Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 7 May 2014 at 3.00pm.

 

present

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Helga Arlington

 

 

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Tim Woolfield

 

 

 

APOLOGIES

 

Member

Margi Watson

 

 

 

ALSO PRESENT

 

Governing Body Members

Christine Fletcher

Arrived at meeting at 3.58pm

 

Cathy Casey

Arrived at meeting at 4.00pm

 

 

 

 

 


Albert-Eden Local Board

07 May 2014

 

 

 

1          Welcome

 

2          Apologies

 

Resolution number AE/2014/5

MOVED by Chairperson PD Haynes, seconded by Member H Arlington:  

That the Albert-Eden Local Board:

a)         notes the apologies from Member MJ Watson for absence, due to her attendance at a council-related course, and Governing Body Member Cathy Casey for lateness.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number AE/2014/6

MOVED by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick:  

That the Albert-Eden Local Board:

a)         confirms the ordinary minutes of its meeting, held on Wednesday, 2 April 2014 and the extraordinary minutes of its meeting, held on Wednesday, 16 April 2014, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Elisabeth Van Alkemade

 

Resolution number AE/2014/7

MOVED by Member H Arlington, seconded by Member GD Easte:  

That the Albert-Eden Local Board:

a)            acknowledges with much sadness the passing of Elisabeth Van Alkemade, whom was much respected and well known for her many years of advocacy and hard work on behalf of the environment, mental health services, social justice issues and older people.

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

 

 

 

 

8          Deputations

 

8.1

Sam Trowsdale - Pine Street Residents Association

 

Resolution number AE/2014/8

MOVED by Member H Arlington, seconded by Deputy Chairperson GJ Fryer:  

That the Albert-Eden Local Board:

a)      thanks Sam Trowsdale, Pine Street Residents Association, for his Deputation presentation.

b)      investigates the proposal from Sam Trowsdale, Pine Street Residents Association, for the installation of car-stopping bollards on Pine Street to make the road more residential traffic friendly.

CARRIED

 

 

9          Public Forum

 

9.1

Roger Soulbsy - Epsom Community Centre

 

A document was tabled in support of this item.

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

 

Resolution number AE/2014/9

MOVED by Member LA Corrick, seconded by Chairperson PD Haynes:  

That the Albert-Eden Local Board:

a)      thanks Roger Soulbsy, Chairman, Epsom Community Centre, for his Public Forum presentation.

CARRIED

 

Attachments

a     Epsom Community Centre - Cash Summary by Annual Accounts

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

Secretarial Note:       Item 13, 14 and 12 were heard in this order.

 

12

Taylors Park Lighting

 

Resolution number AE/2014/10

MOVED by Deputy Chairperson GJ Fryer, seconded by Member TH Woolfield:  

That the Albert-Eden Local Board:

a)      agrees that four park lights between Mount Pleasant Road and Mont Le Grand Road be renewed as part of the current park renewals programme, and that the remaining light at the top of the slide on the eastern side of the park be removed.

b)      agrees that the park lights be placed on a timer that will switch them off at 9pm each night and on for two hours each morning before sunrise.

CARRIED

 

 

13

Re-allocation of Albert-Eden Stream Enhancement budget

 

Miranda Bennett, Senior Biodiversity Advisor, was in attendance to speak to this report.

 

Resolution number AE/2014/11

MOVED by Deputy Chairperson GJ Fryer, seconded by Member RAJ Langton:  

That the Albert-Eden Local Board:

a)      agrees to re-allocate $13,500 from the Stream Enhancement budget line to ecological restoration of a priority local park, specifically to write a management plan for the Almorah Rock Forest reserve and implement pest control.

b)      requests that officers seek the approval of the Albert-Eden Local Board Environmental portfolio holder for any substantial variations to the agreed project, if required during implementation.

CARRIED

 

Secretarial Note:       Governing Body Member Fletcher entered the meeting at 3.58pm.

                                    Governing Body Member Casey entered the meeting at 4.00pm.

 

14

Financial Planning for Extreme Weather Events

 

Jane Aickin, Manager Local and Sports Park Central, was in attendance to speak to this report.

 

Resolution number AE/2014/12

MOVED by Chairperson PD Haynes, seconded by Member TH Woolfield:  

That the Albert-Eden Local Board:

a)      agrees, for the 2014/2015 financial year, to allocate its “storm damage” budget of $77,558 to a local unallocated “extreme weather event” self-insurance budget, which can be utilised by the board for repair or rehabilitation of areas affected by extreme weather events on an as required basis.

b)      requests that the new (extreme weather event) budget be controlled via the Chairs Forum.

c)      reserves the right to withdraw its support for a local unallocated “extreme weather event” self-insurance budget should not all Local Boards be in agreement with the proposal.

d)      thanks Jane Aicken, Manager Local and Sports Park Central, for her attendance.

CARRIED

 

 

15

Auckland Transport Monthly Update Report – April 2014

 

Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

 

Resolution number AE/2014/13

MOVED by Member TH Woolfield, seconded by Member GD Easte:  

That the Albert-Eden Local Board:

a)      receives the report.

b)      requests Auckland Transport to investigate the feasibility of re-designing the intersection of Sandringham and New North Roads in order to make the area safer and more pedestrian friendly using the Local Board’s Transport Capital Fund, and provide a Rough Order of Costs.

c)      Requests Auckland Transport to investigate the feasibility of using the Local Board’s Transport Capital Fund to install modern LED luminaires and modern attractive light poles in the Village centres based on the following locations and provide a Rough Order of Costs:

          I)            Main Roads:

                        i)          Point Chevalier Road and Carrington Road

                        ii)         New North Road from 425-776 (Dominion Road fly-over to just                            past Kitenui Avenue)

                        iii)        Sandringham Road from Bond Street to Mount Albert Road

                        iv)        Mount Eden Road 10-828 (Boston Road to Landscape Road).

          II)           Village Centres:

i)             Mount Eden Village – Mount Eden Road from 410 (Valley Road) to 553 (Woodside)

ii)            Sandringham Village – Sandringham Road from Haverstock to Halesowen

iii)          Greenswood Corner – Manukau and Pah Roads from Golf Road to Pukenui and Pukehana Avenue

iv)          Kingsland Village from Bond Street to 521 New North Road

v)            Morningside Village 580-626 New North Road.

         III)           Walking and Cycling routes:

i)             Mount Albert train station to UNITEC

ii)            Dominion Road parallel cycle routes.

d)      requests Auckland Transport to investigate the feasibility of installing a pedestrian refuge on Manukau Road near Numbers 315-317 in order to provide a safer pedestrian link from Campbells Crescent across Manukau Road using the Local Board’s Transport Capital Fund and provide a Rough Order of Cost.

e)      requests Auckland Transport to investigate and provide a Rough Order of Cost for the installation of cycle racks and cycle lockers at the following railway stations:

         I)             Kingsland;

         II)            Mount Eden;

         III)           Greenlane;

         IV)          Mount Albert; and

         V)           Baldwin Avenue.

f)       requests Auckland Transport to investigate and provide a Rough Order of Cost for the installation of ‘count down’ timers on pedestrian crossings at the following intersections:

         I)             Near 552 Mt Eden Road near Greyfriars Church;

         II)            100 Balmoral Road;

         III)           234A Balmoral Road;

         IV)          734 New North Road Mount Albert;

         V)           1057 Great North Road, Point Chevalier.

g)      requests Auckland Transport to investigate and provide a Rough Order of Cost for installing advisory signs and/or road markings on Balmoral Road to slow traffic down near the crossing point outside 100 Balmoral Road.

h)      strongly requests Auckland Transport to revert to the original Dominion Road Cycle route layout of the intersection of Eldon and Balmoral Roads and Pine Street as consulted on, in order to assist users of the parallel cycle route to safely travel without encouraging through traffic.

i)       urges Auckland Transport to give urgency to resolving the gap in continuity of the Dominion Road Western Cycle route between Burnley Terrace and King Edward Street.

j)       thanks Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, for his attendance.

CARRIED

 

 

16

Local Board Transport Capital Fund – Overview of Total Programme for the Current Local Boards

 

Resolution number AE/2014/14

MOVED by Member GD Easte, seconded by Member TH Woolfield:  

That the Albert-Eden Local Board:

a)      receives the report.

b)      identifies new project proposals for the Local Board Transport Capital Fund programme by 31 August 2014 so that subsequent initial assessment, detailed design including consultation and statutory approvals, and construction can be completed by 30 June 2016.

c)      thanks Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, for his attendance.

CARRIED

 

 

17

Chamberlain Park

 

This item was withdrawn.

 

 

18

Bylaw review programme update - April 2014

 

Resolution number AE/2014/15

MOVED by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick:  

That the Albert-Eden Local Board:

a)      notes the progress of bylaw review and implementation and the forward programme that will complete the review of the legacy bylaws by 2015.

CARRIED

Secretarial Note:       Item 21 was heard at this point.

 

19

Chairperson's Report

 

Documents were tabled in support of this item.

A copy of the tabled documents have been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

 

Resolution number AE/2014/16

MOVED by Member LA Corrick, seconded by Deputy Chairperson GJ Fryer:  

That the Albert-Eden Local Board:

a)         receives the Chairperson’s report, tabled at the meeting.

b)         endorses the Board’s tabled feedback on the Auckland Council council-controlled organisation review.

c)         endorses the Board’s tabled feedback on the Local Board Funding Policy.

CARRIED

 

Attachments

a     Albert-Eden Local Board Chair's Report

b     Auckland Council - Council Controlled Organisation Review

c    Albert-Eden Local Board Feedback on the Local Board Funding Policy

 

 

20

Board Members' Reports

 

Resolution number AE/2014/17

MOVED by Chairperson PD Haynes, seconded by Member H Arlington:  

That the Albert-Eden Local Board:

a)        receives Members Fryer, Arlington and Watson’s local board members’ reports.

b)        receives Members Easte, Corrick, Woolfield and Langton’s local board members’ verbal reports.

c)        notes the decisions made by the Economic Development Portfolio holders on the expressions of interests for Economic Development Focussed Initiatives Grants.

d)        requests the appropriate Community Development, Arts and Culture officers implement the Board’s policy that up to half of all community noticeboard spaces available in the Albert-Eden Local Board area are kept available for local board sponsored and supported activities between October-May of each year.

e)        requests the appropriate Community Development, Arts and Culture officers to review the operation of the Community Noticeboard spaces available in the Albert-Eden Local Board area, in particular the length of advance booking time required and the type of advertising permitted.

f)         requests that the Community Facilities portfolio holders pursue the implementation of the change in policy to the Albert-Eden Community Notice Boards.

g)        requests local board services staff to forward resolutions d), e) and f) to the Waitemata, Puketapapa, Maungakiekie-Tamaki and Mangere-Otahuhu Local Boards.

h)        approves that the $4,000 from the Local Event Support Fund 2013/2014, previously allocated for the Youth with Disabilities Disco, be allocated to PHAB Association Auckland Incorporated for the delivery of the event.

i)          welcomes the generous donation from Alice Wylie of a stone table to be placed in the Alice Wylie reserve and requests Parks officers to work with Alice Wylie expeditiously to install the donated table.

CARRIED

 

 

21

Governing Body Members' update

 

Resolution number AE/2014/18

MOVED by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick:  

a)      That Standing Order 3.9.14 be amended to allow Governing Body Members Cathy Casey and Christine Fletcher to have speaking rights.

b)        That Governing Body Members' verbal updates be received.

CARRIED

 

 

22

Albert-Eden Local Board Workshop Notes

 

Resolution number AE/2014/19

MOVED by Member LA Corrick, seconded by Member H Arlington:  

That the Albert-Eden Local Board:

a)        receives the workshop notes for the workshops held on the 9, 16 and 23 April 2014.

CARRIED

 

 

23

Reports Requested/Pending

 

Resolution number AE/2014/20

MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer:  

That the Albert-Eden Local Board:

a)        receives the list of reports requested/pending.

CARRIED

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

5.51 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

DATE:.........................................................................

 

 

CHAIRPERSON:........................................................