I hereby give notice that an ordinary meeting of the Albert-Eden Local Board Grants Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 13 May 2014

1:00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

 

Albert-Eden Local Board Grants Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Glenda Fryer

 

Deputy Chairperson

Lee Corrick

 

Members

Helga Arlington

 

 

Graeme Easte

 

 

Peter Haynes

 

 

Rachel Langton

 

 

Margi Watson

 

 

Tim Woolfield

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza

Democracy Advisor

 

8 May 2014

 

Contact Telephone: 021 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Albert-Eden Local Board Grants Committee

13 May 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Local Board Discretionary Community Grant Funding Application - Auckland Challenge Incorporated                                                                                       5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          5

12        Albert-Eden Local Board Community Funding: Round Three 2013-14                  5  

13        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Albert-Eden Local Board Grants Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 13 February 2014, as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Local Board Discretionary Community Grant Funding Application - Auckland Challenge Incorporated

Executive Summary

Kathryn Wood, Coordinator, Auckland Challenge Incorporated, will be in attendance to speak on Auckland Challenge Incorporated’s application to the 2013/2014 Albert-Eden Local Board Discretionary Community Grant Fund.

 

Recommendation/s

That the Albert-Eden Local Board Grants Committee:

a)         thanks Kathryn Wood, Coordinator, Auckland Challenge Incorporated, for her public forum presentation in support of Auckland Challenge Incorporated’s 2013/2014 Local Board Discretionary Community Grant Funding application.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Albert-Eden Local Board Grants Committee

13 May 2014

 

 

Albert-Eden Local Board Community Funding: Round Three 2013-14

 

File No.: CP2014/04877

 

  

 

Purpose

1.       This report presents applications received under Round Three of the Albert-Eden Local Board 2013/2014 Community Funding programme. The Albert-Eden Local Board is required to fund, part fund or decline these applications.

Executive Summary

2.       The Albert-Eden Local Board has a total Community Funding Programme budget for 2013/2014 of $45,307. This is being distributed to community groups in three funding rounds.

3.       Under Round One and Round Two the board committed a total of $32,165 from its Community Funding Programme budget, which leaves a balance of $13,142 remaining for Round Three.

4.       The applications to be considered at this time are those received for Round Three, which is the third and final funding round in this financial year.

5.       Twenty six applications have been received, requesting a total of $134,620.

6.       Members of the Albert-Eden Local Board considered these applications at a workshop on 6 May 2014.

 

Recommendation

That the Albert-Eden Local Board:

 

a)      considers the applications listed in Table 1 and agrees to fund, part-fund or decline each application in this round.

Table 1: Albert-Eden Local Board Community Funding Applications

Organisation name

Description of Project

Amount requested

Gaelic Athletic Association of Auckland Inc

Towards the purchase of a sun shade and first-aid equipment.

$5,297

Epsom Community Garden

Towards garden equipment, plants and tutor costs.

$1,987

Hindu Council of New Zealand

Towards costs associated with running a Hindu Youth Conference and Family Camp.

$7,120

Project Litefoot Trust

Towards implementing Project Litefoot at four Albert-Eden sports clubs.

$5,021

Hurun Trust

Towards the women's sewing enterprise project and victim support activities.

$11,000

Getin2life Youth Development Trust

Towards the Underground Street Play sessions in the Albert-Eden local board area.

$3,288

Hearing Dogs for Deaf People NZ

Towards costs associated with delivering the Recipient Support Programme

$2,000

Big Brothers Big Sisters of Auckland

Towards a laptop and tablet to streamline recruitment of volunteers and other activities.

$3,229

Action Education Incorporated

Towards the salary of a Senior Youth Worker

$5,000

Auckland Interfaith Council

Towards a religious diversity education day for secondary school students.

$2,046

Auckland Challenge Incorporated

Towards equipment for outdoor expeditions.

$5,075

Essentially Men Education Trust

Towards subsidies to enable men to participate in 'men being real' weekend workshop.

$2,780

Rainbow Youth Inc.

Towards promotional material to publicise Rainbow Youth's services.

$3,000

The Parenting Place - Attitude Youth Division

Towards costs to deliver 139 presentations in eight high schools in Albert-Eden.

$4,831

Connected Media Charitable Trust

Towards facilitator and operational costs associated with film-making workshops.

$3,288

Show Me Shorts Film Festival

Towards marketing costs to increase poster and programming distribution.

$3,000

Spark Centre (administered by Panacea Arts Charitable Trust)

Towards three arts facilitators and administration costs to deliver the Studio Practice Programme in term two.

$2,266

Central Auckland Chinese Association

Towards operations costs, (advertising, rehearsal, etc) of the choir.

$3,410

YMCA of Auckland Inc.

Towards event costs for a youth talent contest at Mt Albert YMCA.

$2,347

New Zealand Somali Women's Incorporated Society (NZSWI)

Towards a women’s catering project: participation in St Lukes Night Market.

$8,360

Marvellous Theatre Group

Towards rehearsal space, theatrical directors and staging costs.

$3,800

Auckland Highland Games Association Incorporated

Towards event costs towards the Auckland Highland Games.

$8,800

ONKOD Somali Youth Development Incorporated Society

Towards venue hire and facilitator fees for Somali language classes for children.

$6,876

Japanese Society of Auckland Inc.

Towards the event costs for Japan Day.

$20,000

Migrant Action Trust

Towards equipment costs associated with establishment of a toy library.

$6,299

Adult ADHD Support Group

Towards production, printing and distribution costs for "Our Lives" compilation of stories of living with ADHD.

$4,500

Total

$134,620

 

 

Comments

7.       In March 2013, the Regional Development and Operations Committee agreed to the continuation of the interim community funding approach for the 2013/2014 financial year:

That the Regional Development and Operations Committee endorse the continuation of the interim community funding programme for the 2013/2014 financial year, in accordance with current budgets and decisions-making delegations, due to the complexity of the range of funding models currently operating across the region, with the expectation that a new funding policy be in place for the 2014.2015 financial year, or before.” (RDO /2013/32).

8.       Twenty six applications have been received in this round, requesting a total of $134,620.

9.       Members of the Albert-Eden Local Board held a workshop on 6 May 2014 to consider each application and how each project aligned with the Albert-Eden Local Board priorities.

10.     Albert-Eden Local Board Community Funding Programme Budget

The following table (Table 2) summarises the budget applicable to the Albert-Eden Local Board Community Funding Programme.  The table identifies the grant levels approved to date and the balance remaining for 2013/2014.

Table 2: Albert-Eden Local Board Community Funding Programme Budget

2013/14

Annual

Budget

 

Type of Fund

Grants paid

Balance

$45,307

 

Local Board Discretionary Community Fund

$32,165

$13,142

 

11.     The allocation of grants to community groups is within the adopted annual plan.

12.     The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Local Board Views

13.     Feedback on these applications was sought at a workshop with the Albert-Eden Local Board held on 6 May 2014.

14.     Board members received a summary of each application, together with copies of the current legacy community funding scheme’s policy and the local board discretionary community funding guidelines that apply.

Maori Impact Statement

15.     Community funding is a general programme of interest and accessible to a wide range of groups, including Maori.  Maori are therefore likely to benefit alongside other groups in the community. The provision of community funding to support community development initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori.

 

Attachments

There are no attachments for this report.     

Signatories

Author

Sarah Zimmerman - Community Funding Advisor

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards