I hereby give notice that an ordinary meeting of the Waiheke Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 30 January 2014

4.15pm

Waiheke Local Board Office
10 Belgium Street
Ostend
Waiheke Island

 

Waiheke Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Paul Walden

 

Deputy Chairperson

Shirin Brown

 

Members

Becs Ballard

 

 

John Meeuwsen

 

 

Beatle Treadwell

 

 

(Quorum 3 members)

 

 

 

Carol McGarry

Democracy Advisor

 

23 January 2014

 

Contact Telephone: (09) 373 6210

Email: carol.mcgarry@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Waiheke Local Board

30 January 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Fires and litter on Little Palm Beach - Olya Tolphyhina                                  5

9.2     Signage on Waiheke Island for Wineries - Katy Jamieson from Cable Bay Vineyard                                                                                                                                5

9.3     Public access over private land to Hooks Beach - Judy Coutts                    6

9.4     Keep Our Beaches - Miriam Whelan, Andrew Barclay and Debbie Cox       6

9.5     Alternative Ferry and Marina site - Geoff Waters                                             6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

11.1   Notice of Motion - Swimming Pool                                                                    7

12        Waitemata and Gulf Ward Councillors' Speaking Rights at the Waiheke Local Board                                                                                                                                       11

13        Councillor's Update                                                                                                     13

14        Onetangi Sports Park pavilion extension - design brief                                         15

15        Event funding applications                                                                                         23

16        Hauraki Gulf Island Educational Tour                                                                       31

17        Waiheke Library: Ngati Paoa Pou Project                                                                37

18        Options Review to Address Animal Management Issues                                      39

19        List of resource consents                                                                                           55

20        Chairperson's Report - December 2013                                                                    61

21        Board Members' Reports                                                                                           63

22        Waiheke Local Board workshop record of proceedings                                        69  

23        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Waiheke Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 5 December 2013, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

At the close of the agenda no requests for deputations had been received.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Fires and litter on Little Palm Beach - Olya Tolphyhina

1.       Olya Tolphyhina will be in attendance to address the Board on the Fires and litter on Little Palm Beach. 

 

 

 

9.2       Signage on Waiheke Island for Wineries - Katy Jamieson from Cable Bay Vineyard

1.       Katy Jamieson from Cable Bay Vineyard will be in attendance to address the Board on the Signage on Waiheke Island for Wineries. 

 

 

 

9.3       Public access over private land to Hooks Beach - Judy Coutts

1.       Judy Coutts will be in attendance to address the Board on the Public access over private land to Hooks Beach. 

 

 

 

9.4       Keep Our Beaches - Miriam Whelan, Andrew Barclay and Debbie Cox

1.       Miriam Whelan, Andrew Barclay and Debbie Cox to speak to the Local Board about Keep our Beaches.

 

 

 

9.5       Alternative Ferry and Marina site - Geoff Waters

1.       Geoff Waters to speak to the Local Board about an alternative ferry and marina site.

 

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

11.1     Notice of Motion - Swimming Pool

1.    In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Waiheke Local Board member Becs Ballard for inclusion on the agenda for the Waiheke Local Board meeting being held on Thursday, 30 January 2014:

 

Recommendation/s

That the Waiheke Local Board:

a)      Approves a grant to Te Huruhi and Waiheke High Schools of up to $25,000 from 2013/2014 SLIPs operational budgets, to undertake a study which will explore financial viability and development of a business model for a community pool to be built on Ministry of Education land at Donald Bruce Road.

b)      Delegate final approval of the final scope and cost of the study to Waiheke Local Board Chairman Walden and Board member Ballard.

 

Background

 

2.    The Waiheke Local Board Plan 2011 and draft Waiheke Local Board Agreement 2014 identify a public swimming pool on the island as an advocacy initiative.  

 

3.    An initial feasibility study into a swimming pool on the island prepared for Auckland Council by Watershed consultancy in June 2013 provided a range of options and findings for consideration.   These are outlined further below.

 

4.    Over recent months the Ministry of Education has announced that both Te Huruhi Primary and Waiheke High Schools are being rebuilt, and the swimming pool at Te Huruhi has a limited lifespan and will not be replaced.   

 

5.    It is my opinion that there is merit in exploring further the feasibility of a community partnership for a pool at either Waiheke High and/or Te Huruhi schools.  It is apparent that if feasible, planning needs to occur sooner rather than later such that the project can be integrated with the reconstruction to occur over the coming 24 months to ensure optimal location for community use.

 

6.    Chairman Paul Walden, myself and representatives from both Te Huruhi and Waiheke High Schools Boards of Trustees have met variously and would like the Local Board to consider allocating SLIPs operational funding to support the Schools with exploring the feasibility of and developing a business model for a communty pool to be built on Ministry of Education land at Donald Bruce Road.  The costs associated with such a feasibility study are likely to be in order of $20-$25,000.

 

7.    There is approximately $55,000 2013/14 SLIPs operational funding budget currently available for allocation by the board.

 

8.    Funding for a study would assist with any future Facility Partnership Funding application if the school decided to apply.   This approach would also enable the board to continue with its Local Board Agreement consultation around the potential reallocation of capex funds and/or advocacy to the Governing Body to build a pool.

 

9.    From a strategic approach, the draft Aquatic Facility Network plan is expected to be reported to the Governing Body in July, which will provide an indication of how the Waiheke pool fits in regionally.   Council officers have indicated they will have capacity to undertake any further work if needed from July 2014. 

 

10.  This timing also aligns with Local Board Plan and Local Board Agreement timeframes.

 

11.  The following summarises the key meetings and discussions to date:

 

12.  Auckland Council’s Principal Policy officer met with the board in December 2013 to discuss options and processes to facilitate the development of a community swimming pool on the island.   The key findings were as follows:

 

13.  Aquatic Facilities Network Plan

       Council is currently developing the Aquatic Facilities Network Plan which will guide council’s provision and investment into aquatic facilities across the Auckland Region. Research and analysis undertaken for this plan addresses the provision of the current 27 facilities and looks at the needs, demand and gaps for new facilities across the whole region.  The network plan will determine the governing body’s priority for investment into an aquatic facility on Waiheke over the next ten years.

 

14.  The Local Board is continuing to advocate for a pool to be prioritised on within the network plan. Council has acknowledged the need for a pool on Waiheke.

 

·    The timeframe for this is as follows:

§ Draft Aquatic Facilities Network Plan – July 2014

·    The draft aquatic facilities network plan will be reported to the Governing Body in July 2014. The draft plan will provide an indication on the level of priority for an aquatic facility on Waiheke Island. In August and September the draft plan will be reported to Local Boards for formal feedback and a final plan is anticipated in October 2014.

 

§ Draft Long-term Plan – Dec 2014

·    When the draft plan is released the amount of capital proposed for new pools will be available. This is expected to be a pooled amount. Based on the level of priority within the network plan, we will have a clearer indication of the likelihood of receiving funding in the next ten years.

 

§ Final Ten Year Plan – June 2015

·   In June the plan will be confirmed. Those pools which have funding and are prioritised will then progress to planning.  In Waiheke Island case, officers have recommended that some testing of the community affordability should be undertaken which would inform a full feasibility study which considers at least 2-3 options in order to determine what is the best option.  Once a confirmed option and business case is approved by the governing body, then the project would proceed to detailed design and construction.

 

15.  Facility Partnership Fund

       The Auckland Council Central Facility Partnership Fund is another potential source of funding for a community partnership pool project. Applications for the fund close in September 2014. The size of the fund was $1.5m for applications received in 2013. Access to this funding is competitive with many projects applying for funding. This approach would need to be undertaken in conjunction with other fundraising.

                

16.  Pool Costings

       An initial feasibility study prepared by Watershed Limited in June 2013 identified a 25x12m lap pool (4 lanes) and 12x8m learn to swim pool (concrete pool, painted finish, heated pools, HVAC, insulated building to be the appropriate facility to meet the needs of the Waiheke community. Cost estimate to construct provided by Council is $5 to $7m. Officers indicated that Council would expect the facility to cost $1-$1.5m per year to operate if operated as a Council facility (however this would depend on the pricing strategy and mix of programmes offered).

 

17.  Discussions with Ashurst School and Paengaroa School

       I have spoken to the Principals of Ashurst and Paengaroa Schools regarding the community pool projects that they have undertaken. They were both very helpful and have provided copies of their construction plans for reference and to assist with any proposal. Paengaroa School provided us with a copy of their feasibility study which they used a basis for their funding. The study showed in detail the proposed cost to build and operate their pool.

 

18.  Meeting with Splashurst

       Board Chairman Walden and I met with the contractor that runs the Ashurst Pool. This facility is commercially operated at no cost to the school, it is available to the whole community and for a modest cost of only $2 access for both adult and child.  Running costs including electricity, staff, cleaning, chemicals, etc. are less than $250k per annum. 

 

19.  Feasibility study

Any proposal for development of a community pool at Waiheke schools will need to be informed by a study that explores the financial viability of the pool and develops a business model to enable School Board and Ministry of Education staff to make decisions. 

 

20.  The proposed study would include the following:

 

·    Determining available background information on the existing swimming pool such as patronage, operating costs and management structure.

·    Exploring other schools operating community pools including capital and operating expenditure, operating structures, population, usage, etc.

·    Contextual Waiheke issues and options exploration with stakeholders.

·    Development of a site specific high level business model for construction and operation of pool at Waiheke schools including consultation with architects, specialist pool and civil engineers.  Estimates from this consultation will be used in modelling capital/operating costs and revenue stream models.   

 

Attachments

a          Ashurst School Pool Plan....................................................................... 79

b          Paengaroa School Pool Plan................................................................. 85

 

 


Waiheke Local Board

30 January 2014

 

 

Waitemata and Gulf Ward Councillors' Speaking Rights at the Waiheke Local Board

 

File No.: CP2014/00587

 

  

 

Purpose

1.       This report outlines a mechanism to allow the Waitemata and Gulf Ward Councillor speaking rights during public forum at the Waiheke Local Board meetings.

 

Executive Summary

2.       Standing Order 3.9.14 Governing Body Speaking Rights states:

The Governing Body shall have speaking rights as a deputation when supported by a resolution of the Government Body or a committee thereof.

Urgent requests for speaking rights by the Governing Body shall follow the same procedures as urgent deputations.

The chairperson may invite ward councilors of the ward within which the Local Board area is situated to speak to report of the Governing Body.

3.       The Waiheke Local Board has expressed a desire to allow the Ward Councillor to sit at the Local Board decision making table with speaking rights.

 

Recommendation/s

That the Waiheke Local Board:

a)      Agrees to give speaking rights to the Waitemata and Gulf Ward Councillor during public forum at all meetings of Waiheke Local Board in order to facilitate a close working relationship.

