I hereby give notice that an ordinary meeting of the Ōtara-Papatoetoe Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 19 May 2014

5.00pm

Manukau Chambers
Level 1
Manukau Civic Centre
31-33 Manukau Station Road
Manukau

 

Ōtara-Papatoetoe Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Fa'anana Efeso Collins

 

Deputy Chairperson

Ross Robertson, MP

 

Members

Lotu Fuli

 

 

Stephen Grey

 

 

Mary Gush

 

 

Donna Lee

 

 

John McCracken

 

 

(Quorum 4 members)

 

 

 

Carol McGarry

Democracy Advisor

 

13 May 2014

 

Contact Telephone: (09) 262 8969

Email: carol.McGarry@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Ōtara-Papatoetoe Local Board

19 May 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Manukau Institute of Technology                                                                      5

9          Public Forum                                                                                                                  5

9.1     Public Forum - Youth Hub                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          6

12        Manukau Ward Councillors Update                                                                            7

13        Landowner approval assessment to expand the Early Childhood Centre at 47R Everitt Road Otara                                                                                                                     9

14        Otara-Papatoetoe Local Board Community Group Funding – Applications for Round Two 2013/2014                                                                                                                      15

15        Facility Partnership Fund 2013/2014                                                                         21

16        Auckland Transport Report - 19 May 2014                                                               27

17        Bylaw review programme update - April 2014                                                         31

18        Election signs bylaw – proposed amendment                                                         49

19        Local Board submission to the Ministerial Forum on Alcohol Advertising and Sponsorship                                                                                                                 65

20        Hearing dates for the Ōtara-Papatoetoe Local Board hearings for the Local Board Plan 2014/2017                                                                                                                      79

21        Proposed Change of meeting date - July 2014                                                        81

22        For Information: Reports referred to the Ōtara-Papatoetoe Local Board            83

23        Otara-Papatoetoe Local Board Workshop Notes                                                    95

24        Otara-Papatoetoe Local Board Reports and Actions Pending                            101

25        Otara-Papatoetoe Local Board Members Update                                                  107

26        Chairpersons Announcements                                                                                109  

27        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Ōtara-Papatoetoe Local Board confirms the minutes of its meeting, held on Monday, 28 April 2014, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

8.1       Manukau Institute of Technology

Purpose

1.       Dr Stuart Middleton and Aiolupotea Sina Aiolupotea-Aiono, from the Manukau Institute of Technology (MIT), would like to address the local board regarding the MIT Pasikifa Centre and MIT Developments.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Dr Stuart Middleton and Aiolupotea Sina Aiolupotea-Aiono, from the Manukau Institute of Technology for their presentation.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Youth Hub

Purpose

1.       Eileen and Shardae from the Youth Hub, would like to address the local board regarding the Youth Hub.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Eileen and Shardae for their attendance and presentation.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Ōtara-Papatoetoe Local Board

19 May 2014

 

 

Manukau Ward Councillors Update

File No.: CP2014/09241

 

  

 

Executive Summary

A period of time (10 minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Otara-Papatoetoe Local Board on regional matters.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board receive the verbal reports.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

 

 


Ōtara-Papatoetoe Local Board

19 May 2014

 

 

Landowner approval assessment to expand the Early Childhood Centre at 47R Everitt Road Otara

 

File No.: CP2014/09372

 

  

 

 

Purpose

1.       To seek landowner approval for the Multicultural Christian Educational and Sporting Trust to expand their existing early childhood centre at 47R Everitt Road (Sandbrook Reserve) Otara.

Executive summary

2.       The Multicultural Christian Educational and Sporting Trust operates a 50 place multicultural Christian early childhood centre known as the Otara Community Pre-School at Sandbrook Reserve (47R Everitt Road, Otara). The Trust wishes to expand its operation by adding another 50 places within its existing lease area. The proposal does not require any additional land than currently leased and there is no change to the activity on the land so there is no requirement for any variation to the terms of the lease.

3.       In September 2013 the board considered a landowner assessment report on a different proposal by the Trust on the same site. The board resolved not to grant landowner approval but asked the applicant to rework the plans to reduce, remove or minimise some of the issues highlighted in the report.

4.       This work has now been done and the new plans are considerably different and will have less impact on the reserve than the previous proposal.

5.       The Trust has secured a Ministry of Education (MoE) Targeted Assistance for Participation (TAP) grant for the expansion.  Consequently, the Trust is now applying for a landowner approval for the new proposal.

6.       The lease site is appropriately classified for the activity under the Reserves Act 1977 as local purpose (community buildings) reserve. The site has a split zoning of POS2 and POS4 (see attachment A).The new proposal has the expanded early childhood education (ECE) centre entirely within the POS4 zoned land (community facilities) which is the appropriate land use zone for the activity. 

7.       Adjacent to the existing Otara Community Pre-School is the new Methodist 60 place ECE on POS2 zoned recreation reserve.

8.       Beside the existing Otara Community pre-school is a special education centre on POS2 zoned, local purpose (community buildings) reserve.

9.       As a wider issue, council staff are currently addressing the multiple land use zones and conflicting Reserves Act classifications on this reserve by re-aligning the classification with the appropriate zone and land use.  This will allow leases to be issued appropriately under the Reserves Act to the users of the reserve.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      Grant landowner approval to the Multicultural Christian Educational and Sporting Trust, to expand  the existing early childhood centre within the existing leased site on 47R Everitt Road, Otara;

b)      Makes the following conditional to this approval:

i) the Trust successfully obtaining a resource consent for the development

ii) the Trust successfully obtaining  a building consent for the development

                   iii) the Trust managing the construction and reinstatement of the reserve according to      conditions to be provided by the Manager, Local and Sports Parks

 

 

Comments

 

10.     The Multicultural Christian Educational and Sporting Trust (the Trust) has applied to expand their existing ECE known as the Otara Community Pre-School at Sandbrook Reserve (47R Everitt Road, Otara). The proposal is to accommodate 50 additional places beside the existing building. A large reconfigured outdoor area is proposed inside the lease area. Outside the lease area the applicant proposes to widen the existing main driveway and add eight new parking spaces and a dedicated footpath to the ECE site to improve traffic and pedestrian safety on the reserve.  Attachment A shows a plan of the proposed development.

Sandbrook Reserve

11.     Sandbrook Reserve is 6.2 hectares and contains two ECE’s (Otara Community Pre-School and the Methodist ECE), a special school for excluded students, a playground, hard court, land for future sports fields and informal recreation spaces. 

12.     The reserve comprises a number of parcels of land being remnants of land previously used as a primary school. It has a mixed zoning of POS2 (Informal recreation), POS3 (sport and active outdoor recreation) and POS4 (community facilities and indoor recreation. The Reserves Act classification is also mixed being local purpose (community buildings) reserve and recreation reserve. In the main, the zoning aligns with the classification.

13.     The subject site covers two zones, POS4 and POS2. The POS4 part of reserve measures 4377m2 and was reclassified to local purpose (community buildings) reserve in 1986. The POS2 land in the Otara Pre-School subject site measures 675m2 and equates to 40 percent of the site. It is Crown land held in trust by the council which was gazetted as local purpose (community buildings) reserve in 1991. All of the new proposed ECE building is contained within the POS4 zone which is considered appropriate as it aligns with the purpose of that part of the reserve: community buildings facilities and indoor recreation.

14.     The special school area measures 3993m2 and is Crown land set apart for local purpose (community buildings) reserve but is zoned POS2. The new Methodist ECE on POS2 is on a portion of 3.52 hectares of Crown land classified recreation reserve, vested in council in 1991. The rest of the park is council owned, zoned POS3  measuring 1.71 hectares and classified recreation reserve, and is intended for future sports field development. 

15.     The reserve is subject to the operative Manukau City Council Sports Management Plan 2007 which the council must have regard to when considering any development on the reserve. The Plan includes the area leased to the Otara Pre-School and the special school so development within it is not inconsistent with the RMP. The RMP specifically plans for the further development of sports fields, deliberately separating community and active recreation on the reserve.

Council support for ECE’s

16.     The benefits of ECE’s are well documented and include educational, social, cultural and economic outcomes. Children benefit from improved socialization skills, early learning outcomes and better preparedness for primary education, leading to medium term educational success and longer term benefits to the economy and society by lower levels of dependency.

