I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 20 May 2014

6.00pm

Devonport-Takapuna Local Board Chamber
Takapuna Service Centre
Level 3
1 The Strand
Takapuna

 

Devonport-Takapuna Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Mike Cohen, QSM, JP

 

Deputy Chairperson

Joseph Bergin

 

Members

Dr Grant Gillon

 

 

Dianne Hale, QSO, JP

 

 

Jan O'Connor

 

 

Allison Roe, MBE

 

 

(Quorum 3 members)

 

 

 

Sonja Tomovska

Local Board Democracy Advisor

 

13 May 2014

 

Contact Telephone: (09) 486 8593

Email: sonja.tomovska@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

Portfolio

Responsibilities

Primary

Associate

Governance

Board leadership

Board-to-Council and Board to Board relationships

Board to CCO relationships (strategic governance matters)

Civic duties

Advocacy (local, regional and central government)

Community partnerships

Relationships with Maoridom

Relationships with youth

Relationships with government

Unitary Plan

Policy and planning:

-          local board plan

-          local board agreement

-          local area plan

Chairperson

Deputy Chairperson

Economic development

Key relationships with ATEED

Business Improvement Districts

Establish and promote local priorities in relation to economic development and tourism

Town centre renewal, design and maintenance

Town centre marketing and community safety

Member Bergin

Member Hale

(with lead responsibilities for events)

Community development and resilience

Community development

Neighbourhood relationships

Community advocacy

Community safety (excluding town centres)

Graffiti removal

Relationships with Civil Defence Emergency Management Group

Community preparedness disaster response relief and recovery

Artistic and cultural service levels

Promoting artistic endeavour

Member Roe

Member O’Connor

Parks and natural environment

Neighbourhood parks and reserves (including esplanade reserves and the coastline)

Design and maintenance

Plantings, playgrounds, tracks, bollards, walkways and green cycleways

Local priorities in relation to regional environmental management

Coastal management including mangrove encroachment and erosion mitigation

Restoration of wetlands, streams and waterways

Natural heritage

Events

Member Gillon

Member Cohen

 

Member Roe (particular involvement in walking, cycling, walkways, cycleways and greenways only)

Transport and infrastructure

Transport projects and policy matters (e.g. roading, footpaths, public transport)

Infrastructure projects and policy matters (e.g. water, stormwater)

Member O’Connor

Member Hale

Regulatory

Oversight of regulatory activities including:

-          bylaws

-          consent processes (including input in to decisions on notifications for resource consent applications)

-          licensing and compliance

Liquor licensing and enforcement

Heritage issues

Member Hale

Member Gillon

Recreational and community facilities

Stewardship of recreation centres and community facilities

Libraries (including events and services relating to libraries and recreation centres)

Local arts facilities and amenities

Member O’Connor

Member Hale

Note: these allocations and responsibilities will be reviewed in May 2015 prior to the changeover of the chairperson.

 


Devonport-Takapuna Local Board

20 May 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Takapuna Beach Reserve: update on issues and progress of previous resolutions  7

13        Confirmation of Business Meeting Date in August 2014                                        63

14        Proposed Parking Restrictions at Killarney Park                                                    65

15        Update on Remediation for Lansdowne and Beresford Streets foreshore          71

16        Quarterly Performance Report March 2014                                                             83

17        Applications for Devonport-Takapuna Local Board Discretionary Capex and Opex - Round Five                                                                                                                 147

18        Bylaw review programme update - April 2014                                                       163

19        Applications for Special Exemptions (section 6) under the Fencing of Swimming Pools Act 1987                                                                                                                      181

20        Record of Briefing/Community Forum - 22 April and 6 May 2014                       185

21        Granted Resource Consent Applications by Local Board Area                          283

22        Ward Councillors Update                                                                                         289

23        Board Members' reports                                                                                           291

24        Summary of Actions and Reports Requested/Pending - April 2014                   299  

25        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

26        Procedural Motion to Exclude the Public                                                               305

19        Applications for Special Exemptions (section 6) under the Fencing of Swimming Pools Act 1987

a.      1 Turnbull Road                                                                                                305

C1       Te Tiriti / Treaty settlement update                                                                         305

C2       Takapuna Beachfront Precinct                                                                                306

C3       Legal advice: comments on process                                                                       306  

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 15 April 2014, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Devonport-Takapuna Local Board

20 May 2014

 

 

Takapuna Beach Reserve: update on issues and progress of previous resolutions

 

File No.: CP2014/02791

 

  

 

Purpose

1.       The purpose of this report is to provide the Devonport-Takapuna Local Board with an update on various issues associated with the Takapuna Beach Reserve and the progress of the Board’s previous resolutions.

Executive Summary

2.       This report provides a brief overview of the history of the review of the Takapuna Beach Reserve Management Plan, the National Ocean Water Sports Centre, and the Takapuna Beach Holiday Park lease.

3.       It also reports back information in response to the Board’s previous resolutions and seeks decisions from the Board on:

·   further progressing the Local Board-Governing Body relationship and oversight of this project;

·   funding a cost / benefit analysis of alternative locations for the National Ocean Water Sports Centre (NOWSC);

·   future leasing arrangements for self-contained motorhome accommodation in accordance with the reserve management plan;

·   the next steps in response to a report on traffic congestion and safety issues around the Takapuna boat ramp.

 

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      requests that the Governing Body form a joint working party with the Devonport-Takapuna Local Board to oversee Council’s relationship with the Harbour Access Trust and the delivery of the National Ocean Water Sports Centre (NOWSC), and proposes that this working party comprise three councilors representing the Governing Body and three members of the Devonport-Takapuna Local Board.

b)      in the event that the Governing Body agrees to the establishment of the working party as per (a), appoints three members [Member A, Member B, and Member C] of the Devonport-Takapuna Local Board to that working party.

c)      directs the chairperson of the Devonport-Takapuna Local Board to speak to a meeting of a Governing Body committee specifically regarding its request to form a joint working party, as per resolutions (a) and (b) above.

d)      approves expenditure of up to $60,000 from its 2013/2014 discretionary opex fund towards a cost / benefit analysis of locations for the NOWSC within close proximity to Takapuna Beach Reserve (including in that analysis the Takapuna Beach Reserve marine activity hub).

e)      requests that Auckland Transport improves parking enforcement, and investigates and provides advice on specific actions that may improve pedestrian safety and alleviate congestion, in the areas identified in the Flow Transportation Specialists report that are legal roads.

f)       requests Parks officers investigate and provide advice on specific actions that may improve pedestrian safety and alleviate congestion in the areas identified in the Flow Transportation Specialists report that are not legal roads.

g)      directs officers from Local Board Services to discuss with the promoters of the NOWSC, on behalf of the Board, the organisation’s current plans and requirements for the proposed facility and that these be reported to the Board as soon as possible.

h)      invites the promoters of the NOWSC to attend a Devonport-Takapuna Local Board community forum session to present their plans and intentions to the Board as soon as possible.

 

Discussion

A.        Background

4.       There are three inter-related processes currently underway that relate to or have an effect on Takapuna Beach Reserve:

· the Takapuna Beach Reserve Management Plan;

· the proposed National Ocean Water Sports Centre (NOWSC);

· the Takapuna Beach Holiday Park lease.

5.       This section gives a brief overview of the background of each of these processes.

 

Brief history of the NOWSC project

6.       In 2010, North Shore City Council (NSCC) was approached by the Harbour Access Trust (HAT) with a request to support and facilitate the development of a National Ocean Water Sports Centre (NOWSC) in Takapuna. The location of the NOWSC as proposed by the HAT was The Strand, adjacent to Takapuna Beach Reserve.

7.       In September 2010, just prior to amalgamation and the formation of Auckland Council, North Shore City Council (NSCC) entered in to an agreement with Harbour Access Trust (HAT) for delivery of the NOWSC. North Shore City Council agreed to pay $3 million to HAT, with HAT sourcing another $3 million from the former Sport and Recreation (now Sport New Zealand), and the balance to come from fundraising from HAT. (Note that Council’s $3m has not been paid out to HAT.) The relationship agreement states the location of the facility to be on / under The Strand, Takapuna. Reports and minutes of the previous NSCC show that no other location was formally considered.

8.       Due to the potential effects that the proposed facility would have on Takapuna, particularly the effects that a facility under the Strand would have on the Takapuna Beach Reserve and users of the reserve, North Shore City Council was required to undertake a review of the then-operational Takapuna Beach Reserve Management Plan 2001. This is stated in the relationship agreement.

 

Takapuna Beach Reserve Management Plan

9.       On 1 November 2010, Auckland Council came in to being and the Devonport-Takapuna Local Board was allocated decision-making for the Takapuna Beach Reserve by the Auckland Transition Agency (ATA). In May 2011, the Board decided to publicly notify its review of the management plan, specifically taking in to consideration:

·        the increasing demands on (and changing nature of the use of) the reserve;

·        the proposed location and potential impacts of the proposed NOWSC on the reserve;

·        the lease for the Takapuna Holiday Park.

10.     During preparation of the draft TBRMP for consultation, the Harbour Access Trust’s (HAT) favoured location of the NOWSC facility was moved from The Strand to the northern end of the Takapuna Beach Reserve. The draft TBRMP was adopted for consultation in July 2012, and specifically provided for the NOWSC facility at the northern end of the reserve:

“The proposed National Ocean Water Sports Centre (NOWSC) will be located on the reserve in proximity to the northern boat ramp. Facilities will provide storage for boats, a hardstand area for boats that will remain rigged for a period of time whilst training, and a training centre, 30% of the NOWSC facility will be available for community use. This use is considered complementary to the marine activity focus of the northern end, and will offer an exciting opportunity for the public to observe and interact with the significant national pastime of sailing.” [p.67, Draft TBRMP]

11.     The final (and now operational) TBRMP creates several zones. The Northern Activity Zone contemplates various structured activities, such as boat storage and marine-related activities, and self-contained motorhome storage, with a focus on minimising the effect that these activities have on public open space. The plan contains the following specific policies for the Northern Activity Zone:

·        “That parts of the Northern Activity Zone shall be available for structured recreational activities, but that this shall be limited in area so that any intrusion into the reserve is minimised on the public open space and use attributes of the rest of the zone.”

·        “That public access across the reserve, to other parts of the reserve, Takapuna Beach, the coastline and sea and Takapuna’s town centre is maintained and enhanced. Temporary occupation of parts of the Northern Activity Zone for organised events (and commercial activities that are directly related to these events) is envisaged, provided that they do not unreasonably limit the public’s use of an access to and across, the Northern Activity Zone.”

·        “That the Northern Activity Zone is recognised as one of the main water-access locations along Auckland’s east coast for marine sport and recreation activities.”

12.     Having heard submissions on the draft TBRMP and during its deliberations, the hearing panel decided that it did not have enough information to make any specific provisions for the NOWSC, and hence the final (and now operational) TBRMP does not specifically provide for the National Ocean Water Sports Centre. Instead, it makes provision for ‘marine related activities’ in the Northern Activity Zone. The hearing report states:

“…we accept that it may be appropriate that part of the Northern Activity Zone – particularly adjacent to Alison Avenue (with the possibility of excavating under Alison and Earnoch Avenues) to have boat storage, hardstand, launching facilities, marine related activities, and any ancillary structures….

However, we do not consider that we had sufficient information before us to specifically ‘set aside’ a defined area for this. This included what area was actually required, what facilities were required, how access to and from the water/ramp would be managed without conflict to passive recreational users and car and trailer units launching and retrieving boats.

With respect to boat storage, hardstand, launching facilities, marine related activities, and any ancillary structures we recommend to the Board that this be ‘contemplated’….This will allow the Board to consider any detailed proposal put before it.”

 

Takapuna Beach Holiday Park

13.     Takapuna Beach Holiday Park received resource consent in 2004 for tourist chalets and the manager’s house on site, which has recently expired. The chalets and manager’s house are in addition to caravan camping that is allowed as an existing use activity under the Resource Management Act. The operators of the holiday park have applied for resource consent for these buildings to continue operating on site. At its April meeting, the Devonport-Takapuna Local Board agreed that, for the purpose of the resource consent application, the operators should be able to lawfully remain on site for the duration of the lease. The outcome of this resource consent application is still pending. The compliance arm of Auckland Council has undertaken not to enforce the removal of the buildings whilst the resource consent process is ongoing.

14.     The lease for the land expired in 2013 and continues to operate on a month by month rollover clause. Legally this lease rollover could continue indefinitely until either party decides to terminate this arrangement, although it gives no certainty of tenure to the holiday park operators.

15.     The Takapuna Beach Reserve Management Plan (TBRMP) does not contemplate a lease for the Takapuna Beach Holiday Park in its current form. It makes provision for self-contained motorhome accommodation as follows:

“The Northern Activity Zone contemplates self-contained motorhome accommodation in recognition of growing demand for this. It is likely that only essential facilities or additional infrastructure, if any, would be provided to support this activity, instead relying upon good integration and the advantage of self-containment.”

16.     The operator of the holiday park has written to the chairperson of the Devonport-Takapuna Local Board seeking a new lease for the holiday park, although recently advised that he wishes to put this application on hold until further notice.

 

B.        Overview of decision-making roles

17.     There are three main decision-making streams for the NOWSC, and two for the campground. Given the governance structure of Auckland Council, decision-making on various parts is split between the Governing Body and the Devonport-Takapuna Local Board as follows:

 

Issue

Decision-maker

Legislation

Relationship agreement and funding for NOWSC

Governing Body

LGA 2002 and LG(AC)A 2010

Resource consents for NOWSC and holiday park / campground

Governing Body

RMA 1993

Landowner consent for NOWSC and holiday park / campground

Devonport-Takapuna Local Board if on a local reserve

Governing Body if not on land over which DTLB has decision-making control (e.g. a road)

Reserves Act 1977 and LG(AC)A 2010

 

C.      Update on outstanding actions from previous resolutions and current decisions sought

18.     The Board has previously requested further information and advice on a number of issues. Some of this information and advice has already been reported to the board. This section provides an update on the actions and requests that are outstanding.

Review of the relationship agreement between Council and Harbour Access Trust (HAT)


19.       The Board previously resolved as follows:

e)   recommends to the Governing Body that officers conduct a review of the controlling relationship agreement between the former North Shore City Council and the Harbour Access Trust including any other relevant documents and arrangements.

f)    Following the review and if deemed necessary, will recommend to the Governing Body that development of a new agreement is progressed.

g)   Requests that, if a new agreement is necessary as outlined in resolution e), the agreement must:

i)  ensure a reasonable degree of community access to and public use of any marine activity centre if the facility is located on public land

ii) enable representation from identified key stakeholder groups on any decision-making or other entity formed to build and govern marine activity centre operations if located on public land.

20.     As above, the Governing Body has decision-making responsibility for this relationship agreement, which falls within the delegated authority of the Chief Executive of Auckland Council. The Chair of the Devonport-Takapuna Local Board wrote to the Chief Executive in April, seeking a review of the relationship agreement, in line with the resolution above. This letter is attached as Attachment A.

21.     The Chief Executive has replied to this letter, noting that a new funding agreement between Auckland Council and the promoters of NOWSC is currently being prepared and should be completed within three months. This will reflect the changes in details of the project and set out what steps the Harbour Access Trust must take before funding is paid out. It will take precedence over the outdated and redundant parts of the relationship agreement.

22.     A supplementary community access agreement for the facility will also be sought, and the relevant local board will have input in to this. The Chief Executive has also explicitly acknowledged that should any facility be situated on a local reserve, then it will need landowner approval. This landowner approval can only be given by the relevant local board. For these reasons, the Chief Executive has declined to review the existing relationship agreement.

23.     Should the Devonport-Takapuna Local Board wish to further pursue this action, it is recommended that the Board requests that the Governing Body establish a joint political working party with members of the Devonport-Takapuna Local Board to progress this project and the development of a new funding agreement. It is recommended that the Board proposes a working party comprising three members of the Local Board and three members of the appropriate committee of the governing body. It is further recommended that the Board Chair be asked to speak to a meeting of the appropriate governing body committee regarding this request.

 

Cost / benefit analysis for alternative locations

24.     The Board previously resolved to:

“Ask officers to provide…advice as to the costs and time required to complete a high level cost / benefit analysis of alternative locations for the National Ocean Water Sports Centre (NOWSC), noting that analysis be limited to locations off Takapuna Beach Reserve but within close proximity to Takapuna Beach.” [Resolution DT/2013/375/h(i).]

25.     Little in the way of cost / benefit analysis of alternative locations has been reported to the Board previously. Some brief high level analysis of locations was completed in 2012 and reported to the Takapuna Beach Reserve Management Plan Hearing Panel, and this is attached as Attachment B. Other than this, it appears that there has been no formal in depth analysis reporting the costs and benefits of various locations either to North Shore City Council or Auckland Council for elected members to consider.

26.     Several external providers were approached for advice on the potential costs and timeframes for a study in line with the Board’s request. It is advised that a cost / benefit analysis would cost from c.$30,000 (at the bare minimum) for a quicker report with little to no consultation with interested parties, up to c.$80,000 for a methodical and robust report with appropriate levels of consultation with interested parties. External providers emphasised that the faster and lower consultative approaches would be higher risk in terms of the quality of the analysis and advice, and therefore it is recommended that, should the Board wish to fund such a report, it provide budget of at least $60,000 from its discretionary opex fund.

27.     The timeframe for completing such a report would depend on the scope, but is estimated at between four and six months. This timeframe includes Council’s procurement process.

28.     Given the broad definition of the study as previously resolved by the Board, these costs and timeframes are only approximate and may change once the study scope is more clearly defined. This study would need to be undertaken by an external contractor, as it has not been identified in Council’s current policy and planning work programme.

29.     It is recommended that the Board consider whether it would be more appropriate for the Board to request that the promoters of the NOWSC undertake this study (if they have not already carried out this work) and subsequently provide this information to the Board. Should the Board wish to commission the study itself, it is strongly recommended that the study involve the promoters of the NOWSC so that their needs are accurately understood and reflected.

30.     It is also strongly recommended that if the Board wishes to fund such work, that the scope of the study be amended so that it does not exclude any particular location (including Takapuna Beach Reserve). This would allow a full and proper comparison of the costs and benefits of all potential locations near Takapuna Beach.

 

Congestion and safety issues at the Takapuna boat ramp

31.     The Board previously requested:

“An analysis of the current use, including any congestion or safety issues around the lower part of The Promenade, The Promenade carpark and boat ramps especially over summer and the potential for congestion and safety issues in the event of any development of a marine activity hub at the northern end of the reserve.”

32.     An external consultant (Flow Transportation Specialists) was commissioned to undertake this work. Their report is attached as Attachment C.

33.     The report shows that the area is popular with recreational boat users, and surrounding land uses such as the walkway about the coast and the café generate high pedestrian numbers. There is a high demand for parking when conditions are favourable.

34.     In summary, the report finds that:

·        On the survey day (a sunny Saturday in March), parking at the boat ramp and in adjacent streets was over 80% full between 7am and 3pm. Peak demand occurred at 10am, when 97.5% of parking spaces were occupied.

·        Some trailers were parked on the surrounding streets and there was illegal parking on grass verges on Earnoch Avenue.

·        Some vehicles were left in time-restricted spaces for longer than the time limits, particularly on Earnoch Avenue and within The Promenade carpark. Increased monitoring and enforcement of parking could improve compliance with time restrictions.

·        Motorists driving around The Promenade carpark to park or access the boat ramp caused the area to be busy, and there were often pedestrians walking to and from vehicles and the ramp, or congregating in groups near boats.

·        Pedestrians were observed crossing The Promenade between the café and the coastal walkway, resulting in motorists needing to wait for them to cross, even though pedestrians do not have priority. The existing pedestrian refuge is not located at the desire line, and additional speed humps on The Promenade may be useful to slow traffic before it reaches this location.

35.     In response to these findings, it is recommended that the Board requests that Auckland Transport:

·        improve parking enforcement in the areas identified in the report;

·        investigate and provide advice on specific improvements that may be undertaken to improve pedestrian safety in the areas identified in the report.

36.     The boat ramp carpark and surrounding area are not legal roads, and Auckland Transport has no legal authority over this area other than for the purposes of parking enforcement. As these areas are legally reserve, it is recommended that Parks officers provide advice to the Board on improving congestion and safety in these areas. This could be included in the reserve concept plan workstream.

37.     Analysis or advice in response to the second part of the Board’s request, viz. the potential for congestion and safety issues in the event of any development of a marine activity hub at the northern end of the reserve, cannot be provided with any robustness or certainty as this would need to be prepared in response to a particular proposal. There is currently no particular proposal on which to undertake such analysis. Should a resource consent application for a marine activity facility be lodged, the applicant would likely be required to provide such information.

 

Process for granting a motorhome accommodation lease

38.     The Board previously requested:

“A report to identify the process for granting a lease for the provision of an area in the northern zone of the Reserve as a beach holiday park facility that caters for motor-homes (including caravans) in keeping with the provisions of the Takapuna Beach Reserve Management Plan.”

39.     Processes for granting a lease are set out in the Reserves Act 1977. In general, if a lease proposal conforms with and is contemplated by the reserve management plan, or if it is for an activity which has received a resource consent that was notified under the Resource Management Act 1993, then the Board may grant a lease without a formal public notification or submission process. If a proposed lease does not meet at least one of these criteria, then a local authority is required to publicly notify the lease proposal, take submissions and conduct a hearing on the submissions for the proposal, and give consideration to the submissions in deciding whether to grant the lease. Costs of undertaking this process would need to be borne by the Local Board.

40.     Prior consent of the Minister of Conservation is required if a proposed lease does not conform with and is not contemplated in the reserve management plan. In practice, the Minister’s power is delegated to the Chief Executive of Auckland Council, who exercises this delegation on behalf of the governing body.

41.     The operative Takapuna Beach Reserve Management Plan (TBRMP) does contemplate a lease for self-contained motorhome accommodation with only essential facilities or additional infrastructure. On this basis, an applicant could seek Devonport-Takapuna Local Board approval for a lease for this contemplated activity.

42.     There is no current proposal for a lease that is in keeping with the provisions of the Takapuna Beach Reserve Management Plan (TBRMP) or that is for an activity which has received a notified resource consent. As noted above, the operator of Takapuna Beach Holiday Park has written to the Chair of the Devonport-Takapuna Local Board requesting a new lease, although he has subsequently asked that this request be put on hold until further notice. Auckland Council Property Limited (ACPL) has confirmed that the original request was to continue the current holiday park operations. It is likely that it would not have conformed with the reserve management plan. If the holiday park operator confirms that he wishes to continue with his request, or submits a new lease request, then this will be reported to the Board with advice for decision-making.

43.     It is also open for the Board to consider:

·        Advertising for expressions of interest without having first received an application.

·        Placing Council-owned facilities on the reserve to cater for the contemplated activity.

44.     It is important to note that a new lease could have financial implications for the Local Board budget, as a change in rent will affect Board revenue. Further advice about these implications would need to be given in response to a specific lease proposal.

 

D.        Other matters

45.     In preparing this report, officers have reviewed the full history of reports and decisions on NOWSC and the Takapuna Beach Reserve Management Plan (TBRMP), going back to the NOWSC project’s beginnings under North Shore City Council in 2010. It is apparent that, despite the Devonport-Takapuna Local Board having important decision-making and advocacy roles for this project, that there has been little formal communication between the Board and the promoters of NOWSC over the last two to three years. There has also been little formal communication between the Devonport-Takapuna Local Board and the governing body regarding this project.

46.     It is recommended that the Devonport-Takapuna Local Board instructs Local Board Services officers to contact the promoters of the NOWSC to discuss the promoters’ intentions, timeframes and any potential plans they have, and that these be reported back to the Board. It is also recommended that the promoters of the NOWSC be invited to attend one of the Devonport-Takapuna Local Board’s community forum sessions to present information on their plans and intentions for the NOWSC as soon as possible.

Implementation Issues

47.     There are no implementation issues.

 

Attachments

No.

Title

Page

aView

Letter from Mike Cohen to Stephen Town re NOWSC relationship agreement

15

bView

Analysis and rationale used for the location of the proposed National Ocean Water Sports Centre - information provided to the hearings panel for the Takapuna Beach Reserve Management Plan

23

cView

Takapuna Boat Ramp Parking and Safety Review

47

      

Signatories

Authors

James Liddell - Senior Advisor Local Board Services

Authorisers

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

20 May 2014

 

 








Devonport-Takapuna Local Board

20 May 2014

 

 

























Devonport-Takapuna Local Board

20 May 2014

 

 

















Devonport-Takapuna Local Board

20 May 2014

 

 

Confirmation of Business Meeting Date in August 2014

 

File No.: CP2014/07260

 

  

 

Purpose

1.       The purpose of this report is to give opportunity to the Devonport-Takapuna Local Board to resolve on the business meeting date in August 2014.

Executive Summary

2.       At the beginning of the 2013 -2016 term, the Devonport-Takapuna Local Board resolved to hold the Board’s business meetings on the third Tuesday of the month until May 2014.

3.       At its meeting on 15 April 2014, the Devonport-Takapuna Local Board adopted the schedule of meetings and briefings until December 2014. The Board resolved to continue holding its business meetings on the third Tuesday of the month, with the exception of the business meetings in October and December 2014, which were moved one week forward to meet timeliness associated with the Long Term Plan.

4.       The Board was advised that feedback by way of resolutions on the Long Term Plan strategic options, which will be used to help inform the mayoral proposal, will be required by 14 August 2014

5.       As the third Tuesday in August falls on 19 August 2014, the Board was asked to consider either moving the proposed business meeting one week forward to Tuesday 12 August 2014, or to keep the ordinary business meeting date on 19 August 2014 and hold an additional meeting on Tuesday 12 August 2014. The sole purpose of this additional meeting is to provide the Board with an opportunity to provide feedback on the Long Term Plan strategic options.

6.       At its meeting on 15 April 2014, the Devonport-Takapuna Local Board resolved:

Resolution number DT/2014/1

c)   appoints the Chairperson and the Deputy Chairperson to confirm the date for the business meeting in August, in consultation with other Board members and Local Board Services staff.

As the Chairperson and the Deputy Chairperson have not been able to reach agreement, the Chairperson has put forward the following proposal for the Board’s consideration:

That the Devonport-Takapuna Local Board holds:

i.               an ordinary business meeting of the Board on Tuesday, 19 August 2014 at 6.00pm in the Council Chamber, Level 3, 1 The Strand, Takapuna.

ii.               An additional business meeting of the Board on Tuesday, 12 August 2014 at 10.00am, in the Council Chamber, Level 3, 1 The Strand, Takapuna with the sole purpose of providing feedback on the Long Term Plan strategic options by 14 August 2014.


 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)   holds business meetings during the month of August 2014 as follows:

iii.   an ordinary business meeting of the Board on Tuesday, 19 August 2014 at 6.00pm in the Council Chamber, Level 3, 1 The Strand, Takapuna.

iv.  an additional business meeting of the Board on Tuesday, 12 August 2014 at 10.00am, in the Council Chamber, Level 3, 1 The Strand, Takapuna with the sole purpose of providing feedback on the Long Term Plan strategic options by 14 August 2014.

 

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Sonja Tomovska - Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

20 May 2014

 

 

Proposed Parking Restrictions at Killarney Park

 

File No.: CP2014/05469

 

  

 

Purpose

1.       This report seeks approval from the Devonport-Takapuna Local Board to implement parking restrictions and appropriate monitoring by Auckland Transport at Killarney Park car park.  