 

 

 

 

Attachments

There are no attachments for this report.      

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Judith Webster - Relationship Manager

 


Waiheke Local Board

30 January 2014

 

 

Councillor's Update

 

File No.: CP2013/29433

 

  

 

Purpose

1.       Providing Councillor Mike Lee with an opportunity to update the Waiheke Local Board on Governing Body issues.

 

Recommendation/s

a)      That the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee,     be           received.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Judith Webster - Relationship Manager

 


Waiheke Local Board

30 January 2014

 

 

Onetangi Sports Park pavilion extension - design brief

 

File No.: CP2014/00386

 

  

 

Purpose

1.       To outline options for inclusion in the brief for detailed design for the Onetangi Sports Park pavilion extension project.

Executive Summary

2.       The 2013/14 Waiheke Local Board agreement has a key initiative of ‘advancing the development of an extension to the Onetangi Sports Park pavilion’ and contains capital expenditure funding of $717,000 to enable the extension and improvement of the Onetangi Sports Park pavilion over the 2013/14 and 2014/15 financial years.

3.       Community consultation has identified issues with the pavilion and potential improvements to resolve these issues. Waiheke United Association Football Club (WUAFC) and Waiheke Rugby Club (WRC) have worked together to play a key role in the consultation. The improvements have been classified for consideration by the board by staff as either high, medium or lower priority.

4.       This report examines three alternatives: to include only high priority improvements; to include high and medium priority improvements; or to include all high, medium and lower priority improvements in the concept plan brief.  

5.       Officers recommend Option B (include high and medium priority improvements), as it provides best value for users and the community.

 

Recommendation/s

That the Waiheke Local Board:

a)      approves the allocation of up to $15,000 from the Onetangi Sports Park pavilion extension capex budget to commence detailed design, in cooperation with interested user groups, noting the brief should include the following high priority and medium priority improvements and costings for each:

·    extend Waiheke United Association Football Club clubrooms to form indoor hosting/ viewing area;

·    install outdoor picnic tables/seating areas for 50 people towards each end of the building;

·    provide lockers outside changing rooms for visiting teams’ bags;

·    extend existing storage area at southern end of building to become ground floor clubrooms for Waiheke Rugby Club;

·    provide one cubicle shower in each changing room;

·    provide infrastructure/ space for a professional food concession;

b)      notes that officers will report back with design and cost estimates once detailed design is complete.

 

Discussion

6.       The Onetangi Sports Park opened in 2000.  It had three sports pitches and a pavilion with two changing rooms, toilets, storage for contractors and a shared ‘clubrooms’ upstairs which were available to book through council.

7.       The park has proved to be popular with WRC and WUAFC, which both have extremely healthy membership, particularly in their junior and youth teams.

8.       The upstairs clubrooms were primarily used by WRC.  WUAFC did not use the clubrooms at the park.

9.       In 2011 WRC and WUAFC approached the Waiheke Local Board to request a full time lease over their own ‘clubroom’ areas within the pavilion at Onetangi Sports Park.  In 2012, a lease for the upstairs area was awarded to the WRC and the WUAFC was awarded a lease over the former City Parks depot on the ground floor at the northern end of the building.

10.     Whilst the clubrooms upstairs met most of the WRC’s requirements, being purpose designed, the WUAFC area, though usable, requires work to bring it to the appropriate standard. Since 2012, WUAFC and the council have been discussing plans to improve their lease area.

11.     The ‘Recreation Waiheke’ document was developed in 2012 in consultation with the local community, it has an objective to:

“Work collaboratively with sports codes and the local community to increase the number of people using Onetangi Sports Park and to ensure that facilities remain adequate and appropriate for users”.

12.     The 2013/14 Waiheke Local Board agreement has a key initiative of ‘advancing the development of an extension to the Onetangi Sports Park pavilion’.

13.     The Waiheke Local Board secured Capital Expenditure funding of $717,000 to enable the extension of the Onetangi Sports Park pavilion over the 2013/14 and 2014/15 financial years.

14.     During the draft 2014/15 Local Board Agreement process, the current local board indicated they would like to investigate options for a swimming pool on the island and will be seeking feedback from the community on options and possible reprioritisation of current budgets. 

15.     Community consultation in December 2013 identified improvements to the pavilion which would increase the number of people using Onetangi Sports Park.

16.     The consultation process included:

·    an invitation to user groups to take part in the consultation.  User groups included WRC,WUAFC, Waiheke Tennis Club, Waiheke Mountain Bike Club, Waiheke Harriers and the Adult Horse riding Club as well as to the Dog Owners Group and Synergy Health and Fitness and to advocates for a Squash Court who had presented to the Local Board. Staff also met with Philip Vodanovich, general manager of Auckland Squash to discuss the likely costs and benefits of providing a single squash court as part of the pavilion extension.

·    an information session for representatives of these user groups, to enable each group to understand the project and establish user’s requirements from the building and how it could be improved

·    an open day (publicised in the local press) at the pavilion for the community to give feedback on the priorities, by attaching post-its with comments on each potential improvement

·    a further meeting with representatives of the WUAFC and WRC, at their request.

17.     This report summarises the results of the consultation process and recommends options for the design brief.

18.     The improvements and issues identified by users of the reserve are outlined below:

Improvement

Issue

Details

Priority/Notes

 

1) Extend WUAFC clubrooms to form indoor hosting/ viewing area

In poor weather, football supporters/families  have to choose between standing in the rain or not watching the match. 