17.     Auckland Council has indicated its support for early childhood learning services through the Auckland Plan and Southern Initiative. This is a clear recognition at a high level that ECE services are needed in South Auckland. It is widely accepted that in parts of South Auckland, low participation rates in ECE are symptomatic of other wider social issues such as low incomes, low employment levels, deprivation and poverty.

18.     The acknowledgement by Auckland Council of the need for more ECE services is set at an aspirational level and there are currently no policies/directives in place that provide more detailed guidance when decision-making.  This is resulting in applications being dealt with on a case by case basis. A southern local board cluster workshop is being held in May to discuss council’s role in supporting ECLS going forward.

Matters for deliberation

The following outlines matters for the board to consider when reviewing this application;

19.     MoE TAP funding does not generally extend to land purchase, and community-based organisations are generally not in a financial position to purchase their own land, so have been approaching the council seeking use of reserve land.

20.     In this case the site is already leased by the Trust and has been for many years as a preschool. Given that the same activity is proposed on the land within the existing lease area and there is no change in use, the community lease advisors do not require any changes to the terms of the lease.  However landowner approval from the council to permit the building on the land is required.

21.     Sixty percent of the subject site is zoned POS4 and 40% is zoned POS2. Granting a landowner approval for the expanded centre is recommended because the Reserves Act classification of the subject site is suitable for the activity. A resource consent application will be required for the activity because of the zone incongruence.

22.     In September 2013 the board considered a different proposal by the Trust on the same site. The previously proposed ECE building would have dominated the reserve, being an octagonal two storied building in close proximity to the main entrance and car park. The revised layout has the new building located to the rear of the lease area.

23.     The proposed building is single storey and in scale with the existing facility.   This reduces the previous problem of clustering of buildings around the driveway and blocking sightlines into the reserve, provides a better sense of open space and reduces the potential for poor CPTED outcomes.

24.     The rest of the reserve is zoned for informal and active recreation to specifically separate those recreation activities from community buildings zoned land and to contain community buildings within a ‘precinct’ to the front of the reserve.

25.     The traffic effects of the community facilities operating on the reserve will be significantly improved by the widening of the main driveway and the provision of a new footpath and parking on the reserve. This will provide for better access and egress, circulation and visibility and ensure that pedestrians have a dedicated footpath on both sides of the driveway rather than on the opposite side of the driveway as at present.

Consideration

Local board views and implications

26.     The local board have been informed of the proposal through a workshop held on 26 February 2014 where the members requested that the proposal be progressed to a report to be considered at a business meeting of the board. Officers also discussed the wider ECE work being undertaken within the council.

Maori impact statement

27.     Parts of the reserve are Crown land vested in trust in the council. Portions are owned in fee simple and vested as recreation reserve and are not directly Crown derived. It is considered that no part of the reserve or the application triggers any Treaty of Waitangi settlement issues or matters in relation to customary right outcomes.

Implementation

28.     Work is already underway to establish how the council could support ECE’s beyond the supply of land. A combined southern local board cluster meeting is scheduled on 22 May to present a paper on current and future options for local boards so that local boards can more consistently and effectively make decisions with regard to ECE activity in their areas. Other work is progressing with MOE, ECE providers and their agents to educate and inform them of council’s requirements and obligations under the Reserves Act when groups request to use reserves for community activities or for non-recreation uses.

29.     For the proposed ECE to be built it must receive both council landowner approval and a resource consent.  It is recommended that landowner approval is conditional upon the Trust:
 a)    successfully obtaining a resource consent
 b)    successfully obtaining a building consent.

 

Attachments

No.

Title

Page

aView

Attachment A:  Sanbrook ECE extension plan

13

     

Signatories

Authors

Allan Christensen - Parks and Recreation Advisor

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

19 May 2014

 

 



Ōtara-Papatoetoe Local Board

19 May 2014

 

 

Otara-Papatoetoe Local Board Community Group Funding – Applications for Round Two 2013/2014

 

File No.: CP2014/07111

 

  

 

Purpose

1.       This report presents applications received under Round Two of the Otara-Papatoetoe Local Board 2013/2014 Community Funding programme.  The Otara-Papatoetoe Local Board is required to fund, part fund or decline these applications.

Executive Summary

2.       The Otara-Papatoetoe Local Board has a total Community Funding Programme budget for 2013/2014 of $122,356. This is being distributed to community groups in two funding rounds. The first closed in July 2013 and the second in February 2014.

3.       Under Round One the board committed $40,504 from its Community Funding Programme budget, which leaves a balance remaining of $81,852 for Round Two.

4.       The applications to be considered at this time are those received for Round Two, which is the second and final round in this financial year.

5.       Twenty-seven applications have been received, requesting a total of $288,091.

6.       The Otara-Papatoetoe Local Board considered these applications at a workshop on 4 April 2014.

 

Recommendation

That the Otara-Papatoetoe Local Board:

 

a)         considers the applications listed below and agrees to fund, part fund or decline each application in this round.

Table 1 – Otara-Papatoetoe Local Board Community Funding Applications

 

Fund Type

Organisation Name

Description of Project

Amount Requested from this Board

Social Investment Fund

Action Education Incorporated

Towards support for salary expenses to strengthen the organisation's work programme in South Auckland

$7,500

Social Investment Fund

Age Concern Counties Manukau Inc.

Towards wages for a counsellor (20 hours per week) for a one-year extension of the counselling support service to residents of Otara-Papatoetoe from July 2014 to June 2015.

$12,500

Social Investment Fund

Auckland Cambodian Youth and Recreation Trust

Towards volunteer costs (petrol reimbursement), radio air time fees -cost of radio air time broadcast twice weekly on 104.6 Planet FM in Khmer language to the Cambodian community, telephone and Internet connection, audit fees and wages for Trust administrator.

$26,712

Social Investment Fund

Communicare (CMA)

Towards venue hire for the Wesley Methodist Church, Papatoetoe from June 2014 to May 2015.

$912

Social Investment Fund

Fountain of Knowledge Trust

Towards costs to launch  ‘TECHNO-LYMPICS’ - a new and intense technology-based learning program for young (3-5) learners.

$17,500

Social Investment Fund

High Tech Youth Network

Towards funding an upgrade of the group's technology and capabilities.

$17,559

Social Investment Fund

Hope n Help Charitable Trust

Towards cultural programmes for elderly, children, families and youth on healthy eating, cultural awareness, family fun games, exercise, inter-cultural communication; relationship awareness and youth welfare.

$4,711

Social Investment Fund

Hope n Help Charitable Trust

Towards hall hire, administration, project management, facilitating and printing costs for the "Uniting Families Programme"

$8,638

Social Investment Fund

John Walker Find Your Field of Dreams Foundation

Towards funding to continue to provide the Primary Sport programme across 41 primary schools in the Otara-Papatoetoe and Mangere-Otahuhu local board areas from 1 June 2014 to 31 May 2015

$20,000

Social Investment Fund

Life Education Trust South East Auckland

Towards salary of an educator to provide the life education programme to schools in the Otara-Papatoetoe area between June 2014 and May 2015

$25,000

Social Investment Fund

New Zealand AIDS Foundation

Towards operating costs of running an Outreach Testing Clinic in Papatoetoe, Auckland. NZAF's Outreach Clinic provides free and confidential rapid testing for HIV, syphilis and hepatitis C which seriously affect the health of South Auckland communities. This Outreach service was established in response to feedback from clients, that the time, distance and cost of traveling into the city for testing is a barrier to getting tested.

$5,107

Social Investment Fund

Otara Health Charitable Trust

Towards a six month project to develop a series of workshops for youth leaders in Otara about Collaborative Governance and Community Organising.

$16,880

Social Investment Fund

Papatoetoe Senior Citizens Club Inc.

Towards the cost of weekly hire of Papatoetoe Town Hall between July 2014 and June 2015.

$2,016

Social Investment Fund

Project Litefoot Trust

Towards costs associated with the LiteClub programme “implementation" at one sports club in the Otara-Papatoetoe Local Board area. This is a programme aimed at helping community sports clubs reduce their environmental impact through improved efficiency with electricity, water and waste, freeing up money for sport in the process.