Executive Summary

2.       Since the creation of Auckland Council, the enforcement of parking restrictions has sat with the parking wardens within Auckland Transport. This has made enforcement of parking restrictions within reserves impossible without appropriate delegations to Auckland Transport.

3.       A report was taken to the Regional Development and Operations Committee (RDOC) on
14 March 2013 outlining a delegation process to enable Auckland Transport to enforce parking restrictions on parks and reserves.

4.       With the delegation now in place, a decision is now required of the Devonport-Takapuna Local Board as to which restrictions to enforce at Killarney Park.

5.       Killarney Park car park has become a priority location for parking enforcement following several complaints from the North Shore Bridge Club regarding the lack of parking availability on weekdays. This car park is currently not monitored and is being used for all day parking by commuters travelling to Takapuna for work.

6.       The car park is regularly full shortly after 8am on weekdays, leaving no parking available for park users or Bridge Club members.

7.       After consultation with the North Shore Bridge Club and Auckland Transport it is recommended that the existing 180 min parking restrictions be retained and enforced.

8.       Auckland Transport has recommended that restrictions should apply 8am-6pm, Monday to Friday.

9.       The legacy parking restrictions allowed for use of discretion by parking wardens toward cars displaying a Bridge Club member identification card (or similar). It is recommended that this arrangement continues in the foreseeable future.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      grants delegated authority to the Manager, Parks Sport and Recreation to inform Auckland Transport of the recommended parking restrictions at Killarney Park car park.

b)      approves the preparation of a parking resolution report and installation of signs to meet Traffic Control Devices standards for Killarney Park car park by Auckland Transport, noting that:

i)        the parking resolution is to include provision for Bridge Club members, displaying appropriate identification, and that they be given a grace period of up to sixty minutes over and above the standard parking time limit on Bridge Club days.

c)      approves funding of $7,000 from the Park Advisor’s SLIPS fund, to be paid to Auckland Transport to facilitate this process.

 

Discussion

10.     Auckland Transport as the road controlling authority for the region has powers in relation to stationary vehicles and to appoint parking wardens on roads. Auckland Transport does not have automatic jurisdiction over Council’s Local and Sports Park car parks. However, Auckland Council has resolved to delegate the enforcement of parking restrictions where necessary to ensure the appropriate use of these facilities.

11.     The Regional Development and Operations Committee (RDOC) resolved on 14 March 2013 (Resolution RDO/2013/30) as follows:

That the Regional Development and Operations Committee:

a)   delegate to Auckland Transport the powers to establish restrictions in the Council’s Parks, except for the power to impose charges for parking

b)   delegate to Auckland Transport the powers to enforce parking in the Council’s Parks

c)   authorise Auckland Transport to retain all monies paid in relation to charges or enforcement action undertaken pursuant to this delegation provided they do not exceed theirs costs in implementing the delegation

d)   delegate these powers to Auckland Transport on the basis that the parks where the restrictions and enforcement apply will be specified by the Manager, Parks, Sport & Recreation

e)   delegate to Auckland Transport on the basis that it shall provide the Manager- Parks, Sport & Recreation with a bi-annual report in relation to the use of these powers

f)    record that this delegation may be reviewed or revoked at any time.

 

12.     Under the legacy North Shore City Council, Killarney Park car park was operated as monitored 180 minute car parking. Since amalgamation this car park has not been monitored, and it has subsequently become a site of regular all day parking by commuters travelling to Takapuna for work. Under this arrangement the car park is regularly full shortly after 8am on weekdays.

13.     This has caused problems for recreational users of Killarney Park, the Pumphouse Theatre and the North Shore Bridge Club over the last three years.

14.     This situation has caused particular problems for the North Shore Bridge Club who utilize the car park for their members on:

·    Mondays, Wednesdays and Thursdays from 9.30am - 12.30pm (3 hours)

·    Tuesdays and Fridays from 11.00am - 2.30pm (2.5 hours)

·    Thursdays from 12.30pm - 3.30pm (3 hours)

It has meant that their members have had to park informally on the lawn in front of the North Shore Bridge Club, which is considered hazardous for Club members and unsatisfactory from a parks management point of view.

15.     The Bridge Club has requested that Auckland Council implement and monitor parking at Killarney Park car park in line with the legacy North Shore City Council’s approach.  

16.     The Bridge Club has also requested that Auckland Council continue with the legacy North Shore City Council arrangement that provided for the use of discretion by parking wardens towards cars displaying a Bridge Club member identification card (or similar). The reasoning behind this is:

·    sometimes Bridge Club play or a Club function extends slightly over the 3 hours;

·    Club members have to arrive before the start of the session, and it takes elderly club members some time to return to their car park after play.

17.     It is recommended that cars showing Bridge Club identification (or similar), would be given a grace period of up to sixty additional minutes over and above the 180 minute time limit on weekdays.

18.     The car park would not be monitored at weekends.

19.     Consultation has been carried out with Auckland Transport and the North Shore Bridge Club, who are both in agreement with the content of this report.

Consideration

Local Board Views

20.     The views of the Local Board are sought as part of this report.

Maori Impact Statement

21.     No impacts on Maori cultural or historical values are anticipated.

General

22.     If endorsement is given by the Local Board, the Manager, Parks, Sport and Recreation will formally request Auckland Transport to establish and enforce parking restrictions in the park.

23.     Auckland Transport’s Parking Enforcement Team will prepare a parking resolution report for the Traffic Control Committee (TCC) to establish that the recommendation is consistent with Auckland Transport guidelines. Auckland Transport will inform the Manager: Parks, Sport and Recreation of the TCC decision, and if approved, the expected timeframe for enforcement to commence.

Implementation Issues

24.     Prior to enforcement of the restrictions, local residents and stakeholders will be notified by letter.

 

Attachments

No.

Title

Page

aView

Killarney Park car park

69

     

Signatories

Authors

Matthew Woodside - Parks Advisor

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

20 May 2014

 

 


Devonport-Takapuna Local Board

20 May 2014

 

 

Update on Remediation for Lansdowne and Beresford Streets foreshore

 

File No.: CP2014/09076

 

  

 

Purpose

1.       This report provides an update about the remediation of damage to the Shoal Bay foreshore adjacent to 33-45 Beresford Street by a contractor working on a stormwater pipe upgrade.

Executive summary

2.       On 2 and 3 of July 2013, a contractor working on a Council stormwater project, caused localised disturbance of the foreshore for approximately 100 metres adjacent to 33-45 Beresford Street, Devonport. The structure of the estuarine sediments and shell was disturbed, making pedestrian access across the unconsolidated intertidal areas at lower tides difficult.

3.       Officers submitted a report to the Devonport-Takapuna Local Board on 20 August 2013 recommending that the area be monitored while remediation options were explored. At that meeting the Local Board endorsed the preferred remedial option which allowed the effects of foreshore disturbance to be remedied via a combination of natural coastal processes over a period of time. The intent was to improve pedestrian access without the need for physical or mechanical intervention in an area deemed to have high coastal protection status (as defined by the Auckland Regional Plan: Coastal).

4.       Auckland Council’s Coastal Management Services team of the Infrastructure and Environmental Services department undertook a monitoring program to track the progress of natural remediation processes.

5.       Monitoring has shown that the natural remediation processes have remedied the beach and foreshore to the satisfaction of the Coastal Management Services team, the Stormwater unit and affected local residents.

 

Recommendations

That the Devonport-Takapuna Local Board:

a)      receive the report.

b)      agree that the foreshore has been remediated via natural processes to an acceptable standard and that no further work is required.

c)      agree that the disturbed foreshore no longer poses a risk to safety and that the safety fence be removed.

 

 

Comments

6.       A report was submitted to the Devonport Takapuna Local Board on 20 August 2013. The following recommendations were resolved:

Resolution number DT/2013/263

That the Devonport-Takapuna Local Board:

i)        provides support for the recommendation, provided that the disturbance is completely remedied by April 2014, with officers to monitor progress over that time.

ii)       asks officers to report back to the Board in March identifying the progress that has been made.

iii)      asks officers to commence preparation an alternative remediation plan in the event that the officers’ preferred method results in inadequate progress by April, and that this be progressed in tandem with the ongoing monitoring of the site so that if physical works are required, these can progress as quickly as possible.

iv)      asks that the safety fence is consistently monitored and maintained to a high safety standard, and that any additional safety measures are investigated and implemented where practicable.

v)      asks officers to write to affected parties, including neighbours, outlining the decision of the board and the remediation processes that are being undertaken.

vi)      notes that the contractor’s bond and retentions will be held until a successful long-term outcome is achieved.

7.       Auckland Council’s Coastal Management Services team commenced a monitoring program to track the natural remediation of the beach foreshore with regular site visits every 4-6 weeks. The site visits included photographic evidence of the visual improvement of the foreshore and a range of tests to measure the improvement in ground stability. The regular site visits noted that the site had continuous improvement.

8.       On 24 March 2014, a site meeting was held with staff from Auckland Council’s Coastal Management Services team, the Stormwater unit and two key local residents, Mr. Gerald Sheehy and Mr. Paul Barton. At this meeting, all parties agreed that the site had remediated itself via natural processes to an acceptable level.

9.       A health and safety audit was undertaken to reassess the safety risk. This demonstrated that the disturbance no longer posed a risk and that the safety fence could be removed.

10.     Regular updates have been given to the Board Chairperson and Member Grant Gillon as Board’s Parks portfolio holders by the Stormwater unit staff.