This is particularly unpleasant for visiting supporters who are away from home for several hours.

Extend WUAFC’s ground floor area to fill the area under the existing roof cover to become indoor viewing area for up to 100 people overlooking football pitch.

Enable indoor/outdoor flow to outdoor seating area. 

Remove water tank to enable view of football pitch

High priority – The WUAFC area is not at an appropriate standard at present and is significantly worse than the WRC area upstairs.

Hosting of visiting players and parents is a key concern for clubs.  We need to be able to keep them dry when necessary and to offer them some basic hospitality to ensure a positive experience.

A more comfortable indoor viewing area with seats, tea, coffee and snacks available will encourage local parents to stay and get involved rather than ‘drop and run’.

2) Extend existing storage area at southern end of building to become ground floor clubrooms for WRC Club

In poor weather, rugby supporters/families  have to choose between standing in the rain or not watching the match. 

This is particularly unpleasant for visiting supporters who are away from home for several hours.

Convert or extend ground floor storage area at southern end of building to become indoor viewing area overlooking football pitch for up to 100 people.

Enable indoor/outdoor flow to outdoor seating area.

Consider relocation of water tank to enable view of rugby pitch

Medium priority - Although the WRC lease the upstairs area at the pavilion, which is of a high standard, this does not give ideal views of the rugby pitch.

Hosting of visiting players and parents is a key concern for clubs.  An indoor area on the ground floor with an associated outdoor picnic area is the best way to achieve this.

A more comfortable indoor viewing area with seats, tea, coffee and snacks available will encourage local parents to stay and get involved rather than ‘drop and run’.


 

3) Outdoor picnic tables/seating areas for 50 people towards each end of the building

The reliance on ferry timetables means that visiting teams and supporters are often waiting for extended periods before and after their matches.  With no seats, waiting area and a lack of cover this can be uncomfortable.

 

Install permanent picnic table type seating for 50 people outside each end of the building to enable WRC and WUAFC clubs to host teams waiting to return to Matiatia.

Seats should have a view of the pitches but not obstruct the view from the indoor area.

Area should be free draining and easily maintained.

This work should include landscaping (paving?) of the area in front of pavilion to provide one continuous hard surface with clear boundary to pitches. Needs to provide for service vehicle access to changing rooms.

High priority – providing outdoor seating and tidying up the front of the pavilion will connect the building to the pitches and make the area much more attractive and usable.

Gravel/concrete areas immediately outside pavilion are currently bare, dusty and inhospitable.

A more inviting appearance to this area would encourage casual/club/kids party use of the park across the week.

There is potential for installation of a standard parks electric barbecue for casual park users, though clubs have indicated that they would rely on their own gas bbq’s for hosting purposes.

4) provide   lockers outside changing rooms for visiting teams bags 

With up to ten visiting teams using each changing room they need somewhere outside the changing room to safely stow their bags.

Around ten weather-proof lockers which can each accommodate up to 20 bags (one locker per team)

 

High priority – this is vital to ensure that we get the most use out of the limited changing room facility.  People need to know their bags are safe.

These could possibly make use of the four small rooms (first aid, referees room, tuck shop and ‘city parks kitchen’) along the front of the building.

5) provide one cubicle shower in each changing room

Not everyone is comfortable using communal showers

This should be secure and lockable and have room to change within cubicle to ensure user safety.

Basic standard only with push button shower operation to conserve water

Medium priority – This benefits many users not just sports teams. It is a safety issue.  However, users have managed until now with communal showers.


 

6) provide infrastructure/ space for professional food concession

People attending matches, other events and casual visitors like to be able to get a decent coffee and snack food.  Visitors are unable to drive to Café’s elsewhere on the island.

This may be the existing ‘tuckshop’ space or it may be a space with relevant services set aside for mobile coffee cart. 

It should have the necessary power and water supply to serve barista coffee.

Medium priority – encouragement of a quality food/coffee concession could significantly increase use of the park.

It should provide a viable business opportunity for more than just match days.

7) Flexible indoor space for fitness classes and indoor exercises

Synergy Health and Fitness would like to be able to offer indoor fitness classes at the park.  Both clubs may need to hold training indoors in poor weather.

Open indoor space needs to be carpeted and at least 100m2.

Outside the scope of the design brief – This can be achieved without significant changes to the pavilion.

WRC clubrooms upstairs are available for casual use with agreement of WRC, this is the easiest way to provide indoor space for fitness classes.

8) Extend the upstairs area to provide two flexible social spaces

Upstairs social space is not big enough for large/shared club events.

Extend upstairs space by building up at each end of building.  Shared facilities and ability to open up dividing wall to make one large room.

Low priority - Does not deliver same capacity or functionality as indoor/outdoor areas proposed in A, B and C.

9) Space set aside for mountain bike hire/service concession.

Mountain bikers have no ‘home’ on the island and there are no mechanical servicing facility at the park to support them

Requires at least 30m2 on ground floor, preferably facing car park.

 

Outside the scope of the design brief – This can be achieved without significant changes to the pavilion.

Could be achieved with a container, trailer or truck if suitable concession request received.  This would require a Land Owner Approval.

10) Provide covered pitchside seating alongside Pitch 1 and 2.

Coach, substitutes have nowhere to sit/shelter on sideline

Requires two ‘dugout’ shelters for 6 team members alongside each of the two main pitches.

