I hereby give notice that an ordinary meeting of the Central Business District Advisory Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 26 February 2014

3.00pm

Level 15, Civic Building
1 Greys Avenue, Auckland

 

Central Business District Advisory Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Connal

Townsend

Chief Executive, Property Council of NZ (Chair)

Earl

Gray

Partner, Simpson Grierson (Deputy Chair)

Len

Brown

Mayor, Auckland Council

Mike

Lee

Councillor, Auckland Council

Dick

Ayres

Member, CBD Residents Advisory Group

Lucy

Baragwanath

Registrar, University of Auckland

Jenny

Bygrave

Head of Strategic Developments, Auckland University of Technology

Shale

Chambers

Chair Waitemata Local Board

Daniel

Clay

Ngati Whatua o Orakei Corporate Limited

Tim

Coffey

Member, CBD Residents Advisory Group

Jillian

de Beer

Managing Director, de Beer Marketing & Communications

Barbara

Holloway

Town Manager, Karangahape Road Business Association

Vacant

 

SkyCity

Alex

Swney

Chief Executive, Heart of the City

 

(Quorum 10 members)

 

 

 

Tam White

Democracy Advisor

21 February 2014

Contact Telephone: (09) 307 7253

Email: tam.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Central Business District Advisory Board

26 February 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        7

2          Declaration of Interest                                                                                                   7

3          Confirmation of Minutes                                                                                               7

The minutes are circulated separately

4          Extraordinary Business                                                                                                7

5          Administration of CBD Advisory Board                                                                     9

6          Auckland's Central Business District (CBD) Into the future - Progress report   21

7          Targeted Rate                                                                                                               35

8          Bledisloe Lane                                                                                                              41 

9          Consideration of Extraordinary Items 

 

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the CBD Advisory Board:

a)            confirm the minutes of its meeting held on Wednesday 27 November 2013, as a true and correct record.

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 


Central Business District Advisory Board

26 February 2014

 

 

Administration of CBD Advisory Board

 

File No.: CP2014/02647

 

  

 

Purpose

1.       To advise and seek approval of the Central Business Advisory Board on the Terms of Reference and the frequency of meetings.

Executive Summary

2.       The Terms of Reference and the frequency and timing of meetings need to be approved by the CBD Board.

 

 

Recommendation/s

That the Central Business District Advisory Board:

a)      discuss the Terms of Reference and the frequency of meetings.

 

 

Attachments

No.

Title

Page

aView

Meeting Dates

11

bView

Terms of Reference

13

      

Signatories

Authors

Rachel Eaton – Team Leader City Transformation Project

Authorisers

John Dunshea – Manager City Transformation Project

 


Central Business District Advisory Board

26 February 2014

 

 

Text Box: Auckland’s CBD Into the future vision (2004):
In the next 10 years Auckland’s CBD will grow and consolidate its international reputation as one of the world’s most vibrant and dynamic business and cultural centres
Outcomes sought:
§	Recognised as one of the world’s premier business locations
§	A high quality urban environment
§	The most popular destination for Aucklanders and visitors in the region
§	A world class centre for education, research and development
§	A place that feels like the heart and express the soul of Auckland

CBD Advisory Board meeting dates 2014

Date

Day

Time

Location

26 February

Wednesday

3:00 – 5:00

Level 15, Hearings Meeting Room, Auckland Council

TBC

TBC

3:00 – 5:00

TBC

TBC

TBC

3:00 – 5:00

TBC

TBC

TBC

3:00 – 5:00

TBC

TBC

TBC

3:00 – 5:00

TBC

TBC

TBC

3:00 – 5:00

TBC

TBC

TBC

3:00 – 5:00

TBC

TBC

TBC

3:00 – 5:00

TBC

TBC

TBC

3:00 – 5:00

TBC

TBC

TBC

3:00 – 5:00

TBC

 


Central Business District Advisory Board

26 February 2014

 

 








Central Business District Advisory Board

26 February 2014

 

 

Auckland's Central Business District (CBD) Into the future - Progress report

 

File No.: CP2014/02650

 

  

 

Purpose

1.       To update the CBD Board on current projects.

Executive Summary

2.       The report lists the projects and their milestones covering the period for December 2013 to January 2014.

 

 

Recommendation/s

That the Central Business District Advisory Board:

a)      receive the Auckland CBD Into the future progress report.

 

 

Attachments

No.