$2,251

Social Investment Fund

Rongomai Sports and Community Trust

Towards operating and salary costs for the daily operations of the facility, as well as funding for advertising and web development.

$10,000

Social Investment Fund

Royal New Zealand Coastguard Boating Education Ltd

Towards the Safe Boating Programme to provide swimmers and non-swimmers with information and skills that will prevent boating safety tragedies occurring by raising awareness of personal limitations, potential dangers and balancing peer pressure. Provide skills that will improve the chances of survival in a dangerous situation.

$6,938

Social Investment Fund

South Asian Trust Incorporated

Towards funding to provide 6 to 10 sessions of professional counselling for at least 50 families in the southern region and transport costs.

$17,000

Social Investment Fund

South Auckland Christian Foodbank

Towards co-ordinator salary and transport costs to pick up surplus food from cafes and restaurants Monday to Friday that will be used in food parcels for clients in South Auckland between June 2014 and March 2015.

$11,700

Social Investment Fund

South East Auckland Senior Citizens Association

Towards costs to celebrate the 10th year Jubilee of the existence of the association.

$2,000

Social Investment Fund

Youthline Auckland Charitable Trust

Towards salary for the Youthline Manukau Manager between June 2014 and May 2015.

$7,500

Community Crime Prevention Fund

Kidpower Teenpower Fullpower Trust

 

Towards resource kits and instructor costs for the Kidpower Programme to be held in four Otara-Papatoetoe local schools.

$2,347

 

Community Crime Prevention Fund

Mangere/Papatoetoe Pacific Community Safety Patrol Trust

Towards running costs, wages for a casual worker, vehicle maintenance, long range torches and batteries, camera and mobile phone pre-paid cards.

$6,726

Community Crime Prevention Fund

Otara Health Charitable Trust

Towards salary for a project worker to drive this project and purchase of a mobile BBQ trailer and resources required.

$29,393

Community Crime Prevention Fund

Prison Fellowship New Zealand "Auckland"

Towards costs to provide the “Circuit breaker” initiative, a quarterly series of family events for the whanau affected by having a member incarcerated and concluding with a hui and associated costs.

$15,692

Community Crime Prevention Fund

South Asian Trust Inc.

Towards delivery of two programmes to develop awareness in South Asian community in Counties Manukau about early intervention and prevention of domestic violence and alcohol and drug related addictions.

$4,639

Rates Assistance to Community Groups

Crosspower Ministries Trust

Towards Rates Assistance to Community Groups

$5,353

Rates Assistance to Community Groups

The Auckland District Kidney Society Inc.

Towards Rates Assistance to Community Groups

$1,517

 

Comments

7.       In March 2013 the Regional Operations and Development Committee agreed to the continuation of the interim community funding approach for the 2013/2014 financial year: “That the Regional Development and Operations Committee endorse the continuation of the interim community funding programme for the 2013/2014 financial year, in accordance with current budgets and decisions-making delegations, due to the complexity of the range of funding models currently operating across the region, with the expectation that a new funding policy be in place for the 2014/2015 financial year, or before.” (RDO/2013/32).

 

8.       The funds for the legacy community funding and local board discretionary community funding schemes within the southern local board areas cover the following funds:

·   Local Board Discretionary Community Fund

·   Social Investment Fund

·   School Holiday Programme Fund

·   School Swimming Pool Fund

·   Rates Assistance to Community Groups Owning Land In Manukau Fund

·   Community Crime Prevention Fund

·   Immediate Response Crime/Safety Fund

·   Marae Facilities Fund

 

9.       Twenty-seven applications have been received in this round requesting a combined total of $288,091 to be considered under the following funds:

· Social Investment Fund

· Community Crime Prevention

· Rates Assistance to Community Groups Owing Land in Manukau Fund

 

10.     The Otara-Papatoetoe Local Board held a workshop on 4 April 2014 to consider each application and how each project aligned with the south “Community Funding Policy for Grants, Donations and Sponsorships” that currently apply.

 

 

 

 

 

11.     Otara-Papatoetoe Local Board Community Funding Programme Budget

 

The following table summarises the budgets for each of the funding schemes applicable to the Otara-Papatoetoe Local Board Community Funding Programme.  The table identifies the grant levels approved to date in each scheme and the balance remaining for 2013/2014.

 

Table 2:  Otara-Papatoetoe Local Board Community Funding Budget

2013/2014

Annual

Budget

 

Type of Fund

Grants paid

Balance

$0

 

Local Board Community Fund

$14,008

-$14,008

$46,473

 

Social Investment Funds

$18,896

$27,577

$8,568

 

School Holiday Programme Fund

$4,400

$4,168

$3,270

 

School Swimming Pool Fund

0

$3,270

$8,759

 

Rates Assistance to Community Groups Owning Land in Manukau

0

$8,759

$16,352

 

Community Crime Prevention Fund

$3,200

$13,152

$5,570

 

Immediate Response Crime/Safety Fund

0

$5,570

$33,364

 

Marae Assistance Fund

0

$33,364

$122,356

TOTAL

$40,504

$81,852

 

12.     The allocation of grants to community groups is within the adopted annual plan and budgets.

13.     The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Consideration

Local Board Views and implications

14.     Feedback on these applications was sought at the workshop with the Otara-Papatoetoe Local Board on 4 April 2014.

15.     Board members received a summary of each application together with copies of the current legacy community funding schemes’ policies that apply within the southern local board area.

Maori Impact Statement

16.     Community funding is a general programme of interest and accessible to a wide range of groups, including Maori.  Maori are therefore likely to benefit alongside other groups in the community.  The provision of community funding to support community development initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori.

Implementation

17.     Staff will confirm in writing all grants made by the local board and will administer payment and receipt of accountability for all grants made.  The team will also notify all unsuccessful applicants in writing.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Jan Perkins - Community Funding Co-ordinator South

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

19 May 2014

 

 

Facility Partnership Fund 2013/2014

 

File No.: CP2014/07710

 

  

 

Purpose

1.       The purpose of this report is to advise the Ōtara-Papatoetoe Local Board of the facility partnership applications received and to consider the recommendations for the 2013/2014 funding allocations.

Executive summary

2.       The purpose of the facility partnership funding is to assist with the development of accessible multi-use community facilities with an emphasis on maximum use, increased community participation and to support community groups to leverage funds from other funding organisations.

3.       The facility partnership fund provides financial support to not-for-profit organisations undertaking asset development work with a total project value over $50,000 or a feasibility study for a facility up to $50,000.

4.       There were four facility partnership funding applications received and considered at the Ōtara-Papatoetoe Local Board workshop held on 2 May 2014.  The funding requested totalled $279,210.  The funding pool available for Ōtara-Papatoetoe Local Board is $205,083.  The facility partnership fund is operational expenditure and can not be rolled over into the next financial year. 

5.       The applications were assessed and recommendations based on the established criteria under the facility partnership fund guidelines.

 

Recommendation/s

a)         The Ōtara-Papatoetoe Local Board approves/declines a facility partnership funding grant to Papatoetoe Gymnastics Club of $50,000 for a feasibility study to explore the building of a shared use facility on Murdoch Park that would house the existing football club, a relocated Papatoetoe Gymnastic club and possibly other community users.

b)         The Ōtara-Papatoetoe Local Board approves/declines a facility partnership funding grant to The Dream Centre Manukau of $58,460 for a feasibility study to investigate the upgrade of The Dream Centre as a cultural and convention centre.

c)         The Ōtara-Papatoetoe Local Board approves/declines a facility partnership funding grant to The Friendship House Trust of $50,000 for a seeding grant towards the building costs for the redevelopment of the community centre on the ground floor of Friendship House

d)         The Ōtara-Papatoetoe Local Board approves/declines a facility partnership funding grant to Vaka Manu’kau Niue Community Trust of $120,750 towards the architectural and concept design of a new multi-use community centre and a topographic survey and geotechnical report.

 

Comments

6.       The funding round opened on 22 November 2013 and closed on 28 February 2014.  Four applications were received from:

i)        The Papatoetoe Gymnastics Club membership is 140 and it was incorporated on 12 May 1997.