Outside the scope of the design brief – This can be achieved without significant changes to the pavilion.

Could be funded by separate application to board.

11) Provide volleywall as part of building exterior

Tennis players do not have a place to practice volleying against a wall

Needs to be block wall width of tennis court and 3m high with no doors or protruberances and safe area for players.

Outside the scope of the design brief – This can be achieved without significant changes to the pavilion.

Tennis club may want to apply for funding to build next to courts. Could be funded by separate application to board.


 

12) Provide single squash court at southern end of building

Nowhere to learn or play Squash on the island

Requires indoor area 13m long by 7m wide by 6m high.

Lower priority – No established club or infrastructure.  No strong leadership or drive from advocacy group.

Compromises other options for building.

Questions as to best location for Squash Court on island.

Opportunities to convert strong interest in tennis to indoor code in winter.

Squash Auckland supportive of any local initiative.

 

19.     Options

The scope for the concept plan brief could include only high priority improvements, high and medium priority improvements, or high, medium and lower priority improvements:

Option A High priority
That the brief for a concept plan for the Onetangi Sports Park pavilion project includes only high priority improvements:

·    extend WUAFC clubrooms to form indoor hosting/ viewing area;

·    outdoor picnic tables/seating areas for 50 people towards each end of the building;

·    provide lockers outside changing rooms for visiting teams’ bags.

Option B – High and medium priority
That the brief for a concept plan the Onetangi Sports Park pavilion project includes only high priority and medium priority improvements:

·    extend WUAFC clubrooms to form indoor hosting/ viewing area;

·    outdoor picnic tables/seating areas for 50 people towards each end of the building;

·    provide lockers outside changing rooms for visiting teams’ bags; 

·    extend existing storage area at southern end of building to become ground floor clubrooms for WRC Club;

·    provide one cubicle shower in each changing room;

·    provide infrastructure/ space for professional food concession.

Option C High, medium and lower priority
That the brief for a concept plan for the Onetangi Sports Park pavilion project include includes all high, medium and lower priority improvements:

·    extend WUAFC clubrooms to form indoor hosting/ viewing area;

·    outdoor picnic tables/seating areas for 50 people towards each end of the building;

·    provide lockers outside changing rooms for visiting teams’ bags; 

·    extend existing storage area at southern end of building to become ground floor clubrooms for WRC Club;

·    provide one cubicle shower in each changing room;

·    provide infrastructure/ space for professional food concession;

·    extend the upstairs area to provide two flexible social spaces;

·    provide a single squash court at southern end of building.

20.     The consultation identified several other improvements to the park that do not require significant changes to the pavilion building. 

21.     Officers recommend Option B (include high and medium priority improvements), as it provides best value for users and the community.

22.     The designer will work from the brief and co-operate with the clubs and tangata whenua to produce a clear concept plan of the end product, showing how all the elements would work together and providing the necessary data for a quantity surveyor to give an estimate of costs for each improvement.

23.     Once the concept plan and cost estimates are confirmed, the board can decide which improvements to fund.

24.     The estimated cost for development of detailed design and costing by a quantity surveyor is $10,000 to $15,000.  Detailed design will be funded from the Onetangi Sports Park pavilion extensions capex budget.

Consideration

Local Board Views

25.     The Waiheke Local Board have been involved throughout the consultation process.

Maori Impact Statement

26.     The contribution of parks outcomes is of significant importance to tangata whenua, their well -being, values, culture and traditions. Sites of significance to tangata whenua are an important part of their heritage, established through whakapapa.  

27.     Onetangi Sports Park contains Putiki O Kahu – the maunga within the park which has strong significance to Ngati Paoa. This project affects only the recently built pavilion, which is on land which was heavily modified during the creation of the park in 1999.

28.     There is potential for input from tangata whenua during the design process where there is opportunity to tell the stories of the land through design.

Implementation Issues

29.     This proposal assumes that if the southern end of the building is developed to become the WRC viewing area, the City Parks tractor will not be stored in the pavilion.  This will lead to some extra operational cost as the tractor will have to be driven to the park from Tahi Road each week. In addition another location within the pavilion will need to be found for storage of the Dog agility equipment.

30.     Once the design is complete and cost estimates are available, the board may then choose to approve funding and construction of all or some of the options.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Gary Wilton - Parks Adviser Hauraki Gulf Islands

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Judith Webster - Relationship Manager

 


Waiheke Local Board

30 January 2014

 

 

Event funding applications

 

File No.: CP2014/00560

 

  

 

Purpose

1.       Attaching for the Waiheke Local Board’s consideration event funding proposals from the Waiheke Island Rainbow Coalition for the Pride March 2014 and the Waiheke Winegrowers Association for the Waiheke Vintage Festival 2014.

Executive Summary

2.       At the meeting held 15 August 2013 the Waiheke Local Board allocated funding from the 2013/2014 Local Event Fund to a number of events.  The balance remaining for allocation from the Local Event Fund in the 2013/2014 year is $5,195.

3.       Event funding proposals from the Waiheke Island Rainbow Coalition for the Pride March 2014 and the Waiheke Winegrowers Association for the Waiheke Vintage Festival 2014 are attached for the Board’s consideration.

 

Recommendation/s

That the Waiheke Local Board:

a)               Consider the event funding proposal from the Waiheke Island Rainbow Coalition for the Pride March 2014.

 

b)               Consider the event funding proposal from the Waiheke Winegrowers Association for the Waiheke Vintage Festival 2014.

