I hereby give notice that an ordinary meeting of the Great Barrier Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 15 May 2014

10.00am

Tryphena Hall
corner Puriri Bay Road and Medland Road
Tryphena
Great Barrier Island

 

Great Barrier Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Susan Daly

 

Members

Jeff Cleave

 

 

Judy Gilbert

 

 

Christina Spence

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Local Board Democracy/Engagement Advisor

 

6 May 2014

 

Contact Telephone: (09) 373 6218

Email: Guia.Nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Great Barrier Local Board

15 May 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Great Barrier Island Small Local Improvement Projects (SLIPs) Programme 2013/2014                                                                                                                                         7

13        Great Barrier Local Board Community Funding: Round 4 2013-14                      31

14        Proposal from Ngati Rehua Ngatiwai ki Aotea to run Aotea Walk Fest 2014       33

15        Auckland Transport Report – 15 May 2014 – Great Barrier Island                        35

16        Auckland Transport Quarterly Update to Local Boards
For the quarter - 1 January to 31 March 2014                                                         
39

17        Quarterly Performance Report for the 3rd quarter ending March 2014               67

18        Bylaw review programme update - April 2014                                                       101

19        Chairperson's report                                                                                                 119

20        Board Members' Reports                                                                                         129

21        Reports Requested/Pending                                                                                    143

22        Correspondence                                                                                                        147

23        Great Barrier Local Board Workshop Proceedings                                              159  

24        Consideration of Extraordinary Items 

 

 


1          Welcome

 

Chairperson IM Fordham will welcome everyone in attendance. Member JC Cleave will lead a karakia.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Great Barrier Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 9 April 2014, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Great Barrier Local Board

15 May 2014

 

 

Great Barrier Island Small Local Improvement Projects (SLIPs) Programme 2013/2014

 

File No.: CP2014/07708

 

  

 

Purpose

1.       This report provides an overview of the Great Barrier Local Board 2013/2014 Small Local Improvement Project (SLIP) programme and recommends projects for approval and commencement.

Executive Summary

 

Operational Expenditure

Total Budget

YTD Allocated (%)

Allocation Including Recommendations (%)

Remaining Budget

SLIPs Opex 2013/2014

$197,000

$138,107.25

70%

$134,107.25       

68%        

$62,892.75

 

Capital Expenditure

Total Budget

YTD Allocated (%)

Allocation Including Recommendations (%)

Remaining Budget

SLIPs Capex 2013/2014

$437,000

$335,364.40

77%

$465,667.40

106.5%        

-$28,667.40

Deferrals

$311,000

$150,201.86

48%

$150,201.86       

48%

$160,798.14

Total Capex

$748,000

$485,566.26

65%

$615,869.26

82%

$132,130.74

 

2.       The Great Barrier Island Local Board has $197,000 SLIPs operational funding and $437,000 SLIPs capital expenditure available to allocate in the 2013/2014 financial year.

A further $311,000 capital expenditure has been carried forward from previous years. This brings the available capital expenditure to a total of $748,000.

3.       To date the Great Barrier Local Board has allocated $138,107.25 or 70% of their operational expenditure budget and $335,364.40 or 77% of their capital expenditure budget.

4.       Approval of the recommendations in this report will allocate 68% of the available operational expenditure and 82% of the available SLIPs capital expenditure leaving $62,892.75 operational expenditure and $132,130.74 135,930.35 capital expenditure for scoping prioritisation at a workshop with the Local Board.

5.       Further SLIPs funding reports will be put to the board for project approval and implementation.


 

Recommendation/s

That the Great Barrier Local Board:

a)       Receives the Great Barrier Island SLIPs 2013/2014 programme schedule.

b)       Cancels the following SLIP’s projects and returns the SLIPs 2013/2014 budgets for reallocation:

No

Project description

Capex/ Opex

Budget value

1.

Opex 13/14 Kaitoke wetland view shaft extension, weed control & planting

Opex

$4,000

 

c)       Approves the following SLIPs projects for delivery start in 2013/ 2014 year and estimated completion 2014/2015 year and confirms the Project Spokesperson/s:

No

Project description

Capex/ Opex

Budget value

Local Board Spokesperson/s

1.

Tryphena Stone Wall restoration

Capex

Capex $130,303

 

TBC

 

d)       Receives and acknowledges project update of the following project during the 2013/2014 financial year:

No

Project description

Capex/ Opex

Budget value

1.

Kaitoke Dune restoration

Opex

$52,954

 

The detail regarding the above projects is attached to this report as the Attachment A- “SLIPS Project Summary for May 2014”.

 

 

Discussion

 

6.       Decisions from the board are being sought for the following:

7.       Cancels the SLIP’s Opex 13/14 Kaitoke wetland view shaft extension, weed control & planting project and returns the SLIPs 2013/2014 budgets for reallocation. The Opex 13/14 Kaitoke wetland view shaft extension, weed control & planting project will be absorbed into the Claris to Cross Roads Walkway scope.

8.       Approval is sought to fund the Tryphena Stone Wall restoration project. This project is described in Attachment A- “SLIPS Project Summary for May 2014”.  

9.       Receives and acknowledges project update of the Kaitoke Dune restoration. This project is described in Attachment A- “SLIPS Project Summary for May 2014”. 

Consideration

Local Board Views

10.     This report canvasses the views of the Great Barrier Local Board.

11.     The recommendations contained within this report fall within the Local Boards delegated authority.

Maori Impact Statement

12.     Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions.  Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

General

13.     Communities are impacted by SLIPs projects. They provide an opportunity for staff and elected representatives to engage with the communities on their specific needs.   SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs or Discretionary funded projects to be delivered.

Funding for the proposed projects within this report would be obtained from the Great Barrier Local Board’s Small Local Improvement Project budget allocation. After allocating budget to all the projects listed in this report and elsewhere, the Great Barrier Local Board will still have SLIPs capital and operational funding remaining unallocated. Further reporting as part of the monthly work programme reporting will be used to determine what other projects the board may wish to fund.

SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Implementation Issues

14.     All 2013/2014 projects should have budget allocated to them within the first quarter of the 2013/2014 financial year; to enable commencement and completion between prior to 30th June 2014. 

15.     Most projects will need eight months or more to be successfully delivered within the 2013/2014 financial year. Projects that have budget allocated to them with less then six months remaining within the current financial year, will be at risk of not being completed by 2013/2014 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2014/2015 financial year for completion.

16.     Longer term projects will result in SLIPs capital funding being carried forward to the 2014/2015 financial year and these projects not being delivered within the 2013/2014 financial year.

17.     Budgets from 2013/2014 SLIPs operational expenditure must be fully allocated to projects and expended within the 2013/2014 financial year.

18.     The ability to spend/deliver outcomes is dependent on the availability of experienced staff or consultant project management resource.

Attachments

No.

Title

Page

aView

SLIPs Project Summary for May 2014

11

bView

Project Schedule 2013/2014

17

     

Signatories

Author

Janine Field - SLIPS Project Portfolio Leader

Authorisers

Julie Pickering - Manager Asset Development & Business Support Central

Ian Maxwell - Manager Parks, Sports & Recreation

John Nash - Senior Local Board Advisor

 


Great Barrier Local Board

15 May 2014

 

 

 


 


 


 


 



Great Barrier Local Board

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Great Barrier Local Board

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Great Barrier Local Board

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Great Barrier Local Board

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Great Barrier Local Board

15 May 2014

 

 


Great Barrier Local Board

15 May 2014

 

 


Great Barrier Local Board

15 May 2014

 

 


Great Barrier Local Board

15 May 2014

 

 


Great Barrier Local Board

15 May 2014

 

 


Great Barrier Local Board

15 May 2014

 

 


Great Barrier Local Board

15 May 2014

 

 


Great Barrier Local Board

15 May 2014

 

 


Great Barrier Local Board

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Great Barrier Local Board

15 May 2014

 

 


Great Barrier Local Board

15 May 2014

 

 

Great Barrier Local Board Community Funding: Round 4 2013-14

 

File No.: CP2014/06472

 

  

 

Purpose

1.       This report presents applications received under Round Four of the Great Barrier Local Board 2013/2014 Community Funding programme. The Great Barrier Local Board is required to fund, part-fund or decline these applications.

