I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 21 May 2014

4:30pm

Local Board Chambers
Papakura Service Centre
35 Coles Crescent
Papakura

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Bill McEntee

 

Deputy Chairperson

Michael Turner

 

Members

Stuart Britnell

 

 

Brent Catchpole

 

 

Graham Purdy

 

 

Katrina Winn

 

 

(Quorum 3 members)

 

 

 

Trish Wayper

Local Board Democracy Advisor

 

20 May 2014

 

Contact Telephone: (09) 295 1331

Email: Patricia.Wayper@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Papakura Local Board

21 May 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     New Zealand Rugby League - New Zealand Secondary Schools Competition   5

8.2     New Zealand Transport Agency - Update on Takanini Interchange and Motorway Proposal                                                                                                                6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Auckland Transport Update - April 2014                                                                    9

13        Auckland Transport Quarterly Update to Local Boards                                         13

14        Bylaw Review Programme Update - April 2014                                                       49

15        Councillors' Update                                                                                                     67

16        Technical Support for Liquor Licensing                                                                   69

17        Road Name Approval for Hugh Green Limited for a Property Located at 561 Great South Road, Papakura                                                                                                            71

18        Papakura Local Board - Community Group Funding - Applications for Consideration - Round Two 2013/2014                                                                                                 77

19        Papakura Local Board Feedback on the Council Controlled Organisations Review  85

20        Papakura Local Board Feedback on Local Boards Funding Policy Review        89

21        Papakura Local Board Plan 2014-2017 Hearing Dates                                            95

22        Reports Requested - Pending - Issues                                                                     97

23        Papakura Local Board Achievements Register 2013-2016 Electoral Term        107

24        Papakura Local Board Workshop Notes                                                                111  

25        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 16 April 2014, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

8.1       New Zealand Rugby League - New Zealand Secondary Schools Competition

Purpose

1.       Tony Iro, High Performance Manager for the NZRL has requested an opportunity to present to the Papakura Local Board to discuss the future of the New Zealand Rugby League Secondary Schools Competition.

Executive summary

2.       Not applicable

 

Recommendation/s

That the Papakura Local Board thank Tony Iro, High Performance Manager, New Zealand Rugby League for his presentation regarding the New Zealand Secondary Schools Rugby League competition.

 

 

 

8.2       New Zealand Transport Agency - Update on Takanini Interchange and Motorway Proposal

Purpose

1.       Jim Sephton, Project Manager, New Zealand Transport Agency (NZTA), has requested an opportunity to present to the Papakura Local Board on the Takanini Interchange and Motorway Proposal.

Executive summary

2.       Not applicable.

 

Recommendation/s

That the Papakura Local Board thank Jim Sephton, Project Manager, New Zealand Transport Agency, for their presentation regarding the Takanini Interchange and Motorway Proposal.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Papakura Local Board

21 May 2014

 

 

Auckland Transport Update - April 2014

 

File No.: CP2014/09776

 

  

 

 

Purpose

1.       The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2.       This report covers matters of specific application and interest to the Papakura Local Board and its community; matters of general interest relating to AT activities or the transport sector; and AT media releases for the information of the Board and community.

 

Recommendation/s

That the Papakura Local Board receives the report entitled “Auckland Transport Update – April 2014.”

 

 

Discussion

 

Local Board Transport Capital Fund (LBTCF):

 

3.       The Papakura Local Board is allocated $306,184 per annum from the LBTCF.  These funds can be used annually or rolled together to use the full three years’ of funding (i.e. $918,552) for larger projects.

4.       The Board has asked AT to investigate using the LBCTF allocation to undertake the following projects:

·    Refresh of signage in Papakura: refresh of navigation and directional signage, identification of parking buildings and areas of significance/interest (maraes, galleries).

·    Connection of Railway Station and Town Centre: following on from the urban design lead, AT will look at ways of linking the town centre with the railway station (ie: a covered pedestrian walkway).

·    All weather over bridge: investigate placing a cover on the walkway that connects east and west across the Papakura Train Station.

·    Cycle lanes: AT is working on a Rough Order of Cost ROC) for the following three areas: Connecting Great South Road to the Papakura railway station (down Chapel Street and up Railway Street West), connecting Grove Road with Bruce Pullman Park and the inland straight of Conifer Grove (along the motorway).

 

5.       The local board’s transport portfolio members will work with AT Elected Member Relationship Manager over the coming month to facilitate feasibility studies and develop project plans in the priority areas stated above.

 

Mill Road Corridor Project Update:

 

6.       The project update as at April 2014 is:

 

·    The independent ecological assessment is to be completed by the end of May, survey equipment was deployed in the week prior to Easter and the analysis of this data is now being completed.

·    An assessment of an alternative alignment which misses an area of bush (named Cheesman’s bush) is currently being evaluated, with a report scheduled for presentation to the AT Board in July.

·    The Notice of Requirement is to be lodged with the Council in August 2014.

 

Walters Road, Papakura - Update:

7.       The detailed design of the physical works (to provide the missing kerb and channel on the southern side of Walters Road - between Prochester Road and the rail crossing) is complete. There has been an increase in scope, delaying the process somewhat.

8.       The consultation process, (internal and external), lighting review and the procurement process will be run in parallel to save some time. This should be complete by early June.

 

Parking Study in Papakura

9.       At the April Board meeting a resolution was passed recommending parking restrictions be raised from P30 to P60.

10.     Consultation with the wider business community is being developed and will begin by the end of May.

 

Elliot Street, Papakura – Update:

11.     Southern side of Elliot Street - Progress to date includes the completion of new kerbing, catchpits, timber rails, topsoiling and grassing.  The second phase includes reshaping and stabilization of the carriageway, construction of a new pedestrian crossing and two coats of chipseal.  It is estimated this work will be completed by the end of May, subject to weather.

12.     The Northern side of Elliot Street is the responsibility of Auckland Council’s Stormwater team.  This will involve filling the depressed area with Asphaltic Concrete, followed by chip seal.  No update from Auckland Council was available at the time of submitting this report.

 

Regional Land Transport Plan pre-engagement workshops:

13.     Board member Catchpole attended the Regional Land Transport Plan pre-engagement workshops.

14.     It was an interactive workshop, facilitated to get members’ views on the strategic direction for Transport, the prioritisation process AT uses to select projects, and the overall levels of expenditure on Local Roads, Public Transport and Walking and Cycling.

 

Board Consultations

 

Proposed bus stops and shelter – Route 373 Papakura

15.     The Board raised a number of concerns regarding bus and shelter placement along route 373.  This feedback has been provided to Auckland Transport’s engineers for further investigation.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Felicity Merrington – Elected Member Relationship Manager (South), Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Manager

Rex Hewitt - Relationship Manager

 


Papakura Local Board

21 May 2014

 

 

Auckland Transport Quarterly Update to Local Boards

 

File No.: CP2014/09778

 

  

 

 

Purpose

1.   The purpose of this report is to inform Boards about progress on activities undertaken by Auckland Transport in the three months January - March 2014, and the planned activities anticipated to be undertaken in the three months April – June 2014.

 

2.   Attachments include:

·    A – Auckland Transport activities, broken down by Local Board

·    B – Decisions of the Transport Co-ordinating Committee, by Board

·    C – Report against local board advocacy issues

·    D – Report on the status of the Board’s projects under the Local Board Transport Capital Fund

 

Recommendation/s

That the Papakura Local Board receive the report entitled “Auckland Transport Quarterly Update to Local Boards.”

 

 

Significant Activities During the Period Under Review

 

Key Agency Initiatives

 

SMART (South Western Multimodal Airport Rapid Transit) Project

3.         Investigation into protecting a corridor to expand the rail network to the Airport.

            As part of planning for the future public transport network, Auckland Transport has been talking to Auckland Airport about making provision for a potential rapid transit corridor in their master plan. Rail has been identified as the best long term public transport option for improving transport in Auckland’s airport and south western area. The Auckland Airport has allowed for a rail corridor and station at the terminal as part of their latest master plan. There are no confirmed alignments for rapid transit links outside the airport property yet and further work is required to confirm this and the timing of any construction. The project is currently in the development phase and public consultation will be carried out when more certainty on feasible alignments and station locations are reached. 