 

 

Attachments

No.

Title

Page

aView

Waiheke Rainbow Coalition Event Proposal

25

bView

Waiheke Winegrowers Association Event Proposal

27

    

Signatories

Authors

Harriet Kennedy - Local Board Advisor Waiheke

Authorisers

Judith Webster - Relationship Manager

 


Waiheke Local Board

30 January 2014

 

 



Waiheke Local Board

30 January 2014

 

 





Waiheke Local Board

30 January 2014

 

 

Hauraki Gulf Island Educational Tour

 

File No.: CP2014/00664

 

  

 

Purpose

1.       The purpose of this report is to confirm scope and approve funding for a Hauraki Gulf Educational Tour with Elected representatives, appropriate officers and community representatives.

Executive Summary

 

2.       The Waiheke Local Board have identified the preservation and enhancement of the Hauraki Gulf coastline, harbours, islands and marine areas as a key priority area for engagement during the 2014-2017 Local Board Plan process.  

3.       At its meeting held 5 December 2013 the board approved scoping for a Hauraki Gulf Island Educational Tour with Elected representatives, appropriate officers and community representatives.  The purpose of this tour is to familiarise board members with the areas of the Gulf under their jurisdiction, understand scientific projects taking place, and become aware of environmental challenges and opportunities in the Gulf.

4.       The proposed tour will also assist with identification of initiatives where the board may be able to assist, either by informing the Marine Spatial Plan process or during development of the 2014-2017 Local Board Plan objectives and projects.

5.       The following key outcomes for the board from the tour have been identified:

·        Familiarise board members with the areas of the Gulf under their jurisdiction;

·        Understand work programmes of Auckland University, AUT, Council (including the Harbourmaster) and DOC around the Gulf;

·        Gain awareness of opportunities and challenges for communities around the Gulf;

·        Identify initiatives where the board may be able to assist, either by informing the Marine Spatial Plan process or during the development of Local Board Plan objectives and projects;

·        Build connections (central and local government, educators and schools, environmental groups, community and interest groups).

6.       This report outlines the proposed scope and outcomes for the tour, and seeks the board’s approval for funding of up to $15,000 from 2013/2014 SLIPs operational funding. 

 

 

Recommendation/s

That the Waiheke Local Board:

a)      Approve funding of up to $15,000 from 2013/2014 SLIPs operational funding for a Hauraki Gulf Educational Tour with Elected representatives, appropriate officers and community representatives, with the following key outcomes for the local board:

·        Familiarise board members with the areas of the Gulf under their jurisdiction;

·        Understand work programmes of Auckland University, AUT, Council (including Harbourmaster) and DOC around the Gulf;

·        Gain awareness of opportunities and challenges for communities around the Gulf;

·        Identify initiatives where the board may be able to assist, either by informing the Marine Spatial Plan process or during the development of Local Board Plan objectives and projects;

·        Build connections (central and local government, educators and schools, environmental groups, community and interest groups).

b)      Delegate Chairman Paul Walden to work with officers to confirm final costs, itinerary, attendees and date for the tour.

 

 

Discussion

7.       The Waiheke Local Board have identified the preservation and enhancement of the Hauraki Gulf coastline, harbours, islands and marine areas as a key priority area for engagement during the 2014-2017 Local Board Plan process.

8.       At its meeting held 5 December 2013 the board approved scoping for a Hauraki Gulf Island Educational Tour with Elected representatives, appropriate officers and community representatives. 

9.       The purpose of this tour is to familiarise board members with the areas of the Gulf under their jurisdiction, understand scientific projects taking place, and become aware of environmental challenges and opportunities in the Gulf. 

10.     The tour is will also assist with identification of initiatives where the board may be able to assist, either by informing the Marine Spatial Plan process or during development of the 2014-2017 Local Board Plan objectives and projects.

11.     Proposed attendees will include local board members, local schools (students and educators), Council and Department of conservation officers (and other interested educators and environmental staff and scientists), residents involved with community and environmental work in the area, ratepayer groups, significant land owners, media, iwi, regional decision makers and local Members of Parliament interested in the Waiheke local board area.

12.     Representatives from the Hauraki Gulf Marine Spatial Plan (Seachange) will also be invited.  

13.     Seachange was launched on 9 September 2013, and development of the proposed marine spatial plan for the Gulf will require a partnership between Mana whenua, Auckland Council, Waihato Regional Council, territorial authorities in the catchment, the Department of Conservation, Ministry for Primary Industries and the Hauraki Gulf Forum, along with a wide range of stakeholders. 

14.     The Waiheke local board will have a special role in the Seachange process, including potentially gathering information from and providing one conduit for their local communities. 

15.     The board also have representation on the Hauraki Gulf Forum, a statutory body which promotes and facilitates integrated management and the protection and enhancement of the Hauraki Gulf, under the Hauraki Gulf Marine Park Act 2000.

16.     Every three years, the Hauraki Gulf Forum produces a report on the State of our Gulf environment, and the responses by agencies to its protection and enhancement.  Indicators show the Hauraki Gulf is an ecosystem under real pressure, with most environmental indicators either showing negative trends or remaining at levels which are indicative of poor environmental condition.  Growing demands on the Hauraki Gulf are increasing the conflict between use of the Gulf and sustaining its health.

17.     The board are keen to work with Council’s Environmental services team to identify tangible projects that may assist to enhance areas of the ecosystem under pressure, and identify environmental education advisors who can assist by providing advice and information in a way that is interesting and accessible to the community and youth on the island. 

18.     The board are also continuing to work with Council’s Research, investigations and monitoring unit to identify the environmental health of areas of the Gulf within its jurisdiction.

19.   It is recommended the tour be timed around Seaweek March 2014, and would involve chartering a vessel for a day trip around various islands of interest, with presentations along the way from those involved with projects around the Gulf, and educational advisors providing learning material for school children in a separate area of the boat.

20.   Presenters would speak during relevant sections of the tour (e.g. 15 minute segments), and local board members, councillor/s and MPs would MC during the day.  It is suggested that participants provide their own lunch or purchase on the boat.

21.   It is proposed that the local board fund the vessel hire, and determine the attendee list and itinerary. 

22.     The quote to carter a vessel is from $5,300 to $12,200 for a day tour, depending on numbers.  There may be additional costs that arise during the finalisation of the itinerary, and this report therefore recommends board approval for funding of up to $15,000 from 2013/2014 SLIPs operational funding, with Chairman Walden delegated to approve the final cost and itinerary details. 

23.     There is currently $55,000 remaining in the Waiheke Local Board 2013/2014 SLIPs operational funding budget.

24.     Suggested presentation items (to be confirmed):

·        Mussel bed reseeding;

·        Firth siltation ex Waikato;

·        Marine Spatial Plan (Seachange);

·        Ecotourism in the Gulf;

·        DOC work around the Gulf;

·        Aquaculture;

·        Brydes whales;

·        Seabirds;

·        Rakino reforestation;

·        Motutapu, Motuihe, Rangitoto, Browns Island; Cruisoe Rock;

·        Marine Reserves;

·        Rotoroa Trust;

·        Ponui Camps;

·        Kiwi and conservation;

·        Regional parks;

·        Round Island Walk;

·        Biodiversity and weed control;

·        Stormwater management;

·        Low Impact Design;

·        Forest and Bird;

·        Ngati Paoa;

·        Hauraki Gulf Marine Park Act;

·        Tiritiri Matangi restoration;

·        Sea sports academy;

·        Waiheke sea scouts;

·        School work programmes;

 

25.     The following key outcomes for the board from the tour have been identified:

·        Familiarise board members with the areas of the Gulf under their jurisdiction;

·        Understand work programmes of Auckland University, AUT, Council (including the Harbourmaster) and DOC around the Gulf;

·        Gain awareness of opportunities and challenges for communities around the Gulf;

·        Identify initiatives where the board may be able to assist, either by informing the Marine Spatial Plan process or during the development of Local Board Plan objectives and projects;

·        Build connections (central and local government, educators and schools, environmental groups, community and interest groups).

Consideration

Local Board Views

26.     At their meeting held 5 December 2013, the board resolved:

19.     Waiheke Local Board Small Local Improvement Projects (SLIPs) Programme 2013/2014

i)       That the Waiheke Local Board approves for scoping a Hauraki Gulf Island Educational Tour with Elected representatives, appropriate officers and community representatives, around Seaweek March 2014, for the purpose of identifying environmental challenges and opportunities as well as scientific projects taking place in the Gulf.

f)       That the results of the ward tour scoping be reported back to the January 2014 meeting of the Board and that officers work with the Board Chair to clarify any scoping issues.

18.          Marine Spatial Plan update

b)      That the Waiheke Local Board pursue more specific representation on the Marine Spatial Plan (Seachange) project and potentially in conjunction with the Great Barrier Local Board.

27.     The Waiheke local board area covers Waiheke and Rakino Islands and other islands within the Hauraki Gulf Marine Park area, such as Ponui, Pakatoa, Rotoroa, Rangitoto, Motutapu, Motuihe, Motokorea (Browns Island), Karamaramu, Pakihi and a number of smaller islands (see attachment A).

Maori Impact Statement

28.     Ngati Paoa will be invited to take part in the tour.

 

 

Attachments

No.

Title

Page

aView

Waiheke Local Board map

35

     

Signatories

Authors

Janine Geddes - Local Board Advisor  

Authorisers

Judith Webster - Relationship Manager

 


Waiheke Local Board

30 January 2014

 

 



Waiheke Local Board

30 January 2014

 

 

Waiheke Library: Ngati Paoa Pou Project

 

File No.: CP2014/00681

 

  

 

Purpose

1.       To seek the Waiheke Local Board’s support in principle for a proposal for three pou to be located on the raised grassed knoll to the north of the new Waiheke Library.

Executive Summary

2.       An opportunity has arisen for the Waiheke Local Board to support a proposal from the Ngati Paoa Trust Board for three pou whenua to be located on the raised grassed knoll to the north of the new Waiheke Library in Oneroa.  This report seeks confirmation of the board’s support in principle for this proposal and an indication of the level of financial support the board would be prepared to contribute towards the project if required.

 

Recommendation/s

That the Waiheke Local Board:

a)      Supports, in principle, the Ngati Paoa Trust Board’s proposal for the creation of three pou for the raised grass knoll to the north of the new Waiheke Library in Oneroa.

b)      Approves the preparation of a SLIPs proposal for a board contribution to the Ngati Paoa pou proposal, to a maximum of $15,000 capex for consideration at a business meeting in February 2014, if the Auckland Council Arts & Culture team advises that additional funding is required.

 

 

Discussion

3.       The new Waiheke Library in Oneroa is scheduled for completion in May 2014.  The Library Project Manager’s update to the previous Waiheke Local Board in May 2013 referred to three totara sleepers laid in the ground at the top of the grassed embankment representing three key sightlines.    At that time it had been suggested that Ngati Paoa would carve one sleeper, Piritahi Marae would be invited to carve another and the community invited to carve the third. 

 

4.       Discussions with the Ngati Paoa Trust Board have now progressed to the point where, as an alternative to the sleepers, three carved pou are proposed for the raised grassed knoll, with the project to be undertaken by Ngati Paoa.

 

5.       The budget for the courtyard construction and library has been fully allocated so the Library Project team are unable to fund implementation of Ngati Paoa’s proposal.  Auckland Council Arts & Culture staff have been involved in the ongoing discussions with Ngati Paoa and will investigate the possibility of funding all or part of the creation of the pou with uncommitted regional public art capex. Following a review of the details of Ngati Paoa’s proposal, Arts & Culture staff will make this determination before the board’s second meeting in February.  

 

6.       The board is therefore requested to indicate first, whether they support in principle the project proposed by the Ngati Paoa Trust Board and second, the maximum level of funding the board would be prepared to contribute to the project if required.   The board may wish to consider a potential contribution of $10,000-$15,000 capex.  Any funding contributed by the board would require a SLIPs proposal supported by officer advice from the Arts & Culture team confirming the details of the project.

Consideration

Maori Impact Statement

7.         This decision is sought in response to a proposal from Ngati Paoa.

Implementation Issues

8.         The project will be managed by the Arts & Culture team in conjunction with the Waiheke Library project.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Harriet Kennedy - Local Board Advisor Waiheke

Authorisers

Judith Webster - Relationship Manager

 


Waiheke Local Board

30 January 2014

 

 

Options Review to Address Animal Management Issues

 

File No.: CP2014/00477

 

  

 

Purpose

1.       To request the Waiheke Local Board to provide feedback on options to address animal management issues.

Executive Summary

2.       A copy of the Memo to local board chairs informing them of the review of animal management bylaws is attached.

3.       Feedback is due by 14 March 2014.

 

 

Recommendation/s

 

4.       That the Waiheke Local Board delegates authority to the Chair and/or elected member to be named, to provide feedback on the options to address animal management issues by 14 March 2014.

 

 

Attachments

No.

Title

Page

aView

Memo to Local Board

41

    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Judith Webster - Relationship Manager

 


Waiheke Local Board

30 January 2014

 

 














Waiheke Local Board

30 January 2014

 

 

List of resource consents

 

File No.: CP2014/00554

 

  

 

 Executive Summary

1.       Attaching a list of resource consents lodged during December 2013 and January 2014 related to Waiheke Island.

 

Recommendation/s

a)      That the Waiheke Local Board receives the list of resource consents lodged during December 2013 and January 2014.

 

 

Attachments

No.

Title

Page

aView

Waiheke Resource Consents for November 2013 to January 2014

57

    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Judith Webster - Relationship Manager

 


Waiheke Local Board

30 January 2014

 

 





Waiheke Local Board

30 January 2014

 

 

Chairperson's Report - December 2013

 

File No.: CP2014/00555

 

  

 

Executive Summary

1.       Providing the Chairperson with an opportunity to update the local board on the projects and issues he has been involved with since the last meeting.

 

Recommendation/s

a)      That the Waiheke Local Board receives the Chairman’s verbal report.

 

Paul Walden,

Chairman,

Waiheke Local Board, Auckland Council

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Judith Webster - Relationship Manager

 


Waiheke Local Board

30 January 2014

 

 

Board Members' Reports

 

File No.: CP2014/00556

 

  

 

Executive Summary

1.       Providing Board members with an opportunity to update the local board on the projects and issues they have been involved with since the last meeting.

 

Recommendation/s

 

a)      That the Waiheke Local Board receives the Waiheke Local Board members’ written and verbal reports.

 

 

Attachments

No.

Title

Page

aView

Deputy Chair report - Shirin Brown

65

bView

Board member report - Beatle Treadwell

67

    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Judith Webster - Relationship Manager

 


Waiheke Local Board

30 January 2014

 

 



Waiheke Local Board

30 January 2014

 

 


Waiheke Local Board

30 January 2014

 

 

Waiheke Local Board workshop record of proceedings

 

File No.: CP2014/00557

 

  

 

Executive Summary

1.       Attached are copies of the Waiheke Local Board workshop record of proceedings taken for the meetings held on the 29th November and 12 December 2013 and 17th of January 2014.

 

 

Recommendation/s

a)      That the Waiheke Local Board receives the Waiheke Local Board workshop record of proceedings for the meeting held on 29th November and 12 December 2013 and 17th January 2014.

b)     

 

Attachments

No.

Title

Page

aView

Workshop proceedings 29 November 2013

71

bView

Workshop proceedings 12 December 2013

73

cView

Workshop proceedings 17 January 2014

75

    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Judith Webster - Relationship Manager

 


Waiheke Local Board

30 January 2014

 

 


Waiheke Local Board

30 January 2014

 

 


Waiheke Local Board

30 January 2014

 

 

    

  


Waiheke Local Board

30 January 2014

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 11.1    Attachment a    Ashurst School Pool Plan                                Page 79

Item 11.1    Attachment b    Paengaroa School Pool Plan                           Page 85


Waiheke Local Board

30 January 2014

 

 







Waiheke Local Board

30 January 2014