Executive Summary

2.       The Great Barrier Local Board has a total Community Funding Programme budget for 2013/2014 of $25,000.  This is being distributed to community groups in four funding rounds.

3.       Under Rounds One, Two and Three the local board committed a total of $16,737 from its Community Funding Programme budget, which leaves a balance of $8,263 remaining for Round Four.

4.       The applications to be considered at this time are those received for Round Four, which is the fourth and final funding round this financial year.

5.       Five applications have been received, requesting a total of $38,223.

6.       Members of the Great Barrier Local Board considered these applications on 12 May 2014 prior to their formal decision meeting.

 

Recommendation

That the Great Barrier Local Board:

 

a)      considers the applications listed in Table 1 and agrees to fund, part-fund or decline each application in this round.

Table 1: Great Barrier Local Board Community Funding Applications

Organisation name

Description of Project

Amount requested

Great Barrier Island Community Heritage and Arts Village Trust

Towards the upgrade of the solar power system.

$3,195.00

Great Barrier Island Community Health Trust

Towards a defibrillator and monitor for the Nurses Cottage.

$25,000.00

Ngatiwai O Aotea Kawa Marae Trust

Towards the purchase of chairs.

$6,195.00

Connected Media Charitable Trust

Towards the ‘Outlook for Someday Sustainability Film-making Workshops’.

$3,199.00

Great Barrier Island Sports and Social Club Inc

Towards rates assistance.

$634.00

Total

$38,223.00

 

Comments

7.       In March 2013, the Regional Development and Operations Committee agreed to the continuation of the interim community funding approach for the 2013/2014 financial year:

That the Regional Development and Operations Committee endorse the continuation of the interim community funding programme for the 2013/2014 financial year, in accordance with current budgets and decisions-making delegations, due to the complexity of the range of funding models currently operating across the region, with the expectation that a new funding policy be in place for the 2014/2015 financial year, or before.” (RDO /2013/32).


8.         Five applications have been received in this round, requesting a total of $38,223.

9.       Members of the Great Barrier Local Board held an agenda run-through on 12 May 2014 to consider each application and how each project aligned with the Great Barrier Local Board priorities.

 

Great Barrier Local Board Community Funding Programme Budget

10.     The following table (Table 2) summarises the budget applicable to the Great Barrier Local Board Community Funding Programme.  The table identifies the grant levels approved to date and the balance remaining for 2013/2014.

Table 2: Great Barrier Local Board Community Funding Programme Budget

2013/14

Annual

Budget

 

Type of Fund

Grants paid

Balance

$25,000

 

Local Board Discretionary Community Fund

$16,737

$8,263

 

11.     In addition to grants approved from the Discretionary Community Funding Programme budget (i.e. $16,737), the Great Barrier Local Board has also funded projects from its SLIPs budget to a total value of $71,324. 

12.     Great Barrier Local Board is unique as it owns very little assets to make capital grants to maintain the current community infrastructure (often owned by community groups rather than Council). At present, the Local Board Community Funding Programme is the mechanism used to process these applications whilst a new grants policy is developed.

13.     The allocation of grants to community groups is within the adopted annual plan.

14.     The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Local Board Views

15.     Local board feedback on these applications was sought at a meeting 12 May 2014, prior to their formal decision meeting.

16.     Board members received a summary of each application together with copies of the current legacy community funding schemes policies that apply.

Maori Impact Statement

17.     Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community. The provision of community funding to support community development initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori.

 

Attachments

There are no attachments for this report.

Signatories

Author

Sarah Zimmerman - Community Funding Advisor

Authoriser

Louise Mason - Manager Community Development, Arts and Culture

 


Great Barrier Local Board

15 May 2014

 

 

Proposal from Ngati Rehua Ngatiwai ki Aotea to run Aotea Walk Fest 2014

 

File No.: CP2014/09102

 

  

 

Purpose

1.       The purpose of this report is to enable the Great Barrier Local Board to consider the Ngati Rehua Ngatiwai ki Aotea proposal to run the 2014 Aotea walking festival (Walk Fest) at its 15 May business meeting.

Executive summary

2.       In April 2013, the inaugural Great Barrier Island Walking Festival was held with funding and support from a number of parties. Such was the success of the event that the Great Barrier Local Board decided in September 2013 to make this an annual event and accordingly allocated some funding for a future 2014 event.

3.       The board’s approach at that time was that it would assist with seed funding with the aim that over time the festival would become substantively or wholly self-funding. In November 2013 the board called for expressions of interest in running the event and a proposal was received from Ngati Rehua Ngatiwai ki Aotea for the Aotea Walk Fest 2014. The 2014 proposal will require substantive board funding.

4.       The Walk Fest proposal needs to be considered the May 2014 meeting to enable forward planning to be undertaken ahead of the proposed November 2014 Walk Fest date. As the proposal was not available at agenda close, it will be tabled at the meeting and a Ngati Rehua Ngatiwai ki Aotea representative(s) will be in attendance to speak to the proposal and answer questions.

 

Recommendation/s

That the Great Barrier Local Board:

a)      Considers the proposal from Ngati Rehua Ngatiwai ki Aotea to run the Aotea Walk Fest in November 2014

 

 

Attachments

There are no attachments for this report.    

Signatories

Author

John Nash - Senior Local Board Advisor

Authoriser

Karen Lyons - Manager Local Board Services

 


Great Barrier Local Board

15 May 2014

 

 

Auckland Transport Report – 15 May 2014 – Great Barrier Island

 

File No.: CP2014/09061

 

  

 

Purpose

1.       The purpose of this report is to respond to local board requests on transport–related matters and to provide information to elected members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2.       This report covers matters of specific application and interest to the Great Barrier Island Local Board and it’s community, matters of general interest relating to Auckland Transport activities or the transport sector, and relevant Auckland Transport media releases for the information of the board and community.

3.       In particular, this report provides and update on;

·     Local Board Transport Capital Fund

·     Auckland Transport Quarterly Report

·     Feasibility Study re public Bus Service

·     Dredging, Shoal Bay and Whangaparapara Wharves.

 

Recommendation/s

That the Great Barrier Local Board:

a)      receives the Auckland Transport Report – May 2014 to the Great Barrier Island Local Board.

 

 

Comments

 

Local Board Transport Capital Fund

4.       At the Local Board meeting on the 12 March 2014 the Board were provided with a list of potential Local Board Transport Capital Fund projects.

5.       The below table outlines an up-date as to decisions by the Board and to the progress of the             projects. 

Table 1: Great Barrier Local Board project update for Board approval:

Resolution # GBI/2013/234 (2013)

Resolution # GBI/2014/20 (April 2014)

ID#

Project Description

Progress/Current Status

221

Mulberry Grove School Footpath

Shoal Bay Rd

·      ROC estimated Option A at $83,000

·      ROC estimated Option B at $64,000

 

There are two options as there is a boundary issue along the school frontage.

·      Option “A” is to build a path that would encroach onto the school property, requiring easement from Ministry of Ed

·      Option “B” is a new footpath within the road reserve of which would require widening on the north side

 

Board has requested this project is put on hold due to School project.

However project Engineer to discuss with AT safety team re the possibility of speed calming device’s either side of the school and to obtain costing for such.