 

East West Link

4.         The primary objective of the project is to provide an improved freight connection between SH20 SH1 and the Onehunga/Penrose industrial area. Public Transport, Cycling and safety upgrades will also be considered.

5.         The project team has started the process for procurement of professional services contract for the production of the Detailed Business Case in FY 2014/15, subject to approval of funding. The contract will be led by the Transport Agency, as principal, but the project will continue to be jointly led by AT and the Transport Agency. Indicatively, the construction is scheduled to start by 2016/2017 with forecast completion by 2019/2020.

 

AMETI Package 1 - Panmure Phase 2

6.         This phase encompasses the replacement of existing Panmure roundabout with a signalised intersection. Construction of a two lane busway on the northern part of Lagoon Drive and a shared path for pedestrians and cyclists along the north side of Lagoon Drive from Queens Road / Jellicoe Road to the new Panmure Bridge, Re-allocation of road space within existing kerb lines to provide for bus priority, cycle lanes, improved footpaths and landscaping along Ellerslie-Panmure Highway from Forge Way to Mt Wellington Highway. Widening of existing footpaths to provide shared footpath/cycle paths at Mt Wellington Highway. This piece of work is part of the AMETI Programme.

7.         The base design is complete. The design will be updated to align with the requirements of the proposed Auckland Unitary Plan and to ensure effects (e.g. on cultural heritage sites) are appropriately mitigated. Work has commenced on the consenting phase and a designer is being procured.

 

 

Public Transport Development

 

Distributed Stabling - Detailed Design

8.         The project entails the development of outstabling facilities which support Rail Services throughout the region. These facilities are located in Auckland South/CBD and West and comprise facilities for overnight stabling of trains, staff facilities for operational staff as well as lighting and security systems for the remote monitoring of the facilities.

 

Platform Extensions

9.         Extending the platforms of 11 stations 5-15m each to bring them into line with other          platforms on the network addressed by KiwiRails DART projects and to accommodate the        stopping of six car EMU services (147m in length + stopping distances)

            First three stations with platform extensions are now nearing completion. Good progress is            being made on the next four stations. Project Manager has accelerated works to complete all extensions by June 2014.

 

City Rail Link

10.       The City Rail Link (CRL) is a 3.5km double track underground electrified rail line running under Auckland City centre from Britomart Station to the Western Line near the existing Mt      Eden Station. Britomart would become a through station and provide for 3 intermediate            stations in the Aotea, Karangahape Road and Newton areas.

            The Independent Commissioners’ recommendations, in relation to Auckland Transport’s   Notice of Requirement for the designation to construct and operate the CRL, have been       received and are under review. The Principal Technical Advisor has completed their            Establishment Phase and has commenced the Design Definition Phase in preparation of      the Reference Design. The project team continue preparations to be collated in an        integrated project office by early April.

 

Upgrade Downtown Ferry Terminals

11.       Scope of work is being worked through with Public Transport Operations. A new covered             waiting area will be installed on Pier 2 by the end of April 2014

            Upgrade Downtown Ferry Terminal Pier 3 and 4 - Scoping and initiation works under        development is in coordination with the Harbour Edge Programme.

 

Harbour Bridge Pathway

12.       Harbour Bridge Pathway The purpose of the project is to construct a cycle/foot-bridge      below/alongside the Auckland Harbour Bridge.

 

 

Road Design and Development

 

Route Optimisation CBD

13.       Improving Auckland Transport's transport network by maximising use of existing   infrastructure, considering all transport modes, improve consistency and customer             experience, with a high focus in the City Centre on moving people.

 

Corridor Management Plans (CMPs)

14.     Corridor Management Plans identify the long term (< 30 year) strategic vision for each corridor, based on projected growth and development.  Potential network deficiencies, across all modes, are analysed and the CMPs set an integrated transport and land use approach to enable the anticipated growth.  CMPs also inform Network Operating Plans, for the day-to-day management of the corridor and influence the planning for other AT projects and operations.  A key focus for CMPs is to create robust implementation plans of prioritised projects to address future issues – creating a large portion of AT’s forward programme.

 

January- March 2014

Onewa Rd CMP starts

Mt Albert Rd-Carrington Rd CMP starts

Great South Rd Stage 3 starts

Greenlane East/West starts

Manukau Rd CMP starts

New North Rd CMP starts

Pakuranga Rd CMP underway

Great North Rd CMP underway

Brigham Creek Rd CMP finishes

Oteha Valley Rd CMP finishes

 

April-June 2014 (planned)

Mangere-Otahuhu-Sylvia Park CMP starts

Great North Rd CMP finishes

Onewa Rd CMP finishes

Mt Albert Rd-Carrington Rd CMP finishes

Great South Rd Stage 3 finishes

Greenlane East/West finishes

Manukau Rd CMP finishes

New North Rd CMP finishes

Pakuranga Rd CMP finishes

Great North Rd CMP finishes

 

 

Community Transport

 

15. School Transport Programme and Road Safety Education

 

·    The number of schools signed onto the TravelWise Programme has now reached 387.

·    Key activities that were undertaken with the schools included, safety at the school gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

·   Walking School Buses now number 362 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses. 

·    Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety. 

·    The following regional road safety education campaigns are being delivered over the coming six months: 

 

1.   Local speed  campaign – focused at all road users

2.   Pedestrian safety campaign – focused on youth and at risk sites

3.   Cycle safety- winter campaign focused on be bright be seen

4.   Back to school speed campaign  - focused on targeting drivers speed around schools

 

16. Travel Planning and Cycle and Walking

 

·   Commute travel planning packages and personal journey plans being delivered across the region targeting business, communities, business associations and tertiary institutions.

·    The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully and Waterview, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City route.

 

Road Corridor Access

 

Corridor Access Request Applications (CAR)

17.       There were 1,366 CAR applications approved in March with 80% processed within five    working days and 94% processed within 15 working days of lodgement.

            In the last three months to the end of March 2014 there have been 3,872 CAR applications approved to carry out work on the road network. 

 

Ultra-Fast Broadband Rollout (UFB)

18.       There continues to be a high volume of work underway on the network as Chorus looks to           complete the Year 3 (2013/14) build before the deadline set by Crown Fibre Holdings of 31        May 2014.  As at the end of March there have been 252 cabinet areas completed of which          133 of these have been signed off and commenced their warranty period.

19.       To date 478 of the 522 Year 1 (2011/12) and Year 2 (2012/13) cabinet areas have had the outstanding remedial work completed and have either been moved into warranty or are awaiting final sign off.   The completion of the remaining work remains a high priority for both VisionStream and Chorus and it is expected that the remedial work on the remaining cabinet areas will be fully completed by the end of May 2014.

20.       The demand for customer connections is continuing to grow as the rollout of fibre continues and more retailers enter the market.  Due to improved architecture, Year 3 connections are less disruptive however the connections relating to the Year 1 and Year 2 cabinet areas sometimes require additional deployment and excavation to be undertaken.

 

Watercare Hunua 4 Bulk Watermain

21.       There are currently three crews working at Tidal Road in Mangere, Tutare Road in Papatoetoe and Mountain Road in Mangere Bridge.

22.       The works on Tidal Road are currently taking place between Gee Place and Waokauri Place.  The works are moving northwards and when they reach the industrial part of Tidal Road the work will be undertaken in shorter sections to minimise the impact for adjoining businesses as much as possible. 

 

23.       Discussions are underway with Watercare on future stages of this project between Onehunga and Campbell Crescent and then from Campbell Crescent through to the Khyber Pass reservoir.  Despite best endeavours from Watercare they have not been able to obtain approval from the Cornwall Park Trust Board to install the pipeline through Cornwall Park and therefore they now intend to follow local roads around the perimeter of Cornwall Park.  The proposed route follows Campbell Road, Wheturangi Road, Wapiti Avenue and Market Road.  This outcome is disappointing as the construction of the pipeline will result in considerable disruption and inconvenience to residents and road users along the proposed route.  Investigation is also underway to determine the preferred route and construction methodology between Campbell Crescent and the Khyber Pass reservoir.  Watercare are investigating the use of tunnelling and other trenchless methods so as to reduce the traffic impacts.