Title

Page

aView

Auckland's CBD Into the future - progress report

23

bView

Project summary

33

     

Signatories

Authors

Rachel Eaton – Team Leader City Transformation Project

Authorisers

John Dunshea – Manager City Transformation Project

 


Central Business District Advisory Board

26 February 2014

 

 

letterhead 

 

 

 

 

 


Title

Projects Progress report for CBD Advisory Board

Report – for month ending 31 January 2014

Report to:

CBD Advisory Board

Author:

Rachael Eaton, Team Leader Central/Islands

Date

February 2014

 

 

 

 


 

1.1    Executive summary                                                                 

1.2    Overview                                                                                   

2.0    Funding/Budgets                                                                      

3.0    Project Summary                                                              


 

1.0    Executive summary

This report covers the period 1 December 2013 to 31 December 2013.

 

1.1   Overview

 

Federal Street (Auckland Council, Sky City and Auckland Transport) – Green

               Milestones:

·    Paving and associated works on programme

·    Design of new bespoke bus shelter approved

·    Design of Sky Tower lighting pole approved including associated art work

 

Main issues include:

·    No issues

 

Focus during next period will be:

·    Continue construction on site focusing on paving work along sides of street and in the Sky Tower Plaza space

·    Removal of existing canopy along Victoria Street

·    Completion of the design drawings of the Sky Tower lighting column

 

 

Lorne Street – Stage 2 Upgrade – Orange 

            Milestones:

 

            Main issues include:

·    Reo seat repair and relocation strategy agreed with Auckland Transport. Relitigation of seat location by Waitemata Local Board.  Additional design locations being sought, which has delayed installation.

 

Focus during next period will be:

·    Decide on REO seat location and install.

 

 

O’Connell Street – Green

Milestones

·    Main Services Contract has been awarded to Hawkins Infrastructure

·    Resource Consent obtained

·    EPA granted

·    Work to begin on site first week of March 2014

 

 


 

Main issues include:

·    Obtaining building consent from all landowners for façade mounted lighting

·    Art work (O for O’Connell) requires further engineering input to ensure risks to adjacent building facades are mitigated. Risk assessment may result in art work being removed from scope of project long term.

 

Focus during next period will be:

·    Begin construction on site

·    Developed Design stage to begin on Art Work as a separate contract

 

 

Freyberg Square – Orange    

Milestones:

·    Concept Design approved by internal steering group.

 

Main issues include:

·    Need to align timings of stakeholder consultation and construction with timings of adjacent Ellen Melville Hall project (need to work closely with Community Policy and Planning)

·    Stakeholders are already concerned about the impact on business due to the construction of both the O'Connell St and Freyberg Square projects one after the other

·    Project Estimate is in excess of current LTP funding

 

Focus during next period will be:

·    Agree strategy to ensure design outcomes and project timeframes are integrated with other work planned for the precinct, including Ellen Melville Hall, including presenting concept design to Local Board, Auckland Plan Committee and CBD Advisory Board

·    Identify if additional funding available, based on estimate of the approved Concept design

 

Quay Street – Orange

Milestones:

·    Cicolvia event was very successful

·    Placeman design and prototyping tracking well.

·    Heritage lighting upgrade will be installed in March 2014 making the 100 year anniversary of the red fence.

·    Good engagement sessions with the Waitamata Local Board and Copper & Co.(Britomart Group)

 

Main issues include:

·    Decision on Quay Street as a priority project within the re-prioritisation of the City Centre Masterplan project

·    Getting agreement on the approval path for the streetscape project

 

 

Focus during next period will be:

·    Sign off the procurement plan for the design services of the streetscape component of the Quay Street Upgrade

·    Further detailed investigation and planning of all of the proposed Early Initiatives. These include:

o Queens Wharf entrance – detailed design of preferred option proceeding

o Pocket Park – finalising design and submitting resource consent

 

 

Fort Street Area Upgrade – Green  

Milestones:

·    Completing project defects works and closure documentation

·    Eyelight Art work in Fort Lane under construction

 

Main issues include:

·    Further claims lodged by contractor; currently being reviewed by AC and AT project team members

 

Focus during next period will be:

·    Public Art team complete and commission Eyelight artwork in Fort Lane

·    Public opening of Art work schedule for end of February

 

 

Bledisloe Lane – Green      

Milestones:

·    Concept design report completed by Jasmax Ltd and approved by Council

·    Stakeholder meetings progressing well.

 

Main issues include:

·    Ensuring that construction timelines now coordinate with the move to 135 Albert Street and Bledisloe House upgrade

·    Very tight programme

 

Focus during next period will be:

·    Completion of Developed Design package by end of Feb 2014 including all underground investigations

 

Myers Park – Orange

Milestones: 

·    Construction contract for lighting, CCTV, playground and stage 2 planting ready to be advertised

·    Agreeing project programme and scope with PSG


 

Focus during next period will be:

·    Advertising request for tender for construction contract 1

·    70% detailed design for the construction contract 2

 

Aotea Precinct Plan - Orange

Milestones:

·    Initial draft of the Aotea Development Framework  produced by BEU

·    Currently being reviewed by City Transformation Team and the CRL team to ensure alignment with City Centre Masterplan (CCMP)  projects that are being implemented including Myers Park and Bledisloe Lane

 

Main issues include:

·    Ensuring alignment between framework and outcomes of the  Myers Park and Bledsioe Lane projects, as well wider placemaking objectives

·    Establishing a clear understanding of the implications and opportunities presented by CRL delivery programme and timeframes.