 

220

Aotea Play Centre Carpark

Kaitoke Lane

·      ROC estimated at $8,700

 

Metal existing grass area

 

Board approved construction of this project 12 March 2014

 

211

Hector Sanderson Road

Broken the 1.7km into sections, “A” to “K”

·      “A” ROC estimated at $24,000

·      “B” ROC estimated at $6,000

·      “C” ROC estimated at $41,000

·      “D” ROC estimated at $63,000

·      “E” ROC estimated at $4,700

·      “F” ROC estimated at $36,000

·      “G”ROC estimated at $3,500

·      “H”ROC estimated at $58,000

·      “I”  ROC estimated at $13,000

·      “J” ROC estimated at $59,000

·      “K”ROC estimated at $53,000

Total ROC for project estimated at $361,200

 

1.7km stretch of Footpaths

The ROC does not include;

·      Resource, tree and building consent costs

·      Cost fluctuations

·      Land Purchase/lease agreements

 

Board approved in principle, working with SLIP’s and frame Group on design.

 

222

Fitzroy Wharf parking

·      ROC – Unable to determine at present

 

Auckland Transport is still looking at options, every option investigated to date suggests  huge costs for the benefit of a few cars.

 

This is still a work in progress

 

Board working with principle Engineer Reg Cuthers.  

 

 

Note: ROC = rough order of costs; FEC = firm estimate of cost)

Auckland Transport Quarterly Report

Resolution # GBI/2014/4 (February 2014)

6.       At the Local Board meeting on the 12 February 2014, the Board made a resolution in that, “it request the inclusion of council controlled organisation financial reports, in particular Auckland Transport and Auckland Tourism Events and Economic Development financial reports, generally limited to locally relevant financial information, in the quarterly financial report”.

7.       Auckland Transport quarterly reports are complex in structure, in that they are generic in contents, so as to cater for all 21 Local Boards, while giving meaning to specific Local Board advocacy areas.

8.       The reports don’t report on specific Local Board financial matters, as this information is confidential in nature and in general is reported monthly to the Auckland Transport Board and can be access publicly on the Auckland Transport website.

9.       https://at.govt.nz/about-us/our-role-organisation/meetings-minutes/

10.     Auckland Transport is currently working on the quarterly reports and their contents and how to input more Local Board interests and once completed will be communicated to Local Board’s fully.

Feasibility Study re public Bus Service

Resolution # GBI/2014/21 (March 2014)

11.     At the Local Board meeting on the 12 March 2014, the Board made a resolution in that, “it request that Auckland Transport undertake a feasibility study for a public bus service for Great Barrier with funding assistance from the board”.

12.     Currently Auckland Transport is in the middle of a significant piece of work. The  Bus  Network Review has completely consumed all available resources, leaving no capacity to undertake the work requested by the Great Barrier Local Board. Once the Network review and implementation is completed, Auckland Transport will reconsider this request, however there is no time line able to be attached to this reconsideration.

13.     As previously reported to the Board there is a locally driven and delivered service in the Rodney area, that if the Board were to consider, Auckland Transport could support this initiative with advertising and advice, but AT is unable to deliver this project itself, at this time.

Dredging, Shoal Bay and Whangaparapara Wharves.

Resolution # GBI/2014/21 (March 2014)

14.     At the Local Board meeting on the 12 March 2014, the Board made a resolution in that, “it requests a report from Auckland Transport on the dredging it has undertaken at Shoal Bay and Whangaparapara wharves, including resource consent provisions, frequency, disposal of dredged material etc”.

15.     Auckland Transport reports that the recent dredging at both Tryphena and Whangaparapara wharves was performed in accordance with each structure’s resource consent conditions, allowing maintenance dredging (50m3 per structure).

16.     The dredging conducted was to remove a series of small rocks from the sea bed that may have been  previously been lifted through ferry prop wash.

17.     The sediment  was disposed of off island but the bulk of the rocks removed were placed back into the sea wall.

18.     There is a current construction programme to address the grouting of loose rocks around the sea wall and make remedial repairs to the toe of the Tryphena ramp, this work is scheduled to be completed in April/May 2014.    

Media

Big Step for Auckland’s City Rail Link

19.     The City Rail Link (CRL) has reached a major milestone with Auckland Transport accepting a recommendation by planning commissioners to confirm the land requirements for the CRL.

20.     Auckland Transport’s chief executive David Warburton says “the commissioners noted that the project benefits were essentially uncontested and recognised it was critical for Auckland’s growth and economic future”.

21.     The CRL will connect Auckland’s rail network underground from Britomart to the existing line near Mt Eden station, which will mean faster, more efficient and more direct travel for train users.

22.     “It’s a big step forward for Auckland. A proposal to extend rail through the city centre has been on the books in some form or other for almost a hundred years but never got beyond an idea. At last we have a designated route,” says Dr Warburton.

23.     “The CRL is a major economic development opportunity as well as a significant transport investment and will help shape and grow Auckland.”

24.     The designation identifies land in the district plan for rail purposes and protects the route for the future.

25.     All affected property owners and submitters will be informed of AT’s decision which can be appealed to the Environment Court.

26.     For more information: www.at.govt.nz

27.     CRL conditions: https://www.at.govt.nz/media/393035/CRL-Conditions-Confirmed-4-April-2014.pdf

Consideration

Local board views and implications

28.     The board’s views will be incorporated during consultation on any proposed schemes.

Maori impact statement

29.     No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

30.     All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

There are no attachments for this report.    

Signatories

Author

Ivan Trethowen – Auckland Transport Elected Member Relationship Manager

Authoriser

Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

 


Great Barrier Local Board

15 May 2014

 

 

Auckland Transport Quarterly Update to Local Boards
For the quarter - 1 January to 31 March 2014

 

File No.: CP2014/09068

 

  

 

Executive Summary

1.   The purpose of this report is to inform Boards about progress on activities undertaken by AT in the three months January - March 2014, and the planned activities anticipated to be undertaken in the three months April – June 2014.

 

2.   Attachments include:

·    A – AT activities, broken down by Local Board

·    B – Decisions of the Transport Co-ordinating Committee, by Board

·    C – Report against local board advocacy issues

·    D – Report on the status of the Board’s projects under the Local Board Transport Capital Fund

 

Recommendation/s

That the Great Barrier Local Board:

a)      receive the Auckland Transport quarterly report.

 

Significant activities during the period under review

 

Key Agency Initiatives

 

SMART (South Western Multimodal Airport Rapid Transit) Project

Investigation into protecting a corridor to expand the rail network to the Airport.

As part of planning for the future public transport network, Auckland Transport has been talking to Auckland Airport about making provision for a potential rapid transit corridor in their master plan. Rail has been identified as the best long term public transport option for improving transport in Auckland’s airport and south western area. The Auckland Airport has allowed for a rail corridor and station at the terminal as part of their latest master plan. There are no confirmed alignments for rapid transit links outside the airport property yet and further work is required to confirm this and the timing of any construction. The project is currently in the development phase and public consultation will be carried out when more certainty on feasible alignments and station locations are reached. 

 

East West Link

The primary objective of the project is to provide an improved freight connection between SH20 SH1 and the Onehunga/Penrose industrial aria. Public Transport, Cycling and safety upgrades will also be considered.

The project team has started the process for procurement of professional services contract for the production of the Detailed Business Case in FY 2014/15, subject to approval of funding. The contract will be led by the Transport Agency, as principal, but the project will continue to be jointly led by AT and the Transport Agency. Indicatively, the construction is scheduled to start by 2016/2017 with forecast completion by 2019/2020.


AMETI Package 1 - Panmure Phase 2

This phase encompasses the replacement of existing Panmure roundabout with a signalised intersection. Construction of a two lane busway on the northern part of Lagoon Drive and a shared path for pedestrians and cyclists along the north side of Lagoon Drive from Queens Road / Jellicoe Road to the new Panmure Bridge, Re-allocation of road space within existing kerb lines to provide for bus priority, cycle lanes, improved footpaths and landscaping along Ellerslie-Panmure Highway from Forge Way to Mt Wellington Highway. Widening of existing footpaths to provide shared footpath/cycle paths at Mt Wellington Highway. This piece of work is part of the AMETI Programme.

 

The base design is complete. The design will be updated to align with the requirements of the proposed Auckland Unitary Plan and to ensure effects (e.g. on cultural heritage sites) are appropriately mitigated. Work has commenced on the consenting phase and a designer is being procured.

 

 

PT Development

 

Distributed Stabling - Detailed Design

The project entails the development of outstabling facilities which support Rail Services throughout the region. These facilities are located in Auckland South/CBD and West and comprise facilities for overnight stabling of trains, staff facilities for operational staff as well as lighting and security systems for the remote monitoring of the facilities.

 

Platform Extensions

Extending the platforms of 11 stations 5-15m each to bring them into line with other platforms on the network addressed by KiwiRails DART projects and to accommodate the stopping of 6 car EMU services (147m in length + stopping distances).

 

First three stations with platform extensions are now nearing completion. Good progress is being made on the next 4 stations. Project Manager has accelerated works to complete all extensions by June 2014.

 

City Rail Link

The CRL is a 3.5km double track underground electrified rail line running under Auckland City centre from Britomart Station to the Western Line near the existing Mt Eden Station. Britomart would become a through station and provide for 3 intermediate stations in the Aotea, Karangahape Road and Newton areas.

 

The Independent Commissioners’ recommendations, in relation to Auckland Transport’s Notice of Requirement for the designation to construct and operate the City Rail Link, have been received and are under review. The Principal Technical Advisor has completed their Establishment Phase and has commenced the Design Definition Phase in preparation of the Reference Design. The project team continue preparations to be collated in an integrated project office by early April.

 

Upgrade Downtown Ferry Terminal Pier 2

Scope of work is being worked through with PT Operations. New covered waiting area will be installed on Pier 2 by the end of April 2014

 

Upgrade Downtown Ferry Terminal Pier 3 & 4

Scoping and initiation works under development is in coordination with the Harbour Edge Programme.

 

Harbour Bridge Pathway

Harbour Bridge Pathway The purpose of the project is to construct a cycle/foot-bridge below/alongside the Auckland Harbour Bridge.

Road Design and Development

 

Route optimisation CBD

Improving AT's transport network by maximising use of existing infrastructure, considering all transport modes, improve consistency and customer experience, with a high focus in the City Centre on moving people.

 

Corridor Management Plans (CMPs)

Corridor Management Plans identify the long term (< 30 year) strategic vision for each corridor, based on projected growth and development.  Potential network deficiencies, across all modes, are analysed and the CMPs set an integrated transport and land use approach to enable the anticipated growth.  CMPs also inform Network Operating Plans, for the day-to-day management of the corridor and influence the planning for other AT projects and operations.  A key focus for CMPs is to create robust implementation plans of prioritised projects to address future issues – creating a large portion of AT’s forward programme.

 

January- March 2014

Onewa Rd CMP starts

Mt Albert Rd-Carrington Rd CMP starts

Great South Rd Stage 3 starts

Greenlane East/West starts

Manukau Rd CMP starts

New North Rd CMP starts

Pakuranga Rd CMP underway

Great North Rd CMP underway

Brigham Creek Rd CMP finishes

Oteha Valley Rd CMP finishes

 

April-June 2014 (planned)

Mangere-Otahuhu-Sylvia Park CMP starts

Great North Rd CMP finishes

Onewa Rd CMP finishes

Mt Albert Rd-Carrington Rd CMP finishes

Great South Rd Stage 3 finishes

Greenlane East/West finishes

Manukau Rd CMP finishes

New North Rd CMP finishes

Pakuranga Rd CMP finishes

Great North Rd CMP finishes

 

Community Transport

 

School Transport Programme and Road Safety Education

 

·      The number of schools signed onto the TravelWise Programme has now reached 387.

·      Key activities that were undertaken with the schools included, safety at the school gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

·      Walking School Buses now number 362 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses. 

·      Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety. 

·      The following regional road safety education campaigns are being delivered over the for the coming six months:

1.   Local speed  campaign – focused at all road users

2.   Pedestrian safety campaign – focused on youth and at risk sites

3.   Cycle safety- winter campaign focused on be bright be seen

4.   Back to school speed campaign  - focused on targeting drivers speed around schools

 

Travel Planning and Cycle and Walking

 

·      Commute travel planning packages and personal journey plans being delivered across the region targeting business, communities, business associations and tertiary institutions.

·      The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully and Waterview, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City route.

 

Road Corridor Access

 

Corridor Access Request Applications

There were 1,366 CAR applications approved in March with 80% processed within 5 working days and 94% processed within 15 working days of lodgement.

 

In the last 3 months to the end of March 2014 there have been 3,872 CAR applications approved to carry out work on the road network. 

 

Ultra-Fast Broadband Rollout

There continues to be a high volume of work underway on the network as Chorus looks to complete the Year 3 (2013/14) build before the deadline set by Crown Fibre Holdings of 31 May 2014.  As at the end of March there have been 252 cabinet areas completed of which 133 of these have been signed off and commenced their warranty period.

 

To date 478 of the 522 Year 1 (2011/12) and Year 2 (2012/13) cabinet areas have had the outstanding remedial work completed and have either been moved into warranty or are awaiting final sign off.   The completion of the remaining work remains a high priority for both VisionStream and Chorus and it is expected that the remedial work on the remaining cabinet areas will be fully completed by the end of May 2014.

 

The demand for customer connections is continuing to grow as the rollout of fibre continues and more retailers enter the market.  Due to improved architecture, Year 3 connections are less disruptive however the connections relating to the Year 1 and Year 2 cabinet areas sometimes require additional deployment and excavation to be undertaken.

 

Watercare Hunua 4 Bulk Watermain

There are currently three crews working at Tidal Road in Mangere, Tutare Road in Papatoetoe and Mountain Road in Mangere Bridge.

 

The works on Tidal Road are currently taking place between Gee Place and Waokauri Place.  The works are moving northwards and when they reach the industrial part of Tidal Road the work will be undertaken in shorter sections to minimise the impact for adjoining businesses as much as possible.

 

Discussions are underway with Watercare on future stages of this project between Onehunga and Campbell Crescent and then from Campbell Crescent through to the Khyber Pass reservoir.  Despite best endeavours from Watercare they have not been able to obtain approval from the Cornwall Park Trust Board to install the pipeline through Cornwall Park and therefore they now intend to follow local roads around the perimeter of Cornwall Park.  The proposed route follows Campbell Road, Wheturangi Road, Wapiti Avenue and Market Road.  This outcome is disappointing as the construction of the pipeline will result in considerable disruption and inconvenience to residents and road users along the proposed route.  Investigation is also underway to determine the preferred route and construction methodology between Campbell Crescent and the Khyber Pass reservoir.  Watercare are investigating the use of tunnelling and other trenchless methods so as to reduce the traffic impacts.

 

 

Road Corridor Maintenance

North

·    Good progress has been made with the resurfacing programme with 16.2 km of asphaltic concrete resurfacing and 88.4 km of chipsealing completed to date. 

·    There has been 19.3 km of pavement renewals completed to date with projects recently completed on Bentley Avenue and Whangaripo Valley Road.

 

Central

·    The chipsealing programme was completed by the end of March and comprised the resealing of 32.3 km of sealed roads in the central area

·    To date this year there has been 19.9 km of footpaths either resurfaced or replaced in the central area.  The UFB rollout has adversely impacted on the delivery of the footpath renewal programme as it has it has affected the availability of suitable resources to carry out the concrete works and the need for coordination of works.

 

West

·    There has been 13.2 km of AC resurfacing and 33.5 km of chip sealing completed to end of March. 

·    There has been 10.1 km of footpaths either resurfaced or replaced to date. 

 

South

·    There has been 17.8 km of AC resurfacing and 140.4 km of chipsealing completed to date.  The remainder of the chipsealing programme will be completed in April with the remaining AC resurfacing carried out during April and May.

·    There has been 13.2 km of pavement renewals completed to date with projects recently completed Great South Rd (Coles Crescent to Subway Road), Carruth Rd

 

Streetlights

·    To date there has been 2,903 luminaires renewed and 603 street light poles replaced this year.

 

Road Corridor Operations

 

1)   Route Optimisation: Investigation and analysis.

 

Focus for this year is central Auckland.

The Central City has been divided into five key zones and each zone has an assigned technical lead.

 

Stage 1 Investigation and traffic signal optimisation has now been completed on the following routes:

 

Road/Street

From

To

Quay Street

Lower Hobson St

Solent St

Customs Street

Lower Hobson St

The Strand

Victoria Street

Hobson

Stanley St

Wellesley Street

Hobson

Grafton Rd

The Strand

Quay St

Alten Rd

Albert Street

Quay St

Wellesley

Queen Street

Quay St

Newton Rd

Mayoral Drive/Cook Street

Wellesley St W

Wellseley St E

Nelson Street

SH1

Fanshawe St

Hobson Street

Quay St

SH1

Karangahape Road

Ponsonby Road

Grafton Rd

Wellington Union

Franklin

Karangahape Road

Symonds Street

Mt Eden

Customs

Grafton Road

Khyber Pass

Symonds St

 

Route optimisation has also begun on:

Highbrook Drive

Jervois Road

Ponsonby Road, and

Rosebank Road.

 

2)   Network Safety & Operations Improvement Programme

 

This programme is part of the region wide School Travel Planning process. 2013/14. Safety engineering programme developed for 25 Schools and advance designs for 20 Schools for 2014/15 implementation:

 

As at 31st March 2014:

15 projects at design stage

13 projects under construction

30 projects have been completed

18 projects at procurement stage

 

Advance Design for 2014/15 schools programme developed for 20 schools:

 

As at 31st March 2014:

11 projects under investigation

60 projects at scheme stage

67 projects at design stage

 

40% of 2013/14 Minor Safety Improvement Programme delivered to date and 40% of 2013/14 Regional Safety Programme is under construction

 

3)   Urban Kiwi RAP and Red Light Camera Programmes

 

Kiwi RAP

Version 1 of the Urban KiwiRAP risk mapping software has been developed and all Auckland routes, intersections, and vulnerable user groups are mapped and prioritised.

Urban KiwiRAP star-rating tender responses have been evaluated and the tender is expected to be awarded by the end of April.

 

 

Red Light Cameras

A meeting with NZ Police in February updated AT on the tender process and investigated the possibility of AT buying poles in advance of NZ Police procurement of cameras, expected to be in early 2015.

 

 

Parking and Enforcement

 

City Centre Parking Zone price review

The project entails adjustment of on-street tariff based on the demand as per the price adjustment policy that was approved by the AT Board in 2012. The policies both state that prices should be adjusted regularly to achieve gradual behaviour change and ensure parking is available for customers to use. The price changes will be first since the implementation of the City Centre Parking Zone in December 2012. The proposed on-street price changes will be communicated to LB and Heart of the City. These will also be made available on AT web site.

 

Newmarket parking review

The proposal is to remove time limits from paid parking areas in Newmarket and move towards a demand responsive pricing approach similar to the Central City Parking Zone.  

 

Howick village parking study

"The purpose of this parking review is to provide guidance on parking management within the Howick town centre to support existing activities and future growth. The scope of the Howick Village parking review was to:

(i)      Review the existing parking demand and determine the public parking supply in Howick Village.

(ii)      Identify the location and nature of parking problems.

(iii)     Identify and evaluate potential measures to address the problems and improve the overall parking management.

(iv)    Recommend specific short -term actions for implementation and longer term options for future parking management.

 

The development of the Howick Village parking review involved:

(i)      Parking utilisation and turnover survey

(ii)      Local business perception survey

(iii)     Consultation with internal and external stakeholders (the Howick Local Board and the Howick Village Business Association).

Privately owned and controlled parking provision was not included in this review.

 

 

Public Transport

 

Rail Electrification

The delivery of 9 from 57 new electric trains, of which seven have been commenced and two are currently being tested and commissioned.

 

KiwiRail is continuing the installation of the overhead system and the section from Wiri to Otahuhu was commissioned to allow night time testing of the trains.  Some Sunday to Thursday evening services have been replaced by buses on the Western and Eastern lines to progress the installation of the overhead power supply.

 

Rail patronage for the twelve months to March 2014 exceeded 11 million, an increase of 11% on the same period the previous year and a new record for heavy rail in the Auckland region.

 

Rail service punctuality continues to improve and was 87.9% for the twelve months to March 2014, an improvement from 82.9% the previous year.  In January 2014, service punctuality was 91.7% the first time on record that punctuality has exceeded 90%.

 

Bus - Improvements

The major marketing campaign that went live late 2013 is on-going for the “Central Corridors” (Mt Eden Road, Sandringham Road, Dominion Road, Great North Road and New North Road) and is focused on breaking down “myths” and encouraging non-users to change their perceptions of bus travel. The campaign will rolled out to the North Shore region in April 2014. Targeted local direct marketing campaigns providing an overview of local bus services and free tickets to generate trial by non-users that went live late 2013 is on-going with 7,400 households in Tamaki Drive and Albany Central targeted the first quarter of 2014. NZTA has tendered the Total Mobility Administration System and is expected to better manage the TM scheme leading to efficiencies and reduced risk of fraud.  AT PT staff have been involved in the specification development and the subsequent tender evaluation (which is currently on-going) is expected to reach is successful conclusion. 

 

Bus - Integrated ticketing & fares

In March 2014, with the implementation of Auckland Integrated Fare System (AIFS) “HOP” on the remainder of the buses, HOP is now available across over 100% of the bus network marking a major milestone for PT.  AT staff were on the road at key locations to support drivers and customers during the entire roll-out process that began in late 2013.

 

Attachments

No.

Title

Page

aView

Schedule of activities undertaken for the third quarter (2013/14) ending 31 March 2014 and forward works programme for the fourth quarter (2013/14) ending 31 June 2014

47

bView

Traffic Control Committee Decisions July-September 2013

61

cView

Local Board Advocacy Report

63

dView

Local Board Transport Capital Fund Report

65

 

Signatories

Authors

Various Auckland Transport authors

Authoriser

Jonathan Anyon, Elected Member Relationship Team Manager

 


Great Barrier Local Board

15 May 2014

 

 

 


 


 



 


 


 



 


 


 




Great Barrier Local Board

15 May 2014

 

 


Great Barrier Local Board

15 May 2014

 

 


 


Great Barrier Local Board

15 May 2014

 

 

 


Great Barrier Local Board

15 May 2014

 

 

Quarterly Performance Report for the 3rd quarter ending March 2014

 

File No.: CP2014/02958

 

  

 

Purpose

1.       To update the Great Barrier Local Board members on progress towards their objectives for the year from 1 July 2013 to 30 June 2014 as set out in the Local Board agreement.

Executive Summary

2.       This report contains the following Great Barrier local board reports:

-Highlights and achievements for the March 2014 quarter

-Watching brief and recommendation

-Progress updates on key initiatives and projects for the March 2014 quarter

-Activity overview for CDAC for the March 2014 quarter

-Activity overview for Libraries for the March 2014 quarter

-Activity overview for Sports, Parks and Recreation for the March 2014 quarter

-Financial report to March 2014

-Parks capital projects summary to March 2014 (Appendix A)

-CDAC work plan to March 2014 (Appendix B)

- Treasury Report for the quarter ending 31 March 2014 (Appendix C)

          - Rates Funding Analysis (Appendix D)

          Note Appendix C& D have been included as part of the greater reporting to the board

 

Recommendation/s

That the Great Barrier Local Board:

a)      note the Quarterly Performance Report for the Great Barrier Local Board for the period ended March 2014

 

 

Discussion

3.       Please find attached the Quarterly Performance report for the period ending March 2014.

Consideration

Local Board Views

4.       This report informs the Great Barrier Local Board of the quarterly performance to date for the period ending March 2014.

Maori Impact Statement

5.       Maori as stakeholders in the council, are affected and have an interest in any report on financial results. However this report does not impact specific outcomes or activities. As such the content of this report has no particular benefit to, or adverse effect on Maori.

General

6.       This report informs the board of the quarterly performance is still in its infancy. It is envisaged over the coming reports that further departments and CCO’s will be included.  Feedback is always welcome on the content and format of this report.

Implementation Issues

7.       There are no implementation issues.

 

Attachments

No.

Title

Page

aView

Quarterly Performance Report

69

      

Signatories

Author

Jane Koch - Business Performance Advisor

Authorisers

John Nash - Senior Local Board Advisor

Christine Watson - Manager Financial Advisory Services - Local Boards

 


Great Barrier Local Board

15 May 2014

 

 


 


 


 


 


 


 


 


 


 


 





 




 


 



 


 


 


 


 


 


 


 


 




Great Barrier Local Board

15 May 2014

 

 

Bylaw review programme update - April 2014

 

File No.: CP2014/07951

 

  

 

Purpose

1.       This report provides an update on bylaw review (policy) and bylaw implementation (operations), covering June 2013 to April 2014. This joint approach to reporting ensures that local boards have a comprehensive overview of the end-to-end programme through to 2015.

Executive Summary

2.       Consultation on the proposed navigation safety bylaw closed on 17 March 2014. Staff are now preparing a summary of submissions alongside the full submissions to the hearings panel. The proposed cemeteries and crematoria bylaw was adopted by the Regulatory and Bylaws committee and Governing Body in March, and submissions opened from early April.

3.       Further proposed bylaws will be presented to the Regulatory and Bylaws committee shortly covering the next set of topics: Outdoor fires; Stormwater; Trading in public places; Alcohol controls and Animal management (covering animals other than dogs).

4.       The 2014 programme for review of local dog access rules is underway with the local boards that are proposing changes this year. Information about the proposed changes will be included with material provided as part of the annual dog registration cycle to minimise costs and ensure simplified communication with these customers.

5.       Implementation projects are well underway for the upcoming commencement of Health and hygiene (from 1 July 2014) and Public safety and nuisance (from 26 May 2014). Planning for the new Health and hygiene bylaw and associated licensing has included particular attention for operators where the rules have changed significantly. The majority of these newly registered premises will receive a visit from a member of the environmental health team, and a welcome pack that summarises the standards they are required to meet.

6.       The Alcohol licensing readiness project has now completed its key work relating to establishing the new licensing structures needed under the new alcohol act. These are running as intended from 18 December 2013.

7.       Review work is continuing on further topics to support completion of the review programme by October 2015, alongside implementation planning for the resulting changes.

8.       No formal requests for local board bylaws have been received over the period covered by this report.

9.       An investment proposal for the integrated programme is being progressed, to be submitted for consideration as part of preparing the draft 2015-2024 Long-term Plan.

 

Recommendations

That the Great Barrier Local Board:

a)      Note the progress of bylaw review and implementation and the forward programme that will complete the review of the legacy bylaws by 2015.

 

 

Discussion

The bylaw review programme

10.     The bylaw review programme was originally endorsed by the Regulatory and Bylaws committee in December 2010 (refer CP2010/00962) and February 2011 (refer CP2011/00453). It will review the legacy bylaws (that is, the bylaws inherited from the former councils) across approximately 30 topics. A new bylaw will be prepared for each topic where appropriate, or a recommendation made that the underlying issue or outcome is better handled another way.

11.     The Regulatory and Bylaws Committee has ownership of the review and local boards are participating through individual workshops and reports. Local Boards are also able to propose that local bylaws are made, to apply only in their area (refer sections 24 to 28 of the Local Government (Auckland Council) Act 2009). Any requests for local bylaws are reported to the Regulatory and Bylaws committee. As stated above, there have been no local board proposals for local bylaws over the last period. This report covers the period June 2013 to April 2014.

12.     As this is the first report on this programme since the 2013 local government elections, attachment A provides a brief background to bylaws, including an outline of each bylaw topic.

Update on review of bylaw topics

13.     The current state of the review work programme is presented in the table below and the detailed comments for several topics that follow. Attachment B provides an overview of the timeline for the programme.

14.     The table below includes reviews that have already been completed. It also covers bylaws that may be folded into other topics (Freedom camping; Arkles Bay Set Netting); the ongoing local boards’ review of dog access rules; and the review that must take place within five years of any bylaw’s adoption.

 

Table 1: Summary of status and next steps for review of bylaw topics

 

Topic

Status and Progress – 7 stages

Comments

 

Status

1-Preparation

2-Pre-consultation

3-Options

4-Write Bylaw

5-Adopt draft

6-Spec Cons Proc

7-Adopt final

 

Reviews completed

 

 

 

 

 

 

 

 

 

Dog management

G

 

 

 

 

 

 

 

Completed

Election Signs

G

 

 

 

 

 

 

 

Completed

Food safety

G

 

 

 

 

 

 

 

Completed

General administration

G

 

 

 

 

 

 

 

Completed

Health & hygiene

G

 

 

 

 

 

 

 

Completed

Offensive trades

G

 

 

 

 

 

 

 

Completed

Public safety and nuisance

G

 

 

 

 

 

 

 

Completed

Solid waste (Waste m/ment)

G

 

 

 

 

 

 

 

Completed

Trade waste

G

 

 

 

 

 

 

 

Completed

Transport (Auckland Transport)

G

 

 

 

 

 

 

 

Completed

 

 

 

 

 

 

 

 

 

 

Work programme

 

 

 

 

 

 

 

 

 

Navigation Safety

G

 

 

 

 

 

 

 

See below

Outdoor / Rural fires

G

 

 

 

 

 

 

 

 

Trading in public places

G

 

 

 

 

 

 

 

See below

Stormwater management

G

 

 

 

 

 

 

 

 

Signs

G

 

 

 

 

 

 

 

See below

Election signs (amend)

G

 

 

 

 

 

 

 

See below

Alcohol licensing fees

G

 

 

 

 

 

 

 

 

Alcohol controls

G

 

 

 

 

 

 

 

See below

Animal management

G

 

 

 

 

 

 

 

 

Air quality

G

 

 

 

 

 

 

 

 

Boarding houses and hostels

G

 

 

 

 

 

 

 

 

Cemeteries and crematoria

G

 

 

 

 

 

 

 

 

Commercial sex industry

A

 

 

 

 

 

 

 

On hold pending unitary plan outcomes

Construction and development

G

 

 

 

 

 

 

 

 

Onsite wastewater

G

 

 

 

 

 

 

 

 

Hazardous Substances

G

 

 

 

 

 

 

 

See below

Orakei Basin

G

 

 

 

 

 

 

 

 

Recreational and cultural facilities

G

 

 

 

 

 

 

 

 

Transport (Parks / AC controlled land

G

 

 

 

 

 

 

 

 

Water supply and wastewater (reticulation)

G

 

 

 

 

 

 

 

 

Wharfs & Marinas

G

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other work

 

 

 

 

 

 

 

 

 

Review - local dog access rules

G

 

 

 

 

 

 

 

Reviews by local boards - ongoing

Filming fee review

G

 

 

 

 

 

 

 

See below

Freedom camping

G

 

 

 

 

 

 

 

 

Arkles Bay set netting

G

 

 

 

 

 

 

 

 

Five year reviews

B

 

 

 

 

 

 

 

 

 

Status summary codes

G

Green - Work is progressing as planned, due date will be met or any revised date will not have wider impacts

A

Amber – Original due date at risk of being missed and this may have wider impacts; or an issue has arisen.

R

Red - Due date has or will be missed and this will have wider impacts; or an issue has arisen that will have wider or significant impacts.

B

Blue - Not yet scheduled. However, background work is underway.

 

Table 2: Additional comments for particular topics in the bylaw review programme

 

Public safety & nuisance

On track

G

This bylaw topic crosses the jurisdiction of both Auckland Council and Auckland Transport (meaning there are two parallel bylaws). The new bylaws were adopted in 2013 and come into force in May 2014.

 

Navigation safety

On track

G

Public submissions were invited on this topic from 14 February to 17 March. Just under 400 submissions were received and are being reviewed. A range of communication approaches – including radio and attendance at relevant events – were used to help publicise the proposal and invite submissions. Hearings are expected in May.

 

Trading in public places (policy and bylaw)

On track

G

This review will deliver a single draft policy and two draft bylaws (for the council and Auckland Transport). Drafting of these is well underway. It is expected that these will be reported to the Regulatory and Bylaws committee and then the governing body in May. Any new bylaws could come into force for July 2015 (allowing any fee changes to also be put in place with the council’s long-term plan).

 

Signs

On track

G

Discussions with local boards are currently underway to identify their views on particular matters including local approaches to issues such as sandwich boards and cross-street banners. Comments from those discussions and other discussions with representatives of businesses and the signage industry will support the preparation of a draft bylaw later in 2014.

 

This project is also monitoring the progress of the Proposed Auckland Unitary Plan, as this plan also includes signage provisions.

 

Election signs (amendment)

On track

G

The Election signs bylaw was adopted by Auckland Transport in May 2013, and was in place for the 2013 local government election. A number of operational issues arose during that election period, and the clarity of relevant clauses is planned to be addressed through a series of drafting amendments that will support a better democratic process. These improve clarity for issues including the use of candidate and “team” signs, signs on private property, the readability of authoriser statements and the display of signs promoting election issues rather than candidates or teams. The amendments also provide for the possible later addition of explanatory notes into the bylaw, where desirable to provide further guidance.

 

The proposed amendments are being reported to the Auckland Transport Board in April, to allow for consultation on the proposed changes. Local boards will receive further information then.

 

Changes are also being considered to remove or adjust some of the specified sign sites in the western area. These follow a review of sites against criteria including practicality and safety, and are intended to address issues that arose in 2013. Those local boards where changes are being considered will receive further information on this.

 

Alcohol controls

On track

G

Each of the legacy councils had adopted an Alcohol Control bylaw, and put in place a series of alcohol controls through that bylaw. Alcohol controls (previously called liquor bans) prohibit the consumption of alcohol within a specified place, during a specified time.

 

Legislative changes introduced alongside the government’s reform of laws relating to the sale and supply of alcohol provide the council and police with enhanced powers in relation to alcohol controls. Those changes also require the council to review its existing alcohol controls against a new threshold, as part of any decision to carry those controls forward past October 2015. Following a review of available data, the majority of existing controls across Auckland are considered to meet the new requirements.

 

A proposed bylaw is planned to be reported to the Regulatory and Bylaws committee shortly. The existing bylaws are broadly similar, and so the new proposed bylaw will largely seek to continue the current arrangements. In line with consultation with local boards from 2011 (alongside other alcohol-related matters), the new bylaw will facilitate local board involvement in decisions on alcohol controls and an improved community-based focus on alcohol issues.

 

Community-focussed approaches may include crime prevention through environmental design, local community initiatives, discussions with nearby licensees, youth and leadership development programmes, partnering with central government agencies including the Police and the Ministry of Justice, and partnering with local agencies including sports clubs and iwi and town centre / business associations.

 

These non-regulatory approaches can often lead to significant reductions in alcohol harm and have better long-term effects than regulatory approaches such as making an alcohol control.

 

Hazardous substances

On track

G

The former Auckland City Council had a hazardous substances bylaw. A review of this bylaw has indicated that the issues it covered are now addressed adequately through other means, including provisions in other bylaws, the Resource Management Act, National environmental standards, and regulations made under various acts.

 

Comment is being sought from the local boards where the legacy bylaw currently applies, following which a proposed approach (that could include allowing the bylaw to lapse in 2015) will be brought to the Regulatory and Bylaws committee.

 

Dog access review

On track

G

Local boards are able to review dog access rules for local parks and local beaches in their areas on an annual basis. This allows a better response to community views than was possible under the legacy councils’ approaches.

 

For 2014 selected dog access are being reviewed by the following local boards: Kaipatiki, Orakei, Maungakiekie-Tamaki, Puketapapa, and Hibiscus and Bays.

 

To ensure that registered dog owners are advised of the proposed changes (as required by legislation) the local boards are including a joint notice within the dog registration package in June. This will reduce costs, and ensure that dog owners receive a single combined communication from the council, rather than multiple messages.

 

Filming fees review

On track

G

The Auckland Film Protocol was adopted in 2013, after wide consultation with local boards, the screen production industry, council-controlled organisations and other stakeholders. The protocol aims to create a film-friendly culture across Auckland, based on a two way commitment from the wider council organisation and from filmmakers. It also seeks to help deliver a customer driven service that provides certainty to filmmakers in a globally competitive market, and to enable public good will towards the film industry by setting out expectations of film crews when filming in public places.

 

Currently there is a range of filming fee structures in place, inherited from the former councils. A filming fees review is now underway to understand how this element of the filming process can be harmonised and improved. The Policies and Bylaws unit is working with ATEED on this project, and it is expected that local board input will be sought on this over the next few months.

 

 

Update on implementation of new bylaws

15.     Detailed implementation planning is developed by the responsible operations division alongside the process for reviewing each of the bylaws, through a cross council programme called the Integrated Bylaw Review and Implementation (IBRI) programme. Initial planning for implementation starts when the bylaw topic review identifies the issues and options related to each topic. This approach provides the operations division an early indication of the possible shape of the bylaw and its implementation considerations.

16.     This programme includes the main groups involved in operating bylaws and delivering the relevant services to our customers. The programme is also helping ensure bylaw reviews can be aligned to other related transformational changes such as the consolidation of information technology systems, customer service improvement programmes and the organisation’s capacity to implement those changes.

17.     Implementation of new bylaws will generally cover

·    ensuring that the council meets its statutory obligation;

·    ensuring that effective operational practices on the control and enforcement of the new bylaws are implemented consistently across the region, and are made available to the general public;

·    ensuring that communications to the general public and other stakeholders are well planned and implemented in a timely manner;

·    developing and implementing standard business rules and processes that help achieve the council’s customer service standards;

·    ensuring that internal services are planned and delivered when needed, and are in alignment with other transformation initiatives;

·    putting any changes to fees in place; and

·    ensuring that staff are informed throughout the process and are trained on delivering the new services.

18.     The table below shows the current status of implementation projects.

 

Table 4: Summary of status and next steps for implementation projects

 

Implementation project name

Status and Progress

Link to bylaw topics / Other comments

 

Status

1-Preparation

2-Planning

3-Implementation

4-Closure

 

Underway

 

 

 

 

 

 

Alcohol licensing readiness

G

 

 

 

 

Completed

Alcohol licensing fees

G

 

 

 

 

See below

Animals (Stage 1)

G

 

 

 

 

Completed

Dog access review

G

 

 

 

 

 

Electoral Signs 2013

G

 

 

 

 

Completed

Electoral Signs 2014

G

 

 

 

 

 

Environmental

G

 

 

 

 

 

Facilities

G

 

 

 

 

 

Food safety

G

 

 

 

 

Completed

Health protection

G

 

 

 

 

Health & hygiene bylaw and code of practice; See below

Marine

G

 

 

 

 

 

Public safety & nuisance

G

 

 

 

 

 

Revoked bylaws

G

 

 

 

 

General admin; Offensive trades; Others

Signage

G

 

 

 

 

 

Stormwater

G

 

 

 

 

 

Street trading / Trading in public places

G

 

 

 

 

Trading in public places policy and bylaw

Waste management

G

 

 

 

 

Solid waste bylaw

 

 

 

 

 

 

 

Proposed future

 

 

 

 

 

 

Air quality

B

 

 

 

 

 

Alcohol controls (liquor bans)

B

 

 

 

 

 

Animals (Stage 2)

B

 

 

 

 

 

Construction

B

 

 

 

 

 

Transport (AC land)

B

 

 

 

 

 

 

Table 5: Additional comments for particular implementation projects

 

Alcohol licensing readiness

On track

G

The alcohol licensing project has now completed successfully. This project set out to ensure that the council was able to implement the requirements of the Sale and Supply of Alcohol Act 2012, including the new licensing system and new fees that had to operate from 18 December 2013.

 

Alcohol licensing fees

On track

G

The Governing Body has resolved that the council adopt its own fees for licensed premises. This is provided for in the Sale and Supply of Alcohol Act 2012. The council can change the fee amounts, using the cost / risk fee categories that have been set by central government. Work is underway to capture actual information on costs, based on operating the new licensing system and the parts of those costs that can be recovered through licensing fees.

 

Health protection

On track

G

The Health protection project is implementing the new Health and hygiene bylaw and code of practice (which will come into force from 1 July 2014). A range of user-friendly brochures that summarise key provisions of the health protection code have been prepared to help communicate the requirements to all the people who operate these businesses.

 

A series of approaches are underway to help ensure operators are aware of the requirements to be followed. The new bylaw (with its risk-based approach) has resulted in some premises that are newly required to be registered, and the communication activities are focussed on these premises. Most of these will receive an individual visit, with an appropriate information pack.

 

There are also some premises that no longer need to be registered with the council, and this is also being communicated to them.

 

Funding for bylaw review and implementation

19.     The scope and scale of the expected changes mean that implementation requires significant effort and resources, and cost, for some topics. The Strategy and Finance committee made an initial provision for funding the IBRI programme at its meeting of 9 May 2013 (in part; refer item 16, SF/2013/67).

20.     As provided for in the resolution, a further investment proposal is being prepared for the 2015-2024 long-term plan. The programme continuously monitors its approach to each bylaw, and where possible captures any cost efficiencies and learnings for later bylaws.

 

Consideration

Local Board Views

21.     Local boards are involved in the review of each bylaw topic (consistent with the review’s principles). This report provides an update on the programme for local boards.

Maori Impact Statement

22.     This report does not raise any specific issues relating to Māori. The review of each topic includes considering whether that topic includes any elements of special interest to Māori, and if so the appropriate way to seek a greater level of engagement. Where appropriate, consultation with Māori (on a particular topic) may be linked to consultation on other related topics through the Unitary Plan or other initiatives.

General

23.     The recommendations in this report do not trigger the council’s policy on significance.

Implementation Issues

24.     Implementation issues are addressed as relevant to each topic, as noted above.

 

Attachments

No.

Title

Page

aView

Background to bylaws

109

bView

Overview of the timeline for the programme

117

     

Signatories

Author

Andrew Simon Pickering - Manager, Planning, Policies and Bylaws

Authorisers

Penny Pirrit - Regional & Local Planning Manager

John Nash - Senior Local Board Advisor

 


 


 

 


 

 


 

 


 


 



Great Barrier Local Board

15 May 2014

 

 



Great Barrier Local Board

15 May 2014

 

 

Chairperson's report

File No.: CP2014/08148

 

  

 

Executive Summary

An opportunity is provided for the chairperson to update the Board on the projects and issues she has been involved with since the last meeting.

 

Recommendation

That the chairperson’s report be received.

 

Attachments

No.

Title

Page

aView

Chairperson's report

121

    

Signatories

Author

Guia Nonoy - Local Board Democracy/Engagement Advisor

Authorisers

Karen Lyons - Manager Local Board Services

John Nash - Senior Local Board Advisor

 


Great Barrier Local Board

15 May 2014

 

 

 


 



 


 


 



 


Board Members' Reports

File No.: CP2014/08147

 

  

 

Executive Summary

An opportunity is provided for members to update the Board on the projects and issues they have been involved with since the last meeting.

 

Recommendation/s

a)         That the report of Board Member Susan Daly be received.

b)         That the report of Board Member Jeff Cleave be received.

c)         That the report of Board Member Judy Gilbert be received.

d)         That the report of Board Member Christina Spence be received.

 

Attachments

No.

Title

Page

aView

Board Member Susan Daly's report

131

bView

Board Member Jeff Cleave's report

135

cView

Board Member Judy Gilbert's report

137

dView

Board Member Christina Spence's report

139

    

Signatories

Author

Guia Nonoy - Local Board Democracy/Engagement Advisor

Authorisers

Karen Lyons - Manager Local Board Services

John Nash - Senior Local Board Advisor

 


Great Barrier Local Board

15 May 2014

 

 

 

 


 

 



Great Barrier Local Board

15 May 2014

 

 


Great Barrier Local Board

15 May 2014

 

 



Great Barrier Local Board

15 May 2014

 

 





Great Barrier Local Board

15 May 2014

 

 

Reports Requested/Pending

File No.: CP2014/08146

 

  

 

Executive Summary

Attached is a list of reports requested/pending as at April 2014 for the Great Barrier Local Board’s information.

 

Recommendation

That the Great Barrier Local Board:

a)         Receive the list of reports requested/pending as at April 2014.

 

Attachments

No.

Title

Page

aView

Reports/requested pending - April 2014

145

    

Signatories

Author

Guia Nonoy - Local Board Democracy/Engagement Advisor

Authorisers

Karen Lyons - Manager Local Board Services

John Nash - Senior Local Board Advisor

 


Great Barrier Local Board

15 May 2014

 

 



Great Barrier Local Board

15 May 2014

 

 

Correspondence

File No.: CP2014/08143

 

  

 

Executive Summary

Correspondence sent and received for the Great Barrier Local Board’s information.

 

Recommendation/s

That the Great Barrier Local Board:

a)         Receive the correspondence for the month of April 2014.

 

 

Attachments

No.

Title

Page

aView

Letter from John Meulenberg of The Netherlands dated 2 April 2014

149

bView

Great Barrier Island Hunts Course 2013 by Roger Bright

151

cView

Letter from Glenis Hawkins - Oxpark Homestead (1870)

155

dView

Thank you from Barrier Babe Day Team

157

    

Signatories

Authors

 

Authorisers

 

 


Great Barrier Local Board

15 May 2014

 

 


Great Barrier Local Board

15 May 2014

 

 




Great Barrier Local Board

15 May 2014

 

 


Great Barrier Local Board

15 May 2014

 

 


Great Barrier Local Board

15 May 2014

 

 

Great Barrier Local Board Workshop Proceedings

File No.: CP2014/08142

 

  

 

Executive Summary

Attached are the Great Barrier Local Board workshop proceedings taken at the workshops held on 2 and 9 April 2014. 

 

Recommendation

That the Great Barrier Local Board:

a)      Receive the workshop proceedings for the workshop held on the 2nd and 9th of April 2014.

 

Attachments

No.

Title

Page

aView

Workshop proceedings 2 April 2014

161

bView

Workshop proceedings 9 April 2014

163

    

Signatories

Author

Guia Nonoy - Local Board Democracy/Engagement Advisor

Authoriser

Karen Lyons - Manager Local Board Services

John Nash - Senior Local Board Advisor

 


Great Barrier Local Board

15 May 2014

 

 


Great Barrier Local Board

15 May 2014