 

 

 

Road Corridor Maintenance

24. North

·    Good progress has been made with the resurfacing programme with 16.2 km of asphaltic concrete (AC) resurfacing and 88.4 km of chipsealing completed to date. 

·    There has been 19.3 km of pavement renewals completed to date with projects recently completed on Bentley Avenue and Whangaripo Valley Road.

 

25. Central

·    The chipsealing programme was completed by the end of March and comprised the resealing of 32.3 km of sealed roads in the central area

·    To date this year there has been 19.9 km of footpaths either resurfaced or replaced in the central area.  The UFB rollout has adversely impacted on the delivery of the footpath renewal programme as it has it has affected the availability of suitable resources to carry out the concrete works and the need for coordination of works.

 

26. West

·    There has been 13.2 km of AC resurfacing and 33.5 km of chip sealing completed to end of March. 

·    There has been 10.1 km of footpaths either resurfaced or replaced to date. 

 

27. South

·    There has been 17.8 km of AC resurfacing and 140.4 km of chipsealing completed to date.  The remainder of the chipsealing programme will be completed in April with the remaining AC resurfacing carried out during April and May.

·    There has been 13.2 km of pavement renewals completed to date with projects recently completed Great South Rd (Coles Crescent to Subway Road), Carruth Rd

 

28. Streetlights

·    To date there has been 2,903 luminaires renewed and 603 street light poles replaced this year.

29. Road Corridor Operations

 

1)   Route Optimisation: Investigation and Analysis.

 

Focus for this year is central Auckland.

The Central City has been divided into five key zones and each zone has an assigned technical lead.

Stage 1 Investigation and traffic signal optimisation has now been completed on the following routes:

 

Road/Street

From

To

Quay Street

Lower Hobson St

Solent St

Customs Street

Lower Hobson St

The Strand

Victoria Street

Hobson

Stanley St

Wellesley Street

Hobson

Grafton Rd

The Strand

Quay St

Alten Rd

Albert Street

Quay St

Wellesley

Queen Street

Quay St

Newton Rd

Mayoral Drive/Cook Street

Wellesley St W

Wellseley St E

Nelson Street

SH1

Fanshawe St

Hobson Street

Quay St

SH1

Karangahape Road

Ponsonby Road

Grafton Rd

Wellington Union

Franklin

Karangahape Road

Symonds Street

Mt Eden

Customs

Grafton Road

Khyber Pass

Symonds St

 

Route optimisation has also begun on:

Highbrook Drive

Jervois Road

Ponsonby Road, and

Rosebank Road.

 

2)   Network Safety and Operations Improvement Programme

 

This programme is part of the region wide School Travel Planning process. 2013/14. Safety engineering programme developed for 25 Schools and advance designs for 20 Schools for 2014/15 implementation:

 

As at 31st March 2014:

15 projects at design stage

13 projects under construction

30 projects have been completed

18 projects at procurement stage

 

Advance Design for 2014/15 schools programme developed for 20 schools:

 

As at 31st March 2014:

11 projects under investigation

60 projects at scheme stage

67 projects at design stage

 

40% of 2013/14 Minor Safety Improvement Programme delivered to date and 40% of 2013/14 Regional Safety Programme is under construction

 

3)   Urban Kiwi RAP and Red Light Camera Programmes

 

Kiwi RAP

Version 1 of the Urban KiwiRAP risk mapping software has been developed and all Auckland routes, intersections, and vulnerable user groups are mapped and prioritised.

Urban KiwiRAP star-rating tender responses have been evaluated and the tender is expected to be awarded by the end of April.

 

Red Light Cameras

A meeting with NZ Police in February updated AT on the tender process and investigated the possibility of AT buying poles in advance of NZ Police procurement of cameras, expected to be in early 2015.

 

Parking and Enforcement

City Centre Parking Zone Price Review

30. The project entails adjustment of on-street tariff based on the demand as per the price adjustment policy that was approved by the AT Board in 2012. The policies both state that prices should be adjusted regularly to achieve gradual behaviour change and ensure parking is available for customers to use. The price changes will be first since the implementation of the City Centre Parking Zone in December 2012. The proposed on-street price changes will be communicated to LB and Heart of the City. These will also be made available on AT web site.

 

Newmarket Parking Review

31. The proposal is to remove time limits from paid parking areas in Newmarket and move towards a demand responsive pricing approach similar to the Central City Parking Zone.  

 

Howick Village Parking Study

32.     "The purpose of this parking review is to provide guidance on parking management within the Howick town centre to support existing activities and future growth. The scope of the Howick Village parking review was to:

(i) Review the existing parking demand and determine the public parking supply in Howick Village.

(ii) Identify the location and nature of parking problems.

(iii) Identify and evaluate potential measures to address the problems and improve the overall parking management.

(iv) Recommend specific short -term actions for implementation and longer term options for future parking management.

The development of the Howick Village parking review involved:

(i) Parking utilisation and turnover survey

(ii) Local business perception survey

(iii) Consultation with internal and external stakeholders (the Howick Local Board and the Howick Village Business Association).

Privately owned and controlled parking provision was not included in this review.

 

 

 

Public Transport

 

Rail Electrification

33.     The delivery of nine from 57 new electric trains, of which seven have been commenced and two are currently being tested and commissioned.           
KiwiRail is continuing the installation of the overhead system and the section from Wiri to Otahuhu was commissioned to allow night time testing of the trains.  Some Sunday to Thursday evening services have been replaced by buses on the Western and Eastern lines to progress the installation of the overhead power supply.
Rail patronage for the twelve months to March 2014 exceeded 11 million, an increase of 11% on the same period the previous year and a new record for heavy rail in the Auckland region.
Rail service punctuality continues to improve and was 87.9% for the twelve months to March 2014, an improvement from 82.9% the previous year.  In January 2014, service punctuality was 91.7% the first time on record that punctuality has exceeded 90%.

 

Bus - Improvements

34.     The major marketing campaign that went live late 2013 is on-going for the “Central Corridors” (Mt Eden Road, Sandringham Road, Dominion Road, Great North Road and New North Road) and is focused on breaking down “myths” and encouraging non-users to change their perceptions of bus travel. The campaign will be rolled out to the North Shore region in April 2014. Targeted local direct marketing campaigns providing an overview of local bus services and free tickets to generate trial by non-users that went live late 2013 is on-going with 7,400 households in Tamaki Drive and Albany Central targeted the first quarter of 2014. NZTA has tendered the Total Mobility (TM) Administration System and is expected to better manage the TM scheme leading to efficiencies and reduced risk of fraud.  AT Public Transport staff have been involved in the specification development and the subsequent tender evaluation (which is currently on-going) is expected to reach is successful conclusion. 

 

Bus - Integrated Ticketing and Fares

35.     In March 2014, with the implementation of Auckland Integrated Fare System (AIFS) “HOP” on the remainder of the buses, HOP is now available across over 100% of the bus network marking a major milestone for PT.  AT staff were on the road at key locations to support drivers and customers during the entire roll-out process that began in late 2013.

 

Attachments

No.

Title

Page

aView

Schedule of activities undertaken for the third quarter (2013/14) ending 31 March 2014 and forward works programme for the fourther quarter (2013/14) ending 31 June 2014

21

bView

Traffic Control Committee Decisions July-September 2013

41

cView

Local Board Advocacy Report

43

dView

Local Board Transport Capital Fund Report

47

     

Signatories

 

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Rex Hewitt - Relationship Manager

 

 


Papakura Local Board

21 May 2014

 

 




















Papakura Local Board

21 May 2014

 

 


Papakura Local Board

21 May 2014

 

 





Papakura Local Board

21 May 2014

 

 


Papakura Local Board

21 May 2014

 

 

Bylaw Review Programme Update - April 2014

 

File No.: CP2014/07966

 

  

 

Purpose

1.       This report provides an update on bylaw review (policy) and bylaw implementation (operations), covering June 2013 to April 2014. This joint approach to reporting ensures that local boards have a comprehensive overview of the end-to-end programme through to 2015.

