Howick Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga on Monday, 9 December 2013 at 6.00pm.

 

present

 

Chairperson

David Collings

 

 

 

Deputy Chairperson

Adele White

 

 

 

Members

Garry Boles

 

 

 

 

Katrina Bungard

 

 

 

 

Jim Donald

 

 

 

 

Lucy Schwaner

 

 

 

 

John Spiller

 

 

 

 

Steve Udy

 

 

 

 

Bob Wichman

 

 

 

 

ALSO PRESENT

 

Cr Sharon Stewart

 

 

 

Cr Dick Quax

 

 

 

 

 

 

 

 

 


Howick Local Board

09 December 2013

 

 

 

1          Welcome

 

            The Chair welcomed everyone to the meeting.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number HW/2013/201

MOVED by Member G Boles, seconded by Member RD Wichman:  

That the Howick Local Board confirms the ordinary minutes of its meeting, held on Monday, 11 November 2013, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

 

Extension of Time

Resolution number HW/2013/202

MOVED by Member L Schwaner, seconded by Member SA Udy:  

That the Howick Local Board agrees pursuant to standing order 3.20.8, that an extension of time of public forum for a further 10 minutes be granted.

CARRIED

 


 

9.1

 

 

Documents tabled at public forum will be filed with a hard copy of the minutes and will be available on the Auckland Council website.

 

 

Resolution number HW/2013/203

MOVED by Member SA Udy, seconded by Member JR Spiller:  

The board thanked Cr Sharon Stewart and Cr Dick Quax, John La Roche and Alan La Roche, Sandra McGill, Norman Sutton, Sue Nicholson, Alan Davies, and Bernard Banks for addressing the board during public forum.

CARRIED

 

Attachments

a     Tabled at Public Forum

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

New Road Name Approval for the subdivision by the Manukau Christian Charitable Trust at 27 Arrowsmith Drive, Flat Bush

 

Resolution number HW/2013/204

MOVED by Member JR Donald, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board, pursuant to section 319(j) of the Local Government Act 1974, approves the name ‘Gospel Heights proposed by the Applicant, for the new road, created by way of subdivision at 27 Arrowsmith Drive, Flat Bush, noting that this name meets the relevant road naming criteria.

CARRIED

 

 

13

New Road Name Approval for Thomas and Adamson Ltd at 57 Thomas Road, Flat Bush

 

Resolution number HW/2013/205

MOVED by Deputy Chairperson AJ White, seconded by Member L Schwaner:  

That the Howick Local Board, pursuant to section 319(j) of the Local Government Act 1974, approves the name ‘Hirimate Place’ proposed by the Applicant, for the new road at 57 Thomas Road, Flat Bush, noting that this name, meet the relevant road naming criteria.

CARRIED

 


 

14

Local Event Support Fund - Round 2 2013/2014

 

Resolution number HW/2013/206

MOVED by Deputy Chairperson AJ White, seconded by Member KL Bungard:  

That the Howick Local Board:

a)            grants the application from Uxbridge Creative Centre in the amount of $1255.16 for Classic Twelve Music Services on 16 May to 20 June 2014.

b)            grants the application from NZ Filipino STO Nino Devotees Trust in the amount of $2,000 for the Sinolug Festival at the North Shore Events Centre on 19 January 2014.

c)            grants the application from Auckland Metropolitan Bird Club in the amount of $1260 for venue hire for the 2014 Annual Bird Show at Ormiston Senior College on 19 – 20 July 2014.

d)            declines the application from Manukau Symphony Orchestra in the amount of $5754.00 for the concert Destiny at the Vodafone Events Centre on 15 March 2014.

e)            declines the application from Uxbridge Community Projects Inc in the amount of $9800.00 for the Estuary Artworks 2014 at the Uxbridge Creative Centre/Fo Guang Shan Art Gallery on 13 March 2014 – 9 July 2014.  The Board agreed to fund the Estuary Artworks 2014 in the amount of $8000 from the Portfolio Support Discretionary Fund.

f)             grants the application from the Rotary Club of Howick Charitable Trust in the sum of $800 for the Howick Rotary Community Fun Run at Stockade Hill, Howick on 23 March 2014.

g)            declines the application from The Botany Flat Bush Residents and Ratepayers Association Inc in the amount of $6,000 for Christmas in the Courtyard at Ormiston Senior College on 14 December 2014.  The Board has a budget line item of $3000 for this event.

CARRIED

 

Secretarial Note:  Member J Donald took part in the discussion but did not vote on Item (d)

 

15

Pakuranga Town Centre Draft Masterplan

 

Resolution number HW/2013/207

MOVED by Member SA Udy, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board:

a)      receives the report

b)      endorses the Pakuranga Town Centre draft masterplan for community engagement in February 2014

c)      delegates to the Planning & Transport Portfolio team members authority to approve minor amendments to the Pakuranga Town Centre draft masterplan prior to commencement of community engagement

d)      approves the Engagement Strategy for community engagement in February 2014 as set out in this report.