11.     Letters to local residents were sent updating them on progress on two separate occasions, outlining the decisions of the Board and the remediation processes.

Consideration

Local Board views and implications

12.     The purpose of this report is to update the Board on the remediation of the foreshore at 33-45 Beresford St, and to advise the Board that the preferred remedial option of allowing the disturbance to be remedied via natural coastal processes has occurred to satisfactory standards.

Maori impact statement

13.     Any requirement for physical works or the importation of sand and shell in the CMA require consultation with iwi during the resource consent process. As this option was not required, no consultation was carried out.

Implementation

14.     There are no known implementation issues.


 

Attachments

No.

Title

Page

aView

Lansdowne and Beresford Streets Foreshore Remediation memo

75

     

Signatories

Authors

Theresa Pearce - Relationship Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

20 May 2014

 

 









Devonport-Takapuna Local Board

20 May 2014

 

 

Quarterly Performance Report March 2014

 

File No.: CP2014/09143

 

  

 

Purpose

1.       To update the Devonport-Takapuna Local Board members on progress towards their objectives for the year from 1 July 2013 to 30 June 2014 as set out in the Local Board agreement.

Executive summary

2.       The Board’s net cost of service to the end of March 2014 is $12,964k. This result is $501k less than the budget to date. The majority of the variance is related to higher than budgeted revenue from Takapuna Leisure Centre (fitness) and lower expenditure in local governance activities.

3.       Capital expenditure to date is $9,051k, which isis $1,258k (or 12%) less than budget. Expenditure related to local street environment and town centre projects are less than budget as well as renewals expenditure related to libraries, community and arts centres.

4.       The Devonport Library construction site is now clear and a blessing of the mauri stone was held early on 28 March.

5.       A number of events were held in the last quarter, including Takapuna Beach Summer Days, A Class Catamaran World Champs and Devonport Summer Fun Programme. 

6.       The full report is attached. Additional reports have been included in the March quarterly report, and the appendices include a Treasury report for the quarter and a Rates Data report.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the Quarterly Performance Report for the Devonport-Takapuna Local Board for the period ended March 2014

 

 

Comments

7.       The quarterly performance report is for information only. No actions are required.

Consideration

Local Board views and implications

8.       This report informs the Devonport-Takapuna Local Board of the quarterly performance to date for the period ending March 2014.

Maori impact statement

9.       Maori as stakeholders in the Council are affected and have an interest in any report on financial results. However this report does not impact specific outcomes or activities. As such the content of this report has no particular benefit to, or adverse effect on Maori.

Implementation

10.     There are no implementation issues.

 

Attachments

No.

Title

Page

aView

Quarterly Performance Report

85

     

Signatories

Authors

Pramod Nair - Lead Financial Advisor

Authorisers

Eric Perry - Relationship Manager

Christine Watson - Manager Financial Advisory Services - Local Boards

 


Devonport-Takapuna Local Board

20 May 2014

 

 






























































Devonport-Takapuna Local Board

20 May 2014

 

 

Applications for Devonport-Takapuna Local Board Discretionary Capex and Opex - Round Five

 

File No.: CP2014/09046

 

  

 

Purpose

1.       This report outlines projects that will require funding from the Board’s available discretionary capital and operating budgets.  The report asks the Board to consider if it wishes to fund the projects at this time.

2.       The Board has a total of $228,000 capex (SLIPs) and $88,000 discretionary opex remaining to allocate this financial year.

3.       This report presents the following proposals for the Board’s consideration:

Bid purpose

Funding sought

 

Capex (SLIPs)

Opex

Esmonde Road Median Planting

 

$40,000

Printing Costs for Devonport Heritage Trail

 

$6,271

Additional Movie screening in Devonport

 

$1,150

TOTAL

 

$47,421

 

4.       If all these projects were funded at the levels requested there would be a total of $228,000 capex (SLIPs) and $40,579 opex remaining to be allocated in 2013/14.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve the expenditure of $40,000 of discretionary operating expenditure to re-plant the Esmonde Road median planter beds

b)      approve the expenditure of $6,271 to print 5000 copies of each of three different heritage trail brochures

c)      approve the expenditure of $1,150 towards the screening of a general release movie at the Victoria Theatre in Devonport.

General

Esmonde Road Median Planting

5.       In recent years, median planter beds in Esmonde Road have deteriorated due to poor initial species selection and the operational maintenance constraints of a high density traffic zone. Local and Sports Parks (LSP) has for some time been looking at options for improvements to these planter bed. Staff have been engaged in discussions with Auckland Transport for two years over sharing the cost of these improvements.

6.       LSP has prepared planting proposals (Attachment A) for the consideration of the Devonport-Takapuna and Kaipatiki Local Boards, as the planting extends through both Local Board areas. The objective is to align the planting concept, funding, and approvals to enable planting to progress in July/ August 2014. The key priorities for Council are attractive and robust species and low maintenance costs. The location plan is attached to this report as Attachment B.

7.       The total cost of the project is $60,000, with Auckland Transport contributing $20,000 towards the improvements. Staff recommend that the Devonport-Takapuna Local Board allocate $40,000 for this project.

8.       If funding approval is delayed, LSP may not be able to deliver the planting improvements this coming planting season. In that case matter will not be able to be addressed again until autumn 2015.

 

Printing Costs for Devonport Heritage Trail

9.       In February 2013 the Devonport-Takapuna Local Board approved expenditure of up to $15,500 to research, design and print a brochure describing up to three heritage trails in Devonport. This funding was intended to be for the completion of the first phase of a three years project.  The Devonport Rotary Club was a partner for this project, and committed to contribute up to $10,000 per year over the three years.

10.     To date, $9,500 of Board funding has been spent for completion of the research and design phases of a booklet that was similar in design to other heritage trail booklets produced for use in other parts of the region.

11.     The working party set up to deliver the project decided that the final design should be for a series of separate pamphlets, each describing a single walk. The Devonport Rotary Club paid the cost of the design. Mock ups of these pamphlets are included as Attachment C.

12.     The pamphlets are now ready for printing. The cost to produce 5.000 of each of the pamphlets is $6.271. The pamphlets will be used to promote Devonport and its heritage at I Sites, as well as at other locations to be determined at both Devonport and the CBD.

13.     Officers recommend that the Board commit funding on the proviso that the final design acknowledges the Board as a partner in this project. The pamphlets will help to promote Devonport to those interested in heritage and to tourists generally, thereby assisting the local economy.

 

Additional Movie screening in Devonport

14.     At its meeting on 18 February 2014, the Devonport-Takapuna Local Board considered the application from the Devonport Community Coordinator for an additional outdoor movie screening in a Devonport Park with approximate funding of $9,700.

15.     At its meeting on 18 February 2014, the Devonport-Takapuna Local resolved:

That the Devonport-Takapuna Local Board:

a)      does not support a grant of up to $9,700 from the Board’s discretionary operating expenditure budget to fund the outdoor screening of a movie in Devonport between February and April 2014.

b)      requests that the Parks and Events portfolio holders work with the Victoria Theatre Trust to investigate options to provide free screenings to the public up to a value of $1,500 and report back to the Board.

CARRIED

16.     Following discussions between the Parks and Events portfolio holders and the Victoria Theatre Trust, it is proposed that has proposed that three movies in all three theatres should be shown at a total cost of $2,490, with each movie appealing to a different demographic (family, adults, and older audiences). The theatres have a combined capacity of 290. Alternatively, two movies could be shown at the cost of $1.950, (family and adults – 250 seats) or one film for $1,150 (150 seats) for a general audience. The last option would be within the limits set by the Board’s resolution, but would not (in the opinion of the Victoria Theatre Trust) deliver the best value for money. The films would be recent releases or classic films.

17.     The Victoria Theatre Trust would be responsible for most of the advertising and promotional cost, but would also expect the Board to promote the event through its own channels.

18.     Staff recommend a single screening to meet the budget set by the Board resolution. However, the Board may wish to consider up to three movies, and there is sufficient discretionary budget available to do this if the Board wishes to support and alternative option.

 

Attachments

No.

Title

Page

aView

Application - Esmonde Road Median Planting

151

bView

Location Plan - Esmonde Road Median Planting

155

cView

Devonport Heritage Trail pamphlets

157

    

Signatories

Authors

Chris Dee - Senior Local Board Advisor

Authorisers

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

20 May 2014

 

 




Devonport-Takapuna Local Board

20 May 2014

 

 



Devonport-Takapuna Local Board

20 May 2014

 

 


Devonport-Takapuna Local Board

20 May 2014

 

 


Devonport-Takapuna Local Board

20 May 2014

 

 


Devonport-Takapuna Local Board

20 May 2014

 

 


Devonport-Takapuna Local Board

20 May 2014

 

 


Devonport-Takapuna Local Board

20 May 2014

 

 


Devonport-Takapuna Local Board

20 May 2014

 

 

Bylaw review programme update - April 2014

 

File No.: CP2014/07486

 

  

 

Purpose

1.       This report provides an update on bylaw review (policy) and bylaw implementation (operations), covering June 2013 to April 2014. This joint approach to reporting ensures that local boards have a comprehensive overview of the end-to-end programme through to 2015.

Executive Summary

2.       Consultation on the proposed Navigation safety bylaw closed on 17 March 2014. Staff are now preparing a summary of submissions alongside the full submissions to the hearings panel. The proposed Cemeteries and crematoria bylaw was adopted by the Regulatory and Bylaws Committee and Governing Body in March, and submissions opened from early April.