Executive Summary

2.       Consultation on the proposed navigation safety bylaw closed on 17 March 2014. Staff are now preparing a summary of submissions alongside the full submissions to the hearings panel. The proposed cemeteries and crematoria bylaw was adopted by the Regulatory and Bylaws committee and Governing Body in March, and submissions opened from early April.

3.       Further proposed bylaws will be presented to the Regulatory and Bylaws committee shortly covering the next set of topics: Outdoor fires; Stormwater; Trading in public places; Alcohol controls and Animal management (covering animals other than dogs).

4.       The 2014 programme for review of local dog access rules is underway with the local boards that are proposing changes this year. Information about the proposed changes will be included with material provided as part of the annual dog registration cycle to minimise costs and ensure simplified communication with these customers.

5.       Implementation projects are well underway for the upcoming commencement of Health and hygiene (from 1 July 2014) and Public safety and nuisance (from 26 May 2014). Planning for the new Health and hygiene bylaw and associated licensing has included particular attention for operators where the rules have changed significantly. The majority of these newly registered premises will receive a visit from a member of the environmental health team, and a welcome pack that summarises the standards they are required to meet.

6.       The Alcohol licensing readiness project has now completed its key work relating to establishing the new licensing structures needed under the new alcohol act. These are running as intended from 18 December 2013.

7.       Review work is continuing on further topics to support completion of the review programme by October 2015, alongside implementation planning for the resulting changes.

8.       No formal requests for local board bylaws have been received over the period covered by this report.

9.       An investment proposal for the integrated programme is being progressed, to be submitted for consideration as part of preparing the draft 2015-2024 Long-term Plan.

 

 

Recommendations

That the Papakura Local Board:

a)      Note the progress of bylaw review and implementation and the forward programme that will complete the review of the legacy bylaws by 2015.

 

 

Discussion

The Bylaw Review Programme

10.     The bylaw review programme was originally endorsed by the Regulatory and Bylaws committee in December 2010 (refer CP2010/00962) and February 2011 (refer CP2011/00453). It will review the legacy bylaws (that is, the bylaws inherited from the former councils) across approximately 30 topics. A new bylaw will be prepared for each topic where appropriate, or a recommendation made that the underlying issue or outcome is better handled another way.

11.     The Regulatory and Bylaws Committee has ownership of the review and local boards are participating through individual workshops and reports. Local Boards are also able to propose that local bylaws are made, to apply only in their area (refer sections 24 to 28 of the Local Government (Auckland Council) Act 2009). Any requests for local bylaws are reported to the Regulatory and Bylaws committee. As stated above, there have been no local board proposals for local bylaws over the last period. This report covers the period June 2013 to April 2014.

12.     As this is the first report on this programme since the 2013 local government elections, attachment A provides a brief background to bylaws, including an outline of each bylaw topic.

Update on Review of Bylaw Topics

13.     The current state of the review work programme is presented in the table below and the detailed comments for several topics that follow. Attachment B provides an overview of the timeline for the programme.

14.     The table below includes reviews that have already been completed. It also covers bylaws that may be folded into other topics (Freedom camping; Arkles Bay Set Netting); the ongoing local boards’ review of dog access rules; and the review that must take place within five years of any bylaw’s adoption.

 

Table 1: Summary of status and next steps for review of bylaw topics

 

Topic

Status and Progress – 7 stages

Comments

 

Status

1-Preparation

2-Pre-consultation

3-Options

4-Write Bylaw

5-Adopt draft

6-Spec Cons Proc

7-Adopt final

 

Reviews completed

 

 

 

 

 

 

 

 

 

Dog management

G

 

 

 

 

 

 

 

Completed

Election Signs

G

 

 

 

 

 

 

 

Completed

Food safety

G

 

 

 

 

 

 

 

Completed

General administration

G

 

 

 

 

 

 

 

Completed

Health & hygiene

G

 

 

 

 

 

 

 

Completed

Offensive trades

G

 

 

 

 

 

 

 

Completed

Public safety and nuisance

G

 

 

 

 

 

 

 

Completed

Solid waste (Waste m/ment)

G

 

 

 

 

 

 

 

Completed

Trade waste

G

 

 

 

 

 

 

 

Completed

Transport (Auckland Transport)

G

 

 

 

 

 

 

 

Completed

 

 

 

 

 

 

 

 

 

 

Work programme

 

 

 

 

 

 

 

 

 

Navigation Safety

G

 

 

 

 

 

 

 

See below

Outdoor / Rural fires

G

 

 

 

 

 

 

 

 

Trading in public places

G

 

 

 

 

 

 

 

See below

Stormwater management

G

 

 

 

 

 

 

 

 

Signs

G

 

 

 

 

 

 

 

See below

Election signs (amend)

G

 

 

 

 

 

 

 

See below

Alcohol licensing fees

G

 

 

 

 

 

 

 

 

Alcohol controls

G

 

 

 

 

 

 

 

See below

Animal management

G

 

 

 

 

 

 

 

 

Air quality

G

 

 

 

 

 

 

 

 

Boarding houses and hostels

G

 

 

 

 

 

 

 

 

Cemeteries and crematoria

G

 

 

 

 

 

 

 

 

Commercial sex industry

A

 

 

 

 

 

 

 

On hold pending unitary plan outcomes

Construction and development

G

 

 

 

 

 

 

 

 

Onsite wastewater

G

 

 

 

 

 

 

 

 

Hazardous Substances

G

 

 

 

 

 

 

 

See below

Orakei Basin

G

 

 

 

 

 

 

 

 

Recreational and cultural facilities

G

 

 

 

 

 

 

 

 

Transport (Parks / AC controlled land

G

 

 

 

 

 

 

 

 

Water supply and wastewater (reticulation)

G

 

 

 

 

 

 

 

 

Wharfs & Marinas

G

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other work

 

 

 

 

 

 

 

 

 

Review - local dog access rules

G

 

 

 

 

 

 

 

Reviews by local boards - ongoing

Filming fee review

G

 

 

 

 

 

 

 

See below

Freedom camping

G

 

 

 

 

 

 

 

 

Arkles Bay set netting

G

 

 

 

 

 

 

 

 

Five year reviews

B

 

 

 

 

 

 

 

 

 

Status summary codes

G

Green - Work is progressing as planned, due date will be met or any revised date will not have wider impacts

A

Amber – Original due date at risk of being missed and this may have wider impacts; or an issue has arisen.

R

Red - Due date has or will be missed and this will have wider impacts; or an issue has arisen that will have wider or significant impacts.

B

Blue - Not yet scheduled. However, background work is underway.

 

Table 2: Additional comments for particular topics in the bylaw review programme

 

Public safety and nuisance

On track

G

This bylaw topic crosses the jurisdiction of both Auckland Council and Auckland Transport (meaning there are two parallel bylaws). The new bylaws were adopted in 2013 and come into force in May 2014.

 

Navigation safety

On track

G

Public submissions were invited on this topic from 14 February to 17 March. Just under 400 submissions were received and are being reviewed. A range of communication approaches – including radio and attendance at relevant events – were used to help publicise the proposal and invite submissions. Hearings are expected in May.

 

Trading in public places (policy and bylaw)

On track

G

This review will deliver a single draft policy and two draft bylaws (for the council and Auckland Transport). Drafting of these is well underway. It is expected that these will be reported to the Regulatory and Bylaws committee and then the governing body in May. Any new bylaws could come into force for July 2015 (allowing any fee changes to also be put in place with the council’s long-term plan).

 

Signs

On track

G

Discussions with local boards are currently underway to identify their views on particular matters including local approaches to issues such as sandwich boards and cross-street banners. Comments from those discussions and other discussions with representatives of businesses and the signage industry will support the preparation of a draft bylaw later in 2014.

