I hereby give notice that an ordinary meeting of the Howick Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 12 May 2014

6.00pm

Howick Local Board Meeting Room
Pakuranga Library Complex
7 Aylesbury Street
Pakuranga

 

Howick Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

David Collings

 

Deputy Chairperson

Adele White

 

Members

Garry Boles

 

 

Katrina Bungard

 

 

Jim Donald

 

 

Lucy Schwaner

 

 

John Spiller

 

 

Steve Udy

 

 

Bob Wichman

 

 

(Quorum 5 members)

 

 

 

Lynda Pearson

Local Board Democracy Advisor

 

2 May 2014

 

Contact Telephone: (09) 572 0151

Email: lynda.pearson@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Howick Local Board

12 May 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     MacLeans College Encroachments                                                                   5

8.2     MacLeans College                                                                                                6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Chair's Report                                                                                                                9

13        Councillor's Update                                                                                                     11

14        Howick Local Board Community Group Funding – Applications for Round Two 2013/2014                                                                                                                                       13

15        Facility Partnership Fund 2013/2014                                                                         17

16        Auckland Transport Update - May 2014                                                                   23

17        Quarterly Performance Report for the Howick Local Board to the period ended March 2014                                                                                                                               59

18        Bylaw review programme update - April 2014                                                       121

19        Reports Requested and Issues Raised 2013 -2016                                                139

20        Workshop Notes                                                                                                        143  

21        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Howick Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 14 April 2014, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

8.1       MacLeans College Encroachments

Purpose

1.       Providing an opportunity for Sandra McGill, Eastern Beach Action Network, to speak to the Board regarding issues around MacLeans College and MacLeans Park.

Executive summary

2.       As per Standing Orders the Chair has approved the request for a deputation from Sandra McGill to address the board.

 

Recommendation/s

That the Howick Local Board:

a)      Thanks Sandra McGill for her presentation to the Board

 

 

 

8.2       MacLeans College

Purpose

1.       Providing an opportunity for Ron Larsen to address the Board regarding MacLeans College.

Executive summary

2.       As per Standing Orders the Chair has granted the request for a deputation from Ron Larsen to address the Board.

 

Recommendation/s

That the Howick Local Board:

a)      Thanks Ron Larson for his presentation to the Board.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Howick Local Board

12 May 2014

 

 

Chair's Report

 

File No.: CP2014/08728

 

  

 

Purpose

1.       To provide an opportunity for the Chair to update the meeting on projects and issues which the Board has been involved with since the last meeting.

Executive Summary

2.       An opportunity for the Chair to verbally update the meeting on projects, issues, events, and progress the board has made since the last meeting.

 

Recommendation/s

That the Howick Local Board:

a)      Receive the Chair’s verbal report.

 

 

Attachments

There are no attachments for this report.      

Signatories

Authors

Lynda Pearson - Local Board Democracy Advisor

Authorisers

Teresa Turner - Relationship Manager

 


Howick Local Board

12 May 2014

 

 

Councillor's Update

 

File No.: CP2014/08729

 

  

 

Purpose

1.       An opportunity for the Ward Councillors to update the Board on regional matters of interest.

Executive Summary

2.       A period of time (10 minutes) has been set aside for the Ward Councillors to update the Board on regional matters.

 

Recommendation/s

That the Howick Local Board:

a)      Receive the verbal report.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Lynda Pearson - Local Board Democracy Advisor

Authorisers

Teresa Turner - Relationship Manager

 


Howick Local Board

12 May 2014

 

 

Howick Local Board Community Group Funding – Applications for Round Two 2013/2014

 

File No.: CP2014/06547

 

  

 

Purpose

1.   This report presents applications received under Round Two of the Howick Local Board 2013/2014 Community Funding programme.  The Howick Local Board is required to fund, part fund or decline these applications.

Executive Summary

2.   The Howick Local Board has a total Community Funding Programme budget for 2013/2014 of $221,036.  This is being distributed to community groups in two funding rounds.  The first closed in July 2013 and the second in February 2014.

 

3.   Under Round One the board committed $165,452 from its Community Funding Programme budget, which leaves a balance remaining of $55,584 for Round Two.

 

4.   The applications to be considered at this time are those received for Round Two, which is the second and final round in this financial year.

 

5.   Fourteen applications have been received, requesting a total of $104,381.

 

6.   The Howick Local Board considered these applications at a workshop held on 3 April 2014.

 

Recommendation:

That the Howick Local Board:

a)   considers the applications listed below and agrees to fund, part fund or decline each application in this round.

           Table 1 – Howick Local Board Community Funding Applications

 

Fund Type

Organisation Name

Description of Project

Amount Requested from this Board

Social Investment Fund

Age Concern Counties Manukau Inc.

Towards funding to cover wages for a counsellor working in the Howick area.

$10,000

Social Investment Fund

Korean Positive Ageing Charitable Trust

Towards venue hire and associated costs for the 2014 Active Healthy Living Project and workshops to be held at Highland Park Community House and NZ Badminton Centre, East Tamaki from 21 July 2014 to 20 July 2015.

$6,575

Social Investment Fund

Life Education Trust South East Auckland

Towards salary for an educator to provide the life education programme to schools in the Howick area between June 2014 and May 2015.

$25,000

Social Investment Fund

New Zealand Overseas Chinese Culture & Arts Centre

Towards funding for 15 Chinese dancers to obtain dance tuition, purchase costumes and venue hire.

$2,750

Social Investment Fund

Pakuranga Young Mariners

Towards a Coast medic first aid course.

$2,700

Social Investment Fund

Project Litefoot Trust

Towards costs associated with the LiteClub programme "implementation" at five sports clubs in the Howick Local Board area.

$11,919

Social Investment Fund

Royal New Zealand Coastguard Boating Education Limited

Towards Safe Boating certificates, life jackets, and other teaching materials, as well as staff training.

$7,380

Social Investment Fund

The Parenting Place – Attitude youth division

Towards provision of the Attitude programme in 10 Howick high schools between June 2014 and May 2015.

$12,049

Social Investment Fund

Uxbridge Creative Centre

Towards funding for activities at an affordable price for senior citizens.

$3,253

Social Investment Fund

Zonta Club of East Auckland, Inc

Towards venue hire for a fundraising Theatre Night.

$2,200

Social Investment Fund

Zonta Club of East Auckland, Inc

Towards venue hire at The Lounge, 186 Wellington Street, Howick.

$1,450

Community Crime Prevention Fund

Asian Safety Education and Promotion Charitable Trust

Towards costs to facilitate the 2014 'Youth Crime & Family Safety 101' meetings and workshops and purchase of a small projector for travel.

$3,090

Community Crime Prevention Fund

Neighbourhood Support Pakuranga Bucklands Beach Inc.

Towards promotion, marketing and transport costs to promote Neighbourhood Support in the community.

$6,015

Marae Assistance Fund

Te Tahawai Marae Komiti

Towards the construction of a 6m x 4m stand-alone storage building for bedding and linen.

$10,000

 

 

 

Comments

7.       In March 2013 the Regional Operations and Development Committee agreed to the            continuation of the interim community funding approach for the 2013/2014 financial year:       “That the Regional Development and Operations Committee endorse the continuation of the         interim community funding programme for the 2013/2014 financial year, in accordance with      current budgets and decisions-making delegations, due to the complexity of the range of     funding models currently operating across the region, with the expectation that a new       funding policy be in place for the 2014/2015 financial year, or before.” (RDO/2013/32).

8.       The funds for the legacy community funding and local board discretionary community funding schemes within the southern local board areas cover the following funds:

·   Local Board Discretionary Community Fund

·   Social Investment Fund

·   School Holiday Programme Fund

·   School Swimming Pool Fund

·   Rates Assistance to Community Groups Owning Land In Manukau

·   Community Crime Prevention Fund

·   Immediate Response Crime/Safety Fund

·   Marae Facilities Fund

 

9.       Fourteen applications have been received in this round to be considered under the following funds:

·   Social Investment Fund

·   Community Crime Prevention Fund

·   Marae Facilities Fund

 

10.     The Howick Local Board held a workshop on 3 April 2014 to consider each application and how each project aligned with the south “Community Funding Policy for Grants, Donations and Sponsorships” that currently apply.

 

11.     Howick Local Board Community Funding Programme Budget

 

The following table summarises the budgets for each of the funding schemes applicable to the Howick Local Board Community Funding Programme.  The table identifies the grant levels approved to date in each scheme and the balance remaining for 2013/2014.

 

Table 2:  Howick Local Board Community Funding Budget

2013/2014

Annual

Budget

 

Type of Fund

Grants paid

Balance

$59,012

 

Local Board Discretionary Community Fund

86,295

-$27,283

$62,670

 

Social Investment Funds

40,984

$21,686

$15,624

 

School Holiday Programme Fund

16,873

-$1,249

$7,695

 

School Swimming Pool Fund

18,040

-$10,345

$25,761

 

Rates Assistance to Community Groups Owning Land in Manukau

0

$25,761

$31,741

 

Community Crime Prevention Fund

3,260

$28,481

$9,829

 

Immediate Response Crime/Safety Fund

0

$9,829

$8,704

 

Marae Assistance Fund

0

$8,704

$221,036

TOTAL

165,452

$55,584

 

12.       The allocation of grants to community groups is within the adopted annual plan and budgets.

13.       The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Consideration

Local Board Views and Implications

14.  Feedback on these applications was sought at a workshop with the Howick Local Board on 3            April 2014.

15.  Board members received a summary of each application together with copies of the current             legacy community funding schemes’ policies that apply within the southern local board area.

Maori Impact Statement

16.       Community funding is a general programme of interest and accessible to a wide range of             groups, including Maori.  Maori are therefore likely to benefit alongside other groups in the             community.  The provision of community funding to support community development initiatives provides opportunities for all Aucklanders to undertake projects, programmes and            activities that benefit Maori.

Implementation

17.       Staff will confirm in writing all grants made by the local board and will administer payment            and receipt of accountability for all grants made.  The team will also notify all unsuccessful      applicants in writing.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Jan Perkins - Community Funding Co-ordinator South

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Teresa Turner - Relationship Manager

 


Howick Local Board

12 May 2014

 

 

Facility Partnership Fund 2013/2014

 

File No.: CP2014/07118

 

  

 

Purpose

1.       The purpose of this report is to advise the Howick Local Board of the facility partnership applications received and to consider the recommendations for the 2013/2014 funding allocations.

Executive Summary

2.       The purpose of the facility partnership funding is to assist with the development of accessible multi-use community facilities with an emphasis on maximum use, increased community participation and to support community groups to leverage funds from other funding organisations.

3.       The facility partnership fund provides financial support to not-for-profit organisations undertaking asset development work with a total project value over $50,000 or a feasibility study for a facility up to $50,000.

4.       There were seven facility partnership funding applications received and considered at the Howick Local Board workshop held on 3 April 2014.  The funding requested totaled $620,071. 

5.       The applications were assessed and recommendations based on the established criteria under the facility partnership fund guidelines.

 

Recommendation/s

a)      That Howick Local Board approves/declines the facility partnership funding grant to Botany Life Community Trust for $45,542 towards the redevelopment of the mezzanine floor including two new offices, meeting room and stairs to the mezzanine floor of the commonly known Botany Life Community Church.

b)      That Howick Local Board approves/declines the facility partnership funding grant to Buckland’s Beach Bowling Club for $75,000 towards the installation of one artificial all-weather bowling green.

c)      That Howick Local Board approves/declines the facility partnership funding grant to Flowing in Motion Limited for $96,062 towards the fit-out of the new proposed parkour/free running studio at 22 Dunrobin Place, Highland Park.

d)      That Howick Local Board approves/declines the facility partnership funding grant to Pakuranga Athletics Charitable Trust for $100,000 towards a seeding grant for the construction of a new 800 seated grandstands and pavilion on Lloyd Elsmore Park.

e)      That Howick Local Board approves/declines the facility partnership funding grant to Pakuranga Bowling Club for $15,200 towards the feasibility study to scope the cost of new clubrooms and demolition of the current Pakuranga Bowling clubrooms.

f)       That Howick Local Board approves/declines the facility partnership funding grant to Pakuranga United Rugby Club for $247,267 towards the upgrade of the entry, lounge, office, fire escape, court lighting and roofing of the building commonly known as the Pakuranga United Rugby Club gymnasium.

g)      That Howick Local Board approves/declines the facility partnership funding grant to Tennis Pakuranga Club for $41,000 towards the upgrade and installation of three artificial all-weather tennis courts.

 

 

Discussion

6.       The funding round opened on 22 November 2013 and closed on 28 February 2014.  Seven applications were received from:

i)        The Botany Life Community Trust is the owner of the building and the Botany Life Church is a tenant.  The membership is approximately 200 and the Trust was registered as a charitable entity on 1 January 2008.

The application is $45,542 towards the redevelopment of the mezzanine floor including two new offices, meeting room and stairs to the mezzanine floor of the Botany Life Community Trust building.  The total cost of the building project is $310,550 and the Trust is making a $127, 531 contribution.  Two other funding applications are pending for $137,477.

This project will improve the community centre with a focus on running youth and well-being programmes in a growing community.  There are five letters of supporting the benefits to the wider community.  The project meets the needs of the organisation to upgrade a privately owned facility and would provide additional core services.

 

The project meets the Local Board Plan priorities; encouraging participation in the community.  There does appear to be a shortfall of large community space in the Botany area.

 

The potential risk is that the group’s functions are limited to its own membership.  The project would require council working with the Trust for a full undertaking of the community availability over a 5 year plan.  The project is dependent upon other funding being secured.

 

The Botany Life Community Trust has previously applied for council funding which has been accounted for:

·    2011 $2,500 PA system

·    2011 $3,000 Botany Community Day

·    2011 $2,500 Carols at Botany

·    2012 $1,630 Gazebos

·    2012 $3,000 Botany Community Day

·    2013 $8,970 Chairs (accountability report due 30/04/14)

·    2013 $5,000 Botany Community Day

 

ii)       The Buckland’s Beach Bowling Club membership is 67 and the club was incorporated in 1939.

The application is for $75,000 towards the installation of one artificial all-weather bowling green.  The total cost of the project is $175,680 and the club is making a $67,000 contribution.  The club will approach other funders for the shortfall of $108,680.  The club was successful last year with three funders contributing towards this project but because of not securing the funding from a previous facility partnership fund application to council, the funding had to be returned.

This project will provide existing bowlers with an improved playing surface and enhance community infrastructure on a council reserve but there appears to be little or no gain to the wider community.

 

The project meets the Local Board Plan priorities; sporting and recreational opportunities.

 

The Auckland Region Bowls Facilities Strategy (April 2013) has classified the club as a “standalone community club”.  Auckland Bowls sent a letter of support but noted that further discussions should take place with the club regarding a second green and should consider:

1.   Developing a suitable partnership with another sport e.g. could the space be utilised for children’s hockey, futsal, croquet, tennis or other sport that requires an area similar to the size of a bowling green.  This in turn would increase the use of the clubhouse and strengthen the financial viability of the club.

2.   Maintaining the green in its current form until membership / participation numbers increase to a suitable level that justify upgrading the green to current standards.

 

The scope of the project is reasonable but Auckland Bowls stated the current membership and participation numbers, one functioning green is sufficient to meet the needs of the club.

 

The club received $9,000 on 26 February 2009 through the legacy Manukau City Council, Community Facilities Partnership Scheme, to redevelop the kitchen facilities.

 

iii)      Flow in Motion Limited is a limited liability company and has been incorporated with Dion Doutre and Stacy Williams as equal shareholders on 26 November 2013.

The application is for $96,062 towards the fit-out of the new proposed parkour/free running studio at 22 Dunrobin Place, Highland Park.  The total cost of the project is $184,923 and the company is making a $30,000 contribution and are organising a loan of $48,861.  The club will approach other funders for the shortfall of $10,000 through sponsorship.

 

This project will create a destination for a unique facility offering education for high energy activities such as parkour/free-running, martial arts tricking, breaking, circus aerial and gymnastics for children 5 to 15 years old.

 

Flowing in Motion will offer use of the studio for free to primary, intermediate and secondary schools during weekdays (10 x 2 hr blocks per week).  These sessions will be supervised without instructions.

 

The development is a private enterprise and will have to be monitored by council in a special arrangement.  Council will seek to have the group enter into a meaningful relationship with Howick Gymnastics should they be successful in obtaining a grant.

 

The project meets the Local Board Plan priorities; encouraging participation in the community; supporting economic development; sporting and recreational opportunities.

 

iv)      The Pakuranga Athletics Charitable Trust was formed as a separate entity to the Pakuranga Athletics Club to complete infrastructure projects at Lloyd Elsmore Park for community and club use.  The membership of the Pakuranga Athletics Club is approximately 800 and the Pakuranga Athletics Charitable Trust was incorporated on 19 February 2007. 

The application is for $100,000 towards a seeding grant for the construction of a new 800 seated grandstand and pavilion for the Pakuranga Athletics Charitable Trust.  The total cost of the project is $1.31m and the club will be making a contribution of $30,000 and have a loan of $50,000.  A funding specialist has been engaged to undertake a funding plan for the bulk of the project. 

The completed grandstand and pavilion will meet the requirements for IAAF rated track events of an officials building at the finish line and toilets for sanctioned athletic meetings.  The proposed project is not specifically identified in the Lloyd Elsmore Park Management Plan but the area is within the clubs leased footprint.  The basement for the proposed grandstand is existing and used to house equipment and timing gear.

 

The Yvette Williams Running Track is a well-used council facility and the Trust has good links with local schools, Throw for Gold and the Special Olympics.  Athletics Auckland Inc. supports the proposed project which would allow the club to host the Centre’s and National events.  There are a high number of schools that use the all-weather track and the proposed project would benefit the eastern side of Auckland.

 

The ASB Secondary Sports who administer inter-secondary school athletics competitions across the Greater Auckland area endorses the application because Pakuranga Athletics Club does not have all the facilities needed for a secondary school meet.  The ASB Secondary Sports have 103 member schools and over 100,000 students in their association.

 

The Buckland Beach Football Club who use the centre of the track for training purposes have flagged their interest in a future long term partnership with the Trust to use the new proposed facilities.

 

The project meets the Local Board Plan priorities; encouraging participation in the community; planning future growth; sporting and recreational opportunities.

 

The scope of the project appears reasonable from the tender documents received but based on the total cost of the $1m building project the group would need a more robust funding plan. 

 

A successful grant does not constitute any regulatory approvals which will be required. The land owner approval process is currently underway and the resource consent is in the process of being renewed.  A new lease is not necessary as per the 2010 building plans and a building consent was approved in February 2014 for the 600 metre grandstand. 

 

v)      The Pakuranga Bowling Club membership is 117 and the club was incorporated in May 1983. 

The application is towards the feasibility study to scope the cost of new clubrooms and demolition of the current Pakuranga Bowling clubrooms.  The total cost of the project is $15,200.  This is a staged project and the original condition report assessment was conducted by Auckland Council.

 

The club has several long term partnerships with the Pakuranga Probus; Lions; Grey Power; Garden Circle and Ceroc Dancing and is one of the largest in the southern area.

 

Auckland Bowls is supportive of the Pakuranga Bowling Club and see the club as part of the long term network of bowling clubs in Auckland.  The issues they are experiencing with their building are very unfortunate and action is required to rectify the problem.  Auckland Bowls and council believe there is an opportunity to widen the scope of the bowling club facility to include other sports and community clubs. 

           

Auckland Bowls have considered the option of trying to get other neighbouring bowling clubs to merge / partner with Pakuranga, this appears very unlikely and therefore a more logical option would be to work with neighbouring sports clubs such as the BMX, Croquet, Beach Volleyball and other users of Lloyd Elsmore Park.  If this could be achieved then a rebuilt clubhouse could provide for the needs of the bowling club as well as a number of other community groups.

 

The project meets the Local Board Plan priorities; encouraging participation in the community; planning future growth; sporting and recreational opportunities.

 

The project will enable the club to scope the remedial works in an attempt to repair the facility which is reasonable.  A successful grant does not constitute any regulatory, or land owner approval which will be required.

 

The club received $52,000 in August 2002 and a further $76,000 in December 2003 through the legacy Manukau City Council, Community Facilities Partnership Scheme, towards the development of two new 36.6 x 36.6 metre international standard all weather outdoor greens, earth works, irrigation system, shelters, seating and landscaping.

 

Previous discretionary grants were; 2008/09 refurbishment of greens and buildings for the NZ National Championships for $2,600 and 2009/10 greens and grounds maintenance $500.

 

vi)      The Pakuranga United Rugby Club was incorporated on 25 January 1957 and Pakuranga Aussie Rules and East Tamaki Lightning are associate clubs.  The Lloyd Elsmore Park Badminton Club was incorporated originally in 1976 and again on 31 January 2003.  The membership of the Pakraunga United Rugby Club is 2,000 plus and the Lloyd Elsmore Park Badminton Club is approximately 480.

The application is towards the upgrade of the entry, lounge, office, fire escape, court lighting and roofing of the building commonly known as the Pakuranga United Rugby Club gymnasium.  The total cost of the project is $247,267 and the clubs are making no financial contributions and therefore a lesser amount is suggested.

 

The Pakuranga United Rugby Club and Lloyd Elsmore Park Badminton Club have an agreement which provides assurance for both clubs in terms of on-going and long-term use of the gymnasium.

 

This is a well-used and established facility enhancing community infrastructure which requires upgrading and further improve the multi-sport aspect of the Rugby Club’s indoor gymnasium and badminton facilities.  The completed project will improve the club owned facility, increase capacity and community usage.  The gymnasium provides health and well-being to the members of both clubs and the wider community through the local schools.

 

The project meets the Local Board Plan priorities; sporting and recreational opportunities.

 

The Pakuranga United Rugby Club received $24,270 on 9 May 2001 through the legacy Manukau City Council, Community Facilities Partnership scheme, towards the upgrade and the installation of 3 floodlighting columns to improve and expand training facility.

 

It is also noted that the Pakuranga United Rugby Club received $500,000 from the legacy cash in lieu of reserves account for the Rugby World Cup in March 2010 for the redevelopment of the clubrooms.

 

vii)     The membership of the Tennis Pakuranga Club is approximately 400 and was established in 1921 and incorporated in June 1967.  It is a well-established club and has a high utilisation.

The application is towards the upgrade and installation of three artificial all-weather tennis courts.  The total cost of the project is $57,140 and the club is making a $16,140 contribution.

 

This project will provide existing members with improved playing surfaces to meet competition standards.  The club serves an important recreational channel for the multi-cultural local community, with its membership reflecting the local demographics being 40% Asian.

 

A successful grant does not constitute any regulatory, or land owner approval which will be required for a lease renewal.

 

Part of a funding agreement could suggest a linkage to access the tennis courts for hockey in winter as there is a lack of training facilities available in the Howick local board area.

 

The project meets the Local Board Plan priorities; sporting and recreational opportunities.

 

The Tennis Pakuranga Club received $18,101 on 13 March 2002 through the legacy

Manukau City Council, Community Facilities Partnership Scheme; to install new poles

and floodlighting on courts 4/5/6 and $30,000 on 13 October 2009 to resurface three

tennis courts.

Consideration

Local Board Views

7.       A workshop was held with the Local Board on 3 April 2014 to discuss the funding applications.  The recommendations in this report fall within the Local Board’s delegated authority.

Maori Impact Statement

8.       The facility partnership fund assists with the development of accessible multi-use community facilities to increase community participation, including the potential to increased community participation for Maori.  No particular negative implications for the Maori community or Maori stakeholders have been identified as arising from this report. 

General

9.       The allocation of grants to the community groups is within the adopted Annual Plan and budgets.

Implementation Issues

10.     A standard Council funding agreement will be developed and progress towards agreed project outcomes monitored.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Kim Squire - Sports and Recreation Advisor

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Teresa Turner - Relationship Manager

 


Howick Local Board

12 May 2014

 

 

Auckland Transport Update - May 2014

 

File No.: CP2014/08695

 

  

 

Purpose

1.       Providing an update on transport matters for the information of the Howick Local Board and a register of transport issues in the Howick Local Board area, as collated by Auckland Transport’s Elected Member Relationship Manager (South).

 

Executive Summary

2.       This report covers matters of specific application and interest to the Howick Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the Board and community.

3.       In particular, this report provides updates on:

·    the Howick Local Board’s transport capital fund

·    Watercare updates on various projects

·    Redoubt Road-Mill Road Corridor project update

·    Parking Strategy cluster workshops.

 

 

Recommendations

a.      That the report entitled ‘Auckland Transport Update – May 2014’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South) be received.

 

Discussion

Howick Items

 

A1. Local board transport capital fund (LBTCF)

4.       The Howick Local Board’s funding allocation under the LBTCF is $871,903 per financial year.  Following Auckland Council approval last year to roll-over the 2012/13 LBTCF budget into the subsequent electoral term and then the recent elections, the Board is able to access funding across five financial years.

5.       The Board’s active projects are included in Table 1 below (NB: ROC = rough order of costs; FEC = firm estimate of cost):

Table 1:

ID#

Project Description

Progress/Current Status

009

Improvements at Half Moon Bay (HMB) Marina

·      $27,000 allocated from 2011/12 Discretionary budget in Aug-13

·      $100,000 allocated from LBTCF in Sep-13

·      On 12-Aug-13, the Board re-prioritised $27,000 from its 2011/12 Discretionary Budget allocated to HMB Interim Improvements to fund connecting the pedestrian walkway from HMB marina across the Bucklands Beach Yacht Club (BBYC) building to the passenger ferry terminal.

·      On 9-Sep-13, the Board resolved to reallocate $100,000 towards this project, with the scope to be agreed with the transport portfolio leader.  That scope was approved by the transport portfolio leader in Nov-13 and design work commenced shortly thereafter.

·      The project is currently in detailed design phase.  AT held a meeting with the main stakeholders to consider the detailed designs on 27-Mar-14.  As a result of that meeting, minor amendments will be made to the proposal.

·      Firm estimates and amended detailed designs will be reported to the Board’s transport and planning portfolio meeting on 6 May and thereafter to the Board for construction approval.

·      Prior to the minor amendments, the firm cost estimates were in the order of $277,350.

152

Driver Feedback Signs x3

·      FEC estimate of $27,000

·      On 12-Aug-13, the Board approved construction of driver feedback signage at three sites – Bradbury Road, Gracechurch Drive, and Cryers Road.

·      The citywide contract for the installation of these and other signs has been let.

·      All exact locations have been determined and consultation has been completed.

·      Installation is expected in May/Jun-14.

153

Pedestrian Safety Improvements to the Meadowlands/Whitford/Millhouse intersection

·      FEC estimate of $460,000

·      The project includes speed tables on Millhouse Drive and Meadowlands Drive, a signalised pedestrian crossing in Whitford Road on the northbound approach to the intersection, and improvements to street lighting.

·      On 9-Sep-13, the Board approved the project for construction.

·      Construction on the project began after Easter and is expected to be completed by the end of Jun-14.

154

Crooks Road streetscape improvements

·      FEC estimate of $129,000

·      On 9-Sep-13, the Board approved a reduced streetscape-only project for construction at $129,000.  However, this figure included an amount for traffic control needed on Harris Road to install pedestrian refuges that were not approved for construction.

·      Detailed designs and a planting plan were presented to the Board’s transport and planning portfolio meeting on 22 April and consultation has been undertaken with affected landowners.

·      Current cost estimates are in the order of $95,000.

·      Construction is expected to begin in mid to late May-14.

155

Burswood Business Area enhancements

·      FEC estimate of $196,000

·      Following an initial assessment of $220,000 by AT, the Board more clearly defined a scope for the project.

·      On 9-Sep-13, the Board resolved that engagement with affected parties and representative groups be undertaken on the project.

·    Detailed designs and planting plans are currently being progressed for consultation purposes.

·    Construction approval will be sought from the Board following consultation.

156

Highland Park bus shelter installation

·      FEC estimate for duplicate shelter $22,000

·      AT proposed the installation of a duplicate shelter that could be relocated to another site in Howick once the eastern New Network review to be conducted in 2015 becomes operational in 2016.

·      On 9-Sep-13, the Board approved the duplicate shelter for construction based on the ROC of $15,000.  A firm estimate has since been provided.

·    Design of the second shelter is currently being progressed.  As part of the design process, the position of underground services in the area was checked.  None of the existing services are in conflict with the proposed shelter location.

·      As this location is on an arterial road, Adshel has been approached to ascertain its interest in installing and maintaining a shelter at this site.

·    External consultation with affected parties will follow.

210

New bus shelters x2 (at Ti Rakau Drive and Cockle Bay)

·      FEC estimate for Ti Rakau $20,000

·      FEC estimate for Cockle Bay $26,000

·      On 9-Sep-13, the Board requested AT to investigate the provision of bus shelters at 298 Ti Rakau Drive and outside Cockle Bay Primary School.

·      On 10-Feb-14, the Board approved the Ti Rakau Drive shelter for construction based on the FEC of $20,000.

·      Adshel was approached to ascertain its interest in installing and maintaining a shelter at the Ti Rakau Drive (arterial road) site.  Adshel has advised it is not interested in this site.

·      On 10-Mar-14, the Board approved the Cockle Bay shelter for construction based on the FEC of $26,000.

·      Internal consultation on both shelters has been completed.  External consultation will be conducted by mid May-14.

·      Construction of both shelters is expected by the end of Jun-14.

217

Pigeon Mountain Road metering signals and bus lane

·      ROC estimated at $165,000

·      An AT study into safety improvements at the Prince Regent Drive/ Pigeon Mountain Road/ Sunderlands Road intersection also recommended installation of metering signals on the southbound lane of Pigeon Mountain Road north of Compass Point Way, to create breaks in southbound traffic from the ferry terminal and allow vehicles to turn into and out of Argo Drive, Sunderlands Road and Prince Regent Drive.  The scheme also included a small bus lane to allow buses to skip part of the queue.

·      In Jul-13 the Board resolved to support the Pigeon Mountain Road/Sunderlands Road/Prince Regent Drive intersection improvements but with minimal impact on current parking provisions.

·      While the intersection improvements were prioritised for implementation in the 2013/14 financial year, the metering signals/bus lane components were assessed as relatively low priority and therefore would not be implemented in the current FY.

·      On 10-Feb-14, the Board approved the project to proceed to detailed design and costing stage based on the ROC of $165,000.

·      The project is currently in detailed design and feasible options will be reported to an upcoming meeting of the Board’s transport and planning portfolio and feedback sought.

 

 

6.       The Howick Local Board’s transport capital fund to date is summarised below:

Howick Local Board transport capital fund summary:

Total funding available (across 5 FYs)

$4,359,515

Completed projects reporting actual costs (none as yet)

-

Firm estimates for projects given construction approval (3x driver feedback signs; pedestrian improvements at Meadowlands/Whitford/Millhouse; Crooks Road pedestrian and streetscape improvements; Highland Park duplicate bus shelter; Ti Rakau Road and Cockle Bay School bus shelters)

684,000

Projects with committed funding awaiting detailed estimates (Half Moon Bay walkway/ pedestrian improvements)

100,000

Estimates on projects awaiting construction approval (Burswood Business Area enhancements, Pigeon Mountain Road metering signals and bus lane)

361,000

Funding still available to allocate

$3,214,515

 

 

A2. Watercare project updates (as provided by Watercare)

7.       Watercare joined Auckland Transport on 22 April to update the Howick Local Board’s transport and planning portfolio meeting on the progress of the projects below.

8.       Panmure Wastewater Main Project:

·    A letter has been sent to the local residents in Pakuranga Road, Millen Avenue and Lagoon Drive regarding upcoming night works on 2 May and early morning 3 May

·    An A5 flyer has been distributed to households along Pakuranga Road to reinforce the safety message for residents about the lack of a right turn

·    Works along Pakuranga Road and the Panmure Bridge to install the pipeline have started and will take three weeks to complete.  The temporary movable median barrier is in place on Pakuranga Road and will be changed in coordination with the Panmure Bridge lights (see traffic notice at Attachment A)

·    Traffic management is on schedule to be removed from the corner of Millen Avenue and Pakuranga Road at the end of July

·    Pipe pulling was successfully completed on Millen Avenue before Easter and the drilling rig has been repositioned for the works on Pakuranga Road

·    The project flyer regarding the traffic layout changes on Pakuranga Road has been widely distributed and advertised and was sent to the Howick Local Board to put on their Facebook page

·    From April to July 2014 there will be a temporary diversion of the Panmure Basin walkway in the vicinity of the Panmure Aquatic Centre and closure of the Lagoon Drive car park between March and May (see project notice at Attachment B).

