Waitakere Ranges Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitakere Ranges Local Board held in the Waitakere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 28 November 2013 at 6.30pm.

 

present

 

Chairperson

Sandra Coney, QSO

 

 

 

Members

Neil Henderson

 

 

 

 

Greg Presland

 

 

 

 

Steve Tollestrup

 

 

 

 

Saffron Toms

 

 

 

 

APOLOGIES

 

Deputy Chairperson

Denise Yates, JP

Absence

 

 

ALSO PRESENT

 

 

Deputy Mayor Penny Hulse

 

 

 

Councillor Linda Cooper

 

 

 


Waitakere Ranges Local Board

28 November 2013

 

 

 

1          Welcome

            The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

 

Resolution number WTK/2013/225

MOVED by Chairperson S Coney, seconded by Member S Toms:  

That the Waitakere Ranges Local Board:

a)         Accepts the apologies from Member Denise Yates for absence.

 

CARRIED

           

Precedence of Business

Resolution number WTK/2013/226

MOVED by Chairperson S Coney, seconded by Member NR Henderson:  

That the Waitakere Ranges Local Board:

a)         Agrees that item 12 be accorded precedence at this time.

 

CARRIED

 

12

Restating the Declaration by Local Board Members Pursuant to Schedule 7, Clause 14, of the Local Government Act 2002

 

 

DOCUMENT: CP2013/26411

 

 

Secretarial note:          Declarations    made by Greg Presland at the inaugural                                   ceremony differed slightly from the set LGA wording. The                              declarations unintentionally omitted the phrase “I declare” –                            instead the declarations only used the phrase “I swear on the                            Holy Bible”. Member Greg Presland restated his declaration                            at this meeting.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3.1

Register of Interests

 

 

 

Resolution number WTK/2013/227

MOVED by Chairperson S Coney, seconded by Member GB Presland:  

That the Waitakere Ranges Local board:

a)    Agrees to record any possible conflicts of interest in a register to be noted on future agendas of the Waitakere Ranges Local Board.

CARRIED

 

Secretarial note:          Member Greg Presland declared an additional interest as                                        Trustee of Combined Youth Services Trust.

 

Board Member

Organisation – Position

Sandra Coney, QSO

·       Waitemata District Health Board – Elected Member

·       Friends of Arataki Incorporated – Trustee

·       Women’s Health Action Trust – Patron

Neil Henderson

·       Portage Trust – Elected Member

·       Friends of Arataki Incorporated – Trustee

·       West Auckland Trust Services (WATS) Board – Trustee/Director

·       Weedfree Trust – Employee

Greg Presland

·       Portage Trust – Elected Member

·       Lopdell House Development Trust Trustee

·       Combined Youth Services Trust Trustee

·       Titirangi Residents & Ratepayers Group Treasurer

Steve Tollestrup

·       Waitakere Licensing Trust – Elected Member

·       Community Waitakere – Trustee

·       West Auckland Trust Services (WATS) Board – Trustee/Director

·       Henderson Valley Residents Association – Committee Member

Denise Yates, JP

·       Ecomatters Environment Trust – Deputy Chair

·       Keep Waitakere Beautiful Trust Board Member

·       Huia-Cornwallis Ratepayers & Residents Association – Co-chairperson

·       Charlotte Museum Trust – Trustee


 

4          Confirmation of Minutes

 

Resolution number WTK/2013/228

MOVED by Chairperson S Coney, seconded by Member SR Tollestrup:  

That the Waitakere Ranges Local Board:

a)         Confirms the minutes of the inaugural meeting held on Thursday, 31 October 2013, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

 

Secretarial note:       Councillor Hulse and Councillor Cooper were given                                          opportunities to address the meeting.

 

8.1

Deputation - Creating a food forest in Lucinda Orchard, 6 (a) and (b) Lucinda Place

 

Resolution number WTK/2013/229

MOVED by Chairperson S Coney, seconded by Member NR Henderson:  

That the Waitakere Ranges Local Board:

a)      Receives and thanks Tony Phillips for the deputation from Project Twin Streams Glen Eden and Glen Eden Transition Town.

 

CARRIED

 

8.2

Deputation from Waitakere Ethnic Board

 

Resolution number WTK/2013/230

MOVED by Chairperson S Coney, seconded by Member NR Henderson:  

That the Waitakere Ranges Local Board:

a)      Receives and thanks Dr. Habib for the deputation from the Waitakere Ethnic Board.

 

CARRIED

 


 

 

9          Public Forum

 

 

 

9.1

Glen Eden Tennis Club  - Raema Inglis and Anne Nightingale

Addressed the board on the impact of Watercare’s proposal for a wastewater tank at Harold Moody Park, in particular the loss of car parking during construction.

9.2

Glenora Rugby League Club - Wendy Pafalani

Addressed the board on the impact of Watercare’s proposal for a wastewater tank at Harold Moody Park, and asked that other options be considered such as vacant land at 40 Glendale Road.

9.3

Glenora Softball Club - Carissa Kaina

Addressed the board on the impact of Watercare’s proposal for a wastewater tank at Harold Moody Park which would be directly adjacent to the softball diamond used by their kids.

9.4

Harold Moody Park Hall Committee - Gary Marshall

Addressed the board on the impact of Watercare’s proposal for a wastewater tank at Harold Moody Park, in particular a large senior citizens group who meet every Monday.

9.5

Atkinson Road Resident - Brigitte Harre

Requested immediate removal or remediation of speed cushions to stop further vibration and building damage.

9.6

Henderson Valley R&R - David Spriggs & Ross Wiseman

A resident's petition was tabled regarding a pedestrian walkway adjacent to Mountain Road.

9.7

Titirangi Residents & Ratepayers - Mels Barton

Several issues were raised including more kauri dieback hygiene stations and public education for improved use, lagoon water quality, and continued Auckland Transport consultation with R&R groups including a heritage area approach to tree trimming, road safety and weeds on berms.

 

Resolution number WTK/2013/231

MOVED by Chairperson S Coney, seconded by Member SR Tollestrup:  

That the Waitakere Ranges Local Board:

a)          Receives public forum submissions and thanks public forum presenters.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

13

Auckland Transport Update Report – Waitakere Ranges Local Board

 

Resolution number WTK/2013/232

MOVED by Chairperson S Coney, seconded by Member NR Henderson:  

That the Waitakere Ranges Local Board:

a)         Receives the Auckland Transport Report.

b)         Notes that with regard to workshops undertaken with Auckland Transport, the Board advised that: in the case of the Piha Road Speed Limit and Guard Rail Consultation, it had concerns about the proliferation of inappropriate infrastructure in the road corridor in the Heritage Area and believed that the speed limit on Piha Road should be 50 kph from the Karekare turnoff towards Piha at all times; it had concerns about vegetation removal and believed that guidelines about this should be incorporated into the Design Guidelines being developed by Auckland Transport for the Waitakere Ranges Heritage Area; it had no concerns regarding the Titirangi Road Zebra Crossing.

CARRIED

 

14

Auckland Transport Quarterly Update to Local Boards - For the quarter - 1 July to 30 September 2013

 

Resolution number WTK/2013/233

MOVED by Chairperson S Coney, seconded by Member S Toms:  

That the Waitakere Ranges Local Board:

a)   Receives the Auckland Transport Quarterly Report.

 

CARRIED

 

15

Infrastructure and Environmental Services Update Report

 

Resolution number WTK/2013/234

MOVED by Member S Toms, seconded by Member NR Henderson:  

That the Waitakere Ranges Local Board:

a)       Receives the Infrastructure and Environmental Services update report.

 

CARRIED

 

Secretarial note:          Requests information about EIF applications from the area and also                                     the septic tank contract.

 

 

16

Local Event Support Fund - Round 2 2013/2014

 

Resolution number WTK/2013/235

MOVED by Chairperson S Coney, seconded by Member GB Presland:  

That the Waitakere Ranges Local Board:

a)     Agrees to fund the round two, 2013/2014 Local Event Support Fund applications as follows utilising the unallocated funding in their local event and local event support funds:

 

Applicant

Event

Venue

Date

Amount
Requested

Amount
Recommended

Nix Crew Trust Inc

EID Ethnic Food Festival

Trusts Stadium Arena

17 August 2014

$35,000

$0

Condor Rugby Football Club

BNZ Condor 7’s

Kelston Boys High School

30 November 2013

$15,000

$500

 

Thundercat Racing Association of New Zealand

Thundercat Race

Piha

February 2014

$7,988

0

NZ Filipino STO Nino Devotees Trust

Sinulog Festival

North Shore Events Centre

19 January 2014

$20,000

$500

The Peace Poppy Project

Peace Poppy Project

Various

25 – 28 April 2014

$13,055

$3,500

Grace Stark Brown Picnic Trust

Stark Brown Picnic

Oratia District School

18 February 2014

$1,700

$750

Bethells Beach Community

Bethells Beach Community Day

Bethells Beach Reserve

26 January 2014

$3,986

$2,000

Waitakere Orchestra

English Strings

Glen Eden Playhouse Theatre

8 March 2014

$14,780

$1,000

McCahon House Trust

Calling a Circle He Karanga Pae

Lopdell House New Gallery

1 – 3 August 2014

$4,250

$1,500

TOTAL

 

 

 

$115,759

$9,750.00

 

 

CARRIED

 

 

17

Adoption of meeting schedule for 2013/2016 Electoral Term

 

Resolution number WTK/2013/236

MOVED by Chairperson S Coney, seconded by Member NR Henderson:  

That the Waitakere Ranges Local Board:

a)    Adopts its meeting schedule for the 2013/2016 electoral term with the deletion of the following dates:

- 30 January 2014

- 24 April 2014

- 29 January 2015

- 28 January 2016

b)      Notes that dates and times for hearings and deliberations for local board agreements and local board plans are yet to be finalised.

CARRIED

 

 

18

Local board members portfolio allocation and urban design champion

 

Resolution number WTK/2013/237

MOVED by Chairperson S Coney, seconded by Member SR Tollestrup:  

That the Waitakere Ranges Local Board:

a)       Appoints the following lead and alternate members to portfolio roles:

Portfolio

Lead

Alternate

Parks

(particularly responsible for the West Coast)

Historic Heritage/Character

Sandra Coney, QSO

Neil Henderson

Waitakere Ranges Heritage Area

Parks – Glen Eden

Neil Henderson

 

Sandra Coney, QSO

Transport

Regulatory/Planning

Parks – Titirangi & Green Bay area

Greg Presland

 

Sandra Coney, QSO

Community & Economic Development/Placemaking

Parks – Swanson & Henderson Valley area

Steve Tollestrup

 

Sandra Coney, QSO

Environment/Biodiversity

Youth

Parks – Waitakere & Bethells area

Saffron Toms

 

Sandra Coney, QSO

Arts & Culture

Community Facilities

Events

Parks – Manukau Harbour

Denise Yates, JP

 

Sandra Coney, QSO

 

b)      Appoints Greg Presland as lead and Sandra Coney as alternate to provide input into notification decisions for resource consent applications that trigger local board input

c)      Appoints Steve Tollestrup as lead and Saffron Toms as urban design champions.

 

CARRIED

 

19

Appointment of Board Members to Outside Organisations and Community Networks

 

Resolution number WTK/2013/238

MOVED by Chairperson S Coney, seconded by Member NR Henderson:  

That the Waitakere Ranges Local Board:

a) Appoints the following lead representatives and alternates to the identified organisations:

 

BOARD MEMBER

ORGANISATIONS

Sandra Coney

Friends of Arataki (lead)

Neil Henderson

Friends of Arataki (alternate)

Ark in the Park (alternate)

Greater Glen Eden (alternate)

Greg Presland

Glen Eden Business Improvement District (lead)

Steve Tollestrup

Greater Glen Eden (lead)

Glen Eden Business Improvement District (alternate)

Saffron Toms

Ark in the Park (lead)

 

CARRIED

 

 

 

20

Urgent Decision Process for the Waitakere Ranges Local Board

 

Resolution number WTK/2013/239

MOVED by Member GB Presland, seconded by Member S Toms:  

That the Waitakere Ranges Local Board

a)      Adopts the urgent decision process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum.

b)      Delegates authority to the Chair and Deputy Chair or any person acting in these roles to make an urgent decision on behalf of the local board.

c)      Requests that all urgent decisions be reported to the next ordinary meeting of the local board.

 

CARRIED

 

21

Establishment of Swimming Pool Fencing Exemption Committee

 

Resolution number WTK/2013/240

MOVED by Member S Toms, seconded by Member SR Tollestrup:  

That the Waitakere Ranges Local Board:

a)      Establishes the Waitakere Ranges Local Board Swimming Pool Fencing Exemptions Committee to assess and consider swimming pool fencing exemption applications.

b)      Appoints Neil Henderson, Greg Presland, Denise Yates as members of the Waitakere Ranges Local Board Swimming Pool Fencing Exemptions Committee and Sandra Coney as an alternate.

 

CARRIED

 

22

Manukau Harbour Forum

 

Resolution number WTK/2013/241

MOVED by Chairperson S Coney, seconded by Member SR Tollestrup:  

That the Waitakere Ranges Local Board:

a)      Agrees to re-instate the Manukau Harbour Forum joint committee with the Franklin, Mangere-Otahuhu, Manurewa, Maungakiekie-Tamaki, Otara-Papatoetoe, Papakura, Puketapapa, and Whau Local Boards for the 2013/16 electoral term.

b)      Nominates Saffron Toms as lead local board representative, and Neil Henderson as an alternate local board representative, to the Manukau Harbour Forum to bring the local board view on any decisions made by the Manukau Harbour Forum within its Terms of Reference.

 

CARRIED

 

 

23

For Information: Governing Body Report - Submission to the New Zealand Block Offer 2014 - Proposal for Petroleum Exploration Permit Round

 

Resolution number WTK/2013/242

MOVED by Chairperson S Coney, seconded by Member SR Tollestrup:  

That the Waitakere Ranges Local Board:

a)      Notes the report from the Governing Body:

No.

Report Title

Governing Body Committee or Forum

Meeting Date

Item no.

1.

Submission to the New Zealand Block Offer 2014 - Proposal for Petroleum Exploration Permit Round

Governing Body

14 November 2013

10

 

b)          Requests that a system be instituted to ensure that Local Boards are informed of items on the agendas of committees of the Governing Body in which they will have an interest specific to their Local Board area.

c)          Endorses the tabled letter from the Waitakere Ranges Local Board Chair, Sandra Coney, to Simon Bridges, Minister of Energy and Resources, expressing the Board’s opposition to the proposal to offer areas adjoining the Local Board area for petroleum exploration permits in 2014.

 

CARRIED

 

 

Secretarial note: Copy of the tabled letter can be found on the Auckland Council website

  

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

8.39 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitakere Ranges Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................