 

This project is also monitoring the progress of the Proposed Auckland Unitary Plan, as this plan also includes signage provisions.

 

Election signs (amendment)

On track

G

The Election signs bylaw was adopted by Auckland Transport in May 2013, and was in place for the 2013 local government election. A number of operational issues arose during that election period, and the clarity of relevant clauses is planned to be addressed through a series of drafting amendments that will support a better democratic process. These improve clarity for issues including the use of candidate and “team” signs, signs on private property, the readability of authoriser statements and the display of signs promoting election issues rather than candidates or teams. The amendments also provide for the possible later addition of explanatory notes into the bylaw, where desirable to provide further guidance.

 

The proposed amendments are being reported to the Auckland Transport Board in April, to allow for consultation on the proposed changes. Local boards will receive further information then.

 

Changes are also being considered to remove or adjust some of the specified sign sites in the western area. These follow a review of sites against criteria including practicality and safety, and are intended to address issues that arose in 2013. Those local boards where changes are being considered will receive further information on this.

 

Alcohol controls

On track

G

Each of the legacy councils had adopted an Alcohol Control bylaw, and put in place a series of alcohol controls through that bylaw. Alcohol controls (previously called liquor bans) prohibit the consumption of alcohol within a specified place, during a specified time.

 

Legislative changes introduced alongside the government’s reform of laws relating to the sale and supply of alcohol provide the council and police with enhanced powers in relation to alcohol controls. Those changes also require the council to review its existing alcohol controls against a new threshold, as part of any decision to carry those controls forward past October 2015. Following a review of available data, the majority of existing controls across Auckland are considered to meet the new requirements.

 

A proposed bylaw is planned to be reported to the Regulatory and Bylaws committee shortly. The existing bylaws are broadly similar, and so the new proposed bylaw will largely seek to continue the current arrangements. In line with consultation with local boards from 2011 (alongside other alcohol-related matters), the new bylaw will facilitate local board involvement in decisions on alcohol controls and an improved community-based focus on alcohol issues.

 

Community-focussed approaches may include crime prevention through environmental design, local community initiatives, discussions with nearby licensees, youth and leadership development programmes, partnering with central government agencies including the Police and the Ministry of Justice, and partnering with local agencies including sports clubs and iwi and town centre / business associations.

 

These non-regulatory approaches can often lead to significant reductions in alcohol harm and have better long-term effects than regulatory approaches such as making an alcohol control.

 

Hazardous substances

On track

G

The former Auckland City Council had a hazardous substances bylaw. A review of this bylaw has indicated that the issues it covered are now addressed adequately through other means, including provisions in other bylaws, the Resource Management Act, National environmental standards, and regulations made under various acts.

 

Comment is being sought from the local boards where the legacy bylaw currently applies, following which a proposed approach (that could include allowing the bylaw to lapse in 2015) will be brought to the Regulatory and Bylaws committee.

 

Dog access review

On track

G

Local boards are able to review dog access rules for local parks and local beaches in their areas on an annual basis. This allows a better response to community views than was possible under the legacy councils’ approaches.

 

For 2014 selected dog access are being reviewed by the following local boards: Kaipatiki, Orakei, Maungakiekie-Tamaki, Puketapapa, and Hibiscus and Bays.

 

To ensure that registered dog owners are advised of the proposed changes (as required by legislation) the local boards are including a joint notice within the dog registration package in June. This will reduce costs, and ensure that dog owners receive a single combined communication from the council, rather than multiple messages.

 

Filming fees review

On track

G

The Auckland Film Protocol was adopted in 2013, after wide consultation with local boards, the screen production industry, council-controlled organisations and other stakeholders. The protocol aims to create a film-friendly culture across Auckland, based on a two way commitment from the wider council organisation and from filmmakers. It also seeks to help deliver a customer driven service that provides certainty to filmmakers in a globally competitive market, and to enable public good will towards the film industry by setting out expectations of film crews when filming in public places.

 

Currently there is a range of filming fee structures in place, inherited from the former councils. A filming fees review is now underway to understand how this element of the filming process can be harmonised and improved. The Policies and Bylaws unit is working with ATEED on this project, and it is expected that local board input will be sought on this over the next few months.

 

 

Update on Implementation of  New Bylaws

15.     Detailed implementation planning is developed by the responsible operations division alongside the process for reviewing each of the bylaws, through a cross council programme called the Integrated Bylaw Review and Implementation (IBRI) programme. Initial planning for implementation starts when the bylaw topic review identifies the issues and options related to each topic. This approach provides the operations division an early indication of the possible shape of the bylaw and its implementation considerations.

16.     This programme includes the main groups involved in operating bylaws and delivering the relevant services to our customers. The programme is also helping ensure bylaw reviews can be aligned to other related transformational changes such as the consolidation of information technology systems, customer service improvement programmes and the organisation’s capacity to implement those changes.

17.     Implementation of new bylaws will generally cover

·    ensuring that the council meets its statutory obligation;

·    ensuring that effective operational practices on the control and enforcement of the new bylaws are implemented consistently across the region, and are made available to the general public;

·    ensuring that communications to the general public and other stakeholders are well planned and implemented in a timely manner;

·    developing and implementing standard business rules and processes that help achieve the council’s customer service standards;

·    ensuring that internal services are planned and delivered when needed, and are in alignment with other transformation initiatives;

·    putting any changes to fees in place; and

·    ensuring that staff are informed throughout the process and are trained on delivering the new services.

 

The table below shows the current status of implementation projects.

Table 4: Summary of status and next steps for implementation projects

 

Implementation project name

Status and Progress

Link to bylaw topics / Other comments

 

Status

1-Preparation

2-Planning

3-Implementation

4-Closure

 

Underway

 

 

 

 

 

 

Alcohol licensing readiness

G

 

 

 

 

Completed

Alcohol licensing fees

G

 

 

 

 

See below

Animals (Stage 1)

G

 

 

 

 

Completed

Dog access review

G

 

 

 

 

 

Electoral Signs 2013

G

 

 

 

 

Completed

Electoral Signs 2014

G

 

 

 

 

 

Environmental

G

 

 

 

 

 

Facilities

G

 

 

 

 

 

Food safety

G

 

 

 

 

Completed

Health protection

G

 

 

 

 

Health & hygiene bylaw and code of practice; See below

Marine

G

 

 

 

 

 

Public safety & nuisance

G

 

 

 

 

 

Revoked bylaws

G

 

 

 

 

General admin; Offensive trades; Others

Signage

G

 

 

 

 

 

Stormwater

G

 

 

 

 

 

Street trading / Trading in public places

G

 

 

 

 

Trading in public places policy and bylaw

Waste management

G

 

 

 

 

Solid waste bylaw

 

 

 

 

 

 

 

Proposed future

 

 

 

 

 

 

Air quality

B

 

 

 

 

 

Alcohol controls (liquor bans)

B

 

 

 

 

 

Animals (Stage 2)

B

 

 

 

 

 

Construction

B

 

 

 

 

 

Transport (AC land)

B

 

 

 

 

 

 

Table 5: Additional comments for particular implementation projects

 

Alcohol licensing readiness

On track

G

The alcohol licensing project has now been completed successfully. This project set out to ensure that the council was able to implement the requirements of the Sale and Supply of Alcohol Act 2012, including the new licensing system and new fees that had to operate from 18 December 2013.

 

Alcohol licensing fees

On track

G

The Governing Body has resolved that the council adopt its own fees for licensed premises. This is provided for in the Sale and Supply of Alcohol Act 2012. The council can change the fee amounts, using the cost / risk fee categories that have been set by central government. Work is underway to capture actual information on costs, based on operating the new licensing system and the parts of those costs that can be recovered through licensing fees.

 

Health protection

On track

G

The Health protection project is implementing the new Health and hygiene bylaw and code of practice (which will come into force from 1 July 2014). A range of user-friendly brochures that summarise key provisions of the health protection code have been prepared to help communicate the requirements to all the people who operate these businesses.

