Governing Body

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 1 May 2014 at 9.30am.

 

present

 

Mayor

Len Brown, JP

 

Deputy Mayor

Penny Hulse

 

Councillors

Cr Anae Arthur Anae

From 10.46am, Item 11

 

Cr Cameron Brewer

 

 

Cr Dr Cathy Casey

 

 

Cr Bill Cashmore

 

 

Cr Ross Clow

 

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

From 9.44am, Item 6.1

 

Cr Hon Chris Fletcher, QSO

From 10.04am, Item 11

 

Cr Mike Lee

From 9.48am, Item 6.1

 

Cr Denise Krum

 

 

Cr Calum Penrose

 

 

Cr Dick Quax

 

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Penny Webster

 

 

Cr George Wood, CNZM

 

 

APOLOGIES

 

 

Cr Anae Arthur Anae

For lateness

 

 

Cr Alf Filipaina

For lateness

 

 

Cr Chris Fletcher

For lateness

 

 

 


Governing Body

01 May 2014

 

 

1 Affirmation

 

His Worship the Mayor read the affirmation.

 

2 Apologies

Resolution number GB/2014/35

MOVED by Mayor LCM Brown, seconded by Cr CM Penrose:

That the Governing Body:

a)         accept the apologies from Cr AJ Anae, Cr AM Filipaina and Cr CE Fletcher for lateness.

 

CARRIED

 

 

3 Declaration of Interest

 

There were no declarations of interest.

 

4 Acknowledgements and Achievements

 

 

4.1

Acknowledgements

 

His Worship the Mayor acknowledged the passing of Dame Dorothy Winstone and Sir Owen Woodhouse and a moment of silence was observed for each.

 

 

Achievements

 

 

A document noting Auckland Council achievements for March April 2014, was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Attachments

a 1 May 2014 Item 4.1 - Auckland Council Group achievements March/April 2014

 

 

5 Petitions

 

There were no petitions.

 

6 Public Input

 

6.1

Penny Bright Council Controlled Organisations (CCOs)

 

Cr AM Filipaina entered the meeting at 9.44 am.

Cr ME Lee entered the meeting at 9.48 am.

 

 

Ms Bright tabled information supporting her presentation. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Penny Bright was present to address the meeting regarding a cost-benefit analysis of CCOs and the use of consultants.

 

 

Resolution number GB/2014/36

MOVED by Mayor LCM Brown, seconded by Cr WD Walker:

That the Governing Body:

a) thank Ms Bright for her presentation.

 

CARRIED

 

Attachments

a 1 May 2014 Item 6.1 - Penny Bright public input tabled supporting information

 

7 Local Board Input

 

There was no local board input.

 

8 Extraordinary Business

 

There was no extraordinary business.

 

9 Notices of Motion

 

There were no notices of motion.

 

 

10

Auckland Airport Capital Return

 

Resolution number GB/2014/37

MOVED by Mayor LCM Brown, seconded by Cr D Quax:

That the Governing Body:

a) agree the additional $83.9 million received in April 2014 from the Auckland International Airport Limited capital return is used to reduce net debt within Auckland Council parent before the end of the 2013/2014 financial year.

 

CARRIED

 

 

 

11

Council Controlled Organisation Review - Proposed Criteria

 

Cr CE Fletcher entered the meeting at 10.04 am.

Cr AJ Anae entered the meeting at 10.46 am.

Cr C Darby left the meeting at 10.49 am.

 

 

A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Secretarial note: Changes to the original recommendation were incorporated into the motion, with the agreement of the meeting.

 

 

Resolution number GB/2014/38

MOVED by Mayor LCM Brown, seconded by Cr GS Wood:

That the Governing Body:

a) approve the following proposed criteria:

Commercial focus

Efficiency

Flexibility

Specialist skills

Accountability for ratepayer funding

Stakeholder, iwi and political interest in decision-making

Integration

and the related considerations outlined in Table One of the agenda report, to help assess the rationale for the delivery of public services, for the public good, through a council controlled organisation.

 

CARRIED

 

Attachments

a 1 May 2014 Item 11 - PowerPoint presentation

 

 

12

Civic Assurance - Director Nomination

 

Cr C Darby returned to the meeting at 10.57 am.

 

 

A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number GB/2014/39

MOVED by Cr GS Wood, seconded by Mayor LCM Brown:

That the Governing Body:

a) nominate Mark Butcher as a director to New Zealand Local Government Insurance Corporation Limited (trading as Civic Assurance).

b) delegate to the Mayor, after taking advice from the Chief Executive, the power to vote or direct a proxy to vote at future Annual General meetings with regard to director appointments and other business.

 

CARRIED

 

Attachments

a 1 May 2014 Item 12 - PowerPoint presentation

 

13 Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.


 

14 Procedural motion to exclude the public

Resolution number GB/2014/40

MOVED by Mayor LCM Brown, seconded by Deputy Mayor PA Hulse:

That the Governing Body:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1 Recommendation for appointments to the Ethnic Peoples, Pacific Peoples and Seniors Advisory Panels

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains the names of people recommended for the Panels. This information should not be made public until the Governing Body has adopted the recommendations and the successful applicants confirmed their acceptance of the appointment.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2 Approval of Special Housing Areas - Third Tranche

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains commercially sensitive information and information that could potentially give certain parties a commercial advantage if released.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

Secretarial note: Pursuant to Standing Order 3.15.5, Crs CE Brewer and D Quax requested that their dissenting votes against Item C1 being heard in the confidential section of the meeting be recorded.

 

11.12pm The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

12.41pm The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Recommendation for appointments to the Ethnic Peoples, Pacific Peoples and Seniors Advisory Panels

 

That the Governing Body:

 

d) agree that the appointments be made public, once all successful candidates have been advised and confirmed acceptance of the appointments.

 

 

 

C2

Approval of Special Housing Areas - Third Tranche

 

That the Governing Body:

f) agree that the report and decisions not be restated at this time; and that the Mayor / Deputy Mayor be delegated responsibility to release information on Tranche 3 and 4 Special Housing Areas as may be required.

12.41pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................