The application is $50,000 for a feasibility study to explore the building of a shared use facility on Murdoch Park that would house the existing football club, a relocated Papatoetoe Gymnastic Club and possibly other community users.  The total cost of the project is $50,000 and the Club is making no contribution.

 

Total cost of the project

50,000

Amount requested

50,000

Club contribution

nil

Other funding confirmed

nil

 

The project will enable the group to progress a multi-sport option on Murdoch Park working towards a recreational facility which will benefit young people not only with their physicality but with their learning, confidence and social skills.

 

The Otara Papatoetoe Local Board resolved, resolution number OP/2013/316 on 19 March 2013:

 

“That officers be requested to work with Gymcity to investigate options for a long term solution for relocation and that these options be reported back to the Local Board.”

 

An investigation by staff of the wider Otara Papatoetoe Local Board area highlighted Murdoch Park as an option.

 

A letter of support has been received from the Papatoetoe Association Football Club Inc. supporting in principle the concept of building a shared facility with Gymcity. GymSports New Zealand supports the proposed development and is currently developing a facilities plan for the Auckland region.

 

Should the group receive funding the recipient and council will agree the feasibility study brief together.  If the brief, timeline and/or budget significantly changes Council have the right to review and input and decide if it aligns with the intent of the funding.

 

A successful grant does not constitute any regulatory, or land owner approval which will be required.

 

The project meets the needs of the Local Board Plan priorities: accessible, quality community and recreational facilities and increase the wellbeing of our communities

 

The Papatoetoe Gymnastics Club have received regular school holiday programme funding which has all been accounted for.

ii)       The Dream Centre Manukau membership is approximately 200 and it was incorporated as a Charitable Trust on 8 January 2001.

The application is $58,460 for a feasibility study to investigate the upgrade of The Dream Centre as a cultural and convention centre.  The total cost of the project is $69,460 and the Trust is making a $10,000 contribution.

 

Total cost of the project

68,460

Amount requested

58,460

Trust contribution

10,000

Other funding confirmed

nil

 

The Dream Centre Manukau (formerly the Manukau Village 8 Cinema complex) hosts a large variety of affordable multi-cultural events and the feasibility study will identify options and opportunities to guide future planning.

 

The project meets the needs of the organisation to upgrade a privately owned facility and would provide additional core services.  The project does meet a local gap in available community hireage opportunities.

 

The project meets the needs of the Local Board Plan priorities: accessible, quality community and recreational facilities; increase the wellbeing of our communities.

 

Should the group receive funding the recipient and Council will agree the feasibility study brief together.  If the brief, timeline and/or budget significantly changes council have the right to review and input and decide if it aligns with the intent of the funding.

 

The Dream Centre Manukau has applied for a Rates Assistance grant in 2013/2014 and is yet to be considered by the Local Board.

 

iii)      The Friendship House Trust clientele numbers approximately 5,500 per annum and it was incorporated as a Charitable Trust on 23 August 1985.

The application is $50,000 for a seeding grant towards the building costs for the redevelopment of the community centre on the ground floor of Friendship House.  This is Stage two and the funding would not be released to the Trust until all the funding is in place for the project. Stage one is the previously funded project mentioned below and is 95% completed and will be completed early in May 2014.

 

The total cost of the project excluding soft furnishings which does not meet the facility partnership criteria is $300,000 and the Trust is making no funding contribution.  The Trust will approach other funders for the shortfall of $250,000 once Stage one is completed.

 

Total cost of the project

300,000

Amount requested

50,000

Trust contribution

nil

Other funding confirmed

pending

 

The project meets the needs of the organisation to upgrade the facility and expose their location profile, reflecting a strong town centre presence and a community centre within central Manukau.  This will increase the social services offered by the Trust and better utilization of the community centre.

 

The project meets the needs of the Local Board Plan priorities: create a heart for Manukau; revitalise our town centres and increase the wellbeing of our communities.

 

This application is seeking a seeding grant towards the building phase of the centres redevelopment.  The project is dependent upon other major funding applications to the Charitable Trust sector.  The Stage two project will commence after the Council consents and final tender quotations necessary for Stage one have been completed.  

 

The Friendship House Trust has previously received funding through the facility partnership fund.  The Otara Papatoetoe Local Board resolved, resolution number OP/2013/383:

 

“The Friendship House Trust for $64,500 towards a feasibility study for the redevelopment of the community house on the ground floor of Friendship House including research and evaluation of design and service options; concept drawings, full working drawings, specifications and contract tendering.”

 

iv)      The Vaka Manu’kau Niue Community Trust membership is approximately 150 and it was incorporated as a Charitable Trust on 26 September 2002.

The application is $120,750 towards the architectural and concept design of a new multi-use community centre and a topographic survey and geotechnical report.  The total cost of the project is $120,750 and the Trust is making no contribution.

 

Total cost of the project

120,750

Amount requested

120,750

Trust contribution

nil

Other funding confirmed

nil

 

The project would build closer links between sport codes and the wider community for a new multi-use facility.

 

The project meets the needs of the Local Board Plan priorities: accessible, quality community and recreational facilities; increase the wellbeing of our communities.

 

The project is dependent upon significant fundraising towards the building phase of the project.  Prior to any grant payment, a detailed, realistic and achievable funding plan needs to be received outlining how the projected costs for the building will be achieved to ensure that a Council investment into the consent and design leads to a successful development.

 

Should the group receive funding the recipient and Council will agree the project brief together.  If the brief, timeline and/or budget significantly changes Council have the right to review and input and decide if it aligns with the intent of the funding.

 

There exists a steering committee for Aorere Park between and Otara Papatoetoe and the Mangere Otahuhu local boards.  This project has been flagged to that steering committee.

 

A successful grant does not constitute any regulatory, or land owner approval which will be required.  No submission was made to the Annual Plan process towards funding of this project.

 

The legacy council site allocation for Aorere Park expired in September 2012 and the land owner approval process is currently being undertaken.  Funding would be conditional upon the land owner approval being completed and before a resource consent is applied for.

 

Vaka Manu’kau Niue Community Trust has received two Creative Communities grants which have been accounted for.

Consideration

Local board views and implications

7.       A workshop was held with the Local Board on 2 May 2014 to discuss the funding applications.  The recommendations in this report fall within the Local Board’s delegated authority.

Maori impact statement

8.       The facility partnership fund assists with the development of accessible multi-use community facilities to increase community participation, including the potential to increased community participation for Maori.  No particular negative implications for the Maori community or Maori stakeholders have been identified as arising from this report.  Given the demographic make-up of the local board area and the nature of the some of the projects for which funding is requested it is likely some Maori will benefit from these.

Implementation

9.       A standard Council funding agreement will be developed and progress towards agreed project outcomes monitored.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Kim Squire - Sports and Recreation Advisor

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

19 May 2014

 

 

Auckland Transport Report - 19 May 2014

 

File No.: CP2014/09317

 

  

 

 

Purpose

1.       The purpose of this report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport activities in the local board area.

Executive summary

2.       This report covers matters of specific application and interest to the Otara-Papatoetoe Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and Auckland Transport media releases for the information of the board and community.

 

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      Receives the report.

b)      Requests Rough Order of Costs (ROC) are prepared for a number of improvements to the Old Papatoetoe area to be considered for the Local Board Transport Capital fund, with options to include upgraded lighting, footpath improvements and redesign of the bus stop outside the town hall.

 

 

Discussion

 

Local Board Transport Capital Fund (LBTCF);

3.       The Otara-Papatoetoe LBTCF is $549,314 per annum. This can be spent per year or rolled together and used for larger projects. That is, three years’ worth of funding is $1,647,942.

4.       Auckland Transport has met with the Otara Papatoetoe Local Board and has a number of suggestions to proceed through to Rough Order of Cost. This information will be reported back to the board as soon as possible. 

Manukau Interchange

5.       As part of the frequent public transport network roll-out, Auckland Transport is progressing with the redevelopment of the Manukau Interchange. This building will be next to the new MIT building in Putney Way. A key part of this project will be providing connections along Putney Way to allow for commuters to transition from the shops to the interchange.

Bus Shelters              

6.       Consultation has opened for feedback on the preferred bus shelters for the new public transport network roll-out. The shelters are available to be viewed on Symonds Street. It is important to note that these shelters are modular and can be made larger or smaller depending on the need and the space available. Auckland Transport invites the local board to visit and feedback on the design they believe would work best with their community.

Parking Discussion Document

7.       Auckland Transport has reviewed parking in the Auckland Region. We are now in a place to share this with the local boards. Auckland Transport is seeking feedback from the local boards on any issues or preferences they have on the proposals. The consultation will be open to the public from June. This is an opportunity to shape the way Auckland Transport addresses all parking in the future.

                     North Davies Ave Upgrade

8.       This project will be completed by the end of May. The board has contributed a significant portion of the funding for this project and will be an integral part of the opening ceremony to return the sod that was removed when the project began. Details of this will be provided through Local Board Services.

Airport to City Cycle Route

9.       The New Zealand Cycle Trail: Airport to Auckland CBD project has progressed through detailed design, keeping to the originally agreed route as far as possible. The main challenges have been:

·    Improving cyclist safety at several locations along the route, which also rectifies issues that would benefit everyday cyclists as well as tourists cycling to and from the airport,

·    working with coinciding projects along the 39km of the route,

·    Adapting to NZTA’s intention of changing George Bolt Drive to motorway standard in the very near future, between Kirkbride Road and the airport boundary,

·    A late change to the signage strategy recommended by the NZTA Signs and Road Marking Committee

·    The biggest challenge has been to find an acceptable route between the Auckland Transport network and the airport terminals. Auckland International Airport has kindly permitted use of paths in their new gateway landscaping.

Consideration

Local board views and implications

10.     The board’s views will be incorporated during consultation on any proposed schemes. 

Implementation Issues

11.     All proposed schemes are subject to prioritisation, funding and consultation.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Melanie Dale – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

19 May 2014

 

 

Bylaw review programme update - April 2014

 

File No.: CP2014/07969

 

  

 

Purpose

1.       This report provides an update on bylaw review (policy) and bylaw implementation (operations), covering June 2013 to April 2014. This joint approach to reporting ensures that local boards have a comprehensive overview of the end-to-end programme through to 2015.

Executive Summary

2.       Consultation on the proposed navigation safety bylaw closed on 17 March 2014. Staff are now preparing a summary of submissions alongside the full submissions to the hearings panel. The proposed cemeteries and crematoria bylaw was adopted by the Regulatory and Bylaws committee and Governing Body in March, and submissions opened from early April.

3.       Further proposed bylaws will be presented to the Regulatory and Bylaws committee shortly covering the next set of topics: Outdoor fires; Stormwater; Trading in public places; Alcohol controls and Animal management (covering animals other than dogs).

4.       The 2014 programme for review of local dog access rules is underway with the local boards that are proposing changes this year. Information about the proposed changes will be included with material provided as part of the annual dog registration cycle to minimise costs and ensure simplified communication with these customers.

5.       Implementation projects are well underway for the upcoming commencement of Health and hygiene (from 1 July 2014) and Public safety and nuisance (from 26 May 2014). Planning for the new Health and hygiene bylaw and associated licensing has included particular attention for operators where the rules have changed significantly. The majority of these newly registered premises will receive a visit from a member of the environmental health team, and a welcome pack that summarises the standards they are required to meet.

6.       The Alcohol licensing readiness project has now completed its key work relating to establishing the new licensing structures needed under the new alcohol act. These are running as intended from 18 December 2013.

7.       Review work is continuing on further topics to support completion of the review programme by October 2015, alongside implementation planning for the resulting changes.

8.       No formal requests for local board bylaws have been received over the period covered by this report.

9.       An investment proposal for the integrated programme is being progressed, to be submitted for consideration as part of preparing the draft 2015-2024 Long-term Plan.

 

 

Recommendations

That the Ōtara-Papatoetoe Local Board:

a)      Note the progress of bylaw review and implementation and the forward programme that will complete the review of the legacy bylaws by 2015.

 

 

Discussion

The bylaw review programme

10.     The bylaw review programme was originally endorsed by the Regulatory and Bylaws committee in December 2010 (refer CP2010/00962) and February 2011 (refer CP2011/00453). It will review the legacy bylaws (that is, the bylaws inherited from the former councils) across approximately 30 topics. A new bylaw will be prepared for each topic where appropriate, or a recommendation made that the underlying issue or outcome is better handled another way.

11.     The Regulatory and Bylaws Committee has ownership of the review and local boards are participating through individual workshops and reports. Local Boards are also able to propose that local bylaws are made, to apply only in their area (refer sections 24 to 28 of the Local Government (Auckland Council) Act 2009). Any requests for local bylaws are reported to the Regulatory and Bylaws committee. As stated above, there have been no local board proposals for local bylaws over the last period. This report covers the period June 2013 to April 2014.

12.     As this is the first report on this programme since the 2013 local government elections, attachment A provides a brief background to bylaws, including an outline of each bylaw topic.

Update on review of bylaw topics

13.     The current state of the review work programme is presented in the table below and the detailed comments for several topics that follow. Attachment B provides an overview of the timeline for the programme.

14.     The table below includes reviews that have already been completed. It also covers bylaws that may be folded into other topics (Freedom camping; Arkles Bay Set Netting); the ongoing local boards’ review of dog access rules; and the review that must take place within five years of any bylaw’s adoption.

 

Table 1: Summary of status and next steps for review of bylaw topics

 

Topic

Status and Progress – 7 stages

Comments

 

Status

1-Preparation

2-Pre-consultation

3-Options

4-Write Bylaw

5-Adopt draft

6-Spec Cons Proc

7-Adopt final

 

Reviews completed

 

 

 

 

 

 

 

 

 

Dog management

G

 

 

 

 

 

 

 

Completed

Election Signs

G

 

 

 

 

 

 

 

Completed

Food safety

G

 

 

 

 

 

 

 

Completed

General administration

G

 

 

 

 

 

 

 

Completed

Health & hygiene

G

 

 

 

 

 

 

 

Completed

Offensive trades

G

 

 

 

 

 

 

 

Completed

Public safety and nuisance

G

 

 

 

 

 

 

 

Completed

Solid waste (Waste m/ment)

G

 

 

 

 

 

 

 

Completed

Trade waste

G

 

 

 

 

 

 

 

Completed

Transport (Auckland Transport)

G

 

 

 

 

 

 

 

Completed

 

 

 

 

 

 

 

 

 

 

Work programme

 

 

 

 

 

 

 

 

 

Navigation Safety

G

 

 

 

 

 

 

 

See below

Outdoor / Rural fires

G

 

 

 

 

 

 

 

 

Trading in public places

G

 

 

 

 

 

 

 

See below

Stormwater management

G

 

 

 

 

 

 

 

 

Signs

G

 

 

 

 

 

 

 

See below

Election signs (amend)

G

 

 

 

 

 

 

 

See below

Alcohol licensing fees

G

 

 

 

 

 

 

 

 

Alcohol controls

G

 

 

 

 

 

 

 

See below

Animal management

G

 

 

 

 

 

 

 

 

Air quality

G

 

 

 

 

 

 

 

 

Boarding houses and hostels

G

 

 

 

 

 

 

 

 

Cemeteries and crematoria

G

 

 

 

 

 

 

 

 

Commercial sex industry

A

 

 

 

 

 

 

 

On hold pending unitary plan outcomes

Construction and development

G

 

 

 

 

 

 

 

 

Onsite wastewater

G

 

 

 

 

 

 

 

 

Hazardous Substances

G

 

 

 

 

 

 

 

See below

Orakei Basin

G

 

 

 

 

 

 

 

 

Recreational and cultural facilities

G

 

 

 

 

 

 

 

 

Transport (Parks / AC controlled land

G

 

 

 

 

 

 

 

 

Water supply and wastewater (reticulation)

G

 

 

 

 

 

 

 

 

Wharfs & Marinas

G

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other work

 

 

 

 

 

 

 

 

 

Review - local dog access rules

G

 

 

 

 

 

 

 

Reviews by local boards - ongoing

Filming fee review

G

 

 

 

 

 

 

 

See below

Freedom camping

G

 

 

 

 

 

 

 

 

Arkles Bay set netting

G

 

 

 

 

 

 

 

 

Five year reviews

B

 

 

 

 

 

 

 

 

 

Status summary codes

G

Green - Work is progressing as planned, due date will be met or any revised date will not have wider impacts

A

Amber – Original due date at risk of being missed and this may have wider impacts; or an issue has arisen.

