Governing Body

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 30 January 2014 at 9.30am.

 

present

 

Mayor

Len Brown, JP

 

Deputy Mayor

Penny Hulse

Until 10.27am, Item 10

Councillors

Cr Anae Arthur Anae

 

 

Cr Cameron Brewer

From 9.40am, Item 6

 

Cr Dr Cathy Casey

 

 

Cr Bill Cashmore

 

 

Cr Ross Clow

 

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

From 9.35am, Item 5

 

Cr Hon Chris Fletcher, QSO

 

 

Cr Denise Krum

 

 

Cr Mike Lee

From 9.38am, Item 5

 

Cr Calum Penrose

 

 

Cr Dick Quax

 

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

From 9.49am, Item 7

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Penny Webster

 

 

APOLOGIES

 

 

Cr George Wood

For absence due to sickness

 

Cr Cameron Brewer

For lateness

 

Cr Alf Filipaina

For lateness

 

Cr Mike Lee

For lateness

 

Cr John Walker

For lateness

 

 

 


Governing Body

30 January 2014

 

 

1††††††††† Affirmation

 

His Worship the Mayor read the affirmation and acknowledged the new Auckland Council Chief Executive, Stephen Town, noting that this was his first Governing Body meeting.

 

 

2††††††††† Apologies

Resolution number GB/2014/1

MOVED by Mayor LCM Brown, seconded by Deputy Mayor PA Hulse:

That the Governing Body:

a)         accept the apologies from Cr GS Wood for absence due to sickness and from Cr CE Brewer, Cr AM Filipaina, Cr ME Lee and Cr JG Walker for lateness.

 

CARRIED

 

 

3††††††††† Declaration of Interest

 

There were no declarations of interest.

 

 

4††††††††† Confirmation of Minutes

Resolution number GB/2014/2

MOVED by Mayor LCM Brown, seconded by Cr LA Cooper:

That the Governing Body:

a)         confirm the ordinary minutes of its meeting, held on Thursday 19 December 2013, including the confidential section, as a true and correct record.

 

CARRIED

 

 

5††††††††† Acknowledgements

 

††††††††††† Cr AM Filipaina entered the meeting at 9.35 am.††††††

 

††††††††††††††††††††††† ††Cr ME Lee entered the meeting at 9.38 am.

†††††††††††

Motion - Acknowledgement

Resolution number GB/2014/3

MOVED by Mayor LCM Brown, seconded by Cr C Darby:

That the Governing Body:

a)         convey to Lorde (Ella Yelich-OíConnor) and Joel Little, its congratulations and appreciation for the outstanding achievement of winning two Grammy awards.

 

CARRIED

 

††††††††††† Cr CE Brewer entered the meeting at 9.40 am.

 

††††††††††† His Worship the Mayor acknowledged the passing of Bishop John Mackey, Lindo Ferguson and Gordon Johns and a moment of silence was observed for each.

 

††††††††††† Cr C Darby noted that Lorde was a resident in his ward and presented the Auckland Council with a copy of Lordeís album,† Pure Heroine, for its archives.

 

 

6††††††††† Petitions

 

There were no petitions.

 

 

7††††††††† Public Input

 

††††††††††† Cr JG Walker entered the meeting at 9.49am.

 

††††††††††† 9.49 am†††††††††† The meeting was adjourned because of disruption.

 

††††††††††† 10.09 am†††††††† The meeting reconvened.

 

††††††††††† His Worship the Mayor invited the Friends of the Fukuoka Garden to address the meeting.

 

7.1

Public Input - Friends of the Fukuoka Garden

 

Resolution number GB/2014/4

MOVED by Mayor LCM Brown, seconded by Cr CE Fletcher:

That the Governing Body:

a)††††† apologise to the Mayor and people of Fukuoka City and to the people of Auckland, including the Japanese community, regarding the removal of the Japanese Garden at Auckland Zoo.

b)        refer the matter of the Japanese garden to the Parks, Recreation and Sports and CCO Monitoring Committees for involvement and action with the Friends of Fukuoka.

 

CARRIED

 

 

8††††††††† Local Board Input

 

There was no local board input.

 

9††††††††† Extraordinary Business

 

There was no extraordinary business.

 

10††††††† Notices of Motion

 

There were no notices of motion.

 

Deputy Mayor PA Hulse left the meeting at 10.27 am.


 

 

11

Submission on draft regulations for exploratory oil and gas drilling under the EEZ Act

 

Resolution number GB/2014/5

MOVED by Cr LA Cooper, seconded by Cr RI Clow:

That the Governing Body:

a)††††† approve the submission on draft regulations for exploratory oil and gas drilling in the exclusive economic zone (Attachment A to the agenda report).

A division was called for, voting on which was as follows:

For

Cr AJ Anae

Cr CE Brewer

Mayor LCM Brown

Cr WB Cashmore

Cr RI Clow

Cr LA Cooper

Cr CE Fletcher

Cr DA Krum

Cr CM Penrose

Cr D Quax

Cr SL Stewart

Cr JG Walker

Cr J Watson

Cr MP Webster

Against

Cr CM Casey

Cr C Darby

Cr AM Filipaina

Cr ME Lee

Cr WD Walker

Abstained

 

The motion was declared carried by 14 votes to 5.

CARRIED

 

 

Secretarial note:††††††††† Cr WD Walker and Cr RI Clow noted their concerns about drilling offshore and around the process and timeframe provided by Central Government.

 

††††††††††††††††††††††††††††††††††† Cr CM Casey noted her opposition to drilling offshore.

 

Cr C Darby left the meeting at 10.57 am.

 

12

Auckland Airport Capital Return

 

Resolution number GB/2014/6

MOVED by Cr RI Clow, seconded by Cr MP Webster:

That the Governing Body:

a)††††† direct Auckland Council Investments Limited to vote Auckland Councilís shareholding in favour of the proposed capital return by Auckland International Airport Limited.

b)††††† note that if the capital return proceeds, a separate report outlining options, including an option to use 10% of the return to lower Auckland Councilís 2014/2015 rate requirement, will be received by either the Governing Body or Finance and Performance Committee by April 2014.

 

CARRIED

 

 

Secretarial note:††††††††† Changes to the original recommendation were incorporated into motion b), with the agreement of the meeting.†

 

Secretarial note:††††††††† Cr C Darby was not present for this item and neither spoke nor voted ††††††††††††††††††††††††††††††††††† on the item due to a conflict of interest.

13††††††† Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

14††††††† Procedural motion to exclude the public

Resolution number GB/2014/7

MOVED by Mayor LCM Brown, seconded by Cr CE Fletcher:

That the Governing Body:

a)††††† exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1†††††† Further Appointments to Outside Organisations

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains the names of potential nominees.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

Cr C Darby returned to the meeting at 11.17am.

 

11.17 am†††††††† The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

11.44 am†††††††† The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Further Appointments to Outside Organisations

 

 

 

That the Governing Body:

a)††††† nominate Neil Henderson for appointment to the Living Cell Technologiesí Animal Ethics Committee.

b)††††† nominate Mr Bill Burrill for re-appointment to the Auckland Zoological Park Animal Ethics Committee.

c)††††† agree that the report and decision be restated in the open section of the minutes.

 

 

Attachments

a†††† Further Appointments to Outside Organisations report

 

11.44 am††††††††††††††††††††††††††††††††††††††††††† The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................