 

A series of approaches are underway to help ensure operators are aware of the requirements to be followed. The new bylaw (with its risk-based approach) has resulted in some premises that are newly required to be registered, and the communication activities are focussed on these premises. Most of these will receive an individual visit, with an appropriate information pack.

 

There are also some premises that no longer need to be registered with the council, and this is also being communicated to them.

Funding for Bylaw Review and Implementation

18.     The scope and scale of the expected changes mean that implementation requires significant effort and resources, and cost, for some topics. The Strategy and Finance committee made an initial provision for funding the IBRI programme at its meeting of 9 May 2013 (in part; refer item 16, SF/2013/67).

19.     As provided for in the resolution, a further investment proposal is being prepared for the 2015-2024 long-term plan. The programme continuously monitors its approach to each bylaw, and where possible captures any cost efficiencies and learnings for later bylaws.

Consideration

Local Board Views

20.     Local boards are involved in the review of each bylaw topic (consistent with the review’s principles). This report provides an update on the programme for local boards.

Maori Impact Statement

21.     This report does not raise any specific issues relating to Māori. The review of each topic includes considering whether that topic includes any elements of special interest to Māori, and if so the appropriate way to seek a greater level of engagement. Where appropriate, consultation with Māori (on a particular topic) may be linked to consultation on other related topics through the Unitary Plan or other initiatives.

General

22.     The recommendations in this report do not trigger the council’s policy on significance.

Implementation Issues

23.     Implementation issues are addressed as relevant to each topic, as noted above.

 

Attachments

No.

Title

Page

aView

Background to bylaws

57

bView

Bylaw topics review and implementation to 2015

65

     

Signatories

Authors

Andrew Simon Pickering - Manager, Planning, Policies and Bylaws

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Rex Hewitt - Relationship Manager

 


Papakura Local Board

21 May 2014

 

 

An introduction to Bylaws

 

 

Summary

1.       This attachment provides a brief introduction to bylaws and the process that is now underway to review the bylaws that were inherited by the Auckland Council from the former councils. It is being provided to local boards alongside their regular update report, as this is the first such update report since the 2013 local body elections.

2.       A bylaw is a rule or regulation made by a local authority, and it can therefore reflect both regional and local preferences. The Auckland Council inherited 158 bylaws across 32 broad topics from the former councils. These are referred to as “the legacy bylaws”. Most of these current bylaws must be reviewed by 31 October 2015.

3.       A review programme has been underway since 2010, focusing on the outcomes sought for each topic and how these outcomes apply to Auckland. It is taking into account legislative requirements (and timing due to central government’s legislative programme), identified council priorities and alignment with the council’s strategic vision, gaps (if any), other policy work and administrative improvements or cost reductions where possible. It will provide an opportunity for addressing inconsistencies from the various approaches adopted by the former councils, ultimately leading to a coherent and aligned set of Auckland Council bylaws. Not all legacy bylaws will be replaced with new bylaws.

4.       Auckland Council and Auckland Transport can both make bylaws within their particular areas of influence. Legislation also provides specific roles related to bylaws for local boards and Watercare Services Limited.

 

What are bylaws

5.       A bylaw is a rule or regulation made by a local authority, and can therefore reflect local preferences. This means they are an important tool for council as it seeks to deliver the agreed community outcomes and reflect community preferences.

6.       Most bylaws are made under the Local Government Act 2002 (LGA 2002) but other bylaws may be made under such acts or regulations as the Health Act, the Dog Control Act, the Burial and Cremation Act, the Prostitution Reform Act and the Transport Act. Bylaws may not over-ride legislation made by parliament and cannot generally require standards that are higher than those set nationally.

7.       Bylaws generally permit or regulate certain activities, require certain activities to be done in certain ways or prohibit certain activities. Bylaws may also license persons or property and set fees for certificates permits, licences, consents or inspections. In line with good regulatory practice, the LGA 2002 requires a local authority, before making a bylaw, to determine whether a bylaw is the most appropriate way of addressing a perceived problem, and to ensure that the proposed bylaw is not inconsistent with the New Zealand Bill of Rights Act.

8.       The special consultative procedure under the LGA 2002 is used for making, amending, or revoking a bylaw. This requires the council to consider the views and preferences of people likely to be affected, or have an interest in a council decision. It must then publicly notify its proposal to make, amend or revoke a bylaw, outline in writing the reasons for such actions, invite and hear submissions and make deliberations in open meetings on its proposal. For some topics other legislation may modify or over ride some of these general requirements.

9.       Typically the Regulatory and Bylaws committee will receive and endorse each draft bylaw and statement of proposal (SOP), before it is approved by the governing body for public consultation.

 

Auckland Council and bylaws

10.     The Auckland Council originally inherited 158 bylaws from the former councils across 32 broad topics, and transitional legislation provided for these bylaws to remain operative in the former council areas until replaced or revoked. A number of different rules therefore operate across the region, and some of the local board areas have conflicting bylaw rules. Those conflicts must be resolved over time to support consistent governance and customer service.

11.     Auckland-specific legislation sets out particular roles within the bylaw process for local boards and Watercare Services Limited. These groups can perform actions that lead up to bylaw adoption, including proposing bylaws and leading public consultation on those bylaws.

12.     This legislation also makes most of the legacy bylaws expire on 31 October 2015. This means that the review of each topic and the implementation of any new bylaw or non-bylaw approach must be completed by that date.

13.     An outline of the bylaw topics is provided in appendix 2.

14.     Decisions on ten topics were made within the first term of the Auckland Council: Dog management; General administration; Offensive trades; Solid waste; Transport (roads); Food safety; Election signs; Health and hygiene; Public safety and nuisance; and Trade waste.

 

The programme of bylaw review and implementation

15.     The council has established a programme to review the legacy bylaws, and implement any resulting changes to its processes and service delivery. This alignment allows the council to achieve improvements in customer service and efficiencies in an ordered way. As one example, a new approach to food safety was implemented on 1 July 2013. This included a new harmonised approach to the A to E grading of food premises; harmonised fees; and harmonised set of requirements for training of those employed to prepare and sell food across Auckland café’s and restaurants and other food outlets.

16.     A set of eight principles were adopted in 2011 to guide the review. These are set out in appendix 1 and summarised below.

 

1)   Ensure that regulation by bylaw is appropriate

2)   Every bylaw should relate to a strategy or policy

3)   The regulatory framework should be accessible to users

4)   Bylaws should follow a consistent structure

5)   Local boards should be involved in the bylaw-making and review process

6)   Where a bylaw establishes a region-wide framework, it should also provide if appropriate a transparent and locally accountable procedure for making specific operating rules under delegated authority

7)   All bylaws should have a clear, practical and efficient approach to enforcement

8)   The bylaw-making or review process must include consideration of how administration, implementation, monitoring and review elements will be achieved

 

17.     Regular updates on the programme are provided to the Regulatory and Bylaws committee and to local boards.

 


Appendix 1: Principles to be reflected in the bylaw review

 

Principle

Comment

1 Ensure that regulation by bylaw is appropriate (Appropriate Mechanism)

The Local Government Act 2002 requires a local authority, before making a bylaw, to determine whether a bylaw is the most appropriate way of addressing an objective. Alternatives such as education, self-regulation and advocacy for national standards or regulation should be considered.

Where regulation is appropriate, the right place for this must be determined. For example, a given topic may have been addressed in a bylaw by some of the former councils, and through district plan rules for others (e.g. signs).

2 Every bylaw should relate to a strategy or policy

(Strategic or Policy Alignment)

Bylaws should generally support (and be based on) a policy adopted by the council, e.g. a comprehensive street trading policy for activities such as outdoor dining, busking and events, should be in place before a bylaw is made to regulate such activities. In some cases the policy and the bylaw may be worked on in parallel.

3 The regulatory framework should be accessible to users

(Accessible to Users)

Regulatory requirements for a given activity may be located in a variety of places (e.g. bylaws, the district plan, the building code, codes of subdivision). Providing a carefully designed interface to these documents (and making links between them) will improve customer service and certainty.

4 Bylaws should follow a consistent structure

(Consistent Structure)

The use of a standard bylaw form (with appropriate customisation where necessary) is likely to make bylaws easier to use, and to reduce costs of ongoing maintenance.

5 Local boards should be involved in the bylaw-making and review process

(Local Board Engagement)

This will ensure that Local Boards are involved in development of policy, bylaws, specific rules and delegations that will either affect their local board area, or guide later Local Board decision-making under the adopted bylaw framework.

6 Where a bylaw establishes a region-wide framework, it should also provide if appropriate a transparent and locally accountable procedure for making specific operating rules under delegated authority

(Transparent and locally accountability)

This supports ongoing legislative compliance and provides for efficient decision-making where specific rules are determined pursuant to a bylaw (as opposed to being contained within a bylaw). It will also allow ample opportunity for local decision-making (by local boards or officers) without the need for governing body or committee scrutiny, where appropriate.

 

7 All bylaws should have a clear, practical and efficient approach to enforcement

(Enforceable)

Bylaws must be able to be enforced to be effective. Rules, and the enforcement approaches that can be used when these rules are breached need to be clear.

8 The bylaw-making or review process must include consideration of how administration, implementation, monitoring and review elements will be achieved

(Operational considerations)

Bylaws are typically put in place to address a particular issue or support a particular outcome. This is likely to be achieved in a more effective, efficient and transparent way if operational elements are considered through the policy and bylaw development process.

This would often include the process for making or review of any specific rules to give effect to, or that are required for, the administration of the bylaw, considering the level of delegation proposed, and the information needed to confirm that the bylaw has the intended effect.

This will ensure that bylaws are able to be enforced on commencement, and bylaw development will be viewed as part of a wider process.

 

 

Appendix 2: Topics covered by Auckland Council and Auckland Transport bylaws

 

Alcohol Control (Auckland Council)

Alcohol control bylaws allow councils to control the possession and consumption of alcohol in public places. This is commonly achieved by creating on-going alcohol controls (also called liquor bans) in specified public places over specified times so that it becomes an offence to consume, bring into or possess liquor in such public places at such times. The council is not able to apply a blanket ban to prevent alcohol being consumed in all or in large parts of its area.

 

Animals and Pests (Auckland Council)

These bylaws generally control the keeping of poultry, pigs, bees and cats and the slaughter of stock in urban areas and deal with stock wandering onto public places in rural areas.

 

Cemeteries (Auckland Council)

Cemetery and crematoria bylaws typically facilitate the management of cemeteries and crematoria under council’s control. They cover the sale of burial plots, reservation of areas for special purposes, provisions for internments, keeping graves and monuments in good order, the control of vehicles and the keeping of records.

 

Commercial sex industry including Brothels (Auckland Council)

The Prostitution Law Reform Act allows territorial authorities to make bylaws to prohibit or regulate signage visible from a public place that advertises commercial sexual services. The same act allows a territorial authority to make bylaws regulating the location of brothels.

 

Construction and development (Auckland Council and Auckland Transport)

Bylaws in these areas often work alongside the requirements of the Building Act. They may be used to protect public safety and amenity by controlling structures, materials and work in, on or over or adjacent (e.g. demolition) to public places. Bylaws may require street damage deposits and manage the construction and use of vehicle crossings. Bylaws may also regulate awnings, verahdahs and balconies over public places so that they meet minimum standards for safety and cleanliness.

 

Dogs (Auckland Council)

The council must have a dog policy, and the dog bylaw gives effect to this policy. The policy and bylaw must set out areas where dogs are prohibited, where they are required to be on-leash, where they can be off-leash and designated dog exercise areas. The Dog Control Act requires dog owners to be notified of proposed changes to the dog policy and dog control bylaw; these changes are co-ordinated where ever possible to minimise cost and simplify messages to owners.

 

Environmental Protection (Auckland Council)

Some councils use bylaws to control the use of outdoor lighting to prevent light spill and glare, whereas others would use district plan rules. Bylaws in this group may require premises to be kept in a clean, hygienic and tidy condition and may require burglar alarms to reset after sounding for a maximum of 15 minutes

 

Food safety (Auckland Council)

These bylaws regulate the sale of food and are complementary to the requirements of the Food Hygiene Regulations. These bylaws allow the closure of unhygienic premises, require staff working in food premises to have a minimum qualification in food hygiene and allow the grading of premises so that customers are informed about the cleanliness and conduct of premises selling food to the public. Provisions also apply to the sale of food from road side stalls so that the food is prepared and sold in a hygienic state.

 

 

Hazardous substances (Auckland Council)

Bylaws in this area may control the storage of hazardous substances and may also be used to ensure the safe storage of bulk liquids, so that any spillage may be safely contained to prevent water pollution.

 

Health and hygiene (Auckland Council)

These bylaws cover such activities as hair removal, piercing, tattooing, acupuncture to prevent the transmission of infectious diseases such as hepatitis B and HIV through inadequate hygiene practices or un-sterilised equipment. Bylaw provisions generally require the licensing of premises undertaking these activities, the adequate training of staff, sterilisation equipment and practices that reduce the risk of infection.

 

Hostels / boarding houses (Auckland Council)

Auckland City Council was the only council to have a bylaw controlling the standards of low cost accommodation such as hostels, guesthouses, rooming houses, boarding houses, motels and back packer accommodation. These are not licensed by other legislation and can suffer from poor conditions. This bylaw sets standards for safety, ventilation, sanitary conditions, maintenance and maximum occupancy.

 

Liquid and trade wastes (Auckland Council with Watercare Services Limited)

The Auckland Regional Council, Rodney, North Shore and Franklin had trade waste bylaws to regulate the discharge of wastes into sewage systems to prevent damage to those systems and or damage to sewage treatment plants. Watercare Services administers the trade waste bylaws.

 

Auckland City Council had a Waiheke Wastewater Bylaw to ensure the proper operation of septic tanks and other on-site wastewater disposal systems. Rodney, North Shore and Papakura had similar provisions for on-site wastewater disposal.

 

Navigation safety, wharves and marinas (Auckland Council and Auckland Transport)

Bylaws made under this subject matter include the Navigational Safety Bylaw which controls activities on the waters around the region. Provisions regulate the speed of vessels near the shore, near other vessels, around wharves and ramps, include requirements that anchored or moored vessels be seaworthy, and requirements around life jackets. Provisions regulate moorings and anchorages, place controls on water skiing, provide priority for large vessels within pilotage limits, and limit vessels carrying explosives and oil tankers etc.

 

Auckland City also had a bylaw which works in conjunction with the Auckland Regional Council Navigational Safety Bylaw to control the use of Orakei Basin so that there is a safe separation of powered and non-powered vessels using the basin. Some bylaws also cover wharves and marinas.

 

Public safety and nuisance / Street trading (Auckland Council and Auckland Transport)

Public places bylaws provide the ability to enforce general restrictions in public places (parks, reserves, squares, public footpaths and berms etc) to protect those public places from misuse and to protect the safety and amenity of those using such public places. Such bylaws may also cover street trading such as displays and café tables and public performances and events. They may also ban fireworks from certain areas and may also require property owners to exhibit street numbers so buildings are easily identified.

 

Recreational and cultural facilities (Auckland Council)

North Shore, Waitakere, Auckland and Manukau councils had bylaws regulating the use of libraries, swimming pools, art galleries, halls and recreation centres. Some or all of these activities may be able to be regulated by methods other than bylaws, such as, conditions of membership (libraries), conditions of entry (art galleries, recreational centres and pools) or contract (hall hire etc).

 

Rural fires / outdoor fires

Several councils adopted rural or outdoor fire bylaws to help manage risks related to these fires. These assist the rural fire service (which is managed by the council). The bylaw supports the issuing of fire permits and the fire ban process (in times of heightened risk).

 

Solid wastes (Auckland Council)

Solid waste bylaws typically regulate the collection of household (and some cases business) rubbish by council or their contractors. These bylaws may also licence waste collectors and set fees for the disposal of rubbish at council owned sites. The council can include provisions prohibiting placing junk mail into letterboxes which have stickers requesting “no junk mail” or similar. Solid waste bylaws may not be in conflict with the council’s waste management and minimisation plan.