 

9.       Howick Project (Chapel Road, Kilkenny Drive, Buckland Beach Road, Ridge Road):

·    The section of watermain on Chapel Road and Kilkenny Road has been installed

·    Reinstatement of the berm in Kilkenny Road has been completed

·    Installation of valves, hydrants and fittings is in progress along Kilkenny Drive

·    Work to install the pipeline on Bucklands Beach Road has commenced

·    Pipeline installation on Ridge Road will start on completion of works in Chapel Road, Kilkenny Drive and Bucklands Beach Road.

 

10.     Murphys Road Project:

·    The project to install a large section of watermain as advanced works is past half way and on programme to be completed in July.

 

A3. Redoubt Road-Mill Roa d Corridor project update

11.     The project update as at April 2014 is:

a.   An independent ecological assessment is to be completed by the end of May, survey equipment was deployed in the week prior to Easter and the analysis of this data is now being completed.

b.   An assessment of an alternative alignment which misses an area of bush (known as Cheesman’s bush) is currently being evaluated for presentation to the Auckland Transport Board in July.

c.   The Notice of Requirement is expected to be lodged with Auckland Council in August 2014.

 

A4. Consultation documents on proposed safety improvements

12.     Consultation documents for the following proposals have been provided to the Howick Local Board for its feedback.  As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only.

13.     Proposed ‘No Stopping At All Times’ (NSAAT) parking restrictions, Arranmore Drive, Flat Bush – in 2013, Arranmore Developments Limited applied for and was granted resource consent to build a mixed retail development at 1 Arranmore Drive.

14.     As the complex is due for completion in the near future, the resource consent required changes to the roading layout and the installation of NSAATs, as shown on the plan at Attachment C.

15.     Proposed changes to P5 parking restriction, 180 Pigeon Mountain Road outside Pakuranga College, Half Moon Bay – Auckland Transport received concerns from parents and visitors of Pakuranga College and the surrounding residential area that the current P5 time restriction outside the school is insufficient to carry out particular activities and was requested to look into the matter.

16.     Based on this request, Auckland Transport’s Parking Design team visited the site on numerous occasions and has completed the review.  The outcome was:

·    The current P5 parking restriction is sufficient to carry out specific types of activities such as picking up and dropping off students.  The hours and days of operation for this activity is 7.30am-9.30am and 2.30pm-4.00pm Monday to Friday school days.  During these times, the occupancy of parked vehicles is 100%.

·    Parking outside these peak hours within the P5 restriction is very minimal and underutilized, whereas unrestricted on-street parking in other sections of the street is full

·    The current P5 parking restriction from 8.00am-6.00pm hinders other activities such as visitors to the adjacent neighbourhood and shops, picking up sick students, buying uniforms, parent-teacher catch ups and other activities that require more parking time.  The unrestricted on-street parking in this section of the roadway is currently fully utilised, and finding an unrestricted parking space during school days is a limited possibility.

 

17.     Therefore, Auckland Transport is proposing new times for the current P5 time restriction.  The P5 restriction will apply from 7.30am-9.30am and 2.30pm-4.00pm, Monday to Friday on school days only, as shown on the plan at Attachment D.   With the amended restrictions in place, the observed parking issues will be minimised or eliminated.  The proposal also allows for other road users to park their vehicles in this area during non-school days and this will ease the current on-street parking unavailability.

 

General Information Items

 

B1. Parking Strategy workshop

18.     Parking impacts on all Aucklanders and as Auckland grows and develops, there are a number of parking issues facing the region, which need solutions now.

19.     Auckland Transport has developed a set of principles to serve as the basis of a regional parking strategy, and will discuss these with elected members at regional cluster workshops in early to mid-May as follows, prior to engaging with the wider public across the region in early June:

·    Southern and eastern areas – Wednesday 7 May

·    Northern and western areas – Thursday 8 May

·    Central areas – Tuesday 13 May.

 

20.     The two key drivers for this can be found in the transformational shifts outlined in Council’s Auckland Plan.  Both these drivers potentially have significant impacts on how and where we provide parking:

·    A move to outstanding public transport within one network

·    To radically improve the quality of urban living.

 

21.     To support the economic development of both the Auckland city centre and its metropolitan and town centres while implementing these transformational shifts, we need to

·    Give priority to the safe and efficient movement of people, services and goods on the road network

·    Provide an outstanding customer experience at Auckland Transport-operated on- and off-street parking facilities

·    Support place-making, amenity and good urban design outcomes

·    Ensure a fiscally responsible approach to providing, managing and pricing parking facilities, and that benefits cover costs

·    Prioritise the management of kerbside parking space in recognition of the importance of the public interest

 

B2. Auckland Transport Code of Practice (ATCOP) consultation

22.     Submissions for ATCOP closed on 31 March 2014.  To date, Auckland Transport has received 68 submissions (excluding internal comments) as listed below:

·    10 from Auckland Council

·    9 from local boards

·    10 from transport organisations

·    10 from engineering consultants

·    11 from engineering suppliers

·    6 from power companies and utilities

·    3 from healthcare organisations

·    3 from members of the public

·    6 miscellaneous submissions.

 

23.     All submissions have been acknowledged and the process for responding to submissions is currently being determined.

24.     Submissions are being analysed and referred to the various chapter authors for review.  There will be a period of 3-4 weeks for the authors to coordinate their responses to the submissions on their chapters indicating whether they accept or decline the suggestions made.

 

B3. Expert panel on cycle safety

25.     An expert panel on cycle safety held its first set of discussions on 15 April as it began the process of developing recommendations for making New Zealand a safer place for cycling.

26.     The NZTA was asked to convene the panel in response to the findings of a coronial review of cycling safety in New Zealand.

27.     NZTA Director of Road Safety Ernst Zollner said the agency had canvassed the views of a wide range of stakeholders with expertise in cycling and road safety as part of the process of establishing the panel of ten experts.

28.     The panel aims to deliver its recommendations by the end of September.

29.     Mr Zollner said the NZTA and other members of the National Road Safety Management Group would also continue existing work to improve the safety of cyclists in New Zealand by investing in separated cycle paths, improving the safety of roads and roadsides, making intersections safer, reducing vehicle speeds in urban areas to reduce the risks that motor vehicles can pose to pedestrians and cyclists and promoting safe cycling through a range of education programmes.

30.     The NZTA recently launched a Share the Road education and advertising campaign designed to personalise and humanise people cycling so that motorists see beyond the bike.

 

B4. Partnership targets visitor safety on New Zealand roads

31.     Tourism New Zealand, the NZTA and Air New Zealand have joined forces to target Chinese tourists with important road safety messages before they get behind the wheel.

32.     A Chinese language, driver safety video is currently included on inflight entertainment systems on Air New Zealand international flights from China and Hong Kong into New Zealand.

33.     The video was developed by Tourism New Zealand and the NZTA in response to calls to better communicate New Zealand road safety messages after a spate of recent crashes involving tourists.  The video is also available on Tourism New Zealand's Chinese language consumer website newzealand.com and on Youku (the Chinese version of YouTube).

34.     An NZTA leaflet for visitors – ‘What’s different about driving in New Zealand’ (with a Chinese translation) – is also available from hire car companies, airports and tourism organisations.

35.     A number of other initiatives have been taken to support Chinese drivers on New Zealand roads, including:

·    the private development of a video targeted at campervan drivers, which has been translated into Chinese

·    tourism brochures including driver safety information

·    articles providing safety information for visitors were published in key New Zealand Chinese language newspapers and made available to inbound travelers.

 

B5. Promoting safety on shared pedestrian and cycle paths

36.     Auckland Transport’s Community Transport team has been taking a novel new approach to promoting appropriate ‘shared path’ use across the region, and will be contracting a Chalk artist to place some engaging and educational images and messages along shared paths across Auckland.

37.     The first trial held at Bayswater and was a huge success.  Very positive feedback was received from the general public and lots of by-passers got photos taken of themselves interacting with the art.  All-in-all it was a fun way of promoting shared path use.

38.     The initiative will be coming to other areas throughout wider Auckland in May.  The paths identified and dates proposed across the region are:

·    6th May – Twin streams path in Henderson

·    8th May – Bayswater bridge path

·    13th May – Rotary path in Farm Cove

·    15th May – Orewa estuary path

·    20th May – Kingsland shared path

·    22nd May – Samuel Miller Reserve, Pukekohe

·    27th May TBC

·    29th May rain date.

 

39.     All dates will be weather-dependent.  Temporary signage promoting shared use (see Attachment E) will be erected at each site, and then two weeks later the path will be cleaned properly using a water blaster.

40.     So keep an eye out for some entertaining art, community interaction and positive shared path behaviour change.

 

Shared path chalk art

 

B6. Road Safety Week – Youth Road Safety package

41.     Auckland Transport’s Community Transport Team has also been working on a number of young driver events for the upcoming Road Safety Week (from 19 to 26 May).

42.     The three events are:

·    An event for parents/caregivers of young drivers – Nigel Latta’s ‘Keep your teen safe on the road’, on Monday 19 May from 7.30 to 9.00pm (at Auckland Girls Grammar, Freemans Bay)  A flyer for this event is included at Attachment F

·    An event for school staff, school boards of trustees, elected members and community agencies – Make it Home; Professional Development evening for school staff, parents and community, on Wednesday 21 May from 4pm to 6.30pm (at Vodafone Events Centre, Manukau).  The NZTA is supporting Auckland Transport to deliver this event.  A flyer for the event is included at Attachment G

·    An event for secondary school students – Make it Home; road safety expo for teenagers, on Thursday 22 May (at Vodafone Events Centre, Manukau).  A flyer for this event is included at Attachment H.

 

43.     Information is also available online at www.at.govt.nz/roadsafetyweek

 

Media Releases

 

C1. Big Step for Auckland’s City Rail Link

44.     It was announced on 15 April that the City Rail Link (CRL) had reached a major milestone with Auckland Transport accepting a recommendation by planning commissioners to confirm the land requirements for the CRL.

45.     Auckland Transport’s chief executive David Warburton said the commissioners noted that the project benefits were essentially uncontested and recognised it was critical for Auckland’s growth and economic future.

46.     The CRL will connect Auckland’s rail network underground from Britomart to the existing line near Mt Eden station, which will mean faster, more efficient and more direct travel for train users.

47.     “It’s a big step forward for Auckland.  A proposal to extend rail through the city centre has been on the books in some form or other for almost a hundred years but never got beyond an idea. At last we have a designated route,” said Dr Warburton.

48.     “The CRL is a major economic development opportunity as well as a significant transport investment and will help shape and grow Auckland.”

49.     The designation identifies land in the district plan for rail purposes and protects the route for the future.

50.     All affected property owners and submitters will be informed of Auckland Transport’s decision, which can be appealed to the Environment Court.

51.     For more information: www.at.govt.nz

 

C2. Outstanding marks for Panmure Interchange

52.     Panmure locals have rated their new bus and train station a near perfect 99 out of 100.

53.     The outstanding customer satisfaction score comes after an Auckland Transport face-to-face survey of passengers just weeks after it opened.

54.     The interchange got a resounding 99% satisfaction score for the ease of getting into and out of the interchange, 98% found the interchange easy to navigate and 98% said they felt safe.

55.     A further 96% of people were happy with interactions with staff at the ticket and information booth.

56.     Auckland Transport’s Chief Operations Officer Greg Edmonds described the survey results as hugely encouraging.  “It is one thing to build facilities such as this but to have this level of customer feedback is just fantastic” he said.

57.     “This feedback demonstrates how quickly the interchange has proven its worth as a major transport hub for the Panmure community.  By helping to make life a lot easier for commuters and passengers, we will attract more people to use public transport.”

58.     Mr Edmonds said Auckland Transport regularly surveys passengers to understand what it can do to improve our public transport facilities and services.

59.     More than 100 passengers provided feedback in face-to-face interviews held over a two week period.

 

C3. Aucklanders are sampling the future of transport

60.     An exciting new era in public transport was ushered in on Sunday 27 April with the launch of Auckland’s half billion dollar electric train fleet.

61.     The trains were launched at Britomart by Mayor Len Brown along with Transport Minister Gerry Brownlee and Auckland Transport Chairman Dr Lester Levy.

62.     Len Brown said the new trains are world class.  “Now is the time for Aucklanders to get on board and I know they absolutely will.  Recently we hit the 11 million mark for annual trips, and given these trains and agreement on the City Rail Link, our aim of 20 million trips is now a very realistic target in the coming years”.

63.     “The new trains are setting up public transport in Auckland for the future.  Combined with the City Rail Link, the new trains mean that in time we will see trains operating every seven to ten minutes on all lines”.

64.     The City Rail Link with its three new stations will see journey times reduced dramatically, the trip from New Lynn to Aotea will take just 23 minutes and from Panmure to Newton 27 minutes.

65.     To mark the launch of the trains, 5000 Aucklanders enjoyed a free return ride between Britomart and Newmarket.  Comments from members of the public include: “They’re so quiet”, “The ride is so smooth” and “These trains are really good”.

66.     Dr Levy said Aucklanders have good reason to be excited.  “The new trains are a huge step up from what our customers have been used to. They are environmentally-friendly, energy efficient and produce no air pollution.  The trains are modern, comfortable, safe and a pleasure to ride”.

67.     The trains travel faster than the current fleet and will allow services to run more often and get passengers to their destination quicker.

68.     Each train has seating for 232 passengers and standing room for more.  The trains have wider doors making it easier for passengers.

69.     The central carriage of each train is at platform level for wheelchairs, prams or bikes and automatic ramps mean a seamless transition between the platform and the train.  Open gangways between cars mean passengers can move from one end of the train to the other.

70.     Fifty-seven trains are being put into service across Auckland between now and the middle of next year.

71.     The first paying services began on Monday 28 April, with the electric trains running on the line between Britomart and Onehunga.

72.     Some facts and figures:

·    There are now 12 electric train units in Auckland.  Seven have been commissioned (meaning they have their registration and warrants) with five more about to be tested

·    The supplier, CAF, has used equipment from Japan, Germany, Austria, Switzerland and Spain – taking the best from the world to create trains specifically for Auckland

·    It takes more than 15,000 hours to fabricate and assemble one electric train unit, and there are 110km of wiring in each unit

·    Each train is tested for 1000 hours on the tracks

·    To create the weight of passengers while testing the trains, 1800 sandbags each weighing 20kgs were used on each train

·    To date, 47 drivers, 86 train managers and 13 supervisors have been trained

·    3008 hours have been spent on driver training, and 1504 hours on theory

·    Drivers have spent 752 hours on the electric train simulator

·    To date, more than 25,000kms have been driven during the testing and commissioning of the electric trains.

 

73.     A number of suggestions are also being looked into by Auckland Transport including more planting and landscaping, clearer signage, availability of refreshments, more frequent and clearer announcements, and more seating.

74.     The Panmure Interchange is one of the busiest rail stations in the region with approximately 1700 passengers per day.  It has grown rapidly since 2003 when it was used by less than 100 passengers per day.

75.     The interchange is part of the Auckland Manukau Eastern Transport Initiative (AMETI), and is the first stage of the South-eastern Busway between Panmure, Pakuranga and Botany.  The next stage will see the creation of the busway lanes along Lagoon Drive and Pakuranga Road to a new bus station at the Pakuranga town centre.

 

Launch day of the new electric trains

Issues Register

76.     The regular monthly issues register is Attachment I to this report.

 

Consideration

Local Board Views

77.     The Howick Local Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

78.     All proposed schemes are subject to prioritisation, funding and consultation. 

 

Attachments

No.

Title

Page

aView

Panmure Wastewater Main Project - Traffic Notice (Pakuranga Road)

35

bView

Panmure Wastewater Main Project - Walkway and car park closure (Lagoon Drive)

37

cView

Plan of proposed "No Stopping At All Times" parking restrictions Arranmore Drive, Flat Bush

39

dView

Plan of proposed changes to P5 parking time restriction, 180 Pigeon Mountain Road, outside Pakuranga College, Half Moon Bay

41

eView

Shared Path education sign

43

fView

Flyer for Nigel Latta's "Keep your teen safe on the road" (19 May 2014)

45

gView

Flyer for "Make It Home" youth road safety professional development evening (21 May 2014)

47

hView

Flyer for "Make It Home" a road safety expo for teenagers (22 May 2014)

49

iView

Issues Register - Howick Local Board - May 2014

51

     

Signatories

Author

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager; Auckland Transport

 

 


Howick Local Board

12 May 2014

 

 


Howick Local Board

12 May 2014

 

 


Howick Local Board

12 May 2014

 

 


Howick Local Board

12 May 2014

 

 


Howick Local Board

12 May 2014

 

 


Howick Local Board

12 May 2014

 

 


Howick Local Board

12 May 2014

 

 


Howick Local Board

12 May 2014

 

 


Howick Local Board

12 May 2014

 

 








Howick Local Board

12 May 2014

 

 

Quarterly Performance Report for the Howick Local Board to the period ended March 2014

 

File No.: CP2014/08847

 

  

 

Purpose

1.       To update the Howick Local Board members on progress towards their objectives for the year from 1 July 2013 to 30 June 2014 as set out in the Local Board agreement.

Executive Summary

2.       A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June

3.       Auckland Council departments and Council Controlled Organisations (CCOs) also present regular performance reports to the local boards

4.       To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report, department report and CCO report

5.       The attached omnibus consolidation contains the following reports this quarter

• Local board financial performance report

• Local Community Development, Arts and Culture (CDAC) activity overview

• Local Libraries overview

• Local Sports, Parks and Recreation (LSPR) overview

• Work programmes for CDAC and LSPR

• Treasury report

6.       Further departments and CCOs will be included in future reports to the local board.

 

Recommendation/s

That the Howick Local Board:

a)   Receive the Quarterly Performance Report for the Howick Local Board for the period ended March 2014

 

 

 

Discussion

7.       In consultation with local boards this omnibus report has been created to give the elected members a comprehensive and common overview of local activities from council departments and CCO’s. Future reports are expected to include additional departmental and CCO reports as these are developed for inclusion and discussion.

 

Maori Impact Statement

8.       Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials.  However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori

 

Attachments

No.

Title

Page

aView

Howick Local Board Quarterly Performance Report for March 2013

61

     

Signatories

Authors

Faithe Smith - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Teresa Turner - Relationship Manager

 


Howick Local Board

12 May 2014

 

 




























































Howick Local Board

12 May 2014

 

 

Bylaw review programme update - April 2014

 

File No.: CP2014/07955

 

  

 

Purpose

1.       This report provides an update on bylaw review (policy) and bylaw implementation (operations), covering June 2013 to April 2014. This joint approach to reporting ensures that local boards have a comprehensive overview of the end-to-end programme through to 2015.

Executive Summary

2.       Consultation on the proposed navigation safety bylaw closed on 17 March 2014. Staff are now preparing a summary of submissions alongside the full submissions to the hearings panel. The proposed cemeteries and crematoria bylaw was adopted by the Regulatory and Bylaws committee and Governing Body in March, and submissions opened from early April.

3.       Further proposed bylaws will be presented to the Regulatory and Bylaws committee shortly covering the next set of topics: Outdoor fires; Stormwater; Trading in public places; Alcohol controls and Animal management (covering animals other than dogs).

4.       The 2014 programme for review of local dog access rules is underway with the local boards that are proposing changes this year. Information about the proposed changes will be included with material provided as part of the annual dog registration cycle to minimise costs and ensure simplified communication with these customers.

5.       Implementation projects are well underway for the upcoming commencement of Health and hygiene (from 1 July 2014) and Public safety and nuisance (from 26 May 2014). Planning for the new Health and hygiene bylaw and associated licensing has included particular attention for operators where the rules have changed significantly. The majority of these newly registered premises will receive a visit from a member of the environmental health team, and a welcome pack that summarises the standards they are required to meet.

6.       The Alcohol licensing readiness project has now completed its key work relating to establishing the new licensing structures needed under the new alcohol act. These are running as intended from 18 December 2013.

7.       Review work is continuing on further topics to support completion of the review programme by October 2015, alongside implementation planning for the resulting changes.

8.       No formal requests for local board bylaws have been received over the period covered by this report.

9.       An investment proposal for the integrated programme is being progressed, to be submitted for consideration as part of preparing the draft 2015-2024 Long-term Plan.

 

 

Recommendations

That the Howick Local Board:

a)      Note the progress of bylaw review and implementation and the forward programme that will complete the review of the legacy bylaws by 2015.

 

 

Discussion

The bylaw review programme

10.     The bylaw review programme was originally endorsed by the Regulatory and Bylaws committee in December 2010 (refer CP2010/00962) and February 2011 (refer CP2011/00453). It will review the legacy bylaws (that is, the bylaws inherited from the former councils) across approximately 30 topics. A new bylaw will be prepared for each topic where appropriate, or a recommendation made that the underlying issue or outcome is better handled another way.

