that it is able to function effectively and efficiently.

Consideration

Local Board Views

15.     This report gives the Upper Harbour Local Board the opportunity to present its views on the issue.

Maori Impact Statement

16.     There are no matters of significance to Maori in this report.


General

17.     In considering an allocation of responsibilities, the Upper Harbour Local Board needs to be cognisant of two main clauses within the Local Government Act 2002 that guide governance principles and structures, these are:

Section 39 (b) – A local authority should ensure that the governance structures and processes are effective, open and transparent.

Section 14 (1) – In performing its role, a local authority must act in accordance with the following principles:

a)      Give effect to its identified priorities and desired outcomes in an efficient and effective manner;

b)      A local authority should ensure prudent stewardship and efficient and effective use of its resources in the interests of the district and region.

Implementation Issues

18.     The decision of a local board following an exemption hearing is open to challenge by a judicial review process. 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Karen Marais - Local Board Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

26 November 2013

 

 

Upper Harbour Local Board Discretionary Funds for the 2013/2014 financial year

 

File No.: CP2013/26277

 

  

Purpose

1.       This report provides an update to the Upper Harbour Local Board on the availability of discretionary funding for the 2013/2014 financial year. It also provides a running total of the balances of the Board’s various discretionary funds.

Executive Summary

2.       The Upper Harbour Local Board has a number of discretionary funds available in the 2013/2014 financial year. The current balances of the Board’s discretionary funds are as follows:

Fund

Total available in 2012/13
($)

Amount spent
($)

Balance remaining
($)

Local Board Discretionary Opex Fund

228,000*

30,000

198,000

Local Events Contestable Fund

35,000

34,984

16

Local Discretionary Community Grants

107,121

60,294

46,827

Local Board Local Events

17,546

17,546

0

SLIPs Funding

129,000*

129,000

0

*the figures above have been revised to reflect the changes made by the Finance department when finalising the 2013/2014 Annual Plan.

3.       At its meeting on 24 September 2013, the Upper Harbour Local Board allocated the following funds towards SLIPs and discretionary opex projects:

PROJECT

RATIONALE

OPEX

SLIPS

Newbury Playground

Stage 2 – Physical works component

 

45,000*

Luckens Reserve Basketball Hoop

Request from local community and school to build a basketball hoop in the park

 

28,000

Albany Lakes Story Art Trail

Request to complete the story of the lakes concept via different story telling elements situated around the pathways of the park

 

20,000

Officer Fund for Small Scale Projects

Small budget to allow officers to address reactive issues that occur within parks

 

30,000

Green Networks Plan

A proactive approach to identify existing and future greenways in the Upper Harbour area.  Greenways connect communities by providing connections between destinations, such as schools, town centres, existing open space and transport hubs

30,000

 

*Total capital works component approximately $60,000.  Approximately $15,000 carried over from design and consent budget FY13

4.       At the same meeting, $3,270 was also allocated to the Meadowood Community House for its event ‘A Very Meadowood Christmas’ from the Upper Harbour Local Board’s Local Events Fund.

5.       At the subsequent business meeting of 12 November 2013, the board allocated round 2 of the local events contestable funding as follows:

Applicant

Event

Date

Amount

Granted

Pinehurst School Inc

Outside In Sport Expo

2 March 2014

$5,000

Harcourts Greenhithe Cooper and Co.

Greenhithe Christmas Parade

8 December 2013

$4,500

Meadowood Community House

Neighbours Day

29 March 2014

$2,000

Older Women’s Network

Ideas of March Festival

15 March 2014

$125

Meadowood Community House

Matariki Festival

28 June 2014

$2,000

Bruce Mason Centre

School Holiday Programme 2014

April, July, October and December 2014

$750

Bruce Mason Centre

Morning Melodies 2014

February – December 2014

$500

6.       The board allocated the funding for the events applications above, out of two budget lines.  An amount of $221 was utilised from the Local Board Local Events fund, thus putting this fund at a zero balance, and the remaining amount of $14,654 was taken from the Local Events Contestable Fund.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receives the Upper Harbour Local Board Discretionary Funds for the 2013/2014 financial year report.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Karen Marais - Local Board Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

26 November 2013

 

 

Summary of Actions and Reports Requested - Upper Harbour Local Board - November 2013

 

File No.: CP2013/26394

 

  

Purpose

1.       The purpose of this report is to update the Upper Harbour Local Board on the status of actions and requested reports arising out of Local Board business meetings.

Executive Summary

2.       The attached schedule provides a list of the actions and reports requested arising out of the Upper Harbour Local Board business meetings, and their current status.

3.       The completed actions listed will be removed from the list once the Board is satisfied that the matter has been resolved.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receives the Summary of Actions and Reports Requested – Upper Harbour Local Board – November 2013 report.

Consideration

Local Board Views

4.       Local Board views have not been sought.

Maori Impact Statement

5.       There are no particular benefits or adverse effects on Maori from this report.

 

Attachments

No.

Title

Page

a

Summary of Actions and Reports Requested - November 2013

53

    

Signatories

Authors

Karen Marais - Local Board Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

26 November 2013

 

 

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Upper Harbour Local Board

26 November 2013

 

 

Records of the Upper Harbour Local Board Workshops held on 17 September 2013, 6 and 12 November 2013

 

File No.: CP2013/26535

 

  

Executive Summary

The Upper Harbour Local Board held workshops on 17 September 2013, 6 November 2013 and 12 November 2013.  Copies of the workshop records are attached.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receives the records of the Upper Harbour Local Board workshops held on 17 September 2013, 6 November 2013 and 12 November 2013.

 

Attachments

No.

Title

Page

a

Record of the Upper Harbour Local Board Workshop held on 17 September 2013

61

b

Record of the Upper Harbour Local Board Workshop held on 6 November 2013

63

c

Record of the Upper Harbour Local Board Workshop held on 12 November 2013

65

    

Signatories

Authors

Lesley Sharp - Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

26 November 2013

 

 


Upper Harbour Local Board

26 November 2013

 

 



Upper Harbour Local Board

26 November 2013

 

 


Upper Harbour Local Board

26 November 2013

 

 

Board Members' Reports

 

File No.: CP2013/26537

 

  

Executive Summary

An opportunity is provided for members to update the Upper Harbour Local Board on projects and issues they have been involved with since the last meeting.

[Note: This is an information item and if the Board wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

 

Recommendation/s

That the Upper Harbour Local Board:

a)         receives the verbal Board Members’ reports.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Lesley Sharp - Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager