Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island on Wednesday, 18 December 2013 at 10.00am, adjourned at 12:20 pm and reconvened at 12:49 pm.

 

present

 

Chairperson

Izzy Fordham

 

 

 

Deputy Chairperson

Susan Daly

 

 

 

Members

Jeff Cleave

 

 

 

 

Judy Gilbert

 

 

 

 

Christina Spence

 

 

 

 

IN ATTENDANCE

 

Chris Ollivier

DGBI

 

Murray Willis

Aotea Community Radio Trust

 

Ngaire Avery

Tryphena Community Hall Society Incorporated

 

Vicky Kyan

Aotea Family Support Group Charitable Trust

 

Adam Willets

 

 

 

 

 


Great Barrier Local Board

18 December 2013

 

 

1††††††††† Welcome

 

Chairperson Fordham welcomed everyone in attendance.† Member Cleave said a karakia.

 

 

2††††††††† Apologies

There were no apologies.

 

Secretarial Note:†††††† Councillor Lee gave his apologies

 

 

3††††††††† Declaration of Interest

 

Member Spence declared an interest in the Aotea Family Support Group Charitable Trust funding application at Item 16.

 

 

4††††††††† Confirmation of Minutes

Resolution number GBI/2013/228

MOVED by Deputy Chairperson SP Daly, seconded by Member JJ Gilbert:

That the Great Barrier Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 21 November 2013 as a true and correct record.

CARRIED

 

 

5††††††††† Leave of Absence

 

There were no leaves of absence.

 

 

6††††††††† Acknowledgements

 

There were no acknowledgements.

 

 

7††††††††† Petitions

 

There were no petitions.

 

 

8††††††††† Deputations

 

There were no deputations.

 


 

9††††††††† Public Forum

 

9.1

Chris Ollivier, DGBI

 

A document was tabled in respect of this item.† A copy of the tabled document has been attached to the official copy of these minutes and can be viewed on the Auckland Council website.

 

 

Chris Ollivier from DGBI was in attendance to present to the Great Barrier Local Board regarding the recent work and activities of DGB Island.

 

 

Resolution number GBI/2013/229

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:

That the Great Barrier Local Board:

(a)          receive the Public Forum presentation;

(b)         thank Chris Ollivier for his Public Forum presentation.

CARRIED

 

9.2

Murray Willis, Aotea Community Radio Trust

 

Murray Willis from Aotea Community Radio Trust was in attendance to present to the Great Barrier Local Board regarding Aotea Community Radio Trustís community grant application.

 

 

Resolution number GBI/2013/230

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:

That the Great Barrier Local Board:

(a)          receive the Public Forum presentation;

(b)         thank Murray Willis for his Public Forum presentation.

CARRIED

 

9.3

Ngaire Avery, Tryphena Community Hall Society Incorporated

 

Ngaire Avery from the Tryphena Community Hall Society Incorporated was in attendance to present to the Great Barrier Local Board regarding the Tryphena Community Hall Society Incorporatedís community grant application.

 

 

Resolution number GBI/2013/231

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:

That the Great Barrier Local Board:

(a)          receive the Public Forum presentation;

(b)         thank Ngaire Avery for her Public Forum presentation.

CARRIED

 


 

9.4

Vicky Kyan from Aotea Family Support Group Charitable Trust

 

Vicky Kyan from Aotea Family Support Group Charitable Trust was in attendance to present to the Great Barrier Local Board regarding the Aotea Family Support Group Charitable Trustís community grant application.

 

 

Resolution number GBI/2013/232

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:

That the Great Barrier Local Board:

(a)          receive the Public Forum presentation;

(b)         thank Vicky Kyan for her Public Forum presentation.

CARRIED

 

 

9.5

Adam Willets

 

Adam Willets was in attendance to present to the Great Barrier Local Board regarding the Okiwi Skate Park.

 

 

Resolution number GBI/2013/233

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:

That the Great Barrier Local Board:

(a)          receive the Public Forum presentation;

(b)         thank Adam Willets for his Public Forum presentation.

CARRIED

 

 

10††††††† Extraordinary Business

 

There was no extraordinary business.

 

 

11††††††† Notices of Motion

 

There were no notices of motion.


 

12

Auckland Transport Report - December 2013

 

Priscilla Steel, Elected Member Relationship Manager Auckland Transport was in attendance to speak to this item.

 

Resolution number GBI/2013/234

MOVED by Member JC Cleave, seconded by Member CA Spence:

That the Great Barrier Local Board:

a)††††† receives the report;

b)††††† approves the final project costs from its Local Board Transport Capital Fund for the following completed projects:

i)†††††† carpark: Medlands Road Shoal Bay Road $40,160;

ii)††††† carpark: Sandhills Road $16,000;

iii)†††† Shoal Bay Wharf Road Enhancement $35,720;

c)††††† notes that enforcement of the Claris airport parking regulations will commence in the new year initially with warnings being given and subsequently with tickets being issues;

d)††††† requests that Auckland Transport provide a rough order cost for the following projects for funding from its Local Board Transport Capital Fund and as appropriate supplemented from the boardís discretionary budget:

i)†††††† metal the existing grass Aotea Playcentre carpark;

ii)††††† Port Fitzroy car parking noting this is a variation on the project proposed in 2012/2013 which did not proceed due to high costs;

iii)†††† Claris to Crossroads walkway for development in stages and noting that some of the footpath may be on Department of Conservation land; and

iv)†††† Mulberry Grove School footpath, noting that partial funding from the boardís discretionary budget may be needed to fund the project.

CARRIED

 

 

13

Auckland Transport quarterly report

 

Priscilla Steel, Elected Member Relationship Manager Auckland Transport was in attendance to speak to this item.

 

Resolution number GBI/2013/235

MOVED by Member CA Spence, seconded by Member JJ Gilbert:

That the Great Barrier Local Board:

a)††††† receive the Auckland Transport quarterly report.

CARRIED

 


 

14

Great Barrier Island Small Local Improvement Projects (SLIPs) Programme 2013/2014

 

Susan Thomas, SLIPs Project Portfolio Leader was in attendance to speak to this item.

 

Six documents were tabled in respect of this item.† A copy of the tabled documents have been attached to the official copy of these minutes and can be viewed on the Auckland Council website.

 

 

Resolution number GBI/2013/236

MOVED by Chairperson IM Fordham, seconded by Member CA Spence:

That the Great Barrier Local Board:

a)†††††† Receives the Great Barrier Island SLIPs 2013/2014 programme update.

b)†††††† Acknowledges that the Whangaparapara pontoon design and consent are not suitable for use by Seaplanes and that the project is to continue as originally planned.

c)†††††† Approves the following SLIPs projects for implementation during the 2013/2014 financial year and confirms the Project Spokesperson/s:

 

No

Project description

Capex/ Opex

Budget value

Local Board Spokesperson/s

1.

Okiwi Park Hardstand Ė development of a double mini ramp subject to confirmation of proposed costings

Capex

$50,000

TBC

2.

Blind Bay Recreation Reserve walkway track and interpretive signage with a wrought iron gate option being constructed on island to be investigated and noting associated signage to be funded from the interpretative signage budget

Capex

Opex

$31,000

$10,150

TBC

 

 

3,

Port Fitzroy Health Trust Access Improvement design only

Opex

$7,200

TBC

4.

Kaitoke wetland view shaft extension, with low planting that does not block views and weed removal

Opex

$4,000

TBC

5.

Pah Beach and Mulberry Grove stone walls restoration design only with interpretative signage to be progressed for these sites funded from interpretative signage budget

Opex

$2,500

TBC

6.

That the road reserve native planting at 63 Gray Road be considered as part of the Plantation Reserve concept plan

Opex

$5,300

TBC

 

CARRIED

 

 

Secretarial note:††††††† The meeting was adjourned at 12:20 pm for lunch and was reconvened at 12:49 pm.

 

 

15

Financial report for November 2013/14 year to date

 

Jane Koch, Lead Financial Advisor, was in attendance to speak to this item

 

Resolution number GBI/2013/237

MOVED by Chairperson IM Fordham, seconded by Member CA Spence:

That the Great Barrier Local Board:

a)         receives this Financial Summary for November year to date 2013/2014;

b)        agrees to fund equipment for use by the board at local community events such as signage and seating from its existing events fund and/or other discretionary budgets as appropriate with approval to the actual amount delegated to the chair; and

c)         agrees to set aside funds from its remaining discretionary opex budget to fund a range of feasibility studies to be determined in further discussion with council officers and for professional support for the proposed collaborative community engagement on key island issues both to be confirmed by future board resolutions.

CARRIED

 


 

16

Great Barrier Local Board Community Funding: Round Two 2013-14

 

Member Spence declared an interest in the Aotea Family Support Group Charitable Trust funding application and took no part in the discussion or voting on the matter.

 

 

Resolution number GBI/2013/238

MOVED by Chairperson IM Fordham, seconded by Member JC Cleave:

That the Great Barrier Local Board:

a)            approves the following community grant applications to be funded from its SLIPs capex budget:

Organisation name

Grant for

Amount requested

Grant

Aotea Community Radio Trust

Upgrade of solar power system at Station Rock transmitter site

$7,283.25

$5,283.25

Tryphena Community Hall Society Incorporated

Upgrade and maintenance of hall (LED lights and empty septic tank only)

$10,524.47

$1,121.25

Aotea Family Support Group Charitable Trust

4WD Community van, North

$20,000.00

$20,000.00

Total

 

$37,807.72

$26,404.50

 

 

b)           requests that the Aotea Community Radio Trust provide it with information on the number of listeners to the station to assist it to understand the value at Aotea FM to the Island.

CARRIED

 

 

17

Local board agreement 2014/2015

 

Resolution number GBI/2013/239

MOVED by Member JJ Gilbert, seconded by Member CA Spence:

That the Great Barrier Local Board:

a)††††† confirms the decisions made by the Great Barrier Environment Committee at the 11 December 2013 Committee meeting in respect of the Local Board agreement 2014/2015.

CARRIED

 

 

18

Chairperson's report

 

Resolution number GBI/2013/240

MOVED by Member JC Cleave, seconded by Member JJ Gilbert:

That the Great Barrier Local Board:

a)†††††††† receive the chairpersonís report.

CARRIED

 


 

19

Board Members' Reports

 

A document was tabled in respect of this item.† A copy of the tabled document has been attached to the official copy of these minutes and can be viewed on the Auckland Council website.

 

 

Resolution number GBI/2013/241

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:

That the Great Barrier Local Board:

a)†††††††† receive the verbal report of Board Member Jeff Cleave;

b)†††††††† receive the report of Board Member Susan Daly;

c)†††††††† receive the report of Board Member Judy Gilbert; and

d)†††††††† receive the tabled report of Board Christina Spence.

CARRIED

 

 

20

Great Barrier Local Board Workshop Proceedings

 

Resolution number GBI/2013/242

MOVED by Deputy Chairperson SP Daly, seconded by Member CA Spence:

That the Great Barrier Local Board:

a)††††† receive the workshop proceedings for the workshops held on 6 November and 4 December 2013

CARRIED

 

21††††††† Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

1.42 pm††††††††††††††††††††††††††††††††††††††††††††† The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................