Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Hillsborough Meeting Room, Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 29 May 2014 at 6.00pm.

 

present

 

Chairperson

Julie Fairey

 

 

 

Deputy Chairperson

Harry Doig

 

 

 

Members

David Holm

 

 

 

 

Ella Kumar

 

 

 

 

Nigel Turnbull

 

 

 

 

Michael Wood

 

 

 

 

APOLOGIES

 

Councillor

Cathy Casey

For absence

 

 

Councillor

Christine Fletcher

For lateness (from 7.06pm)

 

 

 


Puketāpapa Local Board

29 May 2014

 

 

 

1          Welcome

 

Member Holm delivered the welcome message.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number PKTPP/2014/86

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 24 April 2014, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Public Forum - Garry Bryant, Local Resident.

 

To request the Board commission a feasibility study to purchase the Winstone Aggregates Quarry land, Three Kings from The Fletcher Construction Company Ltd.

 

Documents were tabled in support of this item.

A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number PKTPP/2014/87

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)      thanks Garry Bryant for his presentation.

CARRIED

 

Attachments

a     G Bryant Presentation

 

9.2

Public Forum - Greg McKeown

 

Greg McKeown will speak to Item 13: Endorsement of Draft Three Kings Plan for community engagement.

 

Documents were tabled in support of this item.

A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number PKTPP/2014/88

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)         thanks Greg McKeown for his presentation.

CARRIED

 

Attachments

a     G McKeown presentation

 

9.3

Extension of Speaking Time

 

Resolution number PKTPP/2014/89

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketapapa Local Board:

a)            grants Greg McKeown an extension of two minutes to complete his address.

CARRIED

 

9.4

Public Forum - Garth Houltham

 

Garth Houltham will update the Board on the lottery grant for the Mt Roskill War Memorial upgrade.

 

Documents were tabled in support of this item.

A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number PKTPP/2014/90

MOVED by Member MP Wood, seconded by Member DA Holm:  

That the Puketapapa Local Board:

a)         congratulates the Mt Roskill War Memorial Upgrade Committee who have successfully applied for $50,000 from the Lottery World War One Commemorations, Environment and Heritage Committee.

b)         thanks Garth Houltham for his presentation.

CARRIED

 

Attachments

a     Letter from Lottery Grants Board dated 28/4/2014 approving $50,000 grant and Letter to Lottery Grants Board dated 9/5/2014 from Jane Aickin, Manager Local & Sports Park, Central, Auckland Council

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

Secretarial Note: Item 12 was deferred and Item 13 was taken at this time.

Councillor Fletcher arrived at this point (7.06pm)

12

Albert-Eden-Roskill Councillors Update

 

Resolution number PKTPP/2014/91

MOVED by Member NJ Turnbull, seconded by Member DA Holm:  

That the Puketapapa Local Board:

a)         thanks Councillor Christine Fletcher for her update.

CARRIED

 

13

Endorsement of Draft Three Kings Plan for community engagement

 

Megan Tyler, Manager Planning - Central/Islands, and Celia Davison, Team Leader Planning - Central/Is, were in attendance to speak to this report.

 

Resolution number PKTPP/2014/92

MOVED by Deputy Chairperson HAJ Doig, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board:

a)      approves the Draft Three Kings Plan for community engagement during the period 6 June 2014 to 4 July 2014.

b)      authorises Deputy Chairperson HAJ Doig and Member NJ Turnbull to approve any minor amendments to the Draft Three Kings Plan by close of business Friday 30 May 2014

c)      prepare a cover sheet to accompany the Draft Three Kings Plan which incorporates additional points for consideration including the clarification of the current resource consent fill levels and delegates approval of the cover sheet to Board Members Fairey, Doig and Turnbull.

d)      thanks officers for their work and the community for their input.

CARRIED

 

            Deputy Chairperson HAJ Doig left the meeting at 7.16 pm.

            Deputy Chairperson HAJ Doig returned to the meeting at 7.17 pm.

 

14

Puketapapa Local Board Performance Report - March 2014

 

Richard Butler, Community Development Manager (Central), and Shirley Atatagi-Coutts, Senior Advisor, were in attendance to speak to this report.

 

Resolution number PKTPP/2014/93

MOVED by Member MP Wood, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)      thanks Richard Butler and Shirley Atatagi-Coutts for their attendance.

b)      receives the Performance Report for the period ending March 2014.

c)      conditionally approves funding for the development of a business case for Project PETER from the $10,000 that has been allocated to the budget line ‘Youth Development and Effectiveness’, including advice about governance arrangements for Project PETER and proposals for acknowledging the Board as a significant stakeholder within these arrangements. The Board delegates Member Turnbull and Chairperson Fairey to assess whether and when these conditions are met prior to releasing funding.  Allocation of the funding is conditional upon:

i)          receipt of a Memo from officers that clearly outlines the purpose and parameters of the business case and estimated costs

ii)        Community Development, Arts & Culture (CDAC) managing the process of appointing and overseeing a contractor, and ensuring that any conflicts of interest vis-à-vis the existing steering group are properly identified and managed.

iii)       early and comprehensive consultation with the Board in the development of the business case

CARRIED

 

Attachments

a     Updated Puketāpapa Local Board Performance Report, March 2014

b     Memo from Richard Butler dated 21/4/14 re Performance Report, March 2014

 

15

Facility naming and operator change

 

Resolution number PKTPP/2014/94

MOVED by Member E Kumar, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)            agrees on the naming conventions of i) for the Lynfield Youth and Recreation Centre.

