I hereby give notice that an ordinary meeting of the Waitakere Ranges Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 28 November 2013

6.30pm

Waitakere Ranges Local Board Office
39 Glenmall Place
Glen Eden

 

Waitakere Ranges Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Sandra Coney, QSO

 

Deputy Chairperson

Denise Yates, JP

 

Members

Neil Henderson

 

 

Greg Presland

 

 

Steve Tollerstrup

 

 

Saffron Toms

 

 

(Quorum 3 members)

 

 

 

 

 

Glenn Boyd

Relationship Manager

Local Board Services (West)

 

 

Busola Martins

Democracy Advisor

 

22 November 2013

 

Contact Telephone: (09) 839 3512

Email: riya.seth@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Waitakere Ranges Local Board

28 November 2013

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          6

6          Acknowledgements                                                                                                       6

7          Petitions                                                                                                                          6

8          Deputations                                                                                                                    6

8.1     Deputation - Creating a food forest in Lucinda Orchard                                6

8.2     Deputation from Waitakere Ethnic Board                                                         6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                7

11        Notices of Motion                                                                                                          7

12        Restating the Declaration by Local Board Members Pursuant to Schedule 7, Clause 14, of the Local Government Act 2002                                                                                   9

13        Auckland Transport Update Report – Waitakere Ranges Local Board                11

14        Auckland Transport Quarterly Update to Local Boards - For the quarter - 1 July to 30 September 2013                                                                                                           17

15        Infrastructure and Environmental Services Update Report                                   51

16        Local Event Support Fund - Round 2 2013/2014                                                      75

17        Adoption of meeting schedule for 2013/2016 Electoral Term                                89

18        Local board members portfolio allocation and urban design champion              95

19        Appointment of Board Members to Outside Organisations and Community Networks                                                                                                                                     101

20        Urgent Decision Process for the Waitakere Ranges Local Board                       113

21        Establishment of Swimming Pool Fencing Exemption Committee                     115

22        Manukau Harbour Forum                                                                                         119

23        For Information: Governing Body Report - Submission to the New Zealand Block Offer 2014 - Proposal for Petroleum Exploration Permit Round                                   123  

24        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The following are the declared conflict of interests of members of the Waitakere Ranges Local Board:

 

Board Member

Organisation / Position

Sandra Coney

·       Waitemata District Health Board – Elected Member

·       Friends of Arataki Incorporated – Trustee

·       Women’s Health Action Trust – Patron

Neil Henderson

·       Portage Trust – Elected Member

·       Friends of Arataki Incorporated – Trustee

·       West Auckland Trust Services (WATS) Board – Trustee/Director

·       Weedfree Trust – Employee

Greg Presland

·       Portage Trust – Elected Member

·       Lopdell House Development Trust Trustee

·       Titirangi Residents & Ratepayers Group Treasurer

Steve Tollestrup

·       Waitakere Licensing Trust – Elected Member

·       Community Waitakere – Trustee

·       West Auckland Trust Services (WATS) Board – Trustee/Director

·       Henderson Valley Residents Association – Committee Member

Saffron Toms

No current conflicts of interest

Denise Yates

·       Ecomatters Environment Trust – Deputy Chair

·       Keep Waitakere Beautiful Trust Board Member

·       Huia-Cornwallis Ratepayers & Residents Association – Co-chairperson

·       Charlotte Museum Trust – Trustee

 

 

4          Confirmation of Minutes

 

That the Waitakere Ranges Local Board:

a)         Confirms the ordinary minutes of its meeting, Thursday, 31 October 2013, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

8.1       Deputation - Creating a food forest in Lucinda Orchard

Purpose

To present a synopsis of the Lucinda orchard, where it has been, where it’s at and where we wish to go with it.

Executive Summary

A partnership of Project Twin Stream and Glen Eden Transition Town are working towards upping productivity in the Lucinda Community Orchard by transforming it into a food forest.

We hope to garner support from the Local Board so we may apply for funding for the project and help us work through the Parks process

 

Recommendation/s

That the Waitakere Ranges Local Board:

a)      Receives deputation from the Project Twin Stream and Glen Eden Transition.

 

Attachments

a          Lucinda Place Community Orchard into a Food Forest - Presentation.............................................................................................................. 151

 

 

8.2       Deputation from Waitakere Ethnic Board

Purpose

To provide an update of the Waitakere Ethnic Board’s activities in the Waitakere Ranges Local Board area.

Recommendation/s

That the Waitakere Ranges Local Board:

a)      Receives deputation from the Waitakere Ethnic Board.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Waitakere Ranges Local Board

28 November 2013

 

 

Restating the Declaration by Local Board Members Pursuant to Schedule 7, Clause 14, of the Local Government Act 2002

 

File No.: CP2013/26411

 

  

 

Purpose

1.       At the inaugural meeting of the Waitakere Ranges Local Board, the Local Government Act 2002 (LGA) requires local board members to make an oral declaration and sign a written declaration before a witness using set wording (see Schedule 7, clause 14 and 21, LGA). The set wording is attached to this report.

2.       Declarations made by a local board member of the Waitakere Ranges Local Board differed slightly from the set LGA wording. The declarations unintentionally omitted the phrase “I declare” – instead the declarations only used the phrase “I swear on the Holy Bible”.

3.       For the avoidance of doubt, the local board member will make the oral and written declaration using the set LGA wording at the business meeting on 28 November 2013.

4.       Schedule 7, Part 1, Clause 14(2) of the Local Government Act 2002 states that:

“The written declaration must be signed by the member and witnessed by –

(a)     The chairperson; or

(b)     The mayor; or

(c)     A member of the local authority; or

(d)     The chief executive of the local authority; or

(e)     In the absence of the chief executive, some other officer appointed by the chief executive.

5.       The Local Board Members who will be required to restate the oral declaration and sign a written declaration are: 

-     Greg Presland

Executive Summary

6.       N/A

 

 

 

Attachments

There are no attachments for this report.      

Signatories

Authors

Busola Martins - Local Board Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitakere Ranges Local Board

28 November 2013

 

 

Auckland Transport Update Report – Waitakere Ranges Local Board

 

File No.: CP2013/26454

 

  

 

Executive Summary

1.       The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to elected members about Auckland Transport activities in the Board area.

 

Recommendation/s

That the Waitakere Ranges Local Board:

a)      Receives the Auckland Transport Report.

 

 

Discussion

2.       Monthly Overview and Implementation Issues Update

 

INFORMATION REPORTS

 

BIKE PARK TRIAL AT TRAIN STATIONS AND FERRY TERMINAL

 

New bike parking facilities have opened at two train stations and a ferry terminal.

 

Auckland Transport is trialing enclosed, covered bike parking at Papakura and Papatoetoe train stations and Birkenhead ferry terminal.

 

The parks at the train stations hold 20 bikes while the one at the Birkenhead ferry terminal can store 30 bikes. All three parks offer a choice of standing racks and hanging bike parking.

 

Auckland Transport’s Manager of Community Transport wants to encourage people to leave their car at home and get on their bike to connect with the train or the ferry. It’s a chance to get fit and takes another vehicle off the road.

 

The bike parks are covered by CCTV cameras and, to add to security, access is by a proximity card which is issued after registering on-line.

 

The parks at the rail stations also have bike repair stands for small jobs like fixing punctures.

 

Cycle Action Auckland Chair, Barbara Cuthbert, says bike parking has moved into a new age with these superb facilities - they even have a bike pump as part of the installation.  Secure, undercover bike parking will allow more of us to cycle to the train or ferry, and have peace of mind out bike will be ready and waiting at the end of the day.

 

Access to the bike parks is on a six-monthly basis, you will be contacted before your registration runs out in time to renew or cancel it.

 

RESPONSES AND PROGRESS REPORTS  

 

REQUEST FOR FOOTPATH TO BE EXTENDED FROM HENDERSON VALLEY ROAD (CAREY PARK END) TO GRASSMERE ROAD

I.      Auckland Transport has received a request through the Local Board for the footpath to be extended from Henderson Valley Road (Carey Park end) to Grassmere Road, Henderson Valley.

Update

II.              Auckland Transport is investigating this request.

 

SWANSON PARK AND RIDE

III. Update from Auckland Transport on the Swanson Park & Ride.

 

Update

IV.   All the required consents have been received. KiwiRail has agreed in principle to lease the land to Auckland Transport for the Park and Ride project even though the lease agreement has still not been granted.  Currently Auckland Transport is looking into enhancements the station platform, namely shelter coverage. The Park and Ride construction will not begin until Jan/Feb 2014.  All these works are subject to NZTA funding.

 

KAURILANDS SCHOOL SAFETY AROUND SCHOOLS PROGRAMME - KAURILANDS ROAD / ATKINSON ROAD ROUNDABOUT IMPROVEMENTS

V.    Auckland Transport is currently working with Kaurilands School to implement the Safety around Schools Programme.  Through the surveys and meetings conducted with the school’s community, a number of road safety issues were raised. Improvement works were identified in the neighbouring streets in the area.   These works will improve safety and accessibility for school children and the local community. 

 

VI.   The proposal for a roundabout at the intersection of Atkinson Road and Kaurilands Road was the preferred method of achieving reduced vehicle speeds through the neighborhood and providing a more balanced opportunity for Kaurilands Road traffic to enter Atkinson Road.  Consultation closed late September 2013. Detailed design is scheduled to start in December 2013.

 

VII. The detailed design of a new zebra crossing on a raised table on Kaurilands Road just west of the Atkinson Road intersection has been completed and construction is programmed for the school Christmas break period.

 

CATON ROAD SEAL REQUEST

VIII.      Auckland Transport has received a request through the Local Board for the sealing of Caton Road.

 

 

Response

IX.   The funding that Auckland Transport receives for seal extensions is limited and with in excess of 600 km of unsealed road across the Auckland region, each road must be prioritised consistently. Auckland Transport undertook a traffic count on Caton Road at the end of July 2013, to increase their confidence in its priority scoring. This count indicated an average of 213 vehicles per day, which is similar to the previous count of 221 vehicles per day. When compared to those roads on the high priority list, this level of traffic is not enough to justify the sealing of Caton Road above others and does not increase its priority scoring. Auckland Transport will continue to review the seal extension programme.  However, given the current funding levels, Caton Road is unlikely to be sealed within the next 10 years.

 

 

KNOX ROAD

X.    Auckland Transport has received a petition through the Local Board for curb and channelling on Knox Road.

 

Update

XI.   Auckland Transport Road Corridor Operations Department has investigated this request and understands that restricted access along this road due to parked cars and the safety of pedestrians are of concern to the residents of Knox Road.  Auckland Transports traffic engineers has visited the site to assess the issues that have been raised.  Reported crash statistics indicate that Knox Road operates very safely.  It is acknowledged that if vehicles are parked on both sides of the road then access on the road could become impeded.  However, this is likely to be an infrequent event as motorists generally park possibility in a manner that does not obstruct the road.

 

XII.  On-street parking on both sides of the road may reduce the road to one-way traffic flow.  However, this is considered acceptable and indeed desirable on a relatively quiet road, since on-street parking has a traffic calming effect.  Introducing parking restrictions or widening the road could result in greater vehicle speeds and reduced road safety. 

 

XIII.        During favourable weather conditions the open channel drains were not considered a significant pedestrian safety issue, since a footpath has been provided along the length of one side of the road, and the road is relatively quiet and safe for pedestrians to cross.

 

XIV.     While Auckland Transport is unable to implement any immediate changes, the matter will continue to be monitored, and if new issues are raised the situation may be reconsidered.

 

·    REQUESTED A REDUCTION OF THE SPEED LIMIT IN CARTER ROAD FROM 70KM/HR TO 50KM/HR

 

XV.       A request has been received through the Local Board for a reduction of speed in Carter Road from 70km to 50km.

 

 Response

XVI.      Auckland Transport has recently reviewed the speed limit in Carter Road, Oratia and the adjacent part of West Coast Road.   Auckland Transport sets speed limits in accordance with the criteria prescribed under the Land Transport Rule: Setting of Speed Limits 2003.  This is a central government regulation which seeks to achieve a consistent approach to speed limit setting across the entire country.

 

XVII.     While the speed limit rule does consider a large number of factors the outcome is largely driven by the level of roadside development. Consequently the rule results in a speed limit of 70km/h being applied to areas of large lot rural-residential development such as Carter Road and the surrounding roads. However drivers using the road network are required to drive to the conditions present on a road at the time.

 

ISSUES PENDING

Subject Name

Description

Date Requested

Request Due Date

Request for dedicated parking at Swanson Station Carpark for the Swanson Station Café.

Request for Auckland Transport to investigate dedicated car parking for the Swanson Station Café.  Awaiting on Auckland Council to transfer the approval to Auckland Transport to change the time restrictions.

September 2013

December 2013

 

 

WORKSHOPS UNDERTAKEN WITH THE LOCAL BOARD

Subject Name

Decision Description

 

 

Regional Public Transport Plan (RPTP)

Auckland Transport gave a briefing to the newly elected Local Board on the Regional Public Transport Plan (RPTP).

 

 

Green Bay/Titirangi Consultation Proposed Bus Changes

Auckland Transport presented the current Green Bay/Titirangi proposed bus changes and consultation process to the Local Board.  The Local Board a preparing a submission on the changes.

 

 

Glen Eden Park & Ride proposals

Auckland Transport briefed the newly elected Local Board on the current Park & Ride proposal.   Auckland Transport is awaiting committement of funds from  the Local Board on the streetscape works.  Another workshop to be arranged.

 

 

Speed Limit Review Process

Auckland Transport gave a briefing to the newly elected Local Board, on the Speed Limit Review criteria and the process Auckland Transport needs to undertake to change speed limits.  The Local Board would like a further workshop on this process.

 

 

Piha Road Speed Limit And Guard Rail Consultation

Auckland Transport presented to the Local Board the proposed roading  improvements following a Speed reduction study completed on Piha Road.  The propsed road improvements are now going out to consultation to affected parties.  Auckland Transport is working with the Local Board on their concerns, and is seeking endorsement on the proposed roading improvements from the Local Board.

 

 

Scenic Drive Vegetation Proposal Consultation

Auckland Transport presented to the Local Board the proposed roading improvements following a Speed reduction study completed on Scenic Drive.  The proposed roading improvement are now going out to consultation with affected parties.  Auckland Transport is working with the Local Board on their concerns, and is seeking endorsement on the proposed roading improvements from the Local Board.

 

 

Titirangi Road Zebra Crossing

Auckland Transport is proposing to convert the existing speed table on Titirangi Road, outside Lopdell House into a formalised zebra crossing facility, and is seeking the Local Board’s endorsement of the change.

 

 

 

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Owena Schuster, Elected Member Relationship Manager (West), Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitakere Ranges Local Board

28 November 2013

 

 

Auckland Transport Quarterly Update to Local Boards - For the quarter - 1 July to 30 September 2013

 

File No.: CP2013/26463

 

  

 

Executive Summary

1.   The purpose of this report is to inform Boards about progress on activities undertaken by AT in the three months July-September 2013, and the planned activities anticipated to be undertaken in the three months October-December 2013.

 

2.   Attachments include:

·      A - AT activities, broken down by Local Board

·      B - Decisions of the Transport Co-ordinating Committee, by Board

·         C - Report against local board advocacy issues (replaces the previous reports against the Local Board Plan and Local Board Agreement)

·      D - Report on the status of the Board’s projects under the Local Board Transport Capital Fund

 

 

Recommendation/s

That the Waitakere Ranges Local Board:

a)   Receives the Auckland Transport Quarterly Report.

 

Discussion

Main activities during the period under review

Capital Programming

 

3.   The current approved forecast for the 2013/14 Capital Programme is $887M. It is made up of Core Business Capital Projects at $471M, Renewals at $217M, Local Board Initiatives at $12M and CRL/EMU/SMART at $187M

 

During the period July to September the organization was able to deliver/achieve 13% ($115M) of the approved programme. And from the period October to December the projected expenditure is at $218M or 25% of the total programme. It is anticipated that the organization will be able to improve the delivery of the capital programme during the regular construction period (October to May).

 

Seal extension validation and prioritisation analysis to determine the 10 year programme is at the final stage with new traffic counts received, and all high priority road asset data checked externally. This will determine which road will be committed to over the summer construction period.   

 

 

Infrastructure Development

 

Road Development

 

4.    Taharoto/Wairau Stages 6 and 8 – 1939 bridge replacement completed, new utility ducting 95% complete, cable installation ongoing, retaining wall 27-33 Wairau Rd completed, new cantilever footpath on remaining bridge complete, footpath and kerbing 60% complete, pavement construction 50% complete.

 

5.    Tiverton Wolverton Route upgrade - management of construction phase of project. With Wolverton St construction at 95% completion, pavement reconstruction is being progressed on Tiverton Rd. Planned for 60% completion on Tiverton Rd by 31 December. Kerb and Channel and footpath renewal target is 85% completion for full length of Tiverton Rd

 

6.    Pukekohe Town Centre - Design work has been completed for the 2013-2014 programme of works. (West Street; Queen to Tobin and Tobin Street; Edinburgh to Seddon).  Tender documentation will be released in October. The programme is to commence construction of these projects in January 2014, (approximate value $1.3m over two financial years).

 

7.    King-Queen-Constable Intersections – Design is complete and tender document released for public tender. The programme is to commence construction of these projects in January 2014, (approximate value $1.3m).

 

8.    Flat Bush School Road Stage 4 Murphy’s Road Intersection Upgrade – relocation of power cables is ongoing with completion expected in early December 2013; this will be followed by the installation of pipeline along Murphy’s Road by Watercare.

 

In addition to the works already in progress, further works are to be carried out during the period from October to December 2013.  The major projects include:

 

9.    Tiverton Wolverton Route upgrade – complete all works on Wolverton Rd and complete 60% of pavement renewal works on Tiverton Rd. Complete 50% of works on New Windsor Rd including retaining wall package. Complete all works on Blockhouse Bay Rd at intersection.Overall project completion in March 2014.

 

10.  Khartoum Place Upgrade – this is an Auckland Council contract managed by Auckland Transport – tender due to go out in October 2013

 

 

11.  Taharoto Wairau Upgrade Stages 6 and 8 – complete installation of utilities, all widening works, new pavement, surfacing, signs, signals and road markings.  Likely completion date has moved to late November.

 

12.  Evaluate and award both the Pukekohe Town Centre and King-Queen-Constable Intersections as early as possible to provide the successful contractor as much lead time as possible to organise the works prior to 6 January 2014 expected commencement date.

 

Road Design

 

13.  Hibiscus Coast Busway Station:  Auckland Council has received a claim from a third party for a judicial review with regard to the granting of the resource consent for Stage 2 on a non-notified basis.  The construction of Stage 2 has been put on hold until the matter is resolved.

 

14.  Albany Highway Upgrade:  NZTA has brought forward the SH1-SH18 Connection project in its programme and has requested further analysis of the impact of this on the Albany Highway Upgrade project.  Construction is now programmed to start in January 2014.

 

15.  Upper Weiti Bridge: The feasibility study is complete.  Three options are recommended to go forward to scheme assessment: Curley Avenue to East Coast Road link road; signalisation of Silverdale Street; and signalisation of Wainui Road.

 

16.  Taharoto/Wairau Upgrade: The construction of Stages 6 & 8 is well underway.  Negotiations are proceeding with Atlas Concrete with regard to the encroachment onto the road reserve

 

17.  Upper Harbour Drive Walking and Cycling:  The final scheme assessment report has been received and the road safety audit has been completed.  The preferred option of on road cycle lanes on both sides and a footpath on the northern side will be taken forward to detail design.

 

18.  Warkworth SH1 Intersections: NZTA’s construction contract for the Hudson Road intersection is well underway.

 

19.  Warkworth Western Collector:  16 of the 17 submissions on the Notice of Requirement were in support of the project and Auckland Council has confirmed that no hearing will be required

 

20.  Gills to Oteha Valley Link:  The Notice of Requirement has been served on Auckland Council.  The notification period commenced on 17 October 2013.

 

21.  SH17/The Avenue Lucas Bridge Upgrade:  The design tender has been withdrawn due to new information coming to light about the structure of the existing Lucas Creek Bridge.  Further investigation is required to confirm that the widening of the bridge is still viable before the design contract can be re-tendered.

 

22.  Onewa Road Westbound Transit Lane:  The design has been amended to address feedback received during the public consultation process.  Construction funding has been brought forward to 2013/14. 

                                                 

23.  Albany Highway South Upgrade: Internal traffic modelling review of original NSCC assumptions and feasibility has shown that the design provides capacity beyond what is reasonably required for future growth.   Decision over full redesign is on hold however until NZTA modelling into the SH1/SH18 connection is complete; as this has potential traffic implications for the project due to the removal of access to Albany from SH18. NZTA decision is expected before December 2013.

 

24.  Te Atatu Road Corridor Improvements: Continuation of both land take and consents works in the second quarter of 2013/14.  Out of 111 properties, 74% of land acquisitions have been settled, with a further 1% verbally-agreed or signed (approaching settlement). 

 

25.  Lincoln Road: The funding application for NZTA’s subsidy is at the final stage.   The consultation with the directly affected properties owners will commence by the end of October. The public consultation with the wider community and the designation process is planned to start early 2014.

 

26.  Glen Eden Park N Ride: The preferred option has been agreed amongst various stakeholders and this has been communicated to the Waitakere Ranges Local Board. Consultation with the Glen Eden Business Association is completed, and public consultation with the affected parties is underway. The detailed design is anticipated to be completed before Christmas this year.

 

27.  Brigham Creek Road (SH16-SH18): The scoping investigation has started and expected to be completed in February 2014.  The outputs of this scoping investigation will be used to set the scope and required outputs for the feasibility phase which will be subject to a separate exercise later in this financial year.

 

28.  Te Atatu Ferry Terminal: The feasibility study to investigate the physical possibility of establishing a ferry terminal and associated facilities at Te Atatu Peninsula has been completed.  The study has concluded that it appears physically feasible to construct a ferry terminal and associated facilities on the foreshore of Te Atatu Peninsula on the downstream side of the Whau River Bridge.  Further investigation is underway into the operational aspects of the ferry terminal in order to build a business case. 

 

29.  Te Atatu Bus Interchange: The investigation and evaluation of location options for the Te Atatu bus interchange has reached a hold point and is waiting for NZTA to release the final design for the SH16/Te Atatu Road intersection upgrade.   The investigation has identified 11 potential locations and will be evaluating all options against a set of criteria that are based upon Auckland Transport’s strategic objectives and the feedback received from local residents to date.  NZTA are expected to release the final design for the SH16/Te Atatu Road intersection upgrade in late October. 

 

30.  Tamaki Drive/Ngapipi Intersection: The tender for the detailed design has been published and closes on 25 October 2013. Public engagement commences in late November; feedback from this process will be integrated into the detailed design as appropriate.

 

31.  Federal Street Upgrade: Construction of the upgrade has started and is on track to be completed in May 2014.

 

32.  Mill Road: The scheme assessment for the northern section is undergoing legal review.  A documentation review is under way for the southern section to support preparation of the investigation tender.

 

33.  Half Moon Bay: The investigation phase of this project will be tendered by September 2013.  Auckland Transport is continuing to develop the NZTA funding application.

 

Key Agency Initiatives

 

34.  AMETI: Footpath, kerb and channel construction has begun on Ellerslie Panmure Highway between Forge Way and Mt Wellington Highway. Work continues on construction of the local road with landscaping and planting underway and finishing works on top of the 220m long covered box adjacent to the Panmure station.  Inside the box fire protection, with the installation of electrical and mechanical components being installed.The first fix of services for the station building is complete and internal linings and glazing are being installed. Canopies, Lift shafts and escalators are substantially complete,with large areas of architectural finish now being unveiled. The plan is to commission the new building on 19 January 2014.

 

35.  Work has continued on construction of the northern portion of the AMETI Link Road which will extend from Morrin Road to Mt Wellington Highway. Archeological issues have been resolved and documented in this area with construction of the retaining wall and bulk fill for the level of the link road progressing well. However a portion of the new road north of Mountain Road Bridge has been sealed. Construction of the southern portion is advancing with the main storm water line substantially complete. Road sealing has begun on the AMETI link road south between Ellerslie Panmure highway and William Harvey Place. A temporary footbridge between William Harvey Place and Ireland Road has been installed and is being well patronised. Work on Ireland Road is progressing well with approximately 50m of the 200m diameter culvert already tunneled. Work has been delayed in the southern area due to archaeological discoveries and delays in NCI Building Consent. Considerable progress has been made on storm water construction on the southern portion, including the new outfall to Van dames Lagoon. The access track into Van Dammes Lagoon is being constructed. Watercare works and NCI accommodation works are yet to commence.

 

36.  The investigation and design of the busway extending from Panmure to Pakuranga continues.  The design of the busway between Panmure and the Panmure Bridge is complete and the Scheme Assessment Report for the busway between Panmure Bridge and Botany is being finalised.  The Request for Tender of the planning services required for consenting of the Panmure to Pakuranga section of busway and Reeves Road Flyover has been issued. The project is also preparing tender documentation for specimen design of the Reeves Road flyover and final design of the Pakuranga Road section of the busway.

 

37.  The final design of the bus interchange development at Sylvia Park is near complete. Consent documentation has been prepared. An environment court hearing regarding the compulsory acquisition of a property at 430 Mt Wellington Highway has been deferred to November. This acquisition is required to enable consenting and construction to advance.

 

38.  East-West Link (MMEWS): The project team has scheduled options workshops with AT, NZTA and Auckland Council staff to further investigate, develop, assess and agree on programme options. These workshops will incorporate land use planning, social/environmental impacts and other opportunities associated with this project.  AT and NZTA plans to further update local boards on the project within the next few months. An approved preferred programme option will be taken forward for full public consultation in early 2014. The feedback from the public consultation will be incorporated into the draft programme business case which will be presented to the AT and NZTA Boards for approval. This is planned for mid-2014. Any preferred programme of work is likely to include a mix of various elements of the options above, not just one of them.

 

39.  Dominion Road: The design contract was awarded to Beca on 14 August 2013.  Initial design work will be completed late this year with the plan for stakeholder final review to occur before finalizing the design.  The project team is confident that final design work will be completed by April 2014 with a start on construction in August 2014.

 

40.  NorSGA: Construction is continuing on Rua Rd south however wet weather and limited site access is likely to result in the Rua/Fred Taylor intersection not being constructed before the shutdown for the Xmas Moratorium. The resource consent application for the Don Buck Rd extension has been notified and a hearing is scheduled for 15 November to address issues with an adjoining land owner who has not given his approval as an affected party. The Northside Drive East Notice of Requirement has been notified and submissions close 1 November. (A date is yet to be confirmed for the hearing). Resource consent has been lodged for the Fred Taylor/Garelja intersection and it is anticipated that land acquisitions and affected party approvals will be obtained by mid November. (Construction is planned to commence late January 2014). DVAC approval has been obtained to progress the Hobsonville Road project based on the revised design which incorporates transit lanes through Hobsonville Village. The existing Notice of Requirement documentation for Hobsonville Rd is to be updated to incorporate the effects of adopting the revised design.

 

41.  Harbour Edge Development (HED): A master delivery plan for the harbour edge projects is being developed in conjunction with the City Rail Link project, based on earliest delivery of projects with minimum disruption to the city Centre. Four new PT Interchanges for the city centre are being investigated to enable the roll-out of the 2016 PT Network. An early focus is on site locations, layouts and operational efficiencies for Downtown, Wynyard Quarter and the Learning Quarter, as well as the connecting corridors. Concept design options for the Quay St Seawall seismic upgrade are underway, which will inform options for both the Quay St Upgrade and the Ferry Basin Redevelopment master-plan. Early improvements to Quay St start this month and a programme of events on the harbor edge is being developed with ATEED and Waterfront Auckland over summer. A HED Manawhenua Forum meets quarterly to discuss portfolio issues and seek input from interested iwi on the issues and opportunities in this space. Tenders have been called for the design of roading infrastructure in Wynyard Quarter, with construction targeted to start in 2014/15. Waterfront Auckland starts work on the Westhaven Promenade in October. Options to provide a coastal walkway from Westhaven to St Heliers are being investigated.

 

PT Development

 

42.  Papakura Station: The project is now complete including the cycle storage area. The temporary park and ride adjacent to the bus interchange is under review and towards assessment as a permanent parking area.

 

43.  Mount Albert Station: Stage 2 of the project is to develop the link bridge connection into New North Rd and to upgrade the existing underpass. Confirmation of budget is in progress with expectation that the works will be completed by mid-2014.

 

44.  Half Moon Bay Ferry Terminal and Precinct Plan: The Master Planning report and Concept plan were reviewed by the AT Board and will be presented to the local stakeholder forum in late 2013/early 2014. Over the next 3 months the staging of the overall plan will be reworked to ensure the most important issues are prioritised, taking account of the overarching focus on the achievement of efficient and effective public transport outcomes. Parking remains key to unlocking the HMB marina and a number of parking demand measures are being planned or in progress over the next 3 months.  Reclamation and land use strategies are will be reviewed further over the next 3 months.

 

45.  Manukau Rail Station: The Manukau Institute of Technology (MIT) works have now restarted with a new main contractor Hawkins Infrastructure. As a result the completion date for the station and the tertiary building is now targeted for May 2014 Good progress is being made with building water tightness.  Full construction recommenced in September 2013.  The new ticketing gates will be installed during March 2014.  Detailed design for the bus interchange is still making good progress towards completion in 1st half of 2015. Construction tender has now been awarded for the North Davies Ave linear park works. The agreed construction completion date for these works is by the end of February 2014.

 

46.  Parnell Station: The final enabling works on the Domain pathways and signaling were substantially completed in September 2013. Over the recent wet period the new soil nail retaining area has been subject to detailed scrutiny that has resulted in the need for some further retaining works and some pathway repair works. This work will be completed over the labour weekend. The Auckland Transport board approved the detailed design funding for the station in September 2013 and over the next months the programme for delivery will be refined towards an anticipated completion date late in 2015. Planning is underway for the access ways, connections to the Domain and Carlaw park development and up to the University precinct. The NZTA are working on plans for better connectivity across Stanley St.

 

47.  Newmarket Rail (formerly Sarawia St) Level Crossing: Public consultation has been finalised including a more detailed analysis of an underpass to Sarawia St. The feedback on all options has been evaluated and a preferred option was recommended to the AT board in September 2013. The AT board requested further information and analysis before any final decision. Over the next month the requested further analysis will be provided to the AT board with an expected final decision by the end of October 2013. Commencement of the detailed design is scheduled for December through to March 2014 during which time there will be further community engagement. Construction works are anticipated to be from April 2014 through to March 2015.

 

 

Strategy and Planning

 

48. Auckland Integrated Transport Programme (ITPv2) and its key components

Work is underway on delivering the next version of the ITP which is due by the middle of 2014.  Work are also continuing on the development/updating of the key components of the ITP including:

·      Regional Rapid Transit Review (RTN) review – further analysis required in view of the RDS update

·      Rail Development Strategy (RDS) update – in progress

·      Rail Level Crossings Study – joint review with KiwiRail in progress

·      Park and Ride and Parking Strategy – review and update of legacy strategies in progress

·      Regional Passenger Transport Plan – formally adopted by the AT Board on 23rd September 2013.  Consultation of the new network for the other areas in Auckland will be undertaken in 2014-15.  Implementation of the new network will commence in early 2015.

49. Regulatory planning

Strategy and Planning continues to lead and co-ordinate AT’s responses to proposed plan changes and Notices of Requirements (NoRs) to ensure that land use and transport are integrated and that proposed land use changes enable AT to deliver its capital works programme.  During the first quarter, there are 33 applications including 3 new applications that are in progress.  5 applications were completed this quarter.

AT also continued working closely with the Auckland Council on the review of the draft Unitary Plan.  AT has been assisting the council on matters such as cycle parking, Integrated Transport Assessments, parking, loading and access provisions.  AT has also been working with the Auckland Utility Operators Group on trees in road corridor provisions.

Over the next quarter, AT will be reviewing the Proposed Unitary Plan as notified on 30 September 2013.

50. Corridor management plans (CMPs)

The 10 priority arterial CMPs in the 2012/13 year are now nearing completion:

·      Great North Road-Rata St-Ash St corridor - draft plan reviewed

·      Albany Highway-Greville Rd-Tawa Dr corridor – draft plan reviewed

·      Takapuna North (East Coast Road Stage 2) – draft plan reviewed

·      East Tamaki Road-Springs Rd-Harris Rd corridor – draft plan completed

·      City East West Transport Study – draft plan completed and initial recommended projects are under concept design

·      Tamaki Drive-Ngapipi Rd-Kohimarama Rd-Kepa Rd corridor – draft plan under review

·      Ellerslie-Panmure Highway – draft plan under review

·      Balmoral Road-St Lukes Road corridor – draft plan under review

·      Great South Road Stage 2 – scope of the CMP was extended to include Shirley Road and those sections of Coronation and Rangitoto Road that are currently bus routes. 

·      Pakuranga Road – in progress

The 2013/14 CMP programme was finalised, three of which are currently at scoping stage:

·      Great North Road (between Ash Street and Karangahape Road) – scoping completed

·      New North Road (Blockhouse Bay Road to Mt Eden Road) – scoping underway

·      Manukau Road (Broadway to Royal Oak roundabout) – scoping underway

51. Transport modelling

Work is continuing on the update/development of transport models including:

·      Local area traffic modelling – Takapuna town centre, Ponsonby Road, proposed Convention Centre

·      CRL transport model in parallel with the APT3 update

·      Updating the Auckland Passenger Transport (APT3) model

52. Asset Management Plan 2015-2018

The development of the next Asset Management Plan 2015-2018 is continuing.  The plan will give effect to the ITPv2 and will support forward investment decisions.

53. Seismic Screening Programme

Work is continuing on the screening of all transport assets for earthquake susceptibility. 

54. Asset Condition Surveys

The asset condition surveys for higher risk transport assets is continuing and is on schedule for completion by the end of December 2013.  Minor safety and other issues are prioritised and addressed through the maintenance teams. More extensive defects are included in the long term forward renewal works programme and, where feasible, coordinated with the capital new works programme.

There were no major safety issues requiring immediate action or restrictions on access have been identified.

 

Community Transport

 

55. School Transport Programme and Road Safety Education

 

·      The number of schools signed onto the TravelWise Programme has now reached 343.

·      Key activities that were undertaken with the schools included, safety at the school gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

·    Walking School Buses now number 354 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses. 

·      Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety. 

·      The following regional road safety education campaigns are being developed for the coming eight months: 

 

1.   The Sober Driver campaign – with a focus on the Christmas

2.   Pedestrian safety campaign – pay attention or pay the price

3.   Motorcycle safety and training campaign

4.   Back to school speed campaign focused on targeting drivers speed around schools

5.   Distractions campaign

 

56. Travel Planning and Cycle and Walking

 

·    Commute travel planning packages and personal journey plans being delivered across the region targeting business, communities, business associations and tertiary institutions.

·      The spring “Cycling’s the go” safety and promotional campaign is being delivered over the coming months targeting, cycle training, safety, guided rides and maintenance programmes.


 

·      The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City & Waiheke routes.

 

 

Road Corridor Access

 

57. Ultra-Fast Broadband (UFB) Rollout

Good progress has been made in closing out the Year 1 (2011/12) and Year 2 (2012/13) cabinet areas with 163 cabinet areas now completed and moved into warranty.  The linking of the Year 3 CAR approvals to the completion of the Year 1 and 2 work has had the desired effect and focused the contractor on completing this work.  The next milestone is the completion of 230 cabinet areas by 31 October 2013.

There are now 31 Year 3 cabinet areas which have completed the civil and hauling phases and are undergoing final quality assurance checks by VisionStream and Chorus before being handed over to Auckland Transport for sign-off.  There are currently 86 cabinet areas under construction with a further 28 cabinet areas awaiting build commencement. 

 

58. Hunua 4 Watermain

The construction of Watercare’s Hunua 4 bulk water watermain is continuing westwards on Puhunui Road. 

The final reinstatement of the Great South Road/Puhunui Road intersection has been satisfactorily completed and the general issues around the construction methodology and reinstatement have been resolved.

The crossing of the Puhinui Road/Lambie Drive intersection was carried out over the weekend of 11/13 October 2013.  This work was undertaken in much the same manner as that at the Great South Road/Puhunui Road intersection and required the closure of Lambie Drive over the weekend.   There were no significant problems experienced and the intersection was fully reopened before the morning peak period on Monday.

 

59. Waterview Tunnel Boring Machine

There are a further 8 components of the Waterview Tunnel Boring Machine (TBM) which are expected to arrive at the Port of Auckland in October 2013 which will require transport to the Waterview Tunnel site.

We are working with the Well Connected Alliance and the transport contractor regarding the movement of 22,000 reinforced concrete segments from East Tamaki to the Waterview Tunnel site.  These precast segments will be used to line the new tunnel and weigh 10 tonnes each.  Approval is being sought to move 3 segments on each vehicle which will require a High Productivity Motor Vehicle (HPMV) permit as the gross weight will exceed 44 tonnes.  The movement of these precast segments will require in excess of 7,000 laden trips over the next 2 years.  Most of the travel will be on SH20.

 

 

Road Corridor Maintenance

 

60. West

 

·      The new contract for west area road maintenance which include the wider scope of the Henderson – Massey, Waitakere and the Whau local board areas started in July and levels of service and contractor resources scaled up to allow for the larger size & scope of  works included in this contract.

 

·      Extensive reconstruction works in pavement and footpath assets have been programmed and are well underway across the region. Initial focus has been in the Whau ward to balance out the levels of service and standard of asset condition. Major pavement works are currently underway in Margan Ave, Kinross St and Birdwood Rd. Four other sites are programmed to be rehabilitated this construction season dependent on final design criteria vs. available budget.

 

·      A large programme ($7M+) of resurfacing is also underway throughout the central – west region. This schedule of activities includes approx. 15.6km of Asphaltic Concrete surfacing and 63km of various Chip Sealing (resealing) sites. This programme continues on from the previous 3 years, in the RCM undertaking to raise the standard of road surface condition in the western area.

 

·      Very wet and poor weather conditions encountered in August & September caused multiple slip sites in the Waitakere ward which needed major design and investment in retaining structures. These sites are also well underway, that’s to a quick response from the contractor. The hardest hit area of the storms was Titirangi Road & Titirangi Beach Roads where 5 separate minor under slips required treatment over the last 2 months. Fortunately the torrential cyclone season has passed and two major slip sites within the Waitakere Ranges (Candia Rd & Laingholm drv.) are nearing completion with another two awaiting final detailed design & funding approvals.

 

61. Streetlights

 

·      Completed the section of Tamaki Drive (Okahu section) with new poles and luminaires in accordance with the Tamaki Drive approved upgrade report. There are only 25 poles and lights to complete the upgrade between Ngapipi Road and The Strand.

·      St George Street Papatoetoe is currently being upgraded with new poles and lights.  The former decorative type lights will become gas look alike lights for decorative purpose only.

·      Bowen Street in the CBD has been upgraded to provide increased safety for pedestrians walking into the city especially from the university at night.

·      Installation of new lights and poles supporting the Vector undergrounding programme removing overhead lines.  Areas where undergrounding has taken place are Epsom, and Penrose.

 

62. South

·      Approval has been given to proceed with the second section of the East Street road reconstruction project in Pukekohe.  This project is being undertaken by John Filmore Contractors as a separate contract to the RCM South contracts and work is programmed to start in January 2014.

63. Central

·      Foot path upgrades in Raumati road, and Poto Street are in the final stages. Foot path work has also commenced at the Remuera road end of Orakie road.

·      Preparation for major road works on Orakei road (Shore to Ngapipi roads) is in progress, with construction scheduled to commence early Jan 2014. This project is in conjunction with the Auckland Council Shore road Boardwalk project and in consultation with the local Iwi.

·      RCM Central Contract has completed several Footpath and Kerb & Channel Upgrades in the Arch Hill area over the last few months. These upgrades have significantly enhanced the streetscapes of this area within the Waitemata ward.

·      A major road rehabilitation upgrade of Hukanui Crs was undertaken over the October Schools holidays which will eliminate on-going maintenance activities on this busy residential road. Our contractor modified their construction programme to ensure that parents and teachers from the school had access into Marist School first week back following the break.

 

64. North

 

·      During the period of 24-25th September 2013 the North Shore, Hibiscus Coast and greater Auckland area were subjected to a severe weather system that brought high winds and heavy rainfall.  High winds toppled a significant number of trees and the heavy rainfall caused flooding and minor slips. Contractors worked hard to ensure that all sites were made safe with only minimal disruption to traffic flows.

 

·      Area wide pavement treatment activities have been completed on Argent Lane, Station Road, Nobilo Road and Wintour Road. Other works completed I September includes Makarau Road Slip reinstatement and Kaipara Flats Walkway and Footbridge

 

 

 

Road Corridor Operations

 

65. One Network Road Classification project

AT is a Road Controlling Authority member of the One Network Road Classification project with NZTA. This is a national initiative which is a recommendation of the Ministerial Road Maintenance Task Force, which aims to develop a national road classification which will support better asset management across the country.

Benefits are:

Planning, investment, maintenance and operational decisions relating to each road will reflect its function as part of the broader network

Over time road users can expect to have a similar experience across the country, on roads with the same classification

An integrated classification system will also make collaboration easier, leading to a more efficient roading network and improved value for money.

Progress to date includes:

·      A draft One Network Road Classification (ONRC) framework has been developed

·      Roadshows introducing the draft ONRC to all Road Controlling Authorities in NZ have been completed and feedback sought

·      The next step is to collate all feedback and update the ONRC Framework;

 

66. Route optimisation Investigation and analysis.

Route optimisation was completed on 30% of the arterial road network for the second year of the programme (2012-2013) with 100km of routes being optimised.

This year, 2013/14, our primary focus will be in the Central area of Auckland with a focus on the inner city. This will align our network operations to accommodate recent changes to the Public Transport services and land use changes that have occurred in the Central City.

The Central City has been divided into five key zones and each zone has an assigned technical lead. Approximately 103 intersections in the central area will be reviewed and optimised. Work has commenced on Stage 1 reports to establish the existing conditions, known planning and possible improvements. Internal workshops have been held to understand the programme and the likely effect of Changes to Bus services, The Central East West Transport study and Foreshore development

 

Work is in progress on 16 identified routes in the Central City

 

67. Physical Works Programme (other routes across the region):

·      6 projects are at the scheme design stage

·      5 projects are at the detailed design stage

·      1 project is under construction

 

 

Road Safety

 

68. Version 1. of Urban KiwiRAP risk mapping software has been developed and all Auckland routes, intersections, and vulnerable user groups have been mapped and prioritised.

The software methodology will be further revised in Oct/Nov, and is due for launch in December 2013.

 

69. An Urban Motorcycle Route demonstration project brief has been developed for West Auckland and the project is expected to commence in November.

 

70. The high risk rural roads SERR (Self Explaining Rural Roads) project working group has confirmed parameters for option development. Investigation is expected to commence early in the New Year.

 

71. The Red light camera policy has been agreed with NZ Police and now working on technology applications. AT has completed a site selection report on 22 of the highest red-light running crash risk intersections.

 

 

Parking and Enforcement

 

72. Waitemata

Freemans Bay – A questionnaire survey on parking issues in residential streets was completed in August. 87% of residents felt that crowded parking was a problem in Freemans Bay.

St Marys Bay – A questionnaire survey on the trial parking zone was completed in August. 65% of residents supported the trial parking zone in St Marys Bay.

Eden Terrace – Pay and display on-street parking was introduced into several streets in Eden Terrace in July. Parking in the paid area costs $1.00 per hour. There is no time limit. Paid parking operates from 9am – 5pm, Monday to Friday. The Eden Terrace Business Association is very happy with the parking management system and has even received positive comments from some businesses. No formal surveys have been carried out but there has been an observed improvement in availability.   

K Road Car Park – AT exited the K Road Car Park on 13 August ending 40 years of council tenure.  The car park was sold by the previous landlord to Tournament Parking.

Parnell – The Parking Design Team completed the review of on-street parking in Parnell in August. This included several minor parking restriction changes and removing a lot of signage on Parnell Road.

 

73. Waiheke

Matiatia – AT gave notice of termination to all car park leaseholders during September.  These 145 leased car parks are often vacant and underutilised, giving rise to complaints from casual users wishing to find a park.  Seventy of the currently leased car parks are being converted to pay and display parking, to satisfy the growing demand for casual parking.  The remaining 75 will be available for lease at commercial rates.  Expressions of interest from current leaseholders are being sought for these car parks.

74. Orakei

Remuera – Time restrictions were removed in August in Remuera town centre along Remuera Road.  AT will be using demand responsive pricing to manage the parking.

75. Howick

Howick – Parking occupancy surveys has been completed in August and business questionnaire surveys are being collected currently.

Halfmoon Bay Car Park – Changes have been approved by the Local Board and a report is currently being prepared for approval at Traffic Control Committee. The changes include a 14 hour time restriction and priority for car pool users.  Implementation expected in November.

76. Franklin

Pukekohe – Strategy and Planning commenced a Comprehensive Parking Management Plan to coordinate with the Area Plan. The parking report is expected to be completed early next year.

77. Takapuna – Devonport

Killarney Street Car Park – The owner of this car park, Regional Facilities Auckland (RFA), decided to put the car park services up for tender in July.  AT did not submit a tender.  A contract was awarded by RFA to Wilson parking.  AT has exited the car park.

78. Hibiscus and Bays

Orewa – A P120 town centre parking zone was implemented in August.

79. Manurewa – Papakura

Papakura – AT has agreed to seek a temporary consent for the continuation (eighteen months) of the temporary Park and Ride site.  This action will enable a further review when more information is known about the possible electrification of the railway to Pukekohe.

 


 

Public Transport

80. During the third quarter of 2013, the Public Transport Department focused on analysing feedback on the new on the new network in South Auckland. Planning for implementation of the PTOM contracting model continued.

81. Rail patronage is showing signs of renewed growth after a period of relative stability while rail service reliability has shown pleasing improvements over the last few months.

 

82. The final quarter of 2013 sees changes to the proposed South Auckland new network bus services in response to public feedback finalised and communicated to customers. This will be followed by preparing the South Auckland bus network for a competitive tendering process.

 

83. The implementation of Auckland Integrated Fare System (AIFS) on buses was briefly paused while an intermittent technical issue was resolved but has now resumed with implementation on North Star services on 13 October 2013. It is envisaged that the roll-out on remaining NZ Bus services will be completed by the end of 2013.

 

84. A new train timetable is to be implemented on 29 October 2013 doubling Western Line weekend train frequencies during the day from hourly to half-hourly and extending Sunday train service to Swanson. In addition, weekend Southern Line train services will start earlier and a number of adjustments made to other services, primarily to improve reliability.

 

85. An ongoing programme of bus timetable adjustments, in partnership with our service providers, continues so that published timetables more closely reflect actual bus running times. This is leading to a significant improvement in bus service reliability. 

 

86. Consultation began on Green Bay / Titirangi route changes began on 21 October 2013 to improve the frequency on key routes and simplify the bus network as an interim improvement step towards the future new bus network.

 

87. The closure of most Northwestern Motorway bus lanes for up to 2-3 years for the Waterview Connection project has delayed many bus services by 6-8 minutes in the afternoon peak. AT has reviewed bus timetables; changed some bus routes and added more express bus service to help address the delays to service. Meanwhile, the New Zealand Transport Agency (NZTA) opened a bus/transit lane on the westbound approach to the Great North Road interchange on 20 October 2013 to significantly reduce bus delays.

 

Attachments

No.

Title

Page

a

Auckland Transport Quarterly Report - Attachment A

29

b

Auckland Transport Quarterly Report - Attachment B

45

c

Auckland Transport Quarterly Report - Attachment C

47

d

Auckland Transport Quarterly Report - Attachment C

49

     

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 

 


Waitakere Ranges Local Board

28 November 2013

 

 

















Waitakere Ranges Local Board

28 November 2013

 

 



Waitakere Ranges Local Board

28 November 2013

 

 



Waitakere Ranges Local Board

28 November 2013

 

 



Waitakere Ranges Local Board

28 November 2013

 

 

Infrastructure and Environmental Services Update Report

 

File No.: CP2013/25263

 

   

 

Purpose

1.       This quarterly update from the Infrastructure and Environmental Services (I&ES) department covers the period from August to October 2013.  It reports on both regional and place based activities undertaken by the three I&ES units – Environmental Services, Stormwater and Solid Waste.

2.       This report also tracks the delivery and expenditure of environmental budget lines from the 2013/2014 Local Board Agreement (LBA), as assigned to the Infrastructure and Environmental Services Department.

Executive Summary

3.       The I&ES Department delivers on the Auckland Plan and Local Board Plans through the delivery of environmental programmes, regional stormwater and waste services, as well as the maintenance and enhancement of Auckland's natural environment.

4.       This report has been written to update the Board on the delivery of activities and work programmes by I&ES.  A number of these regional activities have a distinct local involvement and impact and are detailed in the attachments to this report.

5.       This report also includes some background information for newly elected board members, to familiarise them with the work programme and priorities of the department.

 

Recommendation/s

That the Waitakere Ranges Local Board:

a)      Receives the Infrastructure and Environmental Services update report.

 

Discussion

6.       This report and attachments specifically details the activities delivered by the three units of I&ES within the Board area which support and contribute to the following Local Board Plan priorities and initiatives:

Priority: Stewardship of the Waitakere Ranges Heritage Area

Initiatives:

·   Weed and pest management in the Waitakere Ranges local board area

·   Promote and increase knowledge about protected species (animal and plant)

· Protecting the natural and cultural heritage of the Waitakere Ranges Heritage Area, including raising awareness, supporting volunteer groups and working with mana whenua in relation to Maori heritage

·   Providing further interpretation for natural and historic heritage buildings

·   Providing funding for the community to develop heritage projects

Priority: Promoting Sustainable Living and Working

Initiatives:

·        Maintenance and development of existing Project Twin Streams networks

·        Development of new Project Twin Streams projects

·        Continue to partner with Ecomatters Trust, (including on projects such as Eco Day and the Sustainable Living Centre in New Lynn)

·        Continue to partner with the Keep Waitakere Beautiful Trust (including on the Trees for Babies and Neat Streets programmes)

·        Examine further opportunities to expand the Green Network – for example by encouraging the sustainable neighbourhoods programme to improve and replant streams, and patches of bush and forest

·        Continue to work with the Weedfree Trust to foster awareness of the threats posed by invasive weeds to our native ecosystems and take action against them

·        Investigate the feasibility and cost of providing community hubs in rural or coastal communities

·        Highlight and promote eco-projects in the Waitakere Ranges local board area

·        Work with local boards and others to engage local communities and develop a vision and strategy for improving water quality and the environs of the Manukau Harbour

7.       In addition this report may detail activities which may not be specifically identified in the Local Board Plan but which will; impact on the local area.

8.       The following provides some background information for board members, to familiarise them with the work programmes and priorities delivered by the three units within the I&ES department.

Environmental Services Unit

9.       The Auckland Plan describes a transformational shift to ‘strongly commit to environmental action and green growth’.  It is the responsibility of the Environmental Services Unit (ESU) within I&ES to support that shift through the development, promotion and implementation of projects that support environment and sustainability outcomes.

10.     Improving freshwater quality is a key focus for ESU and is supported through the implementation of catchment-based restoration projects (such as the Sustainable Catchments Programme and Project Twin Streams), land management programmes, and community education initiatives such as Wai Care.

11.     The vision of the Indigenous Biodiversity Strategy is to ensure that Auckland’s biodiversity is flourishing and treasured. In supporting this vision, as well as that of the Auckland Plan, the biodiversity team provide technical advice to ecological restoration projects being delivered by either Council or private landowners. Biodiversity staff also provides technical input into the evaluation of resource consent applications and other statutory processes, such as the development of the draft unitary plan. 

12.     Biosecurity works alongside biodiversity to contribute to environmental outcomes. Biosecurity is responsible for the implementation of the Regional Pest Management Strategy through a number of programmes, and is also responsible for the regional coordination of national biosecurity management programmes, such as the local response to kauri dieback and kiwifruit vine disease (PSA).

13.     ESU also delivers a number of projects that support community development through engaging communities in environment and sustainability projects.  These projects include Wai Care, Enviroschools and Trees for Survival.  In addition, ESU is currently developing and trialling a number of household sustainability initiatives in various local board areas. 

Solid Waste Unit

14.     The Solid Waste Unit, within the Infrastructure and Environmental Services Department, is responsible for the management of the region’s kerbside domestic refuse, recycling, hazardous waste, inorganics, illegal dumping and litter collection. It also manages some transfer stations, and develops and delivers waste minimisation programmes. It is made up of four main operational delivery groups; Waste Planning, Waste Minimisation, Waste Operations and Waste Infrastructure and Assets.

15.     The Waste Planning team is responsible for carrying out implementation planning for the delivery of the Waste Management and Minimisation Plan (WMMP) and ensuring our waste operations and plans are consistent with regional waste bylaws and national level waste legislation. They advocate council views to central government on waste issues.

16.     The Waste Minimisation team is responsible for the development, management and delivery of waste minimisation behaviour change and education programmes to households, businesses, and schools. This includes programmes such as the Create Your Own Eden composting courses and WasteWise schools.

17.     The Waste Operations team is responsible for the management of the region’s kerbside domestic refuse, recycling and inorganic waste collection services, servicing and maintaining public litter bins and loose litter cleaning.

18.     The Waste Assets and Infrastructure team is responsible for providing infrastructure to ensure Auckland meets its obligations under the Waste Management Act for the safe and efficient recovery, recycling and disposal of waste across the region.

19.     These infrastructure requirements are managed in many ways, for example, through direct service supply contracts for delivery of waste to landfill, Build Operate Own and Transfer (BOOT) contracts for facilities to process recycling, and through council-owned assets and operations such as those at the Waitakere Transfer Station in Henderson and the Claris Landfill on Great Barrier Island. In addition, the team also procures and manages the stock of refuse and recycling bins and public litter bins. Finally, they work with suppliers to make provision for hazardous waste drop off, recovery and disposal.

Stormwater Unit

20.     Council’s Stormwater Unit is largely responsible for two of the activities outlined in the 2010 amendment of the Local Government Act 2002: Stormwater drainage, and flood protection and control, and is required to comply with the Resource Management Act and other legal requirements. The purpose of these activities is to minimise the nuisance of flooding, protect people and property from the adverse effects of extreme storm events and protect the environment and public health by reducing stormwater contaminant and sediment runoff that is discharged into natural waters.

21.     Council’s stormwater functions are guided by the draft Stormwater Unit Strategic Direction and the Stormwater Asset Management Plan 2012-2032.

22.     The Stormwater Asset Management Plan is updated every three years and its review is a key focus for the 2013/14 financial year. The Stormwater Asset Management Plan spans a 20-year period with focus on the ten year period covered in the council’s 10-year Long Term Plan (LTP).  The Stormwater Asset Management Plan addresses all major asset based activities.  A primary purpose of asset management planning is to ensure that present and future customer service requirements are met while managing assets in the most cost effective manner.

23.     The draft Stormwater Unit Strategic Direction was completed in 2013.  It is a non-statutory document aligned to the Auckland Plan that guides the operational matters of the council in relation to stormwater that informs and engenders support from internal and external parties involved in stormwater management.  The document ultimately will be incorporated into the updated Stormwater Unit Asset Management Plan 2015-2035.

Consideration

Local Board Views

24.     This is a report prepared specifically for the Local Board.

Maori Impact Statement

25.     While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation Issues

26.     The activities detailed in this report are within budget. Any decisions arising from discussions and planned changes to work programmes will have financial and resourcing implications which will need to be managed.

 

Attachments

No.

Title

Page

a

Environmental Services Unit Update Report

55

b

Solid Waste Update Report

59

c

Auckland Household Waste Prevention Study

65

d

Stormwater Local Board Update Report

69

     

Signatories

Authors

Theresa Pearce - Relationship Advisor

Lucy Hawcroft - Relationship Advisor

Varsha Belwalkar - Stormwater Liaison Advisor

Mara Bebich - Senior Relationship & Engagement Advisor  

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitakere Ranges Local Board

28 November 2013

 

 


Waitakere Ranges Local Board

28 November 2013

 

 


Waitakere Ranges Local Board

28 November 2013

 

 



Waitakere Ranges Local Board

28 November 2013

 

 

Solid Waste Local Board Update Report (Waitakere Ranges)

 

Relevant to Local Board priority: Promoting sustainable living and working

 

Overview

 

This update describes the activities of the Solid Waste unit with regards to Local Board projects and regional programmes over the update period, August to October 2013. Some background information about the Waste Management and Minimisation Plan is also provided for newly elected board members.

 

The Waste Management and Minimisation Plan

 

A major priority for the Solid Waste unit over the next four years will be to implement the Auckland WMMP. This plan was approved by the governing body in June 2012, after extensive consultation with the public, key stakeholders and local boards. Its vision is that:

 

“To become the most liveable city in the world, Auckland will aim for the long-term, aspirational goal of ‘Zero Waste’ by 2040, turning its waste into resources.”

 

To help achieve this goal, the plan also sets some bold targets. These are:

·    to reduce the amount of domestic kerbside waste sent to landfill by 30% by 2018, from 160 kg to 110 kg per capita per year.

·    to reduce council’s own in-house waste by 30% per capita by 2018

·    to reduce total council and private sector influenced waste to landfill by 30% by 2027. To achieve this final goal, council will have to work closely with the commercial sector as council only influences approximately 17% of the waste stream.

 

To achieve these targets, the WMMP identifies a series of key actions. These include major changes in waste collection services for some board areas. These changes will take place after July 2015 and are outlined in the table below.

 

Table One. Waste collection services to be provided under the WMMP

 

Service type

Current service in board area

Current funding system

Service to be provided under WMMP

Future funding system

Organics

No current service

NA

A kerbside collection of organic waste in bins from all Aucklanders living in urban areas.

Rates

Recycling

Fortnightly recycling collection in a 140 litre bin with separate paper

Rates

A fortnightly recycling service in bins will be provided to all Aucklanders. Typical bin size will be 240 litres, with a choice from 140 to 360 litres.

Targeted rate

Inorganics

Annual booking inorganics (one collection)

User pays (per pick up)

An improved inorganics booking service will be provided to all Aucklanders annually. Residents will make a booking in advance and have inorganic material collected from their property, rather than from the kerb.

Targeted rate

Rubbish

Weekly rubbish collection in council bags.

User pays (per bag)

A fortnightly “pay as you throw” rubbish collection will be provided to all residents. Typical bin size for urban residents will be 120 litres, with a choice from 60 to 240 litres. Rural residents will have a choice of bins or bags.

User pays (per bin lift or bag)

One of the benefits of making these changes is that all Aucklanders will receive a regionally consistent level of waste services.

 

Some other key projects included in the WMMP that council is working on include:

 

Development of a Resource Recovery Network (RRN)

 

The RRN would consist of a network of facilities across the region that would provide a convenient place for local residents to drop off their used furniture, clothes, whiteware, hazardous waste and other materials.  Planning for the RRN is still underway but it is envisaged it would include:

·     a small number of large Resource Recovery Parks focused predominantly on commercial waste or resources that would act as more substantial hubs of the network

·     a larger number of smaller Community Recycling Centres focused on serving local households and businesses

·     local Drop-off Depots for isolated areas or where there is limited space.

 

These facilities would be spread across the city and run by businesses, community organisations, voluntary sector organisations and iwi. They will enable large quantities of reusable and recyclable materials to be diverted from landfill for reuse, repair or refurbishment and sale. They would also create valuable opportunities for local employment.

 

Several local boards have already become involved in funding or supporting feasibility studies for Community Recycling Centres, and this is an area where other local boards may wish to have further involvement in future.

 

In the short-term, five council-owned sites have been identified as being priorities for redevelopment into resource recovery facilities in 2014. These are the:

1.    Waiuku Transfer Station

2.    Waitakere Refuse and Recycling Centre

3.    Central isthmus site (location to be identified)

4.    Devonport Transfer Station

5.    Helensville Resource Recovery Centre

 

The board will be given more information about the redesign of the Waitakere Refuse and Recycling Centre as this project progresses.

 

Community engagement and education programmes

 

These local education programmes will be key to achieving the goals of the WMMP and supporting the service changes outlined above. They will be particularly focused on areas in South Auckland and the Hauraki Gulf Islands which will experience greater change as a result of the WMMP. However, these programmes will be introduced across the region. They could potentially include local waste minimisation projects that are developed in conjunction with local boards and are shaped by Local Board priorities and community needs.

 

 


Update on Ongoing Solid Waste Activities

 

Local Board Project

 

Scoping study into resource recovery facilities

 

Budget: $7,000 from Waitakere Ranges, $21,000 in total

Description: The three western boards (Henderson-Massey, Waitakere Ranges, Whau) have committed $7,000 each to a scoping study into the potential for developing resource recovery facilities, such as Community Recycling Centres, in West Auckland in the 13/14 year.

Status: This project is scheduled to start in early 2014. Officers will attend the next Western environmental portfolio holders workshop to discuss the timing and scope of this study with board members.

 

 

Waste Planning

 

This team is responsible for carrying out implementation planning for the delivery of the Waste Management and Minimisation Plan (WMMP) and ensuring our waste operations and plans are consistent with regional waste bylaws and national level waste legislation. They advocate council views to central government on waste issues.

 

Regional activities and achievements

Waste Minimisation and Innovation Fund: The second round of the waste fund closed on 31 October 2013. This round has a total value of $475,000. A list of applications to the fund will be sent to board members in November, and they will be asked to give feedback and local input on applications from their area.

 

Waste collection controls: These controls regulate issues such as the times that waste can be collected and the levels of contamination allowed in refuse and recycling containers. After consultation with local boards in July and August, the controls were approved by the Regional Development and Operations Committee in September. They become operational on 1 November.

 

TV TakeBack programme: This programme enables Aucklanders to recycle their old analogue televisions at various drop off points around the region for just $2 at council subsidised sites. It is being delivered by Ministry for the Environment, with some council support. A memo was sent to all local board members with more information about the scheme in early October, before it opened on 23 October. A full list of all the available sites for residents to use and the cost of each is available at www.tvtakeback.govt.nz. Sites will remain open until roughly 70,000 televisions have been recycled.

 

 

Waste Minimisation

This team is responsible for the development, management and delivery of waste minimisation behaviour change and education programmes to households, businesses, and schools. This includes programmes such as Create Your Own Eden and WasteWise schools.

 

Regional activities and achievements

 

Supporting events to minimise their waste: Council is working with the Auckland Community Zero Waste Alliance (ACZWA) to support 15-20 events around the region to reduce their waste. The first event which was chosen for support was the Waitakere Festival, which was held in Henderson in late October. This had an excellent result with a diversion of 95% of all event waste from landfill. In the Whau Board area, officers are working to support Our Amazing Place which will be held in Te Atatu on 2 November.

 

Auckland Household Waste Prevention Survey: This was the first regionally representative survey of Aucklanders’ attitudes and behaviours towards waste carried out by council. Analysing and publishing the results of this survey has been a major focus for the team over the update period. A summary of survey results is provided in Attachment D for members’ information.

 

Text Box:  
Composting for Community tutors celebrate the first year of the programme.
Composting for Communities: This programme focuses on large households with high volumes of food waste in the Asian and Pacific communities. In the first 18 months of the programme, eight tutors from the Tongan, Cook Islands, Niuean, Chinese and Samoan communities have delivered 22 courses in composting and bokashi.

 

The results of this new programme were recently assessed. The assessment found that the 426 households involved diverted 161 tonnes per annum, an average of 8.2kg per household per week. The average family involved in the programme has gone from putting out two and a half bags of rubbish a week to just one. Particularly significant progress has been made in working with the Tongan community and residents of Otara.

 

Local activities and achievements

 

WasteWise for schools: This programme offers schools structured support over two years to reduce their waste through tools such as recycling, worm farms and composting. In the board area, two schools have graduated from WasteWise, which means that they have a full suite of waste reduction initiatives in place. These are:

·    Woodlands Park School

·    Kaurilands School

 

There are no other schools currently enrolled in WasteWise in the board area. Council officers are now recruiting new schools to join the programme in 2014. If board members are aware of any schools in their area that might be interested, the schools can contact our officers on wastewise@aucklandcouncil.govt.nz to find out more about what this would involve

 

Create Your Own Eden composting courses: This programme offers free three hour workshops to all Aucklanders to learn how to minimise their organic waste through composting, bokashi and worm farms. In the board area, one workshop was held during the update period in Titirangi on 5 October.

 

Waste minimisation learning centre at the Waitakere Refuse and Recycling Centre: During the update period, two groups from the board area visited the learning centre. This free visit includes a tour of the station and an interactive waste education class.

 

 

Waste Operations

 

The operations team is responsible for the management of the region’s kerbside domestic refuse, recycling and inorganic waste services, servicing and maintaining public litter bins and loose litter cleaning.

 

Regional activities and achievements

 

Customer service: One of the main ways that council has to measure customer satisfaction with our waste services is to analyse how many requests we receive from customers relating to issues such as late collections, missed bins or loose litter. As shown in Figure One above, from August to September 2013 council received 6,963 Requests for Service (RFS) from the public relating to waste operations.

 

 

Figure One: Requests for service relating to waste issues received in 2012-13

This is lower than the same period in 2012 when 7,213 RFS were received. This shows that the various new waste contracts that were introduced around the region from July 2013 onwards are progressing well.

 

Recycling education trials: From June to August, council conducted a 12 week trial in targeted areas of the North Shore and West Auckland to educate residents about how to recycle correctly. This trial was focused on areas which had been identified as having problems with contamination of recycling. It involved a visual inspection of residents’ recycling bins, with stickers being attached to bins where residents were recycling incorrectly and an educational letter left in their mail box. In some cases, highly contaminated recycling bins were not collected for a fortnight (one collection cycle). The final results of the trial are still being analysed but initial results indicate that for the duration of the trial a reduction of up to 50% in the percentage of contamination found in recycling bins was achieved in the targeted areas.

 

Local activities and achievements

 

New streetscape contract: The new contractor for streetscape services (litter bin emptying and loose litter collection) in the legacy Waitakere City Council area is settling in well. Regular auditing of the contractor’s performance is carried out to ensure standards are maintained.

 

Collections on arterials during peak congestion time: In August the board made a resolution, noting their concern that the collection of bins by recycling and rubbish trucks during peak hours might contribute to peak congestion. They stated a desire that bin collection by truck should not occur on arterial roads during peak times.

 

All waste contracts in the board area include a clause which forbids operators from collecting waste from regional arterials during peak times. This type of activity is also precluded by the Traffic Management Plans for arterials developed by Auckland Transport. Council staff monitor compliance with these contracts and Traffic Management Plans wherever possible. However, if board members are aware of an incident where a contractor has contravened these rules they are welcome to report this to 09 301 0101 and officers will investigate the issue further.

 

 

Waste Assets and Infrastructure

 

This team is responsible for providing the infrastructure to ensure that Auckland meets its obligations under the Waste Minimisation Act for the safe and efficient recovery, recycling or final end disposal of waste from residents and ratepayers.

 

Regional Activities

 

Tonnages collected and disposed of by council: From August to September 2013 council collected 28,562 tonnes of waste and 18,420 tonnes of recycling from kerbsides around Auckland. In total, including the waste collections, inorganic collections and material received at our own transfer stations, council disposed of 42,180 tonnes of waste to landfill. These figures represent a slight decrease on the same period in 2012. This continues a general trend of waste volumes collected by council decreasing over time, possibly due to slower economic growth over the last few years.

 

Better management of our litter bins: Council is working to develop an Asset Management Database for our litter bins around the region. This will ensure that litter bins which are in poor condition or reaching the ends of their lives are replaced as required. The database will also combine all legacy bin records into one central system to ensure operational efficiencies.

 

Local activities and achievements

 

Activity at Waitakere Refuse and Recycling Centre: From July to September, 5,502 customers visited the transfer station to drop off or purchase materials. A customer satisfaction survey conducted in September showed that, 67% of customers dropping off greenwaste and 92% of customers dropping off rubbish were satisfied with all aspects of the service they received.

 


Waitakere Ranges Local Board

28 November 2013

 

 





Waitakere Ranges Local Board

28 November 2013

 

 

Stormwater Local Board Update Report (Waitakere Ranges)

Relevant to Local Board priority: Promoting sustainable living and working

 

Auckland Council’s Stormwater Unit is largely responsible for two of the activities outlined in the 2010 amendment of the Local Government Act 2002: Stormwater drainage, and flood protection and control, and is required to comply with the Resource Management Act and other legal requirements. The purpose of these activities is to minimise flooding, protect people and property from the adverse effects of extreme storm events and protect the environment and public health by reducing stormwater contaminant and sediment runoff that discharge into natural waterways.

The Stormwater Unit operates and maintains an extensive stormwater network comprising 6,000 km of pipe, 10,000 km of streams, 140,000 manholes, and 370 ponds and wetlands. Stormwater activities are generally of a regional activity with both local and regional impacts. This report provides the local board with its quarterly update on delivery of the stormwater work programme including any key highlights and is structured reflect the levels on which the regional stormwater programme is delivered:

-     Regional (e.g. annual plan, asset management plan)

-     Sub-regional (e.g. network consents)

-     Local (e.g. catchment plans and programmes)

-     Site specific (projects)

This report detail highlights on these stormwater programmes, including the Unitary Plan, technical guidelines, education initiatives, and network discharge consents, the septic tank pump out programme (western  boards ).

Managing stormwater requires co-operation from a number of parties within and external to council (Figure 1)

Figure 1.  Contributors to stormwater outcomes.

 

 

 

 

Regional

Strategic Documents

Council’s stormwater functions are guided by the draft Stormwater Unit Strategic Direction and the Stormwater Asset Management Plan 2012-2032. The Stormwater Asset Management Plan is updated every three years and its review is a key focus for the 2013/14 financial year. The Stormwater Asset Management Plan spans a 20-year period with focus on the ten year period covered in the council’s 10-year Long Term Plan (LTP).  The Stormwater Asset Management Plan addresses all major asset based activities.  A primary purpose of asset management planning is to ensure that present and future customer service requirements are met while managing assets in the most cost effective manner.

 

The draft Stormwater Unit Strategic Direction was completed in 2013.  It is a non-statutory document aligned to the Auckland Plan that guides the operational matters of the council in relation to stormwater that informs and engenders support from internal and external parties involved in stormwater management.  The document ultimately will be incorporated into the updated Stormwater Unit Asset Management Plan 2015-2035.

 

Figure 2 encapsulates the direction and way that council manages stormwater and shows the commitment to the Auckland Plan vision to become the world’s most liveable city.

 

 

Figure 2.  Auckland Council Stormwater Objectives

 

Proposed Auckland Unitary Plan

The Proposed Auckland Unitary Plan (PAUP) was notified on Monday 30 September and is available on the Auckland Council website. The Stormwater Unit is working through how the provisions with immediate legal effect may impact the stormwater capital works consenting. The Unit is also working with the Special Housing Office, Resource Consents Department, and Unitary Plan teams to support implementation of stormwater management and flooding provisions in the PAUP.

Best Practice, Stormwater Education, and Technical Advice

The Council publishes stormwater and sediment best practice guidelines and construction practice notes, which are non-statutory documents.  Best practice guidelines are reviewed and updated at regular intervals to remain current.  A number of guidelines are under review and scheduled for update in the next three years as detailed below.

 

Table 1.  Stormwater and sediment best practice guidelines

Guideline or standard

Anticipated completion date

Stormwater Code of Practice

Completed (2013)

GD01 (TP10) Design guideline manual for stormwater treatment devices (ARC 2003)

2014

GD02 (TP108) Guideline for stormwater runoff modelling in the Auckland region (ARC 1999)

2014

GD 03 Proprietary Device Evaluation Protocol for Stormwater Quality Treatment Devices.

GD03/2012 published

GD04 (TP124) Low impact design manual for the Auckland region (ARC 2000)

 Nov 2013

GD05 (TP90) Erosion and sediment control guideline for land disturbing activities in the Auckland region (ARC 1999)

2014

Soakage design manual (ACC 2002)

 TR2013/040 published

On-site stormwater management manual (ACC 2003)

TR2013/040 published

GD06 (TP58) On-site wastewater management (ARC 2004)

2015

 

Stormwater Education and Community Programmes

 

Council manages a range of educational and community programmes that support stormwater and environmental outcomes. The focus of this team over the next year will be implementing the Regional Stormwater Education Implementation Plan. This plan lays out a three year plan with a regional focus to meet network discharge consent requirements and activities including:

·    Development and promotion of Water Sensitive Design demonstration sites,

·    Updated content for the Environmental Training for Industry education courses.

·    Delivery of new courses for the Environmental Training for Industry programme including Water Sensitive Design,

·    Delivery of stormwater education events including the annual Sediment Field Day and Auckland Council Stormwater Seminar,

·    Development of a pre-application advisory service to support update of Water Sensitive Design and stream restoration,

·    Educational outreach (e.g. Great Drain Game, low impact design competition with the University of Auckland),

·    A region wide attitudes, awareness and behaviors research survey,

·    Development of an integrated communications plan for stormwater initiatives and programmes

·    Development of a regional pollution prevention plan, and

·    Development of proactive education programmes focused on minimising sedimentation from small construction sites.

Sub-Regional

Operations

Currently Stormwater operations contracts to manage stormwater assets in the road corridor are managed by Auckland Council Stormwater Unit in the south, central and west of Auckland. The northern contract is currently still managed by Auckland Transport and will be handed over to Auckland Council in July 2014.

In the 2013/14 financial year, Stormwater Operations is focusing on:

 

·          effectively operating and maintaining the stormwater network,

·          responding to incidents and storm events,

·          working collaboratively with the maintenance contractors to improve customer services and responses,

·          the successful procurement of the new northern maintenance contract,

·          driving health and safety for our staff and stakeholders and implementation of a safety improvement programme,

·          securing knowledge of our critical assets and renewals,

·          prioritise and carry out works with efficiency and sound financial management to ensure value for money, and

·          undertaking minor stormwater pond rehabilitation and capital works renewals.

 

Network Discharge Consents

Network Discharge Consents based on Consolidated Receiving Environments (Figure 3) are currently being prepared for the Waitemata Harbour, Greater Tamaki, Hauraki Gulf Islands, and Manukau Harbour. The Waitemata Harbour Network Discharge Consent will be the first of its kind. Consultation on the Greater Tamaki Consolidated Receiving Environment has commenced and consultation on the Hauraki Gulf Island and Manukau Harbour Consolidated Receiving Environment are scheduled for later in this financial year.

CRE Catchments 2

Figure 3. Stormwater Consolidated Receiving Environments

 

 

Local

Septic Tank Management (West Boards)

Auckland Council manages the contract for pumping out and cleaning on-site wastewater treatment systems including septic tanks, long drops, and grease traps within the boundaries of the former Waitakere City Council area. Only standard septic tanks are included in this pump out contract and high-tech systems are excluded as to be maintained privately. Below is a snapshot of activities under this contract from December 2012 to September 2013 (Table 2).

There are an estimated 5,391 private assets (Table 2) that are either septic tanks, long drops, grease traps that require triennial pumping out and cleaning. These are spread across various local boards based on the properties paying the rural sewage rate (RUR).

Table 2. Private Septic Tank Assets per local board area

Septic Tanks by local board area

Local Board Area

Properties paying RUR

Henderson - Massey

333

Upper Harbour

744

Waitakere Ranges

4310

Whau

4

Total

5,391

 

A new contract was recently awarded to Hydro-Tech services as the preferred contractor following the tender process. Below is a summary of works that were undertaken since December 2012 Customer feedback has been predominantly positive to date.

 

Table 3. Overview of scheduled and unscheduled septic tank work since Dec 2012

 

Month

Scheduled Work Orders

Unscheduled work Orders

December 2012

54

5

January 2013

123

8

February 2013

195

13

March 2013

245

15

April 2013

273

16

May 2013

284

11

June  2013

217

10

July 2013

249

8

August 2013

121

3

September 2013

120

9

Total

1,881

98

 

Planned triennial pump out of properties

Work arising from emergency pump outs due to risk of over flow, early pump outs etc

 

Catchment Planning

In the 2012/13 financial year, catchment planning provided significant input into the preparation of the Unitary Plan including mapping flood areas, Stormwater Management Areas – Flow (SMAF), and into the location of mixed and terraced housing zones. 

 

The Catchment Planning Group was also involved in the Rural Urban Boundary investigations and undertaking cost estimates to service growth and inputting into the Housing Accord.

 

A focus for the Council in 2013/14 is to provide input into initiatives to enable growth delivery in priority areas including Housing Accord zones. Input consists of:

 

·      preparing base information related to catchment planning to enable quick responses to development related initiatives, and

·      taking part in strategic initiatives such as Rural Urban Boundary-investigations, area planning, submission process to the Unitary Plan and precinct plans.

 

Site specific

Stormwater Physical Works Programme 2013/14

The Council’s 2013/14 stormwater capital works programme consists of 159 physical works projects as reported by local board area in the previous local board quarterly report. An update on the status and progress of physical works projects within your local board area will be provided in the next update report.

 

 

 

 

 

 


Waitakere Ranges Local Board

28 November 2013

 

 

Local Event Support Fund - Round 2 2013/2014

 

File No.: CP2013/25739

 

  

 

Purpose

1.       To present a summary of applications for round two of the 2013/2014 local event support fund for the Waitakere Ranges Local Board.

Executive Summary

2.       A local events support fund of $72,797, is available to the Waitakere Ranges Local Board for distribution over two funding rounds in the 2013/2014 financial year. In round one, the Waitakere Ranges Local Board distributed $66,068, leaving a balance of $6,729 for disbursement in round two.

 

3.       A local event fund of $145,500 is avaialable to the Waitakere Ranges Local Board for distribution in 2013/2014.  The board have currently allocated $140,500 to a range of local board delivered and multi-year funded events, leaving a balance of $5,000 for disbursement through the balance of this year.

 

4.       For round two, nine applications totalling $115,759 have been received (Attachment A).

 

Recommendations

That the Waitakere Ranges Local Board:

a)               Agree to fund the round two, 2013/2014 Local Event Support Fund applications as follows utilising the unallocated funding in their local event and local event support funds:

 

Applicant

Event

Venue

Date

Amount
Requested

Amount
Recommended

Nix Crew Trust Inc

EID Ethnic Food Festival

Trusts Stadium Arena

17 August 2014

$35,000

$1,000

Condor Rugby Football Club

BNZ Condor 7’s

Kelston Boys High School

30 November 2013

$15,000

$500

 

Thundercat Racing Association of New Zealand

Thundercat Race

Piha

February 2014

$7,988

0

NZ Filipino STO Nino Devotees Trust

Sinulog Festival

North Shore Events Centre

19 January 2014

$20,000

$0

The Peace Poppy Project

Peace Poppy Project

Various

25 – 28 April 2014

$13,055

$4,000

Grace Stark Brown Picnic Trust

Stark Brown Picnic

Oratia District School

18 February 2014

$1,700

$750

Bethells Beach Community

Bethells Beach Community Day

Bethells Beach Reserve

26 January 2014

$3,986

$2,000

Waitakere Orchestra

English Strings

Glen Eden Playhouse Theatre

8 March 2014

$14,780

$1,500

McCahon House Trust

Calling a Circle He Karanga Pae

Lopdell House New Gallery

1 – 3 August 2014

$4,250

$2,000

TOTAL

 

 

 

$115,759

$11,750

 

 

 

Discussion

5.         The local events support fund provides the opportunity for the Waitakere Ranges Local Board to work in partnership with local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board plan.

 

6.         The local events support fund has two funding rounds, which close at specified times during the 2013/2014 financial year, as follows:

 

 

Round

Applications Close

Assessment

Decision Making

1

31 May 2013

June 2013

July/August 2013

2

31 October 2013

November 2013

December 2013/February 2014

 

 

7.         Round two of the 2013/2014 local events fund received nine applications (Attachment A).  A summary of these is as follows:     

 

Applicant

Event

Venue

Date

Amount Requested

Nix Crew Trust Inc

EID Ethnic Food Festival

Trusts Stadium Arena

17 August 2014

$35,000

Condor Rugby Football Club

BNZ Condor 7’s

Kelston Boys High School

30 November 2013

$15,000

Thundercat Racing Association of New Zealand

Thundercat  Race

Piha

February 2014

$7,988

NZ Filipino STO Nino Devotees Trust

Sinulog Festival

North Shore Events Centre

19 January 2014

$20,000

The Peace Poppy Project

Peace Poppy Project

Various

25 – 28 April 2014

$13,055

Grace Stark Brown Picnic Trust

Stark Brown Picnic

Oratia District School

18 February 2014

$1,700

Bethells Beach Community

Bethells Beach Community Day

Bethells Beach Reserve

26 January 2014

$3,986

Waitakere Orchestra

English Strings

Glen Eden Playhouse Theatre

8 March 2014

$14,780

McCahon House Trust

Calling a Circle He Karanga Pae

Lopdell House New Gallery

1 – 3 August 2014

$4,250

TOTAL

 

 

 

$115,759

 

8.         Local event support funding criteria guidelines for 2013/2014 have been established to assist applicants in understanding the focus of this fund and to guide decision-making. The applications have been assessed in accordance with the local event support fund guidelines.

 

9.         The Waitakere Ranges Local Board has the opportunity to refer applications to a more appropriate fund or to allocate funding from within its local event fund.

Consideration

10.       Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Waitakere Ranges Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

 

11.       The Waitakere Ranges Local Board seeks to engage with their diverse communities and provide for their social and cultural needs. The Waitakere Ranges area is a desirable place for people to live, work and play with an increasing family focus and establishment of strong communities. Supporting local community events assists in building a strong sense of community and ensures that each community maintains its own identity.

Local Board Views

12.       A local board workshop is scheduled for 28 November 2013 to review the applications to the local event support fund round two.

Maori Impact Statement

13.       This fund does not specifically target Maori groups, however Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

General

14.       The decisions sought within this report fall within the local board delegations.

 

15.       The decisions sought do not invoke the Auckland Council Significance Policy.

Implementation Issues

16.       Once the Waitakere Ranges Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

 

Attachments

No.

Title

Page

a

Funding Application Cover Sheets - Round 2 2013/2014

79

     

Signatories

Authors

Barbara Cade - Team Leader Events North/West

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitakere Ranges Local Board

28 November 2013

 

 










Waitakere Ranges Local Board

28 November 2013

 

 

Adoption of meeting schedule for 2013/2016 Electoral Term

 

File No.: CP2013/26407

 

  

 

Purpose

1.       To seek the adoption of the meeting schedule for the 2013/2016 term.

Executive Summary

2.       A draft local board meeting schedule has been developed for the 2013/2016 electoral term; it is attached to this report. It is recommended that the local board adopts this schedule.

3.       The specific times and dates for the hearings process, part of the special consultative process outlined in the Local Government Act 2002, for local board agreements and local board plans are yet to be finalised. Local board meeting schedules may therefore be updated and provision made for these hearings, once the details are confirmed.

 

Recommendation/s

That the Waitakere Ranges Local Board:

a)      Adopts its meeting schedule for the 2013/2016 electoral term as per attachment A.

b)      Notes that dates and times for hearings and deliberations for local board agreements and local board plans are yet to be finalised.

 

Discussion

4.       Clause (5)(d), Schedule 7 of the Local Government Act 2002 requires a local board to adopt a schedule of business meetings at its first meeting in the electoral term.

5.       Adopting a meeting schedule allows for a planned approach to workloads and ensures local board members have clarity about their commitments. It also gives an indication to the public of when meetings are to be held and meets the requirement of clause 19, Schedule 7 of the Local Government Act 2002.

6.       Each local board develops a Local Board Agreement annually and a Local Board Plan every three years. Both documents are subject to public consultation, with Local Board Plans being subject to a special consultative procedure process. The local board will hold hearings to give submitters the opportunity to express their views verbally.

7.       The specific times and dates for the hearings process for the local board plan and agreements are yet to be finalised.  Local board meeting schedules may therefore need to be updated and provision made for hearings, once details are confirmed.

8.       In addition to local board meetings, local boards will hold workshops that are closed to the public. The proceedings of every workshop are recorded and considered at the next business meeting of the local board in accordance with current local board standing order provisions.

Consideration

Local Board Views

9.       This decision falls under the local board’s delegated authority.

Maori Impact Statement

10.     There is no specific impact for Māori arising from this report.

General

11.     Clauses 19(4), 19(5) and 19(6), Schedule 7, of the Local Government Act 2002 states that:

“(4) A local authority must hold meetings at the times and places that it appoints.

(5) Unless clause 22 (extraordinary meeting) applies, the chief executive must give notice in writing to each member of the time and place of a meeting -

(a) not less than 14 days before the meeting; or

(b) if the local authority has adopted a schedule of meetings, not less than 14 days before the first meeting on the schedule.”

(6) If a local authority adopts a schedule of meetings, -

(a) the schedule –

(i) may cover any future period that the local authority considers appropriate; and

(ii) may be amended; and

(b) notification of the schedule or of any amendment to that schedule constitutes a notification of every meeting on the schedule or amendment.”

12.     Similarly, the statutory requirement pursuant to clauses 46, 46(A) and 47 of the Local Government Official Information and Meetings Act 1987 mentions that:

·          meetings of a local authority are publicly notified

·          agendas and reports are available at least two working days before a meeting

·          local board meetings are open to the public.

Implementation Issues

13.     Meetings of the local boards are supported by Auckland Council’s Local Board Services Department.

 

 

Attachments

No.

Title

Page

a

2013-2014 Meeting Schedule

91

     

Signatories

Authors

Carole Canler – Advisor

 Busola Martins – Local Board Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitakere Ranges Local Board

28 November 2013

 

 

 

Year

Date

Venue

Time

2013

1.    Thursday, 12 December 2013

Waitakere Ranges Local Board Office
39 Glenmall Place
Glen Eden

6.30pm

 

 

 

 

 

2014

1.    Thursday, 30 January 2014

2.    Thursday, 13 February 2014

3.    Thursday, 27 February 2014

4.    Thursday, 13 March 2014

5.    Thursday, 27 March 2014

6.     Thursday, 10 April 2014

7.    Thursday, 24 April 2014

8.    Thursday, 8 May 2014

9.    Thursday, 22 May 2014

10. Thursday, 12 June 2014

11. Thursday, 26 June 2014

12. Thursday, 10 July 2014

13. Thursday, 24 July 2014

14. Thursday, 14 August 2014

15. Thursday, 28 August 2014

16. Thursday, 11 September 2014

17. Thursday, 25 September 2014

18. Thursday, 9 October 2014

19. Thursday, 23 October 2014

20. Thursday, 13 November 2014

21. Thursday, 27 November 2014

22. Thursday, 11 December 2014

 

 

Waitakere Ranges Local Board Office
39 Glenmall Place
Glen Eden

6.30pm

 

 

 

 

 

2015

1.    Thursday, 29 January 2015

2.    Thursday 12 February 2015

3.    Thursday 26 February 2015

4.    Thursday 12 March 2015

5.    Thursday 26 March 2015

6.    Thursday 9 April 2015

7.    Thursday 23 April 2015

8.    Thursday 14 May 2015

9.    Thursday 28 May 2015

10. Thursday 11 June 2015

11. Thursday 25 June 2015

12. Thursday 9 July 2015

13. Thursday 23 July 2015

14. Thursday 13 August 2015

15. Thursday 27 August 2015

16. Thursday 10 September 2015

17. Thursday 24 September 2015

18. Thursday 8 October 2015

19. Thursday 22 October 2015

20. Thursday 12 November 2015

21. Thursday 26 November 2015

22. Thursday 10 December 2015

Waitakere Ranges Local Board Office
39 Glenmall Place
Glen Eden

6.30pm

 

 

 

 

 

2016

1.    Thursday, 28 January 2016

2.    Thursday 11 February 2016

3.    Thursday 25 February 2016

4.    Thursday 10 March 2016

5.    Thursday 24 March 2016

6.    Thursday 14 April 2016

7.    Thursday 28 April 2016

8.    Thursday 12 May 2016

9.    Thursday 26 May 2016

10. Thursday 9 June 2016

11. Thursday 23 June 2016

12. Thursday 14 July 2016

13. Thursday 28 July 2016

14. Thursday 11 August 2016

15. Thursday 25 August 2016

16. Thursday 8 September 2016

17. Thursday 22 September 2016

 

Waitakere Ranges Local Board Office
39 Glenmall Place
Glen Eden

6.30pm


 

 


Waitakere Ranges Local Board

28 November 2013

 

 

Local board members portfolio allocation and urban design champion

 

File No.: CP2013/26326

 

  

 

Purpose

1.       To adopt a portfolio allocation for board members.

Executive Summary

2.       Portfolios are established by local boards to oversee local board work programmes and consider issues relating to key council activities.

3.       It is recommended that the local board allocates each portfolio area to two members, and nominates a lead and an alternate.

 

Recommendation/s

That the Waitakere Ranges Local Board:

a)      Nominates members as lead and alternate for portfolio areas where appropriate.

b)      Appoints a lead member  and an alternate, to provide input into notification decisions for resource consent applications that trigger local board input

c)      Appoints a lead member and an alternate as urban design champions.

 

 

Discussion

Portfolio

4.       In the previous electoral term, portfolio areas varied across the local boards.  In that term, officers proposed that local boards consider portfolio areas which reflected the committee and forum structure adopted by the governing body and the key areas the board had a decision-making/input role. The interest and background of local board members also influenced the establishment of some portfolios.

5.       Three years on, local boards have their local board plans with their own priorities; and the organisation has aligned itself to meet the needs of local boards.  Rather than reflecting the governing body’s committee and forum structure as a framework for portfolios, it makes sense to align portfolios to the delegation protocols adopted last year, which guide the organisation in working with and supporting local boards.

6.       A portfolio approach will assist board members in having a strategic overview of programmes and activities rather than feeling they are dealing with issues in an ad-hoc manner.  It also provides for a consistent approach that is familiar to staff working to these delegations and will assist with the running of the portfolio (e.g. regular portfolio briefings/workshops with staff from one activity).  The proposed areas for portfolios are:

·    Local planning, policy and governance

·    Arts, culture and events

·    Community services

·    Libraries

·    Recreation services

·    Parks

·    Built and natural environment

·    Economic development

·    Street environment and town centres

 

7.       Additional portfolios outside of the delegation protocols may be required such as transport, or regulatory, bylaws and compliance.

Notification decisions on resource consent applications

 

8.       In the previous electoral term, the governing body considered the role of local boards in regulatory matters, and resolved, amongst other things, that local boards be given the opportunity, within statutory timeframes, to provide their views on whether or not certain applications should be notified.

9.       The council’s Resource Consents department worked with local boards to establish a process for local board input: a portfolio holder or spokesperson provides comments within three working days on applications that the board requested and that trigger local board input. Those comments are then included in the planners' report on the application.

10.     By enabling local boards to have input into notification decision, the local voice can be heard at an early stage in the resource consent process.

11.     Local boards that wish to have input into notification decisions on applications that trigger local board input, should appoint a lead and alternate for this role. These appointees could be the regulatory, bylaws and compliance portfolio holder, if any.

Portfolio holder role

12.     A useful starting point for board members is to consider their role as portfolio holder as that of a “sounding board” on behalf of the board.  Staff from departments across the organisation will need to regularly talk to board members for a number of reasons. This may be to provide a progress up-date to the board on projects and work programmes that have been agreed with the board, to test the level of interest a board has on a particular issue so the department can consider how best to progress matters, or to advise on any issues that may be arising from a project/activity.  Portfolio holders are the key board member contacts for departmental staff and in that way assist staff to progress the work programme.  Board members are not required to give advice to staff on the operational details of projects or activities.  The important consideration for members is that they are appointed to be the local board representative on a particular area – they represent the views of the board (not their own views) to give direction/steer to staff.

13.     If there is no known board view on an issue, board members will need to canvass views of fellow board members and then form the view on what the board position is.  If it is likely to be a contentious issue with competing views, it is best referred to a full workshop to allow board members to discuss the issue and formulate a position.

14.     Portfolio holders should have a lead and an alternate to help share the workload.

 

Communication

 

15.     Feedback from the previous term indicates that communication from portfolio holders back to other board members was an area that could be improved.  Portfolio holders have a responsibility to provide a feedback loop to other board members – this includes updating on how issues are progressing (or not), putting issues on the radar for all members, bringing issues to the table if guidance is needed from other board members.  Local board advisors can provide assistance and advice about how to progress these types of issues.

16.     Communication needs to be regular (for example, monthly) and can be done in a range of ways – scheduled slots on workshop agendas can be an effective way to keep everyone informed about the key things that are happening in the portfolio.

17.     The work on portfolio areas will often eventuate in formal reports to the whole board requesting a decision or providing an update – so it is important for portfolio holders to have provided regular and clear communication on the portfolio area so that all board members are briefed and there are no surprises.

 

Decision-making

 

18.     Decision-making is carried out at formal board business meetings.  However in some cases – generally quite limited – decision-making has been delegated to the portfolio holder – for example when it is a straight forward issue and a decision may be needed quickly such as landowner consents.  Any delegation of decision-making to portfolio-holders would need to be made through a formal business meeting. If a portfolio-holder has delegated decision-making and is asked to consider a significant/complex decision it is advisable to refer to the wider group of board members.

 

Urban Design Champion

19.     Auckland Council has set up local board champions to contribute to the drive toward creating the world’s most livable city. Each of the 21 local boards is asked to appoint a member as the board’s urban design champion or advocate. The governing body will also appoint an urban design champion.

Consideration

Local Board Views

20.     This report asks for the local board view.

21.     The Local Government (Auckland Council) Amendment Act 2013 provides for local boards to delegate to committees, sub-committees members of the local board or Auckland Council officers, any of its responsibilities, duties and power, with some specific exceptions.

Māori Impact Statement

22.     There is no specific impact for Māori arising from this report.

Implementation Issues

23.     The network of design champions is supported by the built environment unit of the Chief Planning Office department, led by Tim Watts, manager built environment. The network is expected to be active for the second term of council from February 2013.

 

 

Attachments

No.

Title

Page

a

Outline of potential portfolio holder areas and responsibilities

99

     

Signatories

Authors

Sharleen Grounds - Senior Local Board Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitakere Ranges Local Board

28 November 2013

 

 



Waitakere Ranges Local Board

28 November 2013

 

 

Appointment of Board Members to Outside Organisations and Community Networks

 

File No.: CP2013/26328

 

  

 

Purpose

1.       To appoint board members to be representative to outside organisations and community networks within the Whau local board area, including local Mainstreet or Business Improvement District (BID) executive committees, and Local Government New Zealand.

Executive Summary

1.       Elected members participate on management, governance or networking groups in outside organisations for a number of reasons. This report provides details of the organisations and outlines networks relevant to the Whau local board. It included the appointment delegated to the local boards by the governing body (Resolution GB/2013/126).

2.       The beginning of the new electoral term generates the need for new appointment. It is recommended that the board appoint one representative, and one alternate representative for each organisation and community network listed in the recommendations.

 

 

Recommendation/s

That the Waitakere Ranges Local Board:

a)      Allocates Whau Local board representatives and alternates to the outside organisations and community networks listed below:

-     Friends of Arataki

-     Manuka Harbour Forum

-     Ark in the Park

-     Greater Glen Eden

-     WW1 Centenary political steering group

-     Glen Eden BID

-     Keep Waitakere Beautiful

-     Lopdell Precinct

 

 

Discussion

1.       A number of external organisations provide for the formal participation of elected members in their affairs. Elected member appointees will have a variety of duties and liabilities depending on the individual organisation. Board members may provide updates of their activities with their allocated organisations at local board meetings.

2.       The reasons for participation in external organisations can be described in a number of ways:

·      a trust deed of an organisation providing for the council to appoint a trustee

·      an organisation of interest to the council simply inviting representation at its meetings

·      associations entered into by the council which provide for representation - such as Local Government New Zealand (LGNZ)

·      organisation governance, or project or programme oversight, such as regional or local parks management groups

·      a statutory or regulatory provision (for example a regulation providing for a community liaison committee)

·      a resource consent requiring the formation of a representative committee

3.       At the commencement of each triennium, committees and local boards recommend appointments to outside organisations as appropriate and the governing body reviews and either makes the appointments it sees fit and delegates the remaining appointments to local boards. At the end of each triennium, appointments to outside organisations must be reviewed by the appropriate officers as to current relevance, and a recommendation made to the appointing body as to whether or not representation should be continued.

4.       It is recommended that the board appoint one representative, and one alternate representative for each organisation and community network listed in the recommendations.

5.       In making decisions about these appointments, it is suggested that local boards are mindful of:

·      Historical relationships

·      Relevance and interest

·      Time commitment.

6.       In addition, the governing body has delegated appointment to the local boards (Resolution GB/2013/126).

NAME OF ORGANISATION

DELEGATION

WHO CAN APPOINT

Friends of Arataki Inc

1 LB appointments delegated from GB

Waitakere Ranges

Glen Eden Railway Restoration Trust

1 LB appointments delegated from GB

Waitakere Ranges

Keep Waitakere Beautiful

3 LB appointments delegated from GB

Henderson-Massey

Waitakere Ranges

Whau

Waitakere Playhouse Theatre Trust

1 LB appointments delegated from GB

Waitakere Ranges

7.       Local Government New Zealand

8.       Membership of Local Government New Zealand Zone One (i.e. Auckland and Northland) Committee includes a representative from each of the 21 local boards.

9.       Each local board needs to consider selecting their representative, as well as an alternate.  Meetings take place four times a year and the venue for meetings is shared across the entire Zone One area. 

10.     Further information on LGNZ is available in Attachment B.

BID Partnership Programmes

11.     There are 46 BID Partnership Programmes operating within the Auckland region; many other business areas have also expressed an interest in involvement with the BID Partnership Programme. The programme provides a focal point for local business clusters to assist and help themselves in creating local employment opportunities. It provides a means for local innovation and economic growth. Details of the programme and the role of the local boards are provided in Attachment A.

12.     There are four local Mainstreet or Business Improvement District in the Whau Local Board area.

13.     The local board has a day-to-day relationship with the business associations as a joint partner in the BID Partnership Programme.  The local board will work with the business associations to align the direction for the BID programme and local priorities expressed the Local Board Plan.  The local board will receive regular reporting on the BID Partnership Programme and review progress against objectives. 

14.     It is recommended that the local board appoints a local board member and an alternate on each business association to represent the local board regarding all matters relating to the business association.

15.     The business association may invite the appointed member onto the BID Governance Board or Executive Committee. The discretion on whether this member has voting rights will lie with the business association under the rules of their constitution.

Consideration

Local Board Views

16.     This report seeks the local board’s decision on representatives to outside organisations and community networks.

17.     The decisions in this report fall within the local board’s delegated authority.

Māori Impact Statement

18.     This report has no specific impact on Māori. It covers appointments of local board members to outside organisations and community networks to represent the view of local communities, including Māori communities.

General

19.     Members are delegated in their capacity as elected local board members.  Should they no longer be a local board member, their nominations would be automatically repealed.

20.     Elected representatives may be part of any organisation in their private capacity and personal interests.

21.     Elected representatives are encouraged to disclose memberships to external orgasniations in the conflict of interest register.

Implementation Issues

22.     The venues for Local Government NZ Zone One meetings are shared across the entire Zone One area and some travel costs may be incurred by local boards as a result of the appointments.  

 

 

 

Attachments

No.

Title

Page

a

Business Improvement District Partnership Programme

105

b

Local Government New Zealand

109

c

Outside organizations and community networks

111

    

Signatories

Authors

Sharleen Grounds - Senior Local Board Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitakere Ranges Local Board

28 November 2013

 

 




Waitakere Ranges Local Board

28 November 2013

 

 


Waitakere Ranges Local Board

28 November 2013

 

 


Waitakere Ranges Local Board

28 November 2013

 

 

Urgent Decision Process for the Waitakere Ranges Local Board

File No.: CP2013/26430

 

  

 

Purpose

1.       This report seeks the board’s agreement for a process for urgent decisions of the Waitakere Ranges Local Board on matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum.

 

Executive Summary

2.       This report details a process for urgent decisions of the local board on matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum. 

 

 

Recommendations

That the Waitakere Ranges Local Board

a)      Adopts the urgent decision process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum.

b)      Delegates authority to the Chair and Deputy Chair or any person acting in these roles to make an urgent decision on behalf of the local board.

c)      Requests that all urgent decisions be reported to the next ordinary meeting of the local board.

 

 

Background

3.       An extraordinary meeting is called when an urgent decision is required on matters that cannot wait until the next scheduled ordinary meeting of the local board.  At times, such as during the Christmas and New Year period, it is not practical to call the full board together and meet the requirement of a quorum.

 

4.       An alternative to calling for an extraordinary meeting is to delegate the authority to the Chair and Deputy Chair, or any person acting in these roles, to make the decision on behalf of the local board.

 

5.       Urgent decisions are different from emergency decisions, which are only made if there is a risk to public health and safety.

 

Decision Making

It is recommended that the local board delegate the power to the Chair and Deputy Chair, or any person acting in these roles, to make urgent decisions on behalf of the board.

 

7.       Any request for an urgent decision of the local board must be processed through the Local Board Services department, and the Local Board Relationship Manager must endorse the request for an urgent decision before commencing the process. 

 

8.       All requests for an urgent decision will be supported by a report stating the nature of the issue, reason for urgency and what decisions or resolutions are required.  These reports will comply with the standard approval process. 

 

9.       A number of factors are considered before approval to use the urgent decision process is given such as:

 

·    The timing of the next scheduled meeting.

·    Confirmation that the local board has the delegation to make the decision.

·    Consideration of the rationale for urgency.

·    The significance of the decision and whether the urgent decision process is appropriate.

 

10.     Any decision made by delegation will be reported as an information item to the next ordinary meeting of the local board.

11.     The Local Government (Auckland Council) Amendment Act 2013 provides for local boards to delegate to committees, sub-committees members of the local board or Auckland Council officers, any of its responsibilities, duties and power, with some specific exceptions.

Consideration

Local Board Views

12.       This decision falls under the local board’s delegated authority.

Māori Impact Statement

13.       There is no specific impact for Māori arising from this report.

Implementation Issues

14.     The Local Board Relationship Managers can provide advice as to what might constitute an urgent decision.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Busola Martins - Local Board Democracy Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitakere Ranges Local Board

28 November 2013

 

 

Establishment of Swimming Pool Fencing Exemption Committee

 

File No.: CP2013/26372

 

  

 

Purpose

1.       To establish the Waitakere Ranges Local Board Swimming Pool Fencing Exemptions Committee to assess and consider applications in relation to the Special Exemption under S6 of the Fencing of Swimming Pools Act 1987, and to appoint a maximum of four local board members to the committee.

Executive Summary

2.       Under S6 of the Fencing of Swimming Pools Act 1987, territorial authorities may grant exemptions from the requirements in the Act for particular pools if satisfied that it “would not significantly increase danger to young children”.

3.       The decision-making responsibility for swimming pool fences exemptions has been delegated to local boards. To administer this delegation in the 2010 – 2013 political term, local boards formed committees to assess and consider swimming pool fencing exemption applications.

4.       In accordance with Clause 30(7) of the Local Government Act 2002, all committees have been automatically dissolved following the 2013 Local Government elections. 

5.       Officers recommend that the local board:

·        Establishes a committee to assess and consider applications in relation to the Special Exemption under S6 of the Fencing of Swimming Pools Act 1987

·        Appoints a maximum of four local board members to the Waitakere Ranges Local Board Swimming Pool Fencing Exemptions Committee.

 

 

Recommendations

That the Waitakere Ranges Local Board:

a)      Establishes the Waitakere Ranges Local Board Swimming Pool Fencing Exemptions Committee to assess and consider swimming pool fencing exemption applications.

b)      Appoints four members to the Waitakere Ranges Local Board Swimming Pool Fencing Exemptions Committee.

 

Discussion

6.       The purpose of the Fencing of Swimming Pools Act 1987 (the Act) is to promote the safety of young children by requiring the fencing of certain swimming pools.  The Act places an obligation on territorial authorities to ensure that pool owners comply with the Act, both at the time when the pool is built, and subsequently by occasional inspections of pools to ensure ongoing compliance.

7.       Under S6 of the Act, territorial authorities may grant exemptions from the requirements in the Act for particular pools.  Territorial authorities can also impose special conditions on a property and a pool.  A territorial authority can only grant an exemption, or impose a special condition, if, after having regard to the characteristics of the pool and the property, it is satisfied that it “would not significantly increase danger to young children”.  No exemption is required for a new pool fence, or an alteration to an existing fence, if the new or altered fence is at least as safe as one built in accordance with the standard in the schedule of the Act.

8.       The governing body has delegated decision-making responsibility for swimming pool fences exemptions to local boards (resolution GB/2011/163). This decision is documented in the following report: “Auckland Council Long Term Plan 2012-20122.  Volume three: Financial information, policies and fees.  Chapter one: Allocation of decision-making responsibility for non-regulatory activities.  Part one: Source of decision-making responsibilities”.

9.       To administer this delegation, the previous local boards considered two options, as detailed in the table below. 

Option one: Creation of swimming pool fencing exemption subcommittee
(recommended
option)

Description

A subcommittee is created to assess and consider swimming pool fencing exemption applications

Benefits

·           enables decision-making to be undertaken in a timely manner as and when applications are received

·           the application and hearing can be the appropriate consideration away from a congested business meeting agenda

·           provides flexibility to organise a meeting as some applications will require a site visit

Costs / risks

·           additional workload for local board members

·           not all local board members will sit on the subcommittee

·           can be difficult to organise a meeting time with members on an ad-hoc basis

Option two: Application considered at local board business meeting

Description

Local board assess and consider swimming pool fencing exemption applications at their business meetings

Benefits

·           consistent and streamlined approach that is considered at the next local board business meeting

·           no additional workload for local board members

Costs / risks

·           item may not be given due consideration amongst congested local board business meeting

·           site visits

 

10.     After consideration, the previous local boards opted for option one and established committees to assess and consider swimming pool fencing exemption applications. Under this option, the committee is called together when a suitable number of applications are to be heard. A particular time is set aside to hear the applications, giving each applicant sufficient time to present their case. Some applications for exemption require a site visit; the committee meeting may be adjourned for that purpose, and reconvened following the site visit.

11.     In accordance with Clause 30(7) of the Local Government Act 2002, all committees have been automatically dissolved following the 2013 Local Government elections. 

12.     Officers recommend that in the 2013 – 2016 political, local boards re-establish committees to assess and consider applications in relation to the Special Exemption under S6 of the Fencing of Swimming Pools Act 1987.

13.     It is also recommended that the boards each appoint a maximum of four local board members to their local board swimming pool fencing exemptions committees.

Consideration

Local Board Views

14.     The recommendations within this report fall within the local board’s delegated authority.

Māori Impact Statement

15.     This report does not specifically impact on Māori population or iwi.

General

16.     The local board’s decision on this matter does not trigger the Auckland Council Significance Policy.

Implementation Issues

17.     Costs associated with the formation of the Local Board Swimming Pool Fencing Exemptions Committee will be met within internal operating budgets.

18.     The decision of a local board following an exemption hearing is open to challenge by a judicial review process. Members appointed to the Local Board Swimming Pool Fencing Exemptions Committee will be briefed by Legal Services and Building Control officers regarding the requirements of the Fencing of Swimming Pools Act 1987, the Building Act and the appropriate considerations to take into account when determining an application by a hearings process.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Busola Martins - Local Board Democracy Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitakere Ranges Local Board

28 November 2013

 

 

Manukau Harbour Forum

 

File No.: CP2013/26438

 

  

 

Purpose

1.   This report seeks:

·   agreement from the Waitakere Ranges Local Board to re-instate the Manukau Harbour Forum for the 2013/16 term

·   nomination of Waitakere Ranges Local Board’s representative and alternate representative to the Forum.

 

 

Recommendation/s

That the Waitakere Ranges Local Board:

a)      Agrees to re-instate the Manukau Harbour Forum joint committee with the Franklin, Mangere-Otahuhu, Manurewa, Maungakiekie-Tamaki, Otara-Papatoetoe, Papakura, Puketapapa, and Whau Local Boards for the 2013/16 electoral term.

b)      Nominates a local board’s representative, and an alternate local board representative, to the Manukau Harbour Forum with appropriate delegated authority to bring the local board view on any decisions made by the Manukau Harbour Forum within its Terms of Reference.

 

Discussion

2.   In 2012 nine local boards (Franklin, Mangere-Otahuhu, Manurewa, Maungakiekie-Tamaki, Otara-Papatoetoe, Papakura, Puketapapa, Whau, and Waitakere Ranges Local Boards) together formed the Manukau Harbour Forum with the view to form a means of collective local board advocacy on common issues affecting the Manukau Harbour and the adjacent foreshore.

 

3.   The Manukau Harbour Forum was constituted formally as a joint committee of local boards under standing orders 2.8.1 and 2.8.2 (standing orders 2.8.1 and 2.8.2 enable a local board to appoint a joint committee with another local board or boards). Being a joint committee enables the Forum to conduct business more efficiently, as a local board joint committee can make decisions and provide direction to officers without seeking confirmation and/or ratification from the individual member boards.

 

4.   The 2012/13 Terms of Reference for the Manukau Harbour Forum are presented in Attachment A. They set out the purpose and principles of the Forum. Individual local boards were not asked to endorse the Terms of Reference during the previous term as the Forum is strategic rather than operational and has no budgetary decision-making delegation.

5.   The Forum is made of a member from each of the constituting local boards. The Forum’s first business meeting was held in May 2012. The Forum meets monthly, alternating business meetings and workshops.

6.   The purpose of the Forum is to champion a sustainable management approach for the Manukau Harbour. Over the last two years the Forum has:

·    identified issues, such as mangroves, pacific oysters, coastal erosion, stormwater, recreational access/wharves and Maui Dolphin Sanctuary as high priority

·    developed  a ‘Manukau Harbour Forum Vision and Strategy’, undertaken a comprehensive stocktake of all research pertaining to the Manukau Harbour and catchment, produced a set of maps and a list of stakeholders

·    received regular updates on marine monitoring within the Manukau Harbour

·    advocated to central government and Auckland Council (e.g. feedback on the Unitary Plan) on issues affecting the Harbour

·    identified areas of interest and potential projects that the local boards surrounding the Manukau Harbour could progress jointly.

 

7.   The nine local boards of the Manukau Harbour Forum have collectively allocated almost $19 million to projects associated with the Manukau Harbour in the 2012-22 Long Term Plan.

8.   In accordance with Clause 30(7) of the Local Government Act 2002, the Forum has been automatically dissolved following the 2013 Local Government elections. 

9.   The purpose of the Manukau Harbour Forum remains relevant for the 2013/16 electoral term. Officers recommend that each constituting local board agrees to re-instate the Manukau Harbour Forum for another term and appoints one member plus an alternate to represent the board on the Forum.

Consideration

Local Board Views

10. The Manukau Harbour Forum is a proposed joint committee of the local boards, and a platform for the affected local boards to voice their interests and aspirations for the future of the Manukau Harbour and its adjacent foreshore.

Māori Impact Statement

11. The Manukau Harbour Forum is a joint committee of the local boards and does not have specific Māori representation.

 

12. The Māori Responsiveness Framework outlines Māori outcomes in relation to Auckland’s environment. The Manukau Harbour Forum recognises and values the special relationship that Mana Whenua have in relation to the Manukau Harbour and that iwi and hapū are key partners to deliver positive environmental outcomes.

Implementation Issues

13. Local Board Services provide secretariat services to the Forum.

 

    

Attachments

No.

Title

Page

a

Terms of Reference

121

    

Signatories

Authors

Carole Canler - Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitakere Ranges Local Board

28 November 2013

 

 



Waitakere Ranges Local Board

28 November 2013

 

 

For Information: Governing Body Report - Submission to the New Zealand Block Offer 2014 - Proposal for Petroleum Exploration Permit Round

 

File No.: CP2013/26574

 

  

 

Purpose

1.       The following report is for the information of Waitakere Ranges Local Board:

No.

Report Title

Governing Body Committee or Forum

Meeting Date

Item no.

1.

Submission to the New Zealand Block Offer 2014 - Proposal for Petroleum Exploration Permit Round

Governing Body

14 November 2013

10

 

A copy of the report is attached and can be located at the following link:

http://infocouncil.aucklandcouncil.govt.nz/Open/2013/11/GB_20131114_AGN_4190_AT_EXTRA_WEB.HTM

The associated meeting minutes were not available at the time of this report preparation.

 

 

Recommendation/s

That the Waitakere Ranges Local Board:

a)      Notes the report from the Governing Body:

No.

Report Title

Governing Body Committee or Forum

Meeting Date

Item no.

1.

Submission to the New Zealand Block Offer 2014 - Proposal for Petroleum Exploration Permit Round

Governing Body

14 November 2013

10

 

 

 

Attachments

No.

Title

Page

a

Submission to the New Zealand Block Offer 2014 - Proposal for Petroleum Exploration Permit Round

125

b

Report Attachment 1

131

c

Report Attachment 2

133

    

Signatories

Authors

Busola Martins - Local Board Democracy Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitakere Ranges Local Board

28 November 2013

 

 






Waitakere Ranges Local Board

28 November 2013

 

 


Waitakere Ranges Local Board

28 November 2013

 

 











    

  


Waitakere Ranges Local Board

28 November 2013

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1 - Appendix a - Lucinda Place Community Orchard into a Food Forest - Presentation - Page 151


Waitakere Ranges Local Board

28 November 2013