CARRIED

 


 

16

Emilia Maud Nixon Garden of Memories - Whare Wananga Update

 

Resolution number HW/2013/208

MOVED by Deputy Chairperson AJ White, seconded by Member L Schwaner:  

That the Howick Local Board:

a)      seeks feedback from Ngāi Tai ki Tāmaki and the wider Māori community through Te Roopu Awhina o Wairoa on the Draft Operational Management Plan for Te Whare Wānanga o Wairoa.

b)      approves the development of a request for proposal process for the provision of a Māori cultural education programme.

c)      requests officers complete the formal opening of the Whare by the end of March 2014.

A division was called for, voting on which was as follows:

For

Member G Boles

Member KL Bungard

Chairperson DA Collings

Member L Schwaner

Member JR Spiller

Member SA Udy

Deputy Chairperson AJ White

Member RD Wichman

Against

Member JR Donald

Abstained

 

The division was declared carried by 8 votes to 1.

CARRIED

 

 

17

New community licence to occupy at 4R Granger Road, Howick

 

Resolution number HW/2013/209

MOVED by Member L Schwaner, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board:

a)         approves the surrender of a Community Lease Renewal and grants a new Community Licence to the Howick Volunteer Coastguard Incorporated at Howick Beach Reserve, 4R Granger Road Howick, subject to the following terms and conditions:

i)          Term - 10 years commencing 1 September 2013 with a further 10 year right of renewal;

ii)         Rent - $1.00 cents per annum;

iii)         The Howick Volunteer Coastguard Incorporated Community Outcomes Plan as approved, being attached to the licence document;

b)      agrees that all other terms and conditions will be in accordance with the original lease agreement dated 1 July, 2001.and the Community Occupancy Guidelines 2012.

CARRIED

 


 

18

Naming of new reserve in Flat Bush

 

Resolution number HW/2013/210

MOVED by Member L Schwaner, seconded by Member SA Udy:  

That the Howick Local Board:

a)      agrees to formally name the stormwater and recreation reserve located in the Donegal Glen Subdivision on Flat Bush road, the ‘Donegal Glen Reserve’.

b)      agrees to install interpretive signage in the reserve to acknowledge the role and contribution of Hugh Green as a developer and farmer in the Flat Bush area.

CARRIED

 

Item 25 and Item 26 were taken at this point.

 

19

Howick Annual Plan/Local Board Agreement 2014/15

 

Resolution number HW/2013/211

MOVED by Deputy Chairperson AJ White, seconded by Member JR Donald:  

That the Howick Local Board:

a)         agrees its:

i)          Local content for the draft Annual Plan 2014/2015 (Attachment A), including:

1)  draft Local Board Agreement 2014/2015 (including intended level of service provision and financial statements)

2)  introduction to the draft Local Board Agreement (including chairs message and proposed changes for consultation)

ii)         Draft Fees and Charges Schedule 2014/2015 (Attachment B)

 

b)         delegates authority to the Chair to make any final minor changes to the local board content for the draft Annual Plan before it is released for public consultation, and to the summary of the draft Annual Plan 2014/2015.

CARRIED

 

 

20

Appointment of Board Members to Outside Organisations and Community Networks

 

Resolution number HW/2013/212

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board allocates board members to outside organisations and community networks, as listed below:

Organisation

Primary

Alternate

Greenmount Landfill Community Liaison Group (Governing Body delegation)

Steve Udy

David Collings

Airport Noise Community Consultative Group

Garry Boles

David Collings

Lloyd Elsmore Depot Committee

Steve Udy

 

Lloyd Elsmore Park Users Committee

John Spiller, Garry Boles, David Collings

 

Barry Curtis Skatepark Reference Group

Garry Boles

Bob Wichman

Tamaki Estuary Environmental Forum

David Collings

John Spiller

Mainstreet or Business Improvement District

Primary

Alternate

Greater East Tamaki Business Association (GETBA)

Bob Wichman

Jim Donald

Howick Village Business Association

David Collings

Steve Udy

Local Government New Zealand

Primary

Alternate

Zone 1

David Collings

Adele White

 

 

 

 

CARRIED

 

 

21

Howick Local Board Appointment of Urban Design Champion & Integrated Business Precinct Plan: Industrial South Nomination

 

Resolution number HW/2013/213

MOVED by Chairperson DA Collings, seconded by Member RD Wichman:  

That the Howick Local Board:

a)      nominates David Collings as the board’s urban design champion and Steve Udy as the alternate representative.

b)      nominates Steve Udy as the primary representative and Katrina Bungard and Jim Donald as the alternates to sit on the political working group for the Industrial South Integrated Business Precinct Plan

CARRIED

 

 

22

Establishment of Swimming Pool Fencing Exemption Committee

 

Resolution number HW/2013/214

MOVED by Chairperson DA Collings, seconded by Member JR Spiller:  

That the Howick Local Board:

a)      establishes the Howick Local Board Swimming Pool Fencing Exemptions Committee to assess and consider swimming pool fencing exemption applications.

b)      appoints the following four members to the Howick Local Board Swimming Pool Fencing Exemptions Committee: member David Collings, member Garry Boles, member John Spiller and member Jim Donald.

CARRIED

 

 

23

Southern Joint Funding Committee

 

Resolution number HW/2013/215

MOVED by Member L Schwaner, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board:

a)      agrees to re-instate the Southern Joint Funding Committee for 2013/2014 to administer the legacy funds as per the Terms of Reference

b)      endorses the draft Terms of Reference for the Southern Joint Funding Committee presented in Attachment B

c)      appoints member David Collings to the Southern Joint Funding Committee for 2013/2014 with appropriate delegated authority to bind the board on decisions relating to the legacy community funding schemes made by the Committee

d)      notes that a region-wide Community Funding Policy is being developed and will in time replace the current interim funding arrangements. Officers will engage with the board in the coming months.

CARRIED

 

 

24

Urgent Decision Process for the Howick Local Board

 

Resolution number HW/2013/216

MOVED by Member SA Udy, seconded by Member JR Donald:  

That the Howick Local Board

a)      adopts the urgent decision process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum.

b)      delegates authority to the Chair and Deputy Chair or any person acting in these roles to make an urgent decision on behalf of the local board.

c)      requests that all urgent decisions be reported to the next ordinary meeting of the local board.

CARRIED

 

Items 25 and 26 were taken after Item 18.

 

25

Auckland Transport Update – December 2013

 

Resolution number HW/2013/217

MOVED by Member SA Udy, seconded by Member RD Wichman:  

That the Howick Local Board receives the report entitled ‘Auckland Transport Update – December 2013’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

CARRIED

 

 

26

Auckland Transport Quarterly Update to Local Boards - For the quarter - 1 July to 30 September 2013

 

Resolution number HW/2013/218

MOVED by Chairperson DA Collings, seconded by Member SA Udy:  

That the Howick Local Board receives the Auckland Transport Quarterly Report

CARRIED

 

27

Quarterly Performance Report for the Howick Local Board for the period ended September 2013

 

Resolution number HW/2013/219

MOVED by Deputy Chairperson AJ White, seconded by Member G Boles:  

That the Howick Local Board receives the Quarterly Performance Report for the Howick Local Board for the period ended September 2013

CARRIED

 

28

Infrastructure and Environmental Services Update Report

 

Resolution number HW/2013/220

MOVED by Deputy Chairperson AJ White, seconded by Member RD Wichman:  

That the Howick Local Board receives the Infrastructure and Environmental Services update report.

CARRIED

 

 

29

Parks, Sports & Recreation Quarterly Update to the Howick Local Board for July-September Quarter

 

Resolution number HW/2013/221

MOVED by Member JR Spiller, seconded by Member KL Bungard:  

That the Howick Local Board receives the Parks, Sports & Recreation Quarterly Report for July to September 2013.

CARRIED

 

 

30

Reports Requested and Issues Raised 2013 -2016

 

Resolution number HW/2013/222

MOVED by Chairperson DA Collings, seconded by Member RD Wichman:  

That the Howick Local Board receives the Reports Requested and Issues Raised 2013 – 2016 schedule.

CARRIED

 

 

31

Howick Local Board Workshop Notes

 

Resolution number HW/2013/223

MOVED by Deputy Chairperson AJ White, seconded by Member KL Bungard:  

That the Howick Local Board receives the workshops notes for 29th August, 5th September, 7th and 14th November 2013.

CARRIED

  

 

32        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

33        Procedural motion to exclude the public

Resolution number HW/2013/224

MOVED by Deputy Chairperson AJ White, seconded by Chairperson DA Collings:  

That the Howick Local Board:

a)      excludes the public from the following part(s) of the proceedings of this meeting.

b)      agrees that Tania Utley be permitted to remain for Confidential Item C1 after the public has been excluded, because of her knowledge of the item, which will help the Howick Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Confidential: Acquisition of land for recreation reserve in Flat Bush

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on property values.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

8.25pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

8.31pm            The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Confidential: Acquisition of land for recreation reserve in Flat Bush

 

MOVED by Member L Schwaner, seconded by Member KL Bungard:  

That the Howick Local Board confirms there be no restatement of the confidential report, attachments or resolutions.

 

 


 

 

8.31 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

 

CHAIRPERSON:........................................................