Current Name

Proposed Name

Cameron Pool

Cameron Pool

Lynfield Youth and Recreation Centre

i)     Lynfield Youth and Leisure Centre

b)      agrees that the Cameron Pool operates with no closure and the Fitness Centre is closed from:

ii)    12 noon on the 29 June 2014 and reopens on the 2 July 2014.

c)      agrees that the Lynfield Youth and Recreation Centre is closed from:

         ii)    12 noon on the 29 June 2014 and reopens on the 2 July 2014.

d)      requests the operator remains open until 4pm on 29 June 2014, if operationally feasible, and reopens as early as possible to the scheduled opening time on 2 July 2014 at both Cameron Pool and Lynfield Youth and Leisure Centre.

CARRIED

Secretarial Note: Item 16 was deferred and item 20 was taken at this time.

16

Auckland Transport Quarterly Update to Local Boards

(For the quarter, 1 January to 31 March 2014)

 

Resolution number PKTPP/2014/95

MOVED by Chairperson JM Fairey, seconded by Member DA Holm:  

That the Puketāpapa Local Board

a)            defer consideration of the Auckland Transport Quarterly Report to the 26 June 2014 business meeting.

CARRIED

 

17

Onehunga Foreshore Project. Swimming access for the disabled

 

Documents were tabled in support of this item.

A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number PKTPP/2014/96

MOVED by Member MP Wood, seconded by Member E Kumar:  

That the Puketāpapa Local Board receives this report.

CARRIED

 

Attachments

a     Accessibility Assessments of Waikowhai Park & Goodall St Reserve Hillsborough Report by V Naylor in March 2014

b     Disabled access diagram

 

18

Bylaw review programme update - April 2014

 

Resolution number PKTPP/2014/97

MOVED by Member NJ Turnbull, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)            notes the progress of bylaw review and implementation and the forward programme that will complete the review of the legacy bylaws by 2015.

CARRIED

 

19

Financial Planning for Extreme Weather Events

 

Resolution number PKTPP/2014/98

MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)      considers the report and undertakes to determine its response after consultation with other Local Boards.

CARRIED

 

20

Mt Roskill Village Upgrade Consultation Plan

 

Adam Johnstone, Project Leader - City Transformation Projects, and Shirley Atatagi-Coutts, Senior Advisor, were in attendance to speak to this report.

 

The report referred to in the Agenda was tabled in support of this item.

A copy of the of the tabled report will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number PKTPP/2014/99

MOVED by Chairperson JM Fairey, seconded by Member DA Holm:  

That the Puketapapa Local Board:

a)         approves the consultation approach for the Mt Roskill Village Upgrade project outlined in paragraphs 12-14 of this report.

b)      requests officers prepare a consultation plan and delegates sign-off to the Economic Development portfolio holder, Chairperson JM Fairey.

c)      thanks Adam Johnstone and Shirley Atatagi-Coutts for their attendance.

CARRIED

 

Attachments

a     Mt Roskill Village Upgrade Consultation Plan Report

b     Review of 2010 project plan - Project priorities from Placemaking Analysis

 

21

Resolutions Pending Action Schedule, May 2014

 

Shirley Atatagi-Coutts, Senior Advisor and Jill Pierce, Advisor, were in attendance to speak to this report.

 

Resolution number PKTPP/2014/100

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)            receives the Resolutions Pending Action Schedule for May 2014.

b)            notes with disappointment that Watercare has failed to meet its obligations under the landowner consent confirmed at the Board’s 25 July 2013 meeting. The conditions of the consent granted at that meeting for the installation of a controlled overflow pipeline in Keith Hay Park, were that Watercare would report to the Board on a six monthly basis about certain matters. No reporting has happened and enquiries to Watercare about this matter from January 2014 have gone unanswered. The Board requests a report, as per the resolution, to make the publication of the public agenda for the 26 June Business meeting.

CARRIED

 

22

Record of Puketāpapa Local Board Workshop Proceedings

 

Resolution number PKTPP/2014/101

MOVED by Member MP Wood, seconded by Member DA Holm:  

That the Puketāpapa Local Board receives the Workshop Proceedings Report for May 2014.

CARRIED

 

23

Board Member Reports May 2014

 

23.1

Board Member Report - HAJ Doig

 

Resolution number PKTPP/2014/102

MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board receives the Board Member report from HAJ Doig for the period 14 April – 20 May 2014.

CARRIED

 

23.2

Board Member Report - DA Holm

 

Resolution number PKTPP/2014/103

MOVED by Member DA Holm, seconded by Chairperson JM Fairey:  

That the Puketapapa Local Board receives the Board Member report from DA Holm for the period 12 April – 19 May 2014.

CARRIED

 

23.3

Board Member Report - E Kumar

 

Documents were tabled in support of this item.

A copy of the of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number PKTPP/2014/104

MOVED by Member E Kumar, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)          receives the Board Member report from E Kumar for the period 11 April – 22 May 2014.

b)          requests a report from officers or Council Aborist regarding the health of the trees in Somerset Road, the impact of the tree roots on the Mt Roskill Hockey turf and possible solutions.

CARRIED

 

Attachments

a     E Kumar Report, May 2014

 

23.4

Board Member Report - MP Wood

 

Resolution number PKTPP/2014/105

MOVED by Member MP Wood, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board receives the Board Member report from M Wood for the period 24 April – 29 May 2014.

CARRIED

 

24

Chairperson's Report May 2014

 

Resolution number PKTPP/2014/106

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)            receives the Chair’s May Report for the period 12 April – 18 May 2014.

b)        allocates up to $700 from the 2013/14 SLIPs Opex budget to support a small unveiling for the new Mt Roskill sign in the Mt Roskill Village.

CARRIED

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

8.54 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................