11.     The Regulatory and Bylaws Committee has ownership of the review and local boards are participating through individual workshops and reports. Local Boards are also able to propose that local bylaws are made, to apply only in their area (refer sections 24 to 28 of the Local Government (Auckland Council) Act 2009). Any requests for local bylaws are reported to the Regulatory and Bylaws committee. As stated above, there have been no local board proposals for local bylaws over the last period. This report covers the period June 2013 to April 2014.

12.     As this is the first report on this programme since the 2013 local government elections, attachment A provides a brief background to bylaws, including an outline of each bylaw topic.

Update on review of bylaw topics

13.     The current state of the review work programme is presented in the table below and the detailed comments for several topics that follow. Attachment B provides an overview of the timeline for the programme.

14.     The table below includes reviews that have already been completed. It also covers bylaws that may be folded into other topics (Freedom camping; Arkles Bay Set Netting); the ongoing local boards’ review of dog access rules; and the review that must take place within five years of any bylaw’s adoption.

 

Table 1: Summary of status and next steps for review of bylaw topics

 

Topic

Status and Progress – 7 stages

Comments

 

Status

1-Preparation

2-Pre-consultation

3-Options

4-Write Bylaw

5-Adopt draft

6-Spec Cons Proc

7-Adopt final

 

Reviews completed

 

 

 

 

 

 

 

 

 

Dog management

G

 

 

 

 

 

 

 

Completed

Election Signs

G

 

 

 

 

 

 

 

Completed

Food safety

G

 

 

 

 

 

 

 

Completed

General administration

G

 

 

 

 

 

 

 

Completed

Health & hygiene

G

 

 

 

 

 

 

 

Completed

Offensive trades

G

 

 

 

 

 

 

 

Completed

Public safety and nuisance

G

 

 

 

 

 

 

 

Completed

Solid waste (Waste m/ment)

G

 

 

 

 

 

 

 

Completed

Trade waste

G

 

 

 

 

 

 

 

Completed

Transport (Auckland Transport)

G

 

 

 

 

 

 

 

Completed

 

 

 

 

 

 

 

 

 

 

Work programme

 

 

 

 

 

 

 

 

 

Navigation Safety

G

 

 

 

 

 

 

 

See below

Outdoor / Rural fires

G

 

 

 

 

 

 

 

 

Trading in public places

G

 

 

 

 

 

 

 

See below

Stormwater management

G

 

 

 

 

 

 

 

 

Signs

G

 

 

 

 

 

 

 

See below

Election signs (amend)

G

 

 

 

 

 

 

 

See below

Alcohol licensing fees

G

 

 

 

 

 

 

 

 

Alcohol controls

G

 

 

 

 

 

 

 

See below

Animal management

G

 

 

 

 

 

 

 

 

Air quality

G

 

 

 

 

 

 

 

 

Boarding houses and hostels

G

 

 

 

 

 

 

 

 

Cemeteries and crematoria

G

 

 

 

 

 

 

 

 

Commercial sex industry

A

 

 

 

 

 

 

 

On hold pending unitary plan outcomes

Construction and development

G

 

 

 

 

 

 

 

 

Onsite wastewater

G

 

 

 

 

 

 

 

 

Hazardous Substances

G

 

 

 

 

 

 

 

See below

Orakei Basin

G

 

 

 

 

 

 

 

 

Recreational and cultural facilities

G

 

 

 

 

 

 

 

 

Transport (Parks / AC controlled land

G

 

 

 

 

 

 

 

 

Water supply and wastewater (reticulation)

G

 

 

 

 

 

 

 

 

Wharfs & Marinas

G

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other work

 

 

 

 

 

 

 

 

 

Review - local dog access rules

G

 

 

 

 

 

 

 

Reviews by local boards - ongoing

Filming fee review

G

 

 

 

 

 

 

 

See below

Freedom camping

G

 

 

 

 

 

 

 

 

Arkles Bay set netting

G

 

 

 

 

 

 

 

 

Five year reviews

B

 

 

 

 

 

 

 

 

 

Status summary codes

G

Green - Work is progressing as planned, due date will be met or any revised date will not have wider impacts

A

Amber – Original due date at risk of being missed and this may have wider impacts; or an issue has arisen.

R

Red - Due date has or will be missed and this will have wider impacts; or an issue has arisen that will have wider or significant impacts.

B

Blue - Not yet scheduled. However, background work is underway.

 

Table 2: Additional comments for particular topics in the bylaw review programme

 

Public safety & nuisance

On track

G

This bylaw topic crosses the jurisdiction of both Auckland Council and Auckland Transport (meaning there are two parallel bylaws). The new bylaws were adopted in 2013 and come into force in May 2014.

 

Navigation safety

On track

G

Public submissions were invited on this topic from 14 February to 17 March. Just under 400 submissions were received and are being reviewed. A range of communication approaches – including radio and attendance at relevant events – were used to help publicise the proposal and invite submissions. Hearings are expected in May.

 

Trading in public places (policy and bylaw)

On track

G

This review will deliver a single draft policy and two draft bylaws (for the council and Auckland Transport). Drafting of these is well underway. It is expected that these will be reported to the Regulatory and Bylaws committee and then the governing body in May. Any new bylaws could come into force for July 2015 (allowing any fee changes to also be put in place with the council’s long-term plan).

 

Signs

On track

G

Discussions with local boards are currently underway to identify their views on particular matters including local approaches to issues such as sandwich boards and cross-street banners. Comments from those discussions and other discussions with representatives of businesses and the signage industry will support the preparation of a draft bylaw later in 2014.

 

This project is also monitoring the progress of the Proposed Auckland Unitary Plan, as this plan also includes signage provisions.

 

Election signs (amendment)

On track

G

The Election signs bylaw was adopted by Auckland Transport in May 2013, and was in place for the 2013 local government election. A number of operational issues arose during that election period, and the clarity of relevant clauses is planned to be addressed through a series of drafting amendments that will support a better democratic process. These improve clarity for issues including the use of candidate and “team” signs, signs on private property, the readability of authoriser statements and the display of signs promoting election issues rather than candidates or teams. The amendments also provide for the possible later addition of explanatory notes into the bylaw, where desirable to provide further guidance.

 

The proposed amendments are being reported to the Auckland Transport Board in April, to allow for consultation on the proposed changes. Local boards will receive further information then.

 

Changes are also being considered to remove or adjust some of the specified sign sites in the western area. These follow a review of sites against criteria including practicality and safety, and are intended to address issues that arose in 2013. Those local boards where changes are being considered will receive further information on this.

 

Alcohol controls

On track

G

Each of the legacy councils had adopted an Alcohol Control bylaw, and put in place a series of alcohol controls through that bylaw. Alcohol controls (previously called liquor bans) prohibit the consumption of alcohol within a specified place, during a specified time.

 

Legislative changes introduced alongside the government’s reform of laws relating to the sale and supply of alcohol provide the council and police with enhanced powers in relation to alcohol controls. Those changes also require the council to review its existing alcohol controls against a new threshold, as part of any decision to carry those controls forward past October 2015. Following a review of available data, the majority of existing controls across Auckland are considered to meet the new requirements.

 

A proposed bylaw is planned to be reported to the Regulatory and Bylaws committee shortly. The existing bylaws are broadly similar, and so the new proposed bylaw will largely seek to continue the current arrangements. In line with consultation with local boards from 2011 (alongside other alcohol-related matters), the new bylaw will facilitate local board involvement in decisions on alcohol controls and an improved community-based focus on alcohol issues.

 

Community-focussed approaches may include crime prevention through environmental design, local community initiatives, discussions with nearby licensees, youth and leadership development programmes, partnering with central government agencies including the Police and the Ministry of Justice, and partnering with local agencies including sports clubs and iwi and town centre / business associations.

 

These non-regulatory approaches can often lead to significant reductions in alcohol harm and have better long-term effects than regulatory approaches such as making an alcohol control.

 

Hazardous substances

On track

G

The former Auckland City Council had a hazardous substances bylaw. A review of this bylaw has indicated that the issues it covered are now addressed adequately through other means, including provisions in other bylaws, the Resource Management Act, National environmental standards, and regulations made under various acts.

 

Comment is being sought from the local boards where the legacy bylaw currently applies, following which a proposed approach (that could include allowing the bylaw to lapse in 2015) will be brought to the Regulatory and Bylaws committee.

 

Dog access review

On track

G

Local boards are able to review dog access rules for local parks and local beaches in their areas on an annual basis. This allows a better response to community views than was possible under the legacy councils’ approaches.

 

For 2014 selected dog access are being reviewed by the following local boards: Kaipatiki, Orakei, Maungakiekie-Tamaki, Puketapapa, and Hibiscus and Bays.

 

To ensure that registered dog owners are advised of the proposed changes (as required by legislation) the local boards are including a joint notice within the dog registration package in June. This will reduce costs, and ensure that dog owners receive a single combined communication from the council, rather than multiple messages.

 

Filming fees review

On track

G

The Auckland Film Protocol was adopted in 2013, after wide consultation with local boards, the screen production industry, council-controlled organisations and other stakeholders. The protocol aims to create a film-friendly culture across Auckland, based on a two way commitment from the wider council organisation and from filmmakers. It also seeks to help deliver a customer driven service that provides certainty to filmmakers in a globally competitive market, and to enable public good will towards the film industry by setting out expectations of film crews when filming in public places.

 

Currently there is a range of filming fee structures in place, inherited from the former councils. A filming fees review is now underway to understand how this element of the filming process can be harmonised and improved. The Policies and Bylaws unit is working with ATEED on this project, and it is expected that local board input will be sought on this over the next few months.

 

 

Update on implementation of new bylaws

15.     Detailed implementation planning is developed by the responsible operations division alongside the process for reviewing each of the bylaws, through a cross council programme called the Integrated Bylaw Review and Implementation (IBRI) programme. Initial planning for implementation starts when the bylaw topic review identifies the issues and options related to each topic. This approach provides the operations division an early indication of the possible shape of the bylaw and its implementation considerations.

16.     This programme includes the main groups involved in operating bylaws and delivering the relevant services to our customers. The programme is also helping ensure bylaw reviews can be aligned to other related transformational changes such as the consolidation of information technology systems, customer service improvement programmes and the organisation’s capacity to implement those changes.

17.     Implementation of new bylaws will generally cover

·    ensuring that the council meets its statutory obligation;

·    ensuring that effective operational practices on the control and enforcement of the new bylaws are implemented consistently across the region, and are made available to the general public;

·    ensuring that communications to the general public and other stakeholders are well planned and implemented in a timely manner;

·    developing and implementing standard business rules and processes that help achieve the council’s customer service standards;

·    ensuring that internal services are planned and delivered when needed, and are in alignment with other transformation initiatives;

·    putting any changes to fees in place; and

·    ensuring that staff are informed throughout the process and are trained on delivering the new services.

18.     The table below shows the current status of implementation projects.

 

Table 4: Summary of status and next steps for implementation projects

 

Implementation project name

Status and Progress

Link to bylaw topics / Other comments

 

Status

1-Preparation

2-Planning

3-Implementation

4-Closure

 

Underway

 

 

 

 

 

 

Alcohol licensing readiness

G

 

 

 

 

Completed

Alcohol licensing fees

G

 

 

 

 

See below

Animals (Stage 1)

G

 

 

 

 

Completed

Dog access review

G

 

 

 

 

 

Electoral Signs 2013

G

 

 

 

 

Completed

Electoral Signs 2014

G

 

 

 

 

 

Environmental

G

 

 

 

 

 

Facilities

G

 

 

 

 

 

Food safety

G

 

 

 

 

Completed

Health protection

G

 

 

 

 

Health & hygiene bylaw and code of practice; See below

Marine

G

 

 

 

 

 

Public safety & nuisance

G

 

 

 

 

 

Revoked bylaws

G

 

 

 

 

General admin; Offensive trades; Others

Signage

G

 

 

 

 

 

Stormwater

G

 

 

 

 

 

Street trading / Trading in public places

G

 

 

 

 

Trading in public places policy and bylaw

Waste management

G

 

 

 

 

Solid waste bylaw

 

 

 

 

 

 

 

Proposed future

 

 

 

 

 

 

Air quality

B

 

 

 

 

 

Alcohol controls (liquor bans)

B

 

 

 

 

 

Animals (Stage 2)

B

 

 

 

 

 

Construction

B

 

 

 

 

 

Transport (AC land)

B

 

 

 

 

 

 

Table 5: Additional comments for particular implementation projects

 

Alcohol licensing readiness

On track

G

The alcohol licensing project has now completed successfully. This project set out to ensure that the council was able to implement the requirements of the Sale and Supply of Alcohol Act 2012, including the new licensing system and new fees that had to operate from 18 December 2013.

 

Alcohol licensing fees

On track

G

The Governing Body has resolved that the council adopt its own fees for licensed premises. This is provided for in the Sale and Supply of Alcohol Act 2012. The council can change the fee amounts, using the cost / risk fee categories that have been set by central government. Work is underway to capture actual information on costs, based on operating the new licensing system and the parts of those costs that can be recovered through licensing fees.

 

Health protection

On track

G

The Health protection project is implementing the new Health and hygiene bylaw and code of practice (which will come into force from 1 July 2014). A range of user-friendly brochures that summarise key provisions of the health protection code have been prepared to help communicate the requirements to all the people who operate these businesses.

 

A series of approaches are underway to help ensure operators are aware of the requirements to be followed. The new bylaw (with its risk-based approach) has resulted in some premises that are newly required to be registered, and the communication activities are focussed on these premises. Most of these will receive an individual visit, with an appropriate information pack.

 

There are also some premises that no longer need to be registered with the council, and this is also being communicated to them.

 

Funding for bylaw review and implementation

19.     The scope and scale of the expected changes mean that implementation requires significant effort and resources, and cost, for some topics. The Strategy and Finance committee made an initial provision for funding the IBRI programme at its meeting of 9 May 2013 (in part; refer item 16, SF/2013/67).

20.     As provided for in the resolution, a further investment proposal is being prepared for the 2015-2024 long-term plan. The programme continuously monitors its approach to each bylaw, and where possible captures any cost efficiencies and learnings for later bylaws.

 

Consideration

Local Board Views

21.     Local boards are involved in the review of each bylaw topic (consistent with the review’s principles). This report provides an update on the programme for local boards.

Maori Impact Statement

22.     This report does not raise any specific issues relating to Māori. The review of each topic includes considering whether that topic includes any elements of special interest to Māori, and if so the appropriate way to seek a greater level of engagement. Where appropriate, consultation with Māori (on a particular topic) may be linked to consultation on other related topics through the Unitary Plan or other initiatives.

General

23.     The recommendations in this report do not trigger the council’s policy on significance.

Implementation Issues

24.     Implementation issues are addressed as relevant to each topic, as noted above.

 

Attachments

No.

Title

Page

aView

Background to bylaws

129

bView

Overview of the timeline for the programme

137

     

Signatories

Authors

Andrew Simon Pickering - Manager, Planning, Policies and Bylaws

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Teresa Turner - Relationship Manager

 


Howick Local Board

12 May 2014

 

 

An introduction to Bylaws

 

 

Summary

1.       This attachment provides a brief introduction to bylaws and the process that is now underway to review the bylaws that were inherited by the Auckland Council from the former councils. It is being provided to local boards alongside their regular update report, as this is the first such update report since the 2013 local body elections.

2.       A bylaw is a rule or regulation made by a local authority, and it can therefore reflect both regional and local preferences. The Auckland Council inherited 158 bylaws across 32 broad topics from the former councils. These are referred to as “the legacy bylaws”. Most of these current bylaws must be reviewed by 31 October 2015.

3.       A review programme has been underway since 2010, focusing on the outcomes sought for each topic and how these outcomes apply to Auckland. It is taking into account legislative requirements (and timing due to central government’s legislative programme), identified council priorities and alignment with the council’s strategic vision, gaps (if any), other policy work and administrative improvements or cost reductions where possible. It will provide an opportunity for addressing inconsistencies from the various approaches adopted by the former councils, ultimately leading to a coherent and aligned set of Auckland Council bylaws. Not all legacy bylaws will be replaced with new bylaws.

4.       Auckland Council and Auckland Transport can both make bylaws within their particular areas of influence. Legislation also provides specific roles related to bylaws for local boards and Watercare Services Limited.

 

What are bylaws

5.       A bylaw is a rule or regulation made by a local authority, and can therefore reflect local preferences. This means they are an important tool for council as it seeks to deliver the agreed community outcomes and reflect community preferences.

6.       Most bylaws are made under the Local Government Act 2002 (LGA 2002) but other bylaws may be made under such acts or regulations as the Health Act, the Dog Control Act, the Burial and Cremation Act, the Prostitution Reform Act and the Transport Act. Bylaws may not over-ride legislation made by parliament and cannot generally require standards that are higher than those set nationally.

7.       Bylaws generally permit or regulate certain activities, require certain activities to be done in certain ways or prohibit certain activities. Bylaws may also license persons or property and set fees for certificates permits, licences, consents or inspections. In line with good regulatory practice, the LGA 2002 requires a local authority, before making a bylaw, to determine whether a bylaw is the most appropriate way of addressing a perceived problem, and to ensure that the proposed bylaw is not inconsistent with the New Zealand Bill of Rights Act.

8.       The special consultative procedure under the LGA 2002 is used for making, amending, or revoking a bylaw. This requires the council to consider the views and preferences of people likely to be affected, or have an interest in a council decision. It must then publicly notify its proposal to make, amend or revoke a bylaw, outline in writing the reasons for such actions, invite and hear submissions and make deliberations in open meetings on its proposal. For some topics other legislation may modify or over ride some of these general requirements.

9.       Typically the Regulatory and Bylaws committee will receive and endorse each draft bylaw and statement of proposal (SOP), before it is approved by the governing body for public consultation.

 

Auckland Council and bylaws

10.     The Auckland Council originally inherited 158 bylaws from the former councils across 32 broad topics, and transitional legislation provided for these bylaws to remain operative in the former council areas until replaced or revoked. A number of different rules therefore operate across the region, and some of the local board areas have conflicting bylaw rules. Those conflicts must be resolved over time to support consistent governance and customer service.

11.     Auckland-specific legislation sets out particular roles within the bylaw process for local boards and Watercare Services Limited. These groups can perform actions that lead up to bylaw adoption, including proposing bylaws and leading public consultation on those bylaws.

12.     This legislation also makes most of the legacy bylaws expire on 31 October 2015. This means that the review of each topic and the implementation of any new bylaw or non-bylaw approach must be completed by that date.

13.     An outline of the bylaw topics is provided in appendix 2.

14.     Decisions on ten topics were made within the first term of the Auckland Council: Dog management; General administration; Offensive trades; Solid waste; Transport (roads); Food safety; Election signs; Health and hygiene; Public safety and nuisance; and Trade waste.

 

The programme of bylaw review and implementation

15.     The council has established a programme to review the legacy bylaws, and implement any resulting changes to its processes and service delivery. This alignment allows the council to achieve improvements in customer service and efficiencies in an ordered way. As one example, a new approach to food safety was implemented on 1 July 2013. This included a new harmonised approach to the A to E grading of food premises; harmonised fees; and harmonised set of requirements for training of those employed to prepare and sell food across Auckland café’s and restaurants and other food outlets.

16.     A set of eight principles were adopted in 2011 to guide the review. These are set out in appendix 1 and summarised below.

 

1)   Ensure that regulation by bylaw is appropriate

2)   Every bylaw should relate to a strategy or policy

3)   The regulatory framework should be accessible to users

4)   Bylaws should follow a consistent structure

5)   Local boards should be involved in the bylaw-making and review process

6)   Where a bylaw establishes a region-wide framework, it should also provide if appropriate a transparent and locally accountable procedure for making specific operating rules under delegated authority

7)   All bylaws should have a clear, practical and efficient approach to enforcement

8)   The bylaw-making or review process must include consideration of how administration, implementation, monitoring and review elements will be achieved

 

17.     Regular updates on the programme are provided to the Regulatory and Bylaws committee and to local boards.

 


Appendix 1: Principles to be reflected in the bylaw review

 

Principle

Comment

1 Ensure that regulation by bylaw is appropriate (Appropriate Mechanism)

The Local Government Act 2002 requires a local authority, before making a bylaw, to determine whether a bylaw is the most appropriate way of addressing an objective. Alternatives such as education, self-regulation and advocacy for national standards or regulation should be considered.

Where regulation is appropriate, the right place for this must be determined. For example, a given topic may have been addressed in a bylaw by some of the former councils, and through district plan rules for others (e.g. signs).

2 Every bylaw should relate to a strategy or policy

(Strategic or Policy Alignment)

Bylaws should generally support (and be based on) a policy adopted by the council, e.g. a comprehensive street trading policy for activities such as outdoor dining, busking and events, should be in place before a bylaw is made to regulate such activities. In some cases the policy and the bylaw may be worked on in parallel.

3 The regulatory framework should be accessible to users

(Accessible to Users)

Regulatory requirements for a given activity may be located in a variety of places (e.g. bylaws, the district plan, the building code, codes of subdivision). Providing a carefully designed interface to these documents (and making links between them) will improve customer service and certainty.

4 Bylaws should follow a consistent structure

(Consistent Structure)

The use of a standard bylaw form (with appropriate customisation where necessary) is likely to make bylaws easier to use, and to reduce costs of ongoing maintenance.

5 Local boards should be involved in the bylaw-making and review process

(Local Board Engagement)

This will ensure that Local Boards are involved in development of policy, bylaws, specific rules and delegations that will either affect their local board area, or guide later Local Board decision-making under the adopted bylaw framework.

6 Where a bylaw establishes a region-wide framework, it should also provide if appropriate a transparent and locally accountable procedure for making specific operating rules under delegated authority

(Transparent and locally accountability)

This supports ongoing legislative compliance and provides for efficient decision-making where specific rules are determined pursuant to a bylaw (as opposed to being contained within a bylaw). It will also allow ample opportunity for local decision-making (by local boards or officers) without the need for governing body or committee scrutiny, where appropriate.

 

7 All bylaws should have a clear, practical and efficient approach to enforcement

(Enforceable)

Bylaws must be able to be enforced to be effective. Rules, and the enforcement approaches that can be used when these rules are breached need to be clear.

8 The bylaw-making or review process must include consideration of how administration, implementation, monitoring and review elements will be achieved

(Operational considerations)

Bylaws are typically put in place to address a particular issue or support a particular outcome. This is likely to be achieved in a more effective, efficient and transparent way if operational elements are considered through the policy and bylaw development process.

This would often include the process for making or review of any specific rules to give effect to, or that are required for, the administration of the bylaw, considering the level of delegation proposed, and the information needed to confirm that the bylaw has the intended effect.

This will ensure that bylaws are able to be enforced on commencement, and bylaw development will be viewed as part of a wider process.

 

Appendix 2: Topics covered by Auckland Council and Auckland Transport bylaws

 

Alcohol Control (Auckland Council)

Alcohol control bylaws allow councils to control the possession and consumption of alcohol in public places. This is commonly achieved by creating on-going alcohol controls (also called liquor bans) in specified public places over specified times so that it becomes an offence to consume, bring into or possess liquor in such public places at such times. The council is not able to apply a blanket ban to prevent alcohol being consumed in all or in large parts of its area.

 

Animals and Pests (Auckland Council)

These bylaws generally control the keeping of poultry, pigs, bees and cats and the slaughter of stock in urban areas and deal with stock wandering onto public places in rural areas.

 

Cemeteries (Auckland Council)

Cemetery and crematoria bylaws typically facilitate the management of cemeteries and crematoria under council’s control. They cover the sale of burial plots, reservation of areas for special purposes, provisions for internments, keeping graves and monuments in good order, the control of vehicles and the keeping of records.

 

Commercial sex industry including Brothels (Auckland Council)

The Prostitution Law Reform Act allows territorial authorities to make bylaws to prohibit or regulate signage visible from a public place that advertises commercial sexual services. The same act allows a territorial authority to make bylaws regulating the location of brothels.

 

Construction and development (Auckland Council and Auckland Transport)

Bylaws in these areas often work alongside the requirements of the Building Act. They may be used to protect public safety and amenity by controlling structures, materials and work in, on or over or adjacent (e.g. demolition) to public places. Bylaws may require street damage deposits and manage the construction and use of vehicle crossings. Bylaws may also regulate awnings, verahdahs and balconies over public places so that they meet minimum standards for safety and cleanliness.

 

Dogs (Auckland Council)

The council must have a dog policy, and the dog bylaw gives effect to this policy. The policy and bylaw must set out areas where dogs are prohibited, where they are required to be on-leash, where they can be off-leash and designated dog exercise areas. The Dog Control Act requires dog owners to be notified of proposed changes to the dog policy and dog control bylaw; these changes are co-ordinated where ever possible to minimise cost and simplify messages to owners.

 

Environmental Protection (Auckland Council)

Some councils use bylaws to control the use of outdoor lighting to prevent light spill and glare, whereas others would use district plan rules. Bylaws in this group may require premises to be kept in a clean, hygienic and tidy condition and may require burglar alarms to reset after sounding for a maximum of 15 minutes

 

Food safety (Auckland Council)

These bylaws regulate the sale of food and are complementary to the requirements of the Food Hygiene Regulations. These bylaws allow the closure of unhygienic premises, require staff working in food premises to have a minimum qualification in food hygiene and allow the grading of premises so that customers are informed about the cleanliness and conduct of premises selling food to the public. Provisions also apply to the sale of food from road side stalls so that the food is prepared and sold in a hygienic state.

 

Hazardous substances (Auckland Council)

Bylaws in this area may control the storage of hazardous substances and may also be used to ensure the safe storage of bulk liquids, so that any spillage may be safely contained to prevent water pollution.

 

Health and hygiene (Auckland Council)

These bylaws cover such activities as hair removal, piercing, tattooing, acupuncture to prevent the transmission of infectious diseases such as hepatitis B and HIV through inadequate hygiene practices or un-sterilised equipment. Bylaw provisions generally require the licensing of premises undertaking these activities, the adequate training of staff, sterilisation equipment and practices that reduce the risk of infection.

 

Hostels / boarding houses (Auckland Council)

Auckland City Council was the only council to have a bylaw controlling the standards of low cost accommodation such as hostels, guesthouses, rooming houses, boarding houses, motels and back packer accommodation. These are not licensed by other legislation and can suffer from poor conditions. This bylaw sets standards for safety, ventilation, sanitary conditions, maintenance and maximum occupancy.

 

Liquid and trade wastes (Auckland Council with Watercare Services Limited)

The Auckland Regional Council, Rodney, North Shore and Franklin had trade waste bylaws to regulate the discharge of wastes into sewage systems to prevent damage to those systems and or damage to sewage treatment plants. Watercare Services administers the trade waste bylaws.

 

Auckland City Council had a Waiheke Wastewater Bylaw to ensure the proper operation of septic tanks and other on-site wastewater disposal systems. Rodney, North Shore and Papakura had similar provisions for on-site wastewater disposal.

 

Navigation safety, wharves and marinas (Auckland Council and Auckland Transport)

Bylaws made under this subject matter include the Navigational Safety Bylaw which controls activities on the waters around the region. Provisions regulate the speed of vessels near the shore, near other vessels, around wharves and ramps, include requirements that anchored or moored vessels be seaworthy, and requirements around life jackets. Provisions regulate moorings and anchorages, place controls on water skiing, provide priority for large vessels within pilotage limits, and limit vessels carrying explosives and oil tankers etc.

 

Auckland City also had a bylaw which works in conjunction with the Auckland Regional Council Navigational Safety Bylaw to control the use of Orakei Basin so that there is a safe separation of powered and non-powered vessels using the basin. Some bylaws also cover wharves and marinas.

 

Public safety and nuisance / Street trading (Auckland Council and Auckland Transport)

Public places bylaws provide the ability to enforce general restrictions in public places (parks, reserves, squares, public footpaths and berms etc) to protect those public places from misuse and to protect the safety and amenity of those using such public places. Such bylaws may also cover street trading such as displays and café tables and public performances and events. They may also ban fireworks from certain areas and may also require property owners to exhibit street numbers so buildings are easily identified.

 

Recreational and cultural facilities (Auckland Council)

North Shore, Waitakere, Auckland and Manukau councils had bylaws regulating the use of libraries, swimming pools, art galleries, halls and recreation centres. Some or all of these activities may be able to be regulated by methods other than bylaws, such as, conditions of membership (libraries), conditions of entry (art galleries, recreational centres and pools) or contract (hall hire etc).

 

Rural fires / outdoor fires

Several councils adopted rural or outdoor fire bylaws to help manage risks related to these fires. These assist the rural fire service (which is managed by the council). The bylaw supports the issuing of fire permits and the fire ban process (in times of heightened risk).

 

Solid wastes (Auckland Council)

Solid waste bylaws typically regulate the collection of household (and some cases business) rubbish by council or their contractors. These bylaws may also licence waste collectors and set fees for the disposal of rubbish at council owned sites. The council can include provisions prohibiting placing junk mail into letterboxes which have stickers requesting “no junk mail” or similar. Solid waste bylaws may not be in conflict with the council’s waste management and minimisation plan.

 

Signs (Auckland Council and Auckland Transport)

These can cover signs such as sandwich boards, banners, ladder signs and real estate signs. Auckland City Council controlled the use of all types of advertising signs through a signs bylaw whereas other councils only used bylaws to control specific types of signs (e.g. temporary signs) and used district plan rules to control other types of signs. Specific rules apply to election signs (usually in a separate bylaw).

 

Stormwater management (Auckland Council)

Auckland City and Papakura District had stormwater management bylaws to manage open watercourses and pipes that are used to discharge stormwater to the coast. These bylaws generally require landowners to keep watercourses free from obstruction so they function correctly for stormwater transport. They also support the ongoing use of stormwater soakage in some volcanic parts of Auckland.

 

Traffic (Auckland Council and Auckland Transport)

Traffic bylaws regulate matters such as one-way roads, roads with weight restrictions, speed limits, the stopping, loading and parking of motor vehicles, bus lanes, cycle paths and shared zones which are not regulated by central government. A traffic bylaw may also address the driving of vehicles on beaches, and controls on specific areas such as the Auckland Domain. Auckland Transport is now responsible for bylaws relating to the Auckland transport system (including roads), with the council responsible for other areas such as roads within parks.

 

Water supply (Auckland Council with Watercare Services Limited)

Most of the amalgamated councils had water supply bylaws. These cover topics including metering, connection, protection of the supply from contamination, water conservation, provision for fire fighting, and use of water from hydrants.



Howick Local Board

12 May 2014

 

 



Howick Local Board

12 May 2014

 

 

Reports Requested and Issues Raised 2013 -2016

 

File No.: CP2014/08730

 

  

 

Purpose

1.       Providing a list of reports requested and issues pending for the Howick Local Board.

Executive Summary

2.       A list of reports requested and issues pending is updated monthly and presented at the Board meeting to keep members informed of progress on outstanding reports and issues.

 

Recommendation/s

That the Howick Local Board:

a)      Receives the Reports Requested and Issues Raised 2013 – 2016 schedule.

 

 

Attachments

No.

Title

Page

aView

Reports Requested and Issues Raised

141

     

Signatories

Authors

Lynda Pearson - Local Board Democracy Advisor

Authorisers

Teresa Turner - Relationship Manager

 



Howick Local Board

12 May 2014

 

 


Howick Local Board

12 May 2014

 

 


Howick Local Board

12 May 2014

 

 

Workshop Notes

 

File No.: CP2014/08732

 

  

 

Purpose

1.       This report attaches the workshop notes taken for the period stated below.

Executive Summary

2.       Under Standing Order 1.4.2 and 2.15 workshops convened by the Board shall be closed to the public, however, the proceedings of a workshop shall record the names of members attending and a statement summarising the nature of the information received and nature of matters discussed.  No resolutions are passed or decisions reached, but are solely for the provision of information and discussion.  This report attaches the workshop notes for the period stated below.

 

Recommendation/s

That the Howick Local Board:

a)      Receives the workshop notes for workshops held on 3rd, 7th ,10th and 17th April 2014

 

 

Attachments

No.

Title

Page

aView

Workshop Notes

145

     

Signatories

Authors

Lynda Pearson - Local Board Democracy Advisor

Authorisers

Teresa Turner - Relationship Manager

 


Howick Local Board

12 May 2014