 

Focus during next period will be:

·    Presentation of the initial draft Aotea Framework Document to the CBD Advisory Board and Waitemata Local Board, to seek initial input

 

Upper Khartoum Place – Green    

Milestones:

·    Physical works awarded

 

Main issues include:

·    Need to confirm the various construction activities timeframes and communicate to stakeholders

·    Latest cost estimate shows a possible short-fall of budget of approx. $170k

 

Focus during next period will be:

·    Managing the construction activities and communicating to stakeholders.

 

City Centre Wifi Expansion – Orange

Milestones:

·    Installation of antennae is underway

·    Orders for fibre-optic broadband connections to key antennae have been lodged with Chorus

 

Main issues include:

·    Chorus have been slow to respond to orders for fibre and have not confirmed installation dates


 

Focus during next period will be:

·    Escalating order issues within Chorus

·    Finalising install of antennae

·    Starting and completing install of fibre-optic broadband to key antennae

·    Getting a confirmed launch date for the CBD service

 

Victoria Street Linear Park - Green    

Milestones:

·    Urban Design analysis report completed

·    CBD Advisory Board endorsement of project and location gained.

 

Main issues are:

·    Project programme risks with regards to the CRL and HED projects.

 

Focus during next period will be:

·    Presentation of the investigation and urban design analysis report to political parties and internal stakeholders.

·    Concept stage to begin

 

Upper Queen Street Bridge – Red

 

Main issues are: 

·    Funding agreement between AC and NZTA needs to be confirmed

·    NZTA are not responding promptly to project tasks which is possibly related to no formal agreement in place to deliver a joint project

 

Focus during next period will be:

·    Rough order cost for the concept design section of the cycleway

·    Decide on what gateway features could be considered

 

Beach Road Cycleway and Public Realm Upgrade – Green

CCMP funding has been combined with Community Transport dedicated cycleway project funding to look at Beach Road as a joint public realm improvement project.

 

Milestones: 

·    Agreed governance structure

 

Focus during next period will be:

·    Procurement of design services

·    Governance group and project team make-up

 

 


 

2.0    Funding/Budgets

 

Projects

Capex

Actual YTD spend

B

Budget YTD


C

Variance YTD


D = C-B

Annual Budget


E

Fort Street area upgrade - TR

648,392

1,441,927

793,535

2,805,845

Lorne Street - stage 2 upgrade - TR

24,963

83,720

58,757

470,332

Elliot/Darby Street upgrade - TR

30,885

32,035

1,150

32,035

O'Connell street upgrade - TR

220,613

314,146

93,533

3,301,698

Revitalisation projects Durham Lane - TR

0

57,591

57,591

57,591

FreyBerg Square upgrade - TR

36,579

0

-36,579

0

Upper Khartoum Place upgrade

16,747

307,840

291,093

1,443,550

Civic carpark roof replacement

258,301

0

-258,301

0

Learning Quarter

0

12,220

12,220

48,878

St Patricks Square Lighting

3,550

14,367

10,817

14,367

Federal Street (Victoria Street - Fanshawe Street)

27,655

69,902

42,247

76,725

Bridge upgrade (Upper Queen Street)

0

160,803

160,803

964,816

Quay Street Boulevard

201,256

750,000

548,744

2,046,000

Playground and park upgrade (Myers Park)

139,003

278,000

138,998

2,002,604

New canopy and redevelopment (Bledisloe Lane)

39,096

100,397

61,302

1,534,500

Victoria Street - Green Link

0

150,000

150,000

511,500

Beach Road - Public Space upgrade

0

58,121

58,121

101,712

Wi-fi hardware installation (City centre)

0

126,752

126,752

126,752

Total

          1,647,038

             3,957,820

        2,310,781

           15,538,905

 

 


 

CBD Operational Projects, 2013/2014 Financial Year 

NB  Targeted Rate Projects are identified by *

 

Projects

Opex

Actual YTD spend

B

Budget YTD
spend

C

Variance YTD


D = C-B

Annual Budget


E

CBD destination marketing

0

309,900

309,900

309,900

CBD Enterprise Board

0

4,339

4,339

8,264

CC Activation

208,647

81,349

-127,299

154,950

CBD Retail Strategy

0

53,148

53,148

101,234

CBD Public realm upgrade planning

0

31,865

31,865

60,696

Engine Room Qtr plan/devt/implement

0

106,838

106,838

203,501

Gateway Heritage Liason

44,150

0

-44,150

0

CCMP Implementation

65,768

63,756

-2,013

92,152

Downtown West development framework

25,925

53,085

27,160

101,115

Learning quarter opex

0

51,608

51,608

98,300

Total

344,491

755,887

411,397

1,130,112

 

 

 

 

 



Central Business District Advisory Board

26 February 2014

 

 

3.0    Project Summary

 

LEGEND

Current Period - Status

On track against plan

Corrective action required

Critical state – Needs urgent attention

Next Period - Forecast

   Likely to improve

  Not likely to change

   Likely to deteriorate

 

Project Name

End Date

Schedule

Risks

Issues

Financing

 

 

Status

Forecast

Status

Forecast

Status

Forecast

Status

Forecast

Harbour Edge/Quay Street

 

 

 

2022

Fort Street Area Upgrade *

 

 

 

September 2015

Federal St (SkyCity)

 

 

 

June 2014

Lorne St Stage 2 Upgrade *

 

 

 

Aug 2012

O’Connell Street *

 

 

 

May 2015

Bledisloe Lane

 

 

 

June 2014

Freyberg Square *

 

 

2015

Khartoum Place

 

 

 

2015

City Centre Wi-Fi

 

 

 

June 2013

Victoria Street Linear Park

 

 

 

 

Bridge Replacement Upper Queen Street

 

 

 

 

Beach Road Cycleway and Public Realm Upgrade

 

 

 

 

Myers Park

 

 

 

 

 

 


Central Business District Advisory Board

26 February 2014

 

 

Targeted Rate

 

File No.: CP2014/02652

 

  

 

Purpose

1.       To discuss the targeted rate for the central business district.

Executive Summary

2.       To discuss the targeted rate for the projects including funding and maintenance of projects.

 

Recommendation/s

That the Central Business District Advisory Board:

a)      receive the report.

 

 

Attachments

No.

Title

Page

aView

Targeted rate report

37

bView

Extract from the June Board meeting minutes

39

      

Signatories

Authors

Rachel Eaton – Team Leader City Transformation Project

Authorisers

John Dunshea – Manager City Transformation Project

 


Central Business District Advisory Board

26 February 2014

 

 


Central Business District Advisory Board

26 February 2014

 

 

 

Extract from the Minutes of the CBD Advisory Board meeting

held on the 26 June 2013, Item 4

 

 

 

 

 

4.

Targeted Rate Projects

Peter Jefferies, Auckland Council, and Rachael Eaton, Auckland Council, led the discussion on targeted rate projects.

 

The CBD Advisory Board discussed the projects that they would recommend to be funded from the forecasted savings of $6 million (2014/2015).

 

Decisions:

·    The Board recommended the following projects be considered for funding from the forecasted savings of $6 million (2014/2015)

o Heritage Foreshore Project

o Beach Road Public Space

o Freyberg Square Upgrade – subject to design approval by the Board in July)

o Exchange Lane Upgrade

o Hardinge Street Link

o Myers Park Upgrade – Underpass and CCTV security cameras

o Beresford Square Upgrade

o Disused Nelson Street off-ramp

o Cycle Improvements to Hobson and Nelson Streets

o Wi-Fi Hardware Installation (City centre)

 

Moved by Connal Townsend

seconded by Tim Coffey

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Central Business District Advisory Board

26 February 2014

 

 

Bledisloe Lane

 

File No.: CP2014/02655

 

  

 

Purpose

1.       To introduce the project for the CBD Board’s information.

Executive Summary

2.       The project leader will introduce the Bledisloe project.

 

Recommendation/s

That the Central Business District Advisory Board:

a)      receive the information on the Bledisloe project.

 

 

Attachments

No.

Title

Page

aView

Bledisloe project overview _A4

43

bView

Bledisloe project overview_A3

57

     

Signatories

Authors

Lisa Spasic – Team Leader City Transformation Project

Authorisers

John Dunshea – Manager City Transformation Project

 


Central Business District Advisory Board

26 February 2014

 

 







Central Business District Advisory Board

26 February 2014

 

 


Central Business District Advisory Board

26 February 2014

 

 


Central Business District Advisory Board

26 February 2014

 

 


Central Business District Advisory Board

26 February 2014

 

 


Central Business District Advisory Board

26 February 2014

 

 


Central Business District Advisory Board

26 February 2014

 

 


Central Business District Advisory Board

26 February 2014

 

 


Central Business District Advisory Board

26 February 2014