Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Tuesday, 26 November 2013 at 7.00pm.

 

present

 

Chairperson

Brian Neeson, JP

 

Deputy Chairperson

Lisa Whyte

 

Members

Callum Blair

 

 

Margaret Miles, JP

 

 

Christine Rankin-MacIntyre

 

 

APOLOGIES

 

Member

John McLean

for absence on Council business

 

ALSO PRESENT

 

Councillors

John Watson

 

 

Wayne Walker

 

 

 


Upper Harbour Local Board

26 November 2013

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

 

2          Apologies

 

Resolution number UH/2013/239

MOVED by Chairperson BK Neeson, seconded by Member CK Rankin-MacIntyre:  

That the Upper Harbour Local Board:

a)         accepts the apology from Member John McLean for absence on Council business.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number UH/2013/240

MOVED by Deputy Chairperson LM Whyte, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)         confirms the ordinary minutes of its meeting, held on Tuesday, 12 November 2013, including the confidential section, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

 

6          Acknowledgements

 

6.1

June Chitty

 

The Board acknowledged the passing of June Chitty who lived in the Albany area for more than 50 years.  Mrs Chitty was instrumental in operating the Albany War Memorial Library, where she also held spinning, knitting and handcraft classes.  She was a member of the Albany Hall Committee and always took an active role in the yearly Anzac Day services.  June will we sadly missed by all who knew her through her years of voluntary work in Albany.

 

 

7          Petitions

 

There were no petitions.

 


 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.


 



12

Declaration by Local Board Member Callum Blair Pursuant to Schedule 7, Clause 14, of the Local Government Act 2002

 

In light of Callum Blair’s absence at the Inaugural meeting of the Upper Harbour Local Board, held on 4 November 2013, and this being the first opportunity for him to be sworn in as an elected member, the Chairperson invited Member Blair to read and sign his declaration and encouraged him to say a few words.

 

Member Callum Blair made his declaration pursuant to Schedule 7, Clause 14, of the Local Government Act 2002.

A copy of the signed declaration has been placed on the official minutes and can be viewed on the Auckland Council website.

 

Attachments

a     Member Callum Blair's signed declaration

 

13

Infrastructure and Environmental Services Update Report

 

Resolution number UH/2013/241

MOVED by Deputy Chairperson LM Whyte, seconded by Member CK Rankin-MacIntyre:  

That the Upper Harbour Local Board:

a)      receives the Infrastructure and Environmental Services Update Report.

CARRIED

 

14

Discretionary funding application from Greenhithe Residents, Ratepayers and Community Hall Association Incorporated

 

The Advisor to the Upper Harbour Local Board was in attendance to speak to the report.

 

Resolution number UH/2013/242

MOVED by Member MA Miles, seconded by Deputy Chairperson LM Whyte:  

That the Upper Harbour Local Board:

a)      considers the application from the Greenhithe Residents, Ratepayers and Community Hall Association Incorporated. 

b)      grants funding of $5,000 to the Greenhithe Residents, Ratepayers and Community Hall Association Incorporated towards the sanding and polishing of the Hall’s floor, from its discretionary community grant fund.

CARRIED

 

15

Approval for reprinting the Upper Harbour Local Board Walking Guide

 

The Advisor to the Upper Harbour Local Board was in attendance to speak to the report.

 

Resolution number UH/2013/243

MOVED by Member C Blair, seconded by Member CK Rankin-MacIntyre:  

That the Upper Harbour Local Board:

a)      approves the printing cost of $1,516.90 for a quantity of 1000 copies, full colour, DL folded and bound Upper Harbour Local Board Walking Guides, from its Local Board Discretionary Opex Fund.

CARRIED

 

 


16

Urgent decision making process for Local Boards during the 2013 Christmas close down period

 

The Advisor to the Upper Harbour Local Board was in attendance to speak to the report.

 

Resolution number UH/2013/244

MOVED by Member MA Miles, seconded by Member C Blair:  

That the Upper Harbour Local Board:

a)      adopts the urgent decision process.

b)      delegates the authority to the Chairperson and Member Margaret Miles, with Member Callum Blair as alternate, to make an urgent decision on behalf of the Upper Harbour Local Board.

c)      requests all urgent decisions be reported to the next ordinary meeting of the Upper Harbour Local Board.

CARRIED

 

 

17

Reconstitution of the Swimming Pool Fencing Exemption Applications Working Party

 

The Advisor to the Upper Harbour Local Board was in attendance to speak to the report.

 

Resolution number UH/2013/245

MOVED by Chairperson BK Neeson, seconded by Member C Blair:  

That the Upper Harbour Local Board:

a)      reconstitutes the working party to consider the swimming pool fencing exemption applications and elects Chairperson Brian Neeson, and Members Callum Blair and Christine Rankin-MacIntyre to the working party.

b)      specifies the level of authority delegated to the working party with regard to acting on behalf of the Board, as follows:

i)       Swimming pool fencing exemption applications working party – delegated authority to consider applications, hear applicant arguments and report recommendations on applications to the first business meeting after considering the application/s.

CARRIED

 

 

18

Upper Harbour Local Board Discretionary Funds for the 2013/2014 financial year

 

The Advisor to the Upper Harbour Local Board was in attendance to speak to the report.

 

Resolution number UH/2013/246

MOVED by Member CK Rankin-MacIntyre, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)      receives the Upper Harbour Local Board Discretionary Funds for the 2013/2014 financial year report.

CARRIED

 


 


19

Summary of Actions and Reports Requested - Upper Harbour Local Board - November 2013

 

The Advisor to the Upper Harbour Local Board was in attendance to speak to the report.

 

Resolution number UH/2013/247

MOVED by Member C Blair, seconded by Member CK Rankin-MacIntyre:  

That the Upper Harbour Local Board:

a)      receives the Summary of Actions and Reports Requested – Upper Harbour Local Board – November 2013 report.

CARRIED

 

20

Records of the Upper Harbour Local Board Workshops held on 17 September 2013, 6 and 12 November 2013

 

Resolution number UH/2013/248

MOVED by Deputy Chairperson LM Whyte, seconded by Member CK Rankin-MacIntyre:  

That the Upper Harbour Local Board:

a)      receives the records of the Upper Harbour Local Board workshops held on 17 September 2013, 6 November 2013 and 12 November 2013.

CARRIED

 

21

Board Members' Reports

 

Resolution number UH/2013/249

MOVED by Member C Blair, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)         receives the verbal Board Members’ reports.

CARRIED

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

8.30pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................