3.       Further proposed bylaws will be presented to the Regulatory and Bylaws Committee shortly covering the next set of topics: Outdoor fires; Stormwater; Trading in public places; Alcohol controls and Animal management (covering animals other than dogs).

4.       The 2014 programme for review of local dog access rules is underway with the local boards that are proposing changes this year. Information about the proposed changes will be included with material provided as part of the annual dog registration cycle to minimise costs and ensure simplified communication with these customers.

5.       Implementation projects are well underway for the upcoming commencement of the Health and hygiene (from 1 July 2014) and Public safety and nuisance (from 26 May 2014) bylaws. Planning for the new Health and hygiene bylaw and associated licensing has included particular attention for operators where the rules have changed significantly. The majority of these newly registered premises will receive a visit from a member of the environmental health team, and a welcome pack that summarises the standards they are required to meet.

6.       The Alcohol licensing readiness project has now completed its key work relating to establishing the new licensing structures needed under the new alcohol act. These are running as intended from 18 December 2013.

7.       Review work is continuing on further topics to support completion of the review programme by October 2015, alongside implementation planning for the resulting changes.

8.       No formal requests for local board bylaws have been received over the period covered by this report.

9.       An investment proposal for the integrated programme is being progressed, to be submitted for consideration as part of preparing the draft 2015-2024 Long-Term Plan.

 

Recommendations

That the Devonport-Takapuna Local Board:

a)      note the progress of bylaw review and implementation and the forward programme that will complete the review of the legacy bylaws by 2015.

 

 

Discussion

The bylaw review programme

10.     The bylaw review programme was originally endorsed by the Regulatory and Bylaws Committee in December 2010 (refer CP2010/00962) and February 2011 (refer CP2011/00453). It will review the legacy bylaws (that is, the bylaws inherited from the former legacy councils) across approximately 30 topics. A new bylaw will be prepared for each topic where appropriate, or a recommendation made that the underlying issue or outcome is better handled another way.

11.     The Regulatory and Bylaws Committee has ownership of the review and local boards are participating through individual workshops and reports. Local boards are also able to propose that local bylaws are made to apply only in their area (refer sections 24 to 28 of the Local Government (Auckland Council) Act 2009). Any requests for local bylaws are reported to the Regulatory and Bylaws Committee. As stated above, there have been no local board proposals for local bylaws over the last period. This report covers the period June 2013 to April 2014.

12.     As this is the first report on this programme since the 2013 local government elections, Attachment A provides a brief background to bylaws, including an outline of each bylaw topic.

Update on review of bylaw topics

13.     The current state of the review work programme is presented in the table below and the detailed comments for several topics that follow. Attachment B provides an overview of the timeline for the programme.

14.     The table below includes reviews that have already been completed. It also covers bylaws that may be folded into other topics (e.g. Freedom camping; Arkles Bay set netting), the ongoing local boards’ review of dog access rules, and the review that must take place within five years of any bylaw’s adoption.

 

Table 1: Summary of status and next steps for review of bylaw topics

 

Topic

Status and Progress – 7 stages

Comments

 

Status

1-Preparation

2-Pre-consultation

3-Options

4-Write Bylaw

5-Adopt draft

6-SCP

7-Adopt final

 

Reviews completed

Dog management

G

 

 

 

 

 

 

 

Completed

Election signs

G

 

 

 

 

 

 

 

Completed

Food safety

G

 

 

 

 

 

 

 

Completed

General administration

G

 

 

 

 

 

 

 

Completed

Health and hygiene

G

 

 

 

 

 

 

 

Completed

Offensive trades

G

 

 

 

 

 

 

 

Completed

Public safety and nuisance

G

 

 

 

 

 

 

 

Completed

Solid waste (waste m/ment)

G

 

 

 

 

 

 

 

Completed

Trade waste

G

 

 

 

 

 

 

 

Completed

Transport (Auckland Transport)

G

 

 

 

 

 

 

 

Completed

Work programme

Navigation safety

G

 

 

 

 

 

 

 

See below

Outdoor / Rural fires

G

 

 

 

 

 

 

 

 

Trading in public places

G

 

 

 

 

 

 

 

See below

Stormwater management

G

 

 

 

 

 

 

 

 

Signs

G

 

 

 

 

 

 

 

See below

Election signs (amend)

G

 

 

 

 

 

 

 

See below

Alcohol licensing fees

G

 

 

 

 

 

 

 

 

Alcohol controls

G

 

 

 

 

 

 

 

See below

Animal management

G

 

 

 

 

 

 

 

 

Air quality

G

 

 

 

 

 

 

 

 

Boarding houses and hostels

G

 

 

 

 

 

 

 

 

Cemeteries and crematoria

G

 

 

 

 

 

 

 

 

Commercial sex industry

A

 

 

 

 

 

 

 

On hold pending Proposed Unitary Plan outcomes

Construction and development

G

 

 

 

 

 

 

 

 

Onsite wastewater

G

 

 

 

 

 

 

 

 

Hazardous substances

G

 

 

 

 

 

 

 

See below

Orakei Basin

G

 

 

 

 

 

 

 

 

Recreational and cultural facilities

G

 

 

 

 

 

 

 

 

Transport (Parks / AC controlled land

G

 

 

 

 

 

 

 

 

Water supply and wastewater (reticulation)

G

 

 

 

 

 

 

 

 

Wharves and marinas

G

 

 

 

 

 

 

 

 

Other work

Review - local dog access rules

G

 

 

 

 

 

 

 

Reviews by local boards - ongoing

Filming fee review

G

 

 

 

 

 

 

 

See below

Freedom camping

G

 

 

 

 

 

 

 

 

Arkles Bay set netting

G

 

 

 

 

 

 

 

 

Five year reviews

B

 

 

 

 

 

 

 

 

 

Status summary codes:

 

G

Green - Work is progressing as planned; due date will be met or any revised date will not have wider impacts.

A

Amber – Original due date at risk of being missed which may have wider impacts; or an issue has arisen.

R

Red - Due date has or will be missed which will have wider impacts; or an issue has arisen that will have wider or significant impacts.

B

Blue - Not yet scheduled; background work is underway.

 

Table 2: Additional comments for particular topics in the bylaw review programme

 

Public safety & nuisance

On track

G

This bylaw topic crosses the jurisdiction of both Auckland Council and Auckland Transport (two parallel bylaws). The new bylaws were adopted in 2013 and come into force in May 2014.

 

Navigation safety

On track

G

Public submissions were invited on this topic from 14 February to 17 March. Just under 400 submissions were received and are being reviewed. A range of communication approaches – including radio and attendance at relevant events – were used to help publicise the proposal and invite submissions. Hearings are expected in May.

 

Trading in public places (policy and bylaw)

On track

G

This review will deliver a single draft policy and two draft bylaws (for Council and Auckland Transport); drafting of these is well underway. It is expected that these will be reported to the Regulatory and Bylaws Committee and then the Governing Body in May. Any new bylaws could come into force for July 2015 (allowing any fee changes to also be put in place with Council’s Long-Term Plan).

 

Signs

On track

G

Discussions with local boards are currently underway to identify their views on particular matters, including local approaches to issues such as sandwich boards and cross-street banners. Comments from those discussions and other discussions with representatives of businesses and the signage industry will support the preparation of a draft bylaw later in 2014.

 

This project is also monitoring the progress of the Proposed Auckland Unitary Plan (PAUP), as it also includes signage provisions.

 

Election signs (amendment)

On track

G

The Election signs bylaw was adopted by Auckland Transport in May 2013, and was in place for the 2013 local government election. A number of operational issues arose during that election period, and the clarity of relevant clauses is planned to be addressed through a series of drafting amendments that will support better democratic process. These improve clarity for issues including the use of candidate and “team” signs, signs on private property, the readability of authoriser statements and the display of signs promoting election issues rather than candidates or teams. The amendments also provide for the possible later addition of explanatory notes into the bylaw, where desirable to provide further guidance.

 

The proposed amendments are being reported to the Auckland Transport Board in April, to allow for consultation on the proposed changes. Local boards will receive further information then.

 

Changes are also being considered to remove or adjust some of the specified sign sites in the western area. These follow a review of sites against criteria including practicality and safety, and are intended to address issues that arose in 2013. Those local boards where changes are being considered will receive further information on this.

 

Alcohol controls

On track

G

Each of the legacy councils had adopted an Alcohol control bylaw, and put in place a series of alcohol controls through that bylaw. Alcohol controls (previously called liquor bans) prohibit the consumption of alcohol within a specified place, during a specified time.

 

Legislative changes introduced alongside central government’s reform of laws relating to the sale and supply of alcohol provides Council and police with enhanced powers in relation to alcohol controls. Those changes also require Council to review its existing alcohol controls against a new threshold, as part of any decision to carry those controls forward past October 2015. Following a review of available data, the majority of existing controls across Auckland are considered to meet the new requirements.

A proposed bylaw is planned to be reported to the Regulatory and Bylaws Committee shortly. The existing bylaws are broadly similar, and so the new proposed bylaw will largely seek to continue the current arrangements. In line with consultation with local boards from 2011 (alongside other alcohol-related matters), the new bylaw will facilitate local board involvement in decisions on alcohol controls and an improved community-based focus on alcohol issues.

 

Community-focussed approaches may include crime prevention through environmental design (CPTED), local community initiatives, discussions with nearby licensees, youth and leadership development programmes, partnering with central government agencies including the Police and the Ministry of Justice, and partnering with local agencies including sports clubs and iwi and town centre / business associations.

 

These non-regulatory approaches can often lead to significant reductions in alcohol harm and have better long-term effects than regulatory approaches such as making an alcohol control.

 

Hazardous substances

On track

G

The former Auckland City Council had a hazardous substances bylaw. A review of this bylaw has indicated that the issues it covered are now addressed adequately through other means, including provisions in other bylaws, the Resource Management Act, national environmental standards, and regulations made under various acts.

 

Comment is being sought from the local boards where the legacy bylaw currently applies, following which a proposed approach (that could include allowing the bylaw to lapse in 2015) will be brought to the Regulatory and Bylaws Committee.

 

Dog access review

On track

G

Local boards are able to review dog access rules for local parks and local beaches in their areas on an annual basis. This allows a better response to community views than was possible under the legacy councils’ approaches.

 

For 2014 selected dog access are being reviewed by the following local boards: Kaipatiki, Orakei, Maungakiekie-Tamaki, Puketapapa, and Hibiscus and Bays.

 

To ensure that registered dog owners are advised of the proposed changes (as required by legislation), local boards are including a joint notice within the dog registration package in June. This will reduce costs, and ensure that dog owners receive a single combined communication from Council, rather than multiple messages.

 

Filming fees review

On track

G

The Auckland Film Protocol was adopted in 2013, after wide consultation with local boards, the screen production industry, Council-controlled organisations and other stakeholders. The protocol aims to create a film-friendly culture across Auckland, based on a two way commitment from the wider Council organisation and from filmmakers. It also seeks to help deliver a customer driven service that provides certainty to filmmakers in a globally competitive market, and to enable public goodwill towards the film industry by setting out expectations of film crews when filming in public places.

 

Currently there is a range of filming fee structures in place inherited from the former councils. A filming fees review is now underway to understand how this element of the filming process can be harmonised and improved. The Policies and Bylaws unit is working with ATEED on this project, and it is expected that local board input will be sought on this over the next few months.

 

Update on implementation of new bylaws

15.     Detailed implementation planning is developed by the responsible operations division alongside the process for reviewing each of the bylaws, through a cross-Council programme called the Integrated Bylaw Review and Implementation (IBRI) programme. Initial planning for implementation starts when the bylaw topic review identifies the issues and options related to each topic. This approach provides the operations division an early indication of the possible shape of the bylaw and its implementation considerations.

16.     This programme includes the main groups involved in operating bylaws and delivering the relevant services to our customers. The programme is also helping ensure bylaw reviews can be aligned to other related transformational changes, such as the consolidation of information technology systems, customer service improvement programmes and the organisation’s capacity to implement those changes.

17.     Implementation of new bylaws will generally cover:

·    ensuring that Council meets its statutory obligations;

·    ensuring that effective operational practices on the control and enforcement of the new bylaws are implemented consistently across the region, and are made available to the general public;

·    ensuring that communications to the general public and other stakeholders are well planned and implemented in a timely manner;

·    developing and implementing standard business rules and processes that help achieve Council’s customer service standards;

·    ensuring that internal services are planned and delivered when needed, and are in alignment with other transformation initiatives;

·    putting any changes to fees in place; and

·    ensuring that staff are informed throughout the process and are trained on delivering the new services.

18.     The table below shows the current status of implementation projects.

 

Table 3: Summary of status and next steps for implementation projects

 

Implementation project name

Status and Progress

Link to bylaw topics / Other comments

 

Status

1-Preparation

2-Planning

3-Implementation

4-Closure

 

Underway

Alcohol licensing readiness

G

 

 

 

 

Completed

Alcohol licensing fees

G

 

 

 

 

See below

Animals (Stage 1)

G

 

 

 

 

Completed

Dog access review

G

 

 

 

 

 

Electoral signs 2013

G

 

 

 

 

Completed

Electoral signs 2014

G

 

 

 

 

 

Environmental

G

 

 

 

 

 

Facilities

G

 

 

 

 

 

Food safety

G

 

 

 

 

Completed

Health protection

G

 

 

 

 

Health and hygiene bylaw and code of practice (see below)

Marine

G

 

 

 

 

 

Public safety and nuisance

G

 

 

 

 

 

Revoked bylaws

G

 

 

 

 

General admin; Offensive trades; Others

Signage

G

 

 

 

 

 

Stormwater

G

 

 

 

 

 

Street trading / Trading in public places

G

 

 

 

 

Trading in public places policy and bylaw

Waste management

G

 

 

 

 

Solid waste bylaw

Proposed future

Air quality

B

 

 

 

 

 

Alcohol controls (liquor bans)

B

 

 

 

 

 

Animals (Stage 2)

B

 

 

 

 

 

Construction

B

 

 

 

 

 

Transport (AC land)

B

 

 

 

 

 

 

Table 4: Additional comments for particular implementation projects

 

Alcohol licensing readiness

On track

G

The Alcohol licensing project has now completed successfully. This project set out to ensure that Council was able to implement the requirements of the Sale and Supply of Alcohol Act 2012, including the new licensing system and new fees required from 18 December 2013.

 

Alcohol licensing fees

On track

G

The Governing Body has resolved that Council adopt its own fees for licensed premises. This is provided for in the Sale and Supply of Alcohol Act 2012. Council can change the fee amounts, using the cost / risk fee categories that have been set by central government. Work is underway to capture actual information on costs, based on operating the new licensing system and the parts of those costs that can be recovered through licensing fees.

 

Health protection

On track

G

The Health protection project is implementing the new Health and hygiene bylaw and code of practice, which will come into force from 1 July 2014. A range of user-friendly brochures that summarise key provisions of the health protection code have been prepared to help communicate the requirements to all people who operate these businesses.

 

A series of approaches are underway to help ensure operators are aware of the requirements to be followed. The new bylaw (with its risk-based approach) has resulted in some premises that are now required to be registered, and the communication activities are focussed on these premises. Most of these premises will receive an individual visit and an appropriate information pack.

 

There are also several premises that no longer need to be registered with Council, which will be communicated to affected businesses.

 

Funding for bylaw review and implementation

19.     The scope and scale of the expected changes mean that implementation requires significant effort, resources and cost for some topics. The Strategy and Finance Committee made an initial provision for funding the IBRI programme at its meeting of 9 May 2013 (in part; refer item 16, SF/2013/67).

20.     As provided for in the resolution, a further investment proposal is being prepared for the 2015-2025 Long-Term Plan. The programme continuously monitors its approach to each bylaw, and where possible captures any cost efficiencies and learnings for later bylaws.

Consideration

Local Board Views

21.     Local boards are involved in the review of each bylaw topic, consistent with the review principles. This report provides an update on the programme for local boards.

Maori Impact Statement

22.     This report does not raise any specific issues relating to Māori. The review of each topic includes considering whether that topic includes any elements of special interest to Māori, and if so the appropriate way to seek a greater level of engagement. Where appropriate, consultation with Māori (on a particular topic) may be linked to consultation on other related topics through the Proposed Auckland Unitary Plan (PAUP)or other initiatives.

General

23.     The recommendations in this report do not trigger Council’s policy on significance.

Implementation Issues

24.     Implementation issues are addressed as relevant to each topic, as noted above.

 

Attachments

No.

Title

Page

aView

Background to bylaws

171

bView

Overview of the timeline for the programme

179

     

Signatories

Authors

Andrew Simon Pickering - Manager, Planning, Policies and Bylaws

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

20 May 2014

 

 









Devonport-Takapuna Local Board

20 May 2014

 

 



Devonport-Takapuna Local Board

20 May 2014

 

 

Applications for Special Exemptions (section 6) under the Fencing of Swimming Pools Act 1987

 

File No.: CP2014/07296

 

  

 

Purpose

1.       The purpose of this report is to present to the Local Board applications for special exemptions from some of the requirements of the Fencing of Swimming Pools Act 1987 (The Act)

Executive Summary

2.       The Local Board must conduct a hearing and consider each of the applications for special exemption.  The Local Board must resolve to decline, grant or grant subject to conditions, the exemptions sought.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)         receive the report.

b)         receive the applications by:

i)          Christine & Jeff Latch, 1 Turnbull Road, Narrow Neck.

c)         determine each application, by way of resolution, to:

i)          grant the application for special exemption as sought, or

ii)         grant the application subject to conditions, or

iii)         decline the application for special exemption sought

 

 

Discussion

3.       Each property, which is the subject of an application before the Local Board, has been inspected by Auckland Council pool inspectors.  In each case, the swimming pool fencing does not comply with that Act.  The details of non-compliance in each case vary and are specified in the attachments to this report. Each applicant has chosen to seek a special exemption from the requirements of the Act.

4.       The purpose of the Act is stated to be “to promote the safety of young children by requiring the fencing of … swimming pools”.

5.       The Act requires pool owners to fence their pool with a fence.  Specific detail on the means of achieving compliance with the Act is contained in the schedule to the Act.  If a pool is not fenced with a complying fence it is an offence under the Act, unless exempt.

6.       An exemption can only be granted by the Local Board after a consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose.  Then, only if satisfied that an exemption would not significantly increase the danger to young children”, can an exemption be granted.

7.       Defining the immediate pool area will be relevant to considerations concerning the property and the pool. The immediate pool area means the land in or on which the pool is situated and as much of the surrounding area that is used for activities or purposes related to the use of the pool.  The Act provides that the fence should be situated to prevent children moving directly to the pool from the house, other buildings, garden paths and other areas of the property that would normally be available to young children.

8.       Another common consideration for Local Boards in exemption applications will be instances where a building forms part of the pool fence.  Where doors from a building open into the pool area, the Territorial Authority may grant an exemption from compliance with clauses 8 to 10 of the schedule to the Act.  It may exempt if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw, and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years. If the Local Board is satisfied that a door within a wall in a building meets that test, the Local Board must also be satisfied that an exemption would not significantly increase the danger to young children.

9.       When granting a special exemption, the Committee may impose such other conditions relating to the property or the pool as are reasonable in the circumstances (section 6(2) of the Act).  Issues to be considered include:

a.   Will the exemption be personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption?  This might be appropriate where the personal circumstances of the applicant have been considered as a relevant circumstance  and had a bearing on the exercise of the discretion

b.   Will the exemption be granted for a fixed term and irrespective of changes of ownership so that the exemption runs with the property?

c.   Are there any other conditions which should be imposed, repairs to existing fencing, or a requirement for more frequent inspection of the pool (currently pools are inspected every three years).

10.     Any exemption granted or condition imposed may be amended or revoked by the swimming pool exemption committee by resolution.  The rules of natural justice would however dictate that this action should not be taken without prior notice to the pool owner and allowing the pool owner an opportunity to be heard.

Consideration

Local Board Views

11.     The Local Board is the decision maker in relation to exemption applications under the Act.

Maori Impact Statement

12.     This report does not raise issues of particular significance for Maori.

General

13.     The recommendations contained within this report fall within the Local Board’s delegated authority.

14.     The Act enables an exemption to be granted from clauses 8 to 10 of the Act (doors in walls of buildings) if the Local Board is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years.

15.     The overarching consideration in terms of the Act is that a resolution to grant an exemption may only be made after having regard to the particular characteristics of the property and the pool, any other relevant circumstances and any conditions it may impose, and only if it is satisfied that such an exemption would not significantly increase the danger to young children.

16.     The Local Board may resolve to grant, grant subject to conditions, or decline an application for special exemption.

17.     If an application is declined the applicant will be required to fence their pool in accordance with the Act.

18.     The exemption hearing process under the Act does not trigger the significance policy but it is an important statutory function.

19.     The Council is committed to ensuring the Auckland is a safe place for children to live and play in.  Pool fencing issues have a strong relationship with the Council’s strategic priorities for community safety.

20.     Compliance with the Act is a mandatory requirement for all pool owners unless exempt.

21.     Council’s pools inspectors have consulted with the applicants in each case.  Applicants have been made aware of the Council’s requirements to ensure fencing is compliant with the Act.  The applicants have elected to seek a special exemption for individual reasons.

Implementation Issues

22.     The decision must be made by resolution and contain conditions (if any).

 

Attachments

No.

Title

Page

aView

1 Turnbull Road - Confidential

 

    

Signatories

Authors

Mark Satherley - Team Leader Compliance and Enforcement

Authorisers

Ian McCormick - Manager Building Control

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

20 May 2014

 

 

Record of Briefing/Community Forum - 22 April and 6 May 2014 

 

File No.: CP2014/09319

 

  

 

Purpose

1.       The purpose of this report is to record the Devonport-Takapuna Local Board Briefing and Community Forum held on 22 April and 6 May 2014.

Executive Summary

2.       At the Briefing and Community Forum held on 22 April 2014, the Devonport-Takapuna Local Board heard briefings on:

i)       WWI Centenary Programme

ii)       Community Development Arts and Culture (CDAC) 2014/15 work programme

iii)      Historic Heritage Plan and Heritage Assets Stewardship policy

iv)     Local Board Plan – Outcomes, Objectives and Initiatives

v)      Community Forum:

·        Devonport Heritage - Trish Deans, Margot McCrae and Claudia Page

·        Women’s suffrage sculpture in Devonport - Ruth Coombes and Linda Blincko

·        Parking/pedestrian safety in Devonport especially Clarence St - Lynn Lawton

3.       At the Briefing and Community Forum held on 6 May 2014, the Devonport-Takapuna Local Board heard briefings on:

i)       Treaty Settlements – CONFIDENTIAL

ii)       Local Approved Products Policy (Psychoactive Substances)

iii)      Community Forum:

·        Skycabs – Hugh Chapman, CEO, Skycabs International Ltd

·        Skypath - Wayne Hale, Northcote Residents Association

4.       The record of the Briefing and Community Forum held on 22 April 2014 is attached to this report as Attachment A.

5.       The record of the Briefing and Community Forum held on 6 May 2014 is attached to this report as Attachment B.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the Records of the Briefing and Community Forum held on 22 April and 6 May 2014.

 


 

Attachments

No.

Title

Page

aView

Record of the Briefing and Community Forum held on 22 April 2014

187

bView

Record of the Briefing and Community Forum held on 6 May 2014

255

    

Signatories

Authors

Sonja Tomovska - Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

20 May 2014

 

 













Devonport-Takapuna Local Board

20 May 2014

 

 


Devonport-Takapuna Local Board

20 May 2014

 

 


Devonport-Takapuna Local Board

20 May 2014

 

 



Devonport-Takapuna Local Board

20 May 2014

 

 




















































Devonport-Takapuna Local Board

20 May 2014

 

 

















Devonport-Takapuna Local Board

20 May 2014

 

 



Devonport-Takapuna Local Board

20 May 2014

 

 











Devonport-Takapuna Local Board

20 May 2014

 

 

Granted Resource Consent Applications by Local Board Area

 

File No.: CP2014/07687

 

  

 

Executive Summary

Please find attached Northern Resource Consents granted applications for March 2014.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)         receives the Granted Resource Consent Applications by Local Board Area report.

 

Attachments

No.

Title

Page

aView

Granted Applications by Local Board Area Report March 2014

285

    

Signatories

Authors

Jan Asplet - Unit Administrator

Authorisers

Heather Harris - Manager Resource Consents

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

20 May 2014

 

 





Devonport-Takapuna Local Board

20 May 2014

 

 

Ward Councillors Update

 

File No.: CP2014/09311

 

  

 

Purpose

1.       The Devonport-Takapuna Local Board allocates a period of time for the Ward Councillors, Cr Chris Darby and Cr George Wood, to update the Board on the activities of the Governing Body.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      thank Cr Chris Darby for his update to the Devonport-Takapuna Local Board on the activities of the Governing Body.

b)      thank Cr George Wood for his update to the Devonport-Takapuna Local Board on the activities of the Governing Body.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Sonja Tomovska - Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

20 May 2014

 

 

Board Members' reports

File No.: CP2014/09312

 

  

 

Executive Summary

1.   An opportunity is provided for members to update the Board on the projects and issues they have been involved with since the last meeting.

2.   A report from the Devonport-Takapuna Local Board Chair is attached as Attachment A.

3.   A Board Members’ report from Member Gillon and Member O’Connor is attached as
Attachment B.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)   receive the Chair’s report and recommendations.

b)   receive the Board Members’ report and recommendations from Member Gillon and Member O’Connor.

c)   receive any verbal reports of members.

 

Attachments

No.

Title

Page

aView

Chair's Report

293

bView

Board Members’ report from Member Gillon and Member O’Connor

295

    

Signatories

Authors

Sonja Tomovska - Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

20 May 2014

 

 


Devonport-Takapuna Local Board

20 May 2014

 

 




Devonport-Takapuna Local Board

20 May 2014

 

 

Summary of Actions and Reports Requested/Pending - April 2014

 

File No.: CP2014/09313

 

  

 

Purpose

1.       The purpose of this report is to provide a summary of outstanding reports requested and pending from the previous term of the Devonport-Takapuna Local Board, 2010 – 2013 and the current term.

Executive Summary

2.       The attached table provides a list of the actions and reports requested and pending for the Devonport-Takapuna Local Board business meetings, and their current status.

3.       Completed actions will be reported at the following business meeting, after which they will be removed from the table.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the Summary of Actions and Reports Requested/Pending – April 2014 report.

 

 

Attachments

No.

Title

Page

aView

Summary of Actions and Reports Requested/Pending – April 2014

301

    

Signatories

Authors

Sonja Tomovska - Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 



Devonport-Takapuna Local Board

20 May 2014

 

 


Devonport-Takapuna Local Board

20 May 2014

 

 


Devonport-Takapuna Local Board

20 May 2014

 

 

     

 


Devonport-Takapuna Local Board

20 May 2014

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Devonport-Takapuna Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

19        Applications for Special Exemptions (section 6) under the Fencing of Swimming Pools Act 1987 - Attachment a - 1 Turnbull Road

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains the applicants details.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Te Tiriti / Treaty settlement update

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information provided by the Crown to council in confidence on the understanding the information is negotiation sensitive between Hapū / Iwi and the Crown. If confidential information is made available, it will prejudice both those negotiations and the provision of similar information to council in the future.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Takapuna Beachfront Precinct

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains financial information regarding property acquisition..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3       Legal advice: comments on process

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

In particular, the report contains legal advice. .

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.