R

Red - Due date has or will be missed and this will have wider impacts; or an issue has arisen that will have wider or significant impacts.

B

Blue - Not yet scheduled. However, background work is underway.

 

Table 2: Additional comments for particular topics in the bylaw review programme

 

Public safety & nuisance

On track

G

This bylaw topic crosses the jurisdiction of both Auckland Council and Auckland Transport (meaning there are two parallel bylaws). The new bylaws were adopted in 2013 and come into force in May 2014.

 

Navigation safety

On track

G

Public submissions were invited on this topic from 14 February to 17 March. Just under 400 submissions were received and are being reviewed. A range of communication approaches – including radio and attendance at relevant events – were used to help publicise the proposal and invite submissions. Hearings are expected in May.

 

Trading in public places (policy and bylaw)

On track

G

This review will deliver a single draft policy and two draft bylaws (for the council and Auckland Transport). Drafting of these is well underway. It is expected that these will be reported to the Regulatory and Bylaws committee and then the governing body in May. Any new bylaws could come into force for July 2015 (allowing any fee changes to also be put in place with the council’s long-term plan).

 

Signs

On track

G

Discussions with local boards are currently underway to identify their views on particular matters including local approaches to issues such as sandwich boards and cross-street banners. Comments from those discussions and other discussions with representatives of businesses and the signage industry will support the preparation of a draft bylaw later in 2014.

 

This project is also monitoring the progress of the Proposed Auckland Unitary Plan, as this plan also includes signage provisions.

 

Election signs (amendment)

On track

G

The Election signs bylaw was adopted by Auckland Transport in May 2013, and was in place for the 2013 local government election. A number of operational issues arose during that election period, and the clarity of relevant clauses is planned to be addressed through a series of drafting amendments that will support a better democratic process. These improve clarity for issues including the use of candidate and “team” signs, signs on private property, the readability of authoriser statements and the display of signs promoting election issues rather than candidates or teams. The amendments also provide for the possible later addition of explanatory notes into the bylaw, where desirable to provide further guidance.

 

The proposed amendments are being reported to the Auckland Transport Board in April, to allow for consultation on the proposed changes. Local boards will receive further information then.

 

Changes are also being considered to remove or adjust some of the specified sign sites in the western area. These follow a review of sites against criteria including practicality and safety, and are intended to address issues that arose in 2013. Those local boards where changes are being considered will receive further information on this.

 

Alcohol controls

On track

G

Each of the legacy councils had adopted an Alcohol Control bylaw, and put in place a series of alcohol controls through that bylaw. Alcohol controls (previously called liquor bans) prohibit the consumption of alcohol within a specified place, during a specified time.

 

Legislative changes introduced alongside the government’s reform of laws relating to the sale and supply of alcohol provide the council and police with enhanced powers in relation to alcohol controls. Those changes also require the council to review its existing alcohol controls against a new threshold, as part of any decision to carry those controls forward past October 2015. Following a review of available data, the majority of existing controls across Auckland are considered to meet the new requirements.

 

A proposed bylaw is planned to be reported to the Regulatory and Bylaws committee shortly. The existing bylaws are broadly similar, and so the new proposed bylaw will largely seek to continue the current arrangements. In line with consultation with local boards from 2011 (alongside other alcohol-related matters), the new bylaw will facilitate local board involvement in decisions on alcohol controls and an improved community-based focus on alcohol issues.

 

Community-focussed approaches may include crime prevention through environmental design, local community initiatives, discussions with nearby licensees, youth and leadership development programmes, partnering with central government agencies including the Police and the Ministry of Justice, and partnering with local agencies including sports clubs and iwi and town centre / business associations.

 

These non-regulatory approaches can often lead to significant reductions in alcohol harm and have better long-term effects than regulatory approaches such as making an alcohol control.

 

Hazardous substances

On track

G

The former Auckland City Council had a hazardous substances bylaw. A review of this bylaw has indicated that the issues it covered are now addressed adequately through other means, including provisions in other bylaws, the Resource Management Act, National environmental standards, and regulations made under various acts.

 

Comment is being sought from the local boards where the legacy bylaw currently applies, following which a proposed approach (that could include allowing the bylaw to lapse in 2015) will be brought to the Regulatory and Bylaws committee.

 

Dog access review

On track

G

Local boards are able to review dog access rules for local parks and local beaches in their areas on an annual basis. This allows a better response to community views than was possible under the legacy councils’ approaches.

 

For 2014 selected dog access are being reviewed by the following local boards: Kaipatiki, Orakei, Maungakiekie-Tamaki, Puketapapa, and Hibiscus and Bays.

 

To ensure that registered dog owners are advised of the proposed changes (as required by legislation) the local boards are including a joint notice within the dog registration package in June. This will reduce costs, and ensure that dog owners receive a single combined communication from the council, rather than multiple messages.

 

Filming fees review

On track

G

The Auckland Film Protocol was adopted in 2013, after wide consultation with local boards, the screen production industry, council-controlled organisations and other stakeholders. The protocol aims to create a film-friendly culture across Auckland, based on a two way commitment from the wider council organisation and from filmmakers. It also seeks to help deliver a customer driven service that provides certainty to filmmakers in a globally competitive market, and to enable public good will towards the film industry by setting out expectations of film crews when filming in public places.

 

Currently there is a range of filming fee structures in place, inherited from the former councils. A filming fees review is now underway to understand how this element of the filming process can be harmonised and improved. The Policies and Bylaws unit is working with ATEED on this project, and it is expected that local board input will be sought on this over the next few months.

 

 

Update on implementation of new bylaws

15.     Detailed implementation planning is developed by the responsible operations division alongside the process for reviewing each of the bylaws, through a cross council programme called the Integrated Bylaw Review and Implementation (IBRI) programme. Initial planning for implementation starts when the bylaw topic review identifies the issues and options related to each topic. This approach provides the operations division an early indication of the possible shape of the bylaw and its implementation considerations.

16.     This programme includes the main groups involved in operating bylaws and delivering the relevant services to our customers. The programme is also helping ensure bylaw reviews can be aligned to other related transformational changes such as the consolidation of information technology systems, customer service improvement programmes and the organisation’s capacity to implement those changes.

17.     Implementation of new bylaws will generally cover

·    ensuring that the council meets its statutory obligation;

·    ensuring that effective operational practices on the control and enforcement of the new bylaws are implemented consistently across the region, and are made available to the general public;

·    ensuring that communications to the general public and other stakeholders are well planned and implemented in a timely manner;

·    developing and implementing standard business rules and processes that help achieve the council’s customer service standards;

·    ensuring that internal services are planned and delivered when needed, and are in alignment with other transformation initiatives;

·    putting any changes to fees in place; and

·    ensuring that staff are informed throughout the process and are trained on delivering the new services.

18.     The table below shows the current status of implementation projects.

 

Table 4: Summary of status and next steps for implementation projects

 

Implementation project name

Status and Progress

Link to bylaw topics / Other comments

 

Status

1-Preparation

2-Planning

3-Implementation

4-Closure

 

Underway

 

 

 

 

 

 

Alcohol licensing readiness

G

 

 

 

 

Completed

Alcohol licensing fees

G

 

 

 

 

See below

Animals (Stage 1)

G

 

 

 

 

Completed

Dog access review

G

 

 

 

 

 

Electoral Signs 2013

G

 

 

 

 

Completed

Electoral Signs 2014

G

 

 

 

 

 

Environmental

G

 

 

 

 

 

Facilities

G

 

 

 

 

 

Food safety

G

 

 

 

 

Completed

Health protection

G

 

 

 

 

Health & hygiene bylaw and code of practice; See below

Marine

G

 

 

 

 

 

Public safety & nuisance

G

 

 

 

 

 

Revoked bylaws

G

 

 

 

 

General admin; Offensive trades; Others

Signage

G

 

 

 

 

 

Stormwater

G

 

 

 

 

 

Street trading / Trading in public places

G

 

 

 

 

Trading in public places policy and bylaw

Waste management

G

 

 

 

 

Solid waste bylaw

 

 

 

 

 

 

 

Proposed future

 

 

 

 

 

 

Air quality

B

 

 

 

 

 

Alcohol controls (liquor bans)

B

 

 

 

 

 

Animals (Stage 2)

B

 

 

 

 

 

Construction

B

 

 

 

 

 

Transport (AC land)

B

 

 

 

 

 

 

Table 5: Additional comments for particular implementation projects

 

Alcohol licensing readiness

On track

G

The alcohol licensing project has now completed successfully. This project set out to ensure that the council was able to implement the requirements of the Sale and Supply of Alcohol Act 2012, including the new licensing system and new fees that had to operate from 18 December 2013.

 

Alcohol licensing fees

On track

G

The Governing Body has resolved that the council adopt its own fees for licensed premises. This is provided for in the Sale and Supply of Alcohol Act 2012. The council can change the fee amounts, using the cost / risk fee categories that have been set by central government. Work is underway to capture actual information on costs, based on operating the new licensing system and the parts of those costs that can be recovered through licensing fees.

 

Health protection

On track

G

The Health protection project is implementing the new Health and hygiene bylaw and code of practice (which will come into force from 1 July 2014). A range of user-friendly brochures that summarise key provisions of the health protection code have been prepared to help communicate the requirements to all the people who operate these businesses.

 

A series of approaches are underway to help ensure operators are aware of the requirements to be followed. The new bylaw (with its risk-based approach) has resulted in some premises that are newly required to be registered, and the communication activities are focussed on these premises. Most of these will receive an individual visit, with an appropriate information pack.

 

There are also some premises that no longer need to be registered with the council, and this is also being communicated to them.

 

Funding for bylaw review and implementation

19.     The scope and scale of the expected changes mean that implementation requires significant effort and resources, and cost, for some topics. The Strategy and Finance committee made an initial provision for funding the IBRI programme at its meeting of 9 May 2013 (in part; refer item 16, SF/2013/67).

20.     As provided for in the resolution, a further investment proposal is being prepared for the 2015-2024 long-term plan. The programme continuously monitors its approach to each bylaw, and where possible captures any cost efficiencies and learnings for later bylaws.

 

Consideration

Local Board Views

21.     Local boards are involved in the review of each bylaw topic (consistent with the review’s principles). This report provides an update on the programme for local boards.

Maori Impact Statement

22.     This report does not raise any specific issues relating to Māori. The review of each topic includes considering whether that topic includes any elements of special interest to Māori, and if so the appropriate way to seek a greater level of engagement. Where appropriate, consultation with Māori (on a particular topic) may be linked to consultation on other related topics through the Unitary Plan or other initiatives.

General

23.     The recommendations in this report do not trigger the council’s policy on significance.

Implementation Issues

24.     Implementation issues are addressed as relevant to each topic, as noted above.

 

Attachments

No.

Title

Page

aView

Background to bylaws

39

bView

Overview of the timeline for the programme

47

     

Signatories

Authors

Andrew Simon Pickering - Manager, Planning, Policies and Bylaws

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

19 May 2014

 

 









Ōtara-Papatoetoe Local Board

19 May 2014

 

 



Ōtara-Papatoetoe Local Board

19 May 2014

 

 

Election signs bylaw – proposed amendment

 

File No.: CP2014/09258

 

  

 

 

Executive summary

1.       Changes are being proposed to the Auckland Transport Election Signs bylaw. The proposed changes are a mixture of technical changes to wording to provide greater clarity and amendments to resolve issues and address feedback that was provided through 2013 (including those arising from the practical experience of the October 2013 elections).

2.       A copy of the bylaw with mark-ups to show the proposed changes is attached.

3.       Public submissions are being called for on the proposed changes, opening 2 May and closing on 3 June 2014. It is expected that any final changes to the bylaw will be adopted by Auckland Transport, by the end of June, and in place in time for the general election in September.

4.       It is expected that local boards may wish to provide their views and the hearing panel schedule includes time for local boards to present oral submissions in support of their written submissions.

 

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

(a)     Considers whether the board wishes to make a submission on the Elections signs bylaw proposed amendment, with support of Local Board Advisors.

 

(b)     Considers delegating the finalisation of the written submission to the Chair and the presentation of an oral submission on behalf of the local board.

 

 

 

Attachments

No.

Title

Page

aView

Election signs bylaw – Proposed amendment for consultation memo

51

bView

Auckland Transport Election Signs Bylaw 2013 with amendments

53

     

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

19 May 2014

 

 


Ōtara-Papatoetoe Local Board

19 May 2014

 

 













Ōtara-Papatoetoe Local Board

19 May 2014

 

 

Local Board submission to the Ministerial Forum on Alcohol Advertising and Sponsorship

 

File No.: CP2014/08581

 

  

 

 

Executive summary

1.       As part of its work to reduce alcohol-related harm, the Government has recently established the Ministerial Forum on Alcohol Advertising and Sponsorship. The purpose of the Forum is to consider whether further restrictions on alcohol advertising and sponsorship are needed to reduce alcohol-related harm. The Forum will report to the Minister of Justice and the Associate Minister of Health later this year. 

2.       The Forum sought submissions within a very tight timeframe from affected stakeholders, experts on advertising, sponsorship, alcohol and health, and the public. 

3.       The Forum also has a focus on populations that suffer greater harm from alcohol (including Māori, Pacific and young people) and it promoted that it would be particularly interested in submissions from or relating to these groups

4.       The submission period ran until 5pm, 28 April 2014. 

5.       The Ōtara-Papatoetoe Local Board indicated through the Local Board Chair that it wished to take this opportunity to make a submission to the Forum, as the Ōtara-Papatoetoe Local Board has been very concerned about the effects of alcohol on its community since it was established. The Local Board Plan reflects this concern and also that the local board will act as an advocate and leader in this respect.

6.       A submission was drafted on behalf of the Local Board and circulated to all local board members on 23rd April 2014, and some additions and amendments were subsequently made. Included in the submission are some findings that have emerged through compilation of information and evidence for Hearings as a consequence of alcohol off-licence objections undertaken by the local board. The Local Board Chair signed and authorised the final submission on 28th April.

7.       The Local Board understands that the Forum may invite some submitters to make an oral submission. At the time of writing this report, decisions on presentations to the Forum are still to be made.  The local board’s submission requests an opportunity to make an oral submission.

8.       The Forum's report is to be completed and submitted to Ministers and its recommendations reported through to the Cabinet Social Policy Committee by December 2014. The Forum will report to the Ministers of Justice and Health by 1 October 2014.  Information released by the Forum states that the scope of the Forum's work will consider further restrictions on alcohol advertising and sponsorship including models of regulation and restriction - from voluntary through to regulatory measures. It appears that the Forum will make a number of recommendations, some of which may extend to legislative change or regulations. The form and extent of this remains unclear at present.

 

 

Recommendation/s

That Ōtara-Papatoetoe Local Board endorses its submission (Attachment A) to the

Ministerial Forum on Alcohol Advertising and Sponsorship and authorises the Chair to

present to the Forum ‘in person’ on behalf of the local board if an opportunity arises.

 

 

 

 

 

Attachments

No.

Title

Page

aView

Ōtara-Papatoetoe Local Board’s submission to the Ministerial Forum on Alcohol Advertising and Sponsorship

67

     

Signatories

Authors

Daniel Poe - Local Board Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

19 May 2014

 

 













Ōtara-Papatoetoe Local Board

19 May 2014

 

 

Hearing dates for the Ōtara-Papatoetoe Local Board hearings for the Local Board Plan 2014/2017

 

File No.: CP2014/09519

 

  

 

Purpose

1.       This report seeks approval for the Ōtara-Papatoetoe Local Board hearings, and formal adoption dates, for the Local Board Plan 2014-2017.

Executive Summary

2.       Legislation requires a special consultation procedure for the 2014-2017 Ōtara-Papatoetoe Local Board Plan.  Local board plans must be adopted by 31 October 2014.

3.       The proposed key dates are as follows:

i)        Hearings: Friday, 29 August 2014, at 9.00am and a reserve day of Monday, 1 September 2014, at 9.00am.

ii)       Deliberations workshop:  Wednesday, 10 September 2014 at 9am.

iii)      Formal adoption of the local board plan: Monday, 20 October 2014, business meeting.

 

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      Approves the Ōtara-Papatoetoe Local Board Plan 2014-2017 hearings take place on Friday, 29 August 2014, at 9am in the Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau, with an overflow date of Monday, 1 September 2014, at 9am.

b)      Approves the Ōtara-Papatoetoe Local Board Plan 2014-2017 deliberations workshop take place on Wednesday, 10 September 2014, at 9.00am in the Woodside room, Manukau Civic Centre, Manukau.

c)      Approves the adoption of its Local Board Plan 2014-2017 at the ordinary monthly business meeting being held on Monday, 20 October 2014, at 5.00pm in the Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau.

 

 

Comments

 

4.       Local boards are required to adopt a local board plan no later than 31 October in the year immediately following the triennial general election.  The special consultative procedure must be used.  [Section 20(1)(a) and (b) of the Local Governing (Auckland Council) Act 2009].

5.       A local board plan is for a three year period. 

6.       The purpose of the local board plan is to:

i)        reflect the priorities and preferences of the local board’s communities

ii)       identify and describe the interests and preferences of the people within the local board area

iii)      provide a basis for developing local board agreements

iv)      inform the development of the next Long-term Plan

v)      provide a basis for accountability of the local board to the community in its area.

7.       The public will have an opportunity to provide submissions on the local board plan during 7 July to 6 August 2014.

8.       The local board hearings will be conducted between 26 August and 9 September 2014.

9.       Workshops will be held in early and mid September.

10.     Local boards will formally adopt their local board plans at their October 2014 meetings.

Consideration

Local board views and implications

11.     The Ōtara-Papatoetoe Local Board has undertaken public consultation and wide engagement to inform the draft 2014-2017 Ōtara-Papatoetoe Local Board Plan.  Local Board Services staff will discuss the hearings options with the board once the volume of submissions is known. 

Maori impact statement

12.     The Ōtara-Papatoetoe Local Board recognises the significance of Maori and is working to strengthen relationships.  The board has listened to mana whenua and their priorities during the development of the local board plan. 

Implementation

13.     There are no implementation issues.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

19 May 2014

 

 

Proposed Change of meeting date - July 2014

 

File No.: CP2014/09228

 

  

 

Purpose

1.       To seek approval to change the date of the meeting scheduled in July 2014 from Monday 21st July to Monday 28 July 2014.

Executive Summary

2.       In November 2013, the Board adopted the meeting schedule for the first year of the 2013-2016 electoral term.

3.       The date for the July meeting was scheduled for Monday 21st July 2014.  This date coincides with the Local Government New Zealand annual conference.  In order to better accommodate all members of the local board and ensure a quorum at the businesses meeting, it is proposed to change the date of the July meeting to Monday 28 July 2014.

 

 

Recommendation/s

That the date for the Ōtara-Papatoetoe Local Board July meeting is Monday 28 July 2014.

 

 

Discussion

4.       Clause (5)(d), Schedule 7 of the Local Government Act 2002 requires a local board to adopt a schedule of business meetings at its first meeting in the electoral term.

5.       Adopting a meeting schedule allows for a planned approach to workloads and ensures local board members have clarity about their commitments. It also gives an indication to the public of when meetings are to be held and meets the requirement of clause 19, Schedule 7 of the Local Government Act 2002.

Consideration

Local Board Views

6.       This decision falls under the local board’s delegated authority.

Māori Impact Statement

7.       There is no specific impact for Māori arising from this report.

General

8.       Clauses 19(6), Schedule 7, of the Local Government Act 2002 states that:

 “(6) If a local authority adopts a schedule of meetings, -

(a) the schedule –

(i) may cover any future period that the local authority considers appropriate; and

(ii) may be amended; and

(b) notification of the schedule or of any amendment to that schedule constitutes a notification of every meeting on the schedule or amendment.”

9.       Similarly, the statutory requirement pursuant to clauses 46, 46(A) and 47 of the Local Government Official Information and Meetings Act 1987 mentions that:

·          meetings of a local authority are publicly notified

·          agendas and reports are available at least two working days before a meeting

·          local board meetings are open to the public.

Implementation Issues

10.     Meetings of the local boards are supported by Auckland Council’s Local Board Services Department.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

19 May 2014

 

 

For Information: Reports referred to the Ōtara-Papatoetoe Local Board

 

File No.: CP2014/08491

 

  

 

Purpose

1.       For Information Report referred from Manurewa Local Board on Psychoactive Substances and the proposed Local Approved Products Policy

2.       At its 10 April meeting, the Manurewa Local Board considered the above report and resolved as follows:

 

 

Resolution number MR/2014/1

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson SP Brown:  

That the Manurewa Local Board:

a)         raise a concern with the Governing Body that it has not considered whether the new ‘non-regulatory’ power to make a local approved products policy, should be allocated to the Governing Body or local boards in accordance with Local Government (Auckland Council) Act 2009.

b)         advise that the Governing Body has a responsibility for deciding the location of premises from which approved products may be sold by reference to broad areas within Auckland and that this decision must be made first, before any further decisions about the content of a local approved products policy is considered.

c)         believe that licensed premises selling psychoactive substances should be restricted to the central business district of the Auckland region and not permitted in suburban locations, and advocates that the Governing Body make this decision immediately and consult on it.

d)         believe that the remaining ‘content’ decisions of a local approved products policy are inherently local and should be decided by local boards either the Waitemata Local Board alone, if licensed premises are to be restricted to the central business district or all local boards otherwise.

e)         believe, if the view that the power to make a local approved products policy (LAPP) is a regulatory power, that following the decision above, the Governing Body delegate the power to determine the ‘local content’ of the LAPP to either the Waitemata Local Board or all local boards under section 31 of the Local Government (Auckland Council) Act 2009.

f)          note that disputes between the governing body and local boards about the allocation of decision-making responsibilities under Local Government (Auckland Council) Act 2009 may be resolved under the procedure set out in section 97 of that Act.

g)         forward resolutions a) to e) to the Psychoactive Substances Political Working Party for the agenda for discussion at its 16 April 2014 meeting and the Governing Body or other committee as required. 

 

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board receives an information report referred from Manurewa Local Board on Psychoactive Substances and the proposed Local Approved Products Policy.

Attachments

No.

Title

Page

aView

Notice of motion re psychoactive substances

87

    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

19 May 2014

 

 









Ōtara-Papatoetoe Local Board

19 May 2014

 

 

Otara-Papatoetoe Local Board Workshop Notes

File No.: CP2014/09242

 

  

 

Executive Summary

1.       Attached are the notes for the Ōtara-Papatoetoe Local Board workshops held on 2nd May and 9th May 2014.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board receive the workshop notes for 2nd May and 9th May 2014.

 

 

Attachments

No.

Title

Page

aView

Workshop notes - 2nd May 2014

97

bView

Workshop notes - 9th May 2014

99

    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

19 May 2014

 

 



Ōtara-Papatoetoe Local Board

19 May 2014

 

 


Ōtara-Papatoetoe Local Board

19 May 2014

 

 

Otara-Papatoetoe Local Board Reports and Actions Pending

 

File No.: CP2014/09257

 

  

 

Purpose

1.       This report provides an update on actions and reports pending/requested at previous meetings or workshops.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board receive the report.

 

 

Attachments

No.

Title

Page

aView

Reports and Actions pending

103

    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

19 May 2014

 

 





Ōtara-Papatoetoe Local Board

19 May 2014

 

 

Otara-Papatoetoe Local Board Members Update

 

File No.: CP2014/09244

 

  

 

Purpose

1.       Providing an opportunity for Board members to update the Ōtara-Papatoetoe Local Board on matters they have been involved in over the last month.

2.       At the close of the agenda there were no written updates received.

 

Recommendation/s

That the verbal reports from local board members be received.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

 

 


Ōtara-Papatoetoe Local Board

19 May 2014

 

 

Chairpersons Announcements

File No.: CP2014/09245

 

  

 

Executive Summary

This item gives the Chairperson an opportunity to update the board on any announcements.

 

 

Recommendation/s

That the verbal update be received.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers