Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Great Barrier Local Board held in the Tryphena Hall, corner Puriri Bay Road and Medland Road, Tryphena, Great Barrier Island on Thursday, 15 May 2014 at 10.00am.

 

present

 

Chairperson

Izzy Fordham

 

 

 

Deputy Chairperson

Susan Daly

 

 

 

Members

Jeff Cleave

 

 

 

 

Judy Gilbert

 

 

 

 

Christina Spence

 

 

 

 

APOLOGIES

 

Councillor

Mike Lee

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

Nortessa Montgomerie

Youth Advisory Panel (YAP) and Aotea Youth Speak

 

Rendt Gorter

Aotea Family Support Group (AFSG)

 

Helen Hill

 

 

Nicola MacDonald

Ngati Rehua Ngatiwai ki Aotea Trust Board

 

 


Great Barrier Local Board

15 May 2014

 

 

 

1          Welcome

 

Member JC Cleave led the meeting in a karakia.

 

2          Apologies

 

An apology was received from Councillor Mike Lee for non-attendance.

 

3          Declaration of Interest

 

Chairperson IM Fordham declared an interest in respect of the Great Barrier Island Sports and Social Club Inc funding application at item 13.

 

Member CA Spence declared an interest in respect of the Tryphena Stone Wall restoration at item 12 and the Oxpark Homestead at item 22.

 

Member JC Cleave declared an interest in respect of the North Barrier Rentals at item 22.

 

4          Confirmation of Minutes

 

Resolution number GBI/2014/55

MOVED by Chairperson IM Fordham, seconded by Member JC Cleave:  

That the Great Barrier Local Board:

a)         confirms the ordinary minutes of its meeting, held on Wednesday, 9 April 2014, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Nortessa Montgomerie - Youth Advisory Panel and Aotea Youth Speak

 

Nortessa Montgomerie was in attendance to present to the Great Barrier Local Board an update on the Youth Advisory Panel and the Aotea Youth Speak.

 

 

Resolution number GBI/2014/56

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)         receives the Public Forum presentation;

b)        thank Nortessa Montgomerie for her Public Forum presentation.

 

CARRIED

 

9.2

Rendt Gorter - Aotea Family Support Group - Engineering Workshop

 

Rendt Gorter from the Aotea Family Support Group was in attendance to present to the Great Barrier Local Board regarding the Engineering Workshop.

 

Resolution number GBI/2014/57

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)         receives the Public Forum presentation;

b)        thank Rendt Gorter for his Public Forum presentation.

 

CARRIED

 

9.3

Helen Hill - Roadside vegetation

 

A document was tabled in respect to this item. A copy of the tabled document has been attached to the official copy of these minutes and can be viewed on the Auckland Council website.

 

 

Helen Hill was in attendance to present to the Great Barrier Local Board regarding roadside vegetation.

 

 

Resolution number GBI/2014/58

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)         receives the Public Forum presentation;

b)        thank Helen Hill for her Public Forum presentation.

 

CARRIED

 

Attachments

a     Helen Hill - roadside vegetation

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Great Barrier Island Small Local Improvement Projects (SLIPs) Programme 2013/2014

 

Resolution number GBI/2014/59

MOVED by Member JC Cleave, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)       Receives the Great Barrier Island SLIPs 2013/2014 programme schedule.

b)       Cancels the following SLIP’s projects and returns the SLIPs 2013/2014 budgets for reallocation:

No

Project description

Capex/ Opex

Budget value

1.

Opex 13/14 Kaitoke wetland view shaft extension, weed control & planting

Opex

$4,000

Member CA Spence declared an interest in this item and took no part in the discussion or voting on the matter.

c)         Approves the following SLIPs project subject to further discussions on project costs for delivery start in the 2013/ 2014 year and estimated completion in the 2014/2015 year and confirms Chairperson IM Fordham as Project Spokesperson and noting for the record that this site is associated with late 19th century and early 20th century occupation and farming of the Pah Beach area of Tryphena by the Blackwell family:

No

Project description

Capex/ Opex

Budget value

Local Board Spokesperson/s

1.

Tryphena Stone Wall restoration

Capex

$130,303

Izzy Fordham

d)       Receives and acknowledges the project update of the following project during the 2013/2014 financial year:

No

Project description

Capex/ Opex

Budget value

1.

Kaitoke Dune restoration

Opex

$52,954

e)      Delegates authority to the Chair and Deputy Chair to approve additional opex expenditure in discussion with all other board members where project commencement ahead of the June business meeting is required.

The detail regarding the above projects is attached to this report as the Attachment A- “SLIPS Project Summary for May 2014”.

 

CARRIED

 

13

Great Barrier Local Board Community Funding: Round 4 2013-14

 

Resolution number GBI/2014/60

MOVED by Deputy Chairperson SP Daly, seconded by Member CA Spence:  

That the Great Barrier Local Board:

a)      agrees to fund the following applications from the Community Grants Funds, Round Four 2013/2014:

Organisation name

Description of Project

Amount requested

Ngatiwai O Aotea Kawa Marae Trust

Towards the purchase of chairs.

$6,195.00

Connected Media Charitable Trust

Towards the ‘Outlook for Someday Sustainability Film-making Workshops’ noting the Board will not fund administration costs.

$2,600.00

Total

$8,795.00

 

b)      agrees to fund the following applications from the SLIPs discretionary opex funds:

Organisation name

Description of Project

Amount requested

Great Barrier Island Community Heritage and Arts Village Trust

Towards the upgrade of the solar power system.

$3,195.00

Great Barrier Island Community Health Trust

Towards a defibrillator and monitor for the Nurses Cottage noting that all future maintenance costs will be met by the Trust.

$25,000.00

Total

$28,195.00

Chairperson IM Fordham declared an interest in this item and took no part in the discussion or voting on the matter.

c)      agrees to fund the following applications from the Accommodation Support Fund:

Organisation name

Description of Project

Amount requested

Great Barrier Island Sports and Social Club Inc

Towards rates assistance.

$634.00

Total

$634.00

 

CARRIED

 

Item 15 was heard at this point.

 

14

Proposal from Ngati Rehua Ngatiwai ki Aotea to run Aotea Walk Fest 2014

 

Nicola MacDonald, Chairperson of Ngati Rehua Ngatiwai ki Aotea Trust Board and Gary Wilton, Parks Advisor Hauraki Gulf Islands were in attendance to speak to this report.

 

 

Resolution number GBI/2014/61

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)            Agrees to fund the Ngati Rehua Ngatiwai ki Aotea Walk Fest and requests that Parks and Events officers work with Ngati Rehua Ngatiwai ki Aotea on details of the project including agreed costs and deliveries.

b)            Delegates authority to the Chair in discussion with other board members to approve project costs and deliveries in the event a decision is required ahead of the next business meeting for final confirmation at the meeting.

c)            Thank Nicola McDonald for her attendance at the meeting.

 

CARRIED

 

Item 20 was heard at this point.

 

15

Auckland Transport Report – 15 May 2014 – Great Barrier Island

 

Resolution number GBI/2014/62

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)          Receives the Auckland Transport Report – May 2014 to the Great Barrier Island Local Board.

b)          Requests that Auckland Transport consider airline and ferry services to Great Barrier being made part of the wider Public Transport system which is considered to be included in the public transport operating model (PTOM), with these services being included in subsidies similar to those afforded to passengers on the isthmus, to address the prohibitive costs of travel for island residents.

c)          Notes that in relation to project 211 (Claris to Crossroads footpath), that design elements of the project will be led by the Local Parks and SLIPs project teams.

d)          Confirms that the Kaiaraara Bay Road footpath project has been submitted to Auckland Transport for consideration from the Transport Capital Project Fund.

 

CARRIED

 

16

Auckland Transport Quarterly Update to Local Boards
For the quarter - 1 January to 31 March 2014

 

Resolution number GBI/2014/63

MOVED by Member JJ Gilbert, seconded by Member JC Cleave:  

That the Great Barrier Local Board:

a)          Receives the Auckland Transport quarterly report.

b)          Requests that it be advised of future visits to the island where projects are being reviewed to enable the board to be better informed about Auckland Transport works on the island and noting the item on page 48 of the agenda about “Ferry improvements”.

 

CARRIED

 

17

Quarterly Performance Report for the 3rd quarter ending March 2014

 

Resolution number GBI/2014/64

MOVED by Chairperson IM Fordham, seconded by Member CA Spence:  

That the Great Barrier Local Board:

a)      Notes the Quarterly Performance Report for the Great Barrier Local Board for the period ended March 2014.

 

CARRIED

 

18

Bylaw review programme update - April 2014

 

Resolution number GBI/2014/65

MOVED by Deputy Chairperson SP Daly, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)        Notes the progress of bylaw review and implementation and the forward programme that will complete the review of the legacy bylaws by 2015.

b)        Requests that dog access rules for beaches on Great Barrier be reviewed in particular in view of the threat dogs pose to nesting birds at certain times of the year.

 

CARRIED

 

 

19

Chairperson's report

 

Resolution number GBI/2014/66

MOVED by Member JC Cleave, seconded by Member JJ Gilbert:  

That the chairperson’s report be received.

 

CARRIED

 

Item 14 was heard at this point.

 

20

Board Members' Reports

 

Resolution number GBI/2014/67

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

a)         That the report of Board Member Susan Daly be received.

b)         That the report of Board Member Jeff Cleave be received.

c)         That the report of Board Member Judy Gilbert be received.

d)         That the report of Board Member Christina Spence be received.

 

CARRIED

 

21

Reports Requested/Pending

 

Resolution number GBI/2014/68

MOVED by Chairperson IM Fordham, seconded by Member CA Spence:  

That the Great Barrier Local Board:

a)         Receives the list of reports requested/pending as at April 2014.

 

CARRIED

 

22

Correspondence

 

A document was tabled in respect to this item. A copy of the tabled document has been attached to the official copy of these minutes and can be viewed on the Auckland Council website.

 

Resolution number GBI/2014/69

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

Member CA Spence declared an interest in this item and took no part in the discussion or voting on the matter.

Member JC Cleave declared an interest in this item and took no part in the discussion or voting on the matter.

That the Great Barrier Local Board:

a)            Receives the correspondence for the month of April 2014.

b)            Requests that Auckland Council and Auckland Transport officers be asked to consider the request from North Barrier Rentals for a location to operate from on public land within the Port Fitzroy and Okiwi areas, for report back to a future board meeting.

CARRIED

 

Attachments

a     North Barrier Rentals proposal letter

 

23

Great Barrier Local Board Workshop Proceedings

 

Resolution number GBI/2014/70

MOVED by Chairperson IM Fordham, seconded by Member CA Spence:  

That the Great Barrier Local Board:

a)         Receives the workshop proceedings for the workshops held on the 2nd and 9th of April 2014.

 

CARRIED

 

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

12.30 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................