 

Signs (Auckland Council and Auckland Transport)

These can cover signs such as sandwich boards, banners, ladder signs and real estate signs. Auckland City Council controlled the use of all types of advertising signs through a signs bylaw whereas other councils only used bylaws to control specific types of signs (e.g. temporary signs) and used district plan rules to control other types of signs. Specific rules apply to election signs (usually in a separate bylaw).

 

Stormwater management (Auckland Council)

Auckland City and Papakura District had stormwater management bylaws to manage open watercourses and pipes that are used to discharge stormwater to the coast. These bylaws generally require landowners to keep watercourses free from obstruction so they function correctly for stormwater transport. They also support the ongoing use of stormwater soakage in some volcanic parts of Auckland.

 

Traffic (Auckland Council and Auckland Transport)

Traffic bylaws regulate matters such as one-way roads, roads with weight restrictions, speed limits, the stopping, loading and parking of motor vehicles, bus lanes, cycle paths and shared zones which are not regulated by central government. A traffic bylaw may also address the driving of vehicles on beaches, and controls on specific areas such as the Auckland Domain. Auckland Transport is now responsible for bylaws relating to the Auckland transport system (including roads), with the council responsible for other areas such as roads within parks.

 

Water supply (Auckland Council with Watercare Services Limited)

Most of the amalgamated councils had water supply bylaws. These cover topics including metering, connection, protection of the supply from contamination, water conservation, provision for fire fighting, and use of water from hydrants.



Papakura Local Board

21 May 2014

 

 



Papakura Local Board

21 May 2014

 

 

Councillors' Update

 

File No.: CP2014/09590

 

  

 

Purpose

1.       An opportunity is provided for Councillors’ Calum Penrose and Sir John Walker to update the Board on Governing Body issues they have been involved with since the last meeting.

Executive Summary

2.       Nil.

 

Recommendation/s

a)      That the Councillors’ update be received.

 

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

 


Papakura Local Board

21 May 2014

 

 

Technical Support for Liquor Licensing

 

File No.: CP2014/09894

 

  

 

 

Purpose

1.       To gain board approval for the allocation of funds to Grant Hewison and Associates for their work to support and give advice on liquor licensing matters.

Executive summary

2.       Not applicable

 

Recommendation/s

That the Papakura Local Board allocates funds to Grant Hewison and Associates to a maximum of $5,000 to provide technical support and advice to formulate the Board’s position on liquor licensing applications within the Papakura area.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

21 May 2014

 

 

Road Name Approval for Hugh Green Limited for a Property Located at 561 Great South Road, Papakura

 

File No.: CP2014/07513

 

  

 

Purpose

1.       The purpose of this report is to seek approval from the Papakura Local Board, for one road name at 561 Great South Road, Papakura.

Executive summary

2.       This report outlines the background for the road name sought by Hugh Green Ltd (the Applicant) at 561 Great South Road, Papakura.

3.       The Applicant supplied a preferred and two alternative names for the new road.  

Road name

 

Kilmacrennan Drive

Preferred Option

Barnesmore Drive

Alternate One

Ballykerrigan Drive

Alternate Two

 

4.       Application of the assessment criteria has resulted in the three names meeting the relevant criteria.

5.       The Kaitiaki Forum proposed “Korowai Kuri Drive” as an option.  This name also met the road naming critieria.

6.       As the Applicants preferred name ‘Kilmacrennan Drive” both met the road naming criteria and was consistent with the existing “Irish” road naming theme in the area, this name have been put forward for consideration and approval by the Papakura Local Board.

 

Recommendation/s

7.       That the Papakura Local Board, pursuant to section 319(j) of the Local Government Act 1974, considers for approval the name: “Kilmacrennan Drive”, for the new road created by a subdivision at 561 Great South Road, Papakura, noting that both the preferred name, the alternatives (“Barnesmore Drive” and “Ballykerrigan Drive”) and the name proposed by iwi “Korowai Kuri Drive” meet the relevant road naming criteria.

 

8.       The Plan, as shown above, highlights the location of the Road to be named.

 

 

 

Comments

Background

 

     Applicant:                                Hugh Green Ltd

Site Address:                           561 Great South Road, Papakura

 

9.       The legacy Papakura District Council road naming policy provided that where a new road, needs to be named as a result of a subdivision or development, the subdivider/developer would be given the opportunity to suggest their preferred new road name for Council’s approval.

This report outlines the background for the proposed names sought by Hugh Green Ltd (the Applicant) for the road.  The land is located at 561 Great South Road, Papakura, within the area generally referred to as Parkhaven. 

 

10.     The Applicant has submitted a preferred and two alternative road names for consideration to the Local Board.  These names derive from the deceased Mr Hugh Green’s (founder of Hugh Green Ltd) Irish heritage.  Specifically they derive from place and town names in County Donegal.  Other road names within the Parkhaven area are of similar Irish derivation such as Cooladerry, Buncrana and Drumkeen. It is also worth noting that the original name for the subdivision was Inishfree.

Table One:   List of Supplied Road names

Preferred Name

Kilmacrennan Drive

 

 

Alternate Name 1

Barnesmore Drive

 

 

Alternate Name 2

Ballykerrigan Drive

 

Decision Making

11.     The Auckland Council, by way of the Auckland Council Long Term Community Plan (2012 – 2012), allocated the responsibility for the naming of roads to Local Boards.

A decision is sought from the Papakura Local Board to confirm their approval for a new road name for a new road created at 561 Great South Road, Papakura, by Hugh Green Ltd, pursuant to section 319(j) of the Local Government Act 1974.

 

12.     The Applicant’s proposed road names have been assessed against the criteria set out in the legacy Papakura District Council road naming policy and standard AS/NZS 4819 for rural and urban addressing.

13.         Road Name – Assessment

Table Two:  Papakura Road Naming Policy Assessment Criteria

Policy reference

Summary of Road Naming Policy

Thematic Area 1(a)

New names will be allocated in thematic areas that are in keeping with the existing theme

Thematic Area 1(a)

Council will identify and incorporate a minimum of one thematic area within greenfields developments and new subdivisions

Appropriateness 1

Is there a connection to the local and/or Papakura area

Appropriateness 1

Maori to be consulted on appropriateness of name including spelling and translation

Appropriateness 1

Name of living persons not to be considered except in exceptional circumstances

Appropriateness 1

Permission from next of kin for names of deceased persons

2 Utility

Are a single word or name that is not hyphenated;

2 Utility

Do not contain any inflection marks (e.g. macrons, accents);

2 Utility

Are not longer than 12 letters;

2 Utility

Are not already used to name or identify another road or landmark feature within the District and surrounds;

2 Utility

Are not considered offensive (including when translated into another language).

 

Table Three: AS/NZS 4819:2011 for Rural and urban addressing Assessment Criteria

Standard reference

Summary of Road Naming requirements

4.4.2

One name for one road

 

4.4.3

The name is to be officially recognised

4.4.4

The name shall not be offensive, racist, derogatory or demeaning

4.4.5

The name should be easily spelt and pronounced

4.4.6

A road shall keep its name when crossing administrative boundaries

4.4.7

The name shall not be duplicated in spelling, pronunciation to another existing road name in the same locality or in the same local government area.

4.4.8

An indigenous name should be local to the area.

4.4.9

A name should not be conjoined names of places found or at the end of the road

4.4.10

The length of a road name should be shorter rather than longer , especially where the road itself is short

4.4.11

A road type shall not be included in a road name ie Boulevard street

 

Table Four:   Application of assessment criteria

Preferred Name

Kilmacrennan

Meets criteria

Yes

 

 

Alternate Name 1

Barnesmore

Meets criteria

Yes

 

 

Alternate Name 2

Ballykerrigan

Meets criteria

Yes

 

14.     None of the proposed names or themes are contained with the Papakura District Council Street Names Register.

15.     Given the current “Irish” road name theme in the Parkhaven area, the name preferred by the Applicant “Kilmacrennan Drive” would appear to be appropriate as it both meets the relevant criteