Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 20 November 2013 at 6.30pm.

 

present

 

Chairperson

Catherine Farmer

 

 

 

Deputy Chairperson

Susan Zhu

 

 

 

Members

Derek Battersby, QSM, JP

 

 

 

 

Ami Chand

 

 

 

 

Duncan Macdonald, JP

 

 

 

 

Ruby Manukia-Schaumkel

 

 

 

 

Simon Matafai

 

 

 

 

 

 

 

 

 

ALSO PRESENT

 

 

Councillor Ross Clow

 

 

 

 

 

 

 

 

 

 

 

 


Whau Local Board

20 November 2013

 

 

 

1          Welcome

            The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

Member Macdonald declared an interest in item 14.

 

4          Confirmation of Minutes

 

Resolution number WH/2013/181

MOVED by Member CM Farmer, seconded by Member A Chand:  

That the Whau Local Board:

a)         Confirms the minutes of its meeting, held on Wednesday, 6 November 2013, as a true and correct record subject to the amendments noted at the meeting.

 

CARRIED

Secretarial note: The confirmed minutes made and can be found on the Auckland Council Website.

 

5          Leave of Absence

           

5.1

Requests for leave of absence were received from members Ami Chand and Simon Matafai.

 

Resolution number WH/2013/182

MOVED by Member DQ Battersby, seconded by Member  Zhu:  

That the Whau Local Board:

a)    Approves leave of absence from:

-       Member Ami Chand from Monday 2 December 2013 to Friday 13 December 2013 and

-       Member Simon Matafai from Friday 6 December 2013 to Friday 20 December 2013.

-       CARRIED

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 


 

9          Public Forum

 

 

 

The Chair invited submissions.

9.1

 

 

 

 

9.2

 

 

 

9.3

Waitakere Ethnic Board

-       Mr Tuwe updated the board on the activities of the Waitakere Ethnic Board in the Waitakere area and invited board members to their 10 year anniversary on 15 February 2014.

 

Avondale Community Action Group

-       Mr Paul Woodruffe and team spoke to the board on their activities in Avondale, the plans for the future and also requested ongoing support from the Whau Local Board.

Mike Brennan

-       Mr Brennan requested that a port-a-loo be purchased and given to the Department of Corrections because of the difficulties community workers from the department face while doing their community work sentence. He also spoke on the conservation of covenants in relation to the Unitary Plan.

 

 

Resolution number WH/2013/183

MOVED by Member CM Farmer, seconded by Member A Chand:  

That the Whau Local Board:

a)    Receives the public forum submission from presenters.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Adoption of meeting schedule

 

Resolution number WH/2013/184

MOVED by Member DQ Battersby, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)       Adopts its meeting schedule for the 2013/2016 electoral term.

b)       Notes that dates and times for hearings and deliberations for local board agreements and local board plans are yet to be finalised.

 

CARRIED

 

 

13

Local board members portfolio allocation and urban design champion

 

 

Resolution number WH/2013/185

MOVED by Member CM Farmer, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)         Appoints the following lead, alternate and supporting members to portfolio roles:

Lead

Alternate

Support

Support

Support

Support

Local Planning, Policy and Governance

Planning (includes delegation of input into Officer decision on notification)

Catherine Farmer

Susan Zhu

Duncan Macdonald

Regulatory + bylaws

Ruby Manukia-Schaumkel

Susan Zhu

Arts , culture and events

Arts and Culture

Simon Matafai

Ruby Manukia-

Schaumkel

Ethnic and Diverse (liaise with regional Panel, WEB and any local forums)

Ami Chand

Susan

Ruby Manukia-Schaumkel

Simon Matafai

Events

Simon

Matafai

Ruby Manukia-Schaumkel

Heritage

Derek Battersby

Catherine Farmer

Community Services

Community Development + Community Facilities + Community Leases

Ruby Manukia-Schaumkel

Susan Zhu

Simon Matafai

Ami

Chand

Community Safety (Nbrhood policing, CCTV, Graffiti,  Safer West)

Simon Matafai

Ruby Manukia-Schaumkel

Ami Chand

Susan

Zhu

Youth (liaise with regional, west and local forums, also Youth Connections - Mayors Taskforce for Jobs

Simon Matafai

Susan Zhu

Libraries

Libraries

Catherine Farmer

Simon Matafai

Recreation

Parks + Sport + Recreation (includes Landowner approval delegation)

Catherine Farmer

Derek Battersby

Parks

Parks + Sport + Recreation (includes Landowner approval delegation)

Catherine Farmer

Derek Battersby

Built and natural Environment

Town Centre Development  (Avondale and New Lynn) working Group

Catherine

Farmer

Susan

Zhu        

Derek Battersby

Simon Matafai

Ruby Manukia- Schaumkel

Ami  Chand

Highway20 + Highway 16 (includes delegation of minor parks design approvals)

Catherine Farmer

Ruby Manukia-Schaumkel

Housing

Ruby Manukia-Schaumkel

Simon Matafai

Ami Chand

Susan Zhu

Environment

Catherine Farmer

Derek Battersby

Urban Design Champion forum

Derek Battersby

Catherine Farmer

Economic development

Economic Development

Catherine Farmer

Derek Battersby

Susan Zhu

Ruby Manukia-Schaumkel

Simon Matafai

Additional portfolios

Water Care, Central Interceptor,

Duncan Macdonald

Ami Chand

Transport

Susan Zhu

Duncan Macdonald

Financial oversight - Budget

Catherine Farmer

Susan

Swimming Pool sub-committee

Duncan Macdonald

Derek Battersby

Simon Matafai

Susan Zhu

 

 

CARRIED

 

 

14

Appointment of Board Members to Outside Organisations and Community Networks

 

Resolution number WH/2013/186

MOVED by Member CM Farmer, seconded by Member A Chand:  

That the Whau Local Board:

a)    Appoints the following lead representatives and alternates to the identified organisations:

 

Lead

Alternate

Keep Waitakere Beautiful

Ruby

Manukia-Schaumkel

Susan Zhu

Rosebank Business Association (as per Memorandum Of Understanding)

Ruby

Manukia-Schaumkel

Ami Chand

New Lynn Business Association (as per Memorandum Of Understanding)

Catherine

Farmer

Susan Zhu

Blockhouse Bay Business Association

Ami Chand

Catherine Farmer

LGNZ Zone 1

Ruby

Manukia-Schaumkel

Susan Zhu

 

CARRIED

 

 

 


 

 

 

 

That Whau Local Board:

b)   Appoints the following lead representatives and alternate to the identified organisations:

Lead

Alternate

Avondale Business Association

Susan

Ruby

 

Resolution number WH/2013/187

MOVED by Member  Zhu, seconded by Member A Chand:  

CARRIED

 

Secretarial note: Member Macdonald did not take park in discussions or voting on appointment to the Avondale Business Association, having declared an interest as Chairman of the Avondale Business Association.

 

15

Urgent Decision Process for the Whau Local Board

 

Resolution number WH/2013/188

MOVED by Member A Chand, seconded by Member SPT Matafai:  

That the Whau Local Board

a)      Adopts the urgent decision process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum.

b)      Delegates authority to the Chair and Deputy Chair or any person acting in these roles to make an urgent decision on behalf of the local board.

c)      Requests that all urgent decisions be reported to the next ordinary meeting of the local board.

 

CARRIED

 

 

Order of precedence

 

 

 

Resolution number WH/2013/189

MOVED by Member CM Farmer, seconded by Member SPT Matafai:  

That item 18 takes precedence at this time.

CARRIED

 

18

Infrastructure and Environmental Services Upate Report

 

Resolution number WH/2013/190

MOVED by Member CM Farmer, seconded by Member R Manukia-Schaumkel:  

That the Whau Local Board:

a)      Receives the Infrastructure and Environmental Services update report.

 

CARRIED

 

 

16

Manukau Harbour Forum

 

Resolution number WH/2013/191

MOVED by Member CM Farmer, seconded by Member A Chand:  

That the Whau Local Board:

a)      Agrees to re-instate the Manukau Harbour Forum joint committee with the Franklin, Mangere-Otahuhu, Manurewa, Maungakiekie-Tamaki, Otara-Papatoetoe, Papakura, Puketapapa, and Waitakere Ranges Local Boards for the 2013/16 electoral term.

b)      Appoints the following lead and alternate to the Manukau Harbour Forum with appropriate delegated authority to bring the local board view on any decisions made by the Manukau Harbour Forum within its Terms of Reference.

 

Manukau Harbour Forum

Lead

Alternate

Derek Battersby

Catherine Farmer

 

CARRIED

 

 

17

Western Joint Funding Committee

 

Resolution number WH/2013/192

MOVED by Member CM Farmer, seconded by Member  Zhu:  

That the Whau Local Board:

a)      Agrees to re-instate the Western Joint Funding Committee for the rest of the 2013/2014 year to administer the legacy funds as per the Terms of Reference

b)      Endorses the draft Terms of Reference for the Western Joint Funding Committee presented in Attachment B in the report.

c)      Appoints Catherine Farmer as lead and Simon Matafai as alternate to the Western Joint Funding Committee for 2013/ 2014 with appropriate delegated authority to bind the board on decisions relating to the legacy community funding schemes made by the Committee

d)      Notes that a region-wide Community Funding Policy is being developed and will in time replace the current interim funding arrangements. Officers will engage with the board in the coming months.

 

CARRIED

 

19        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  


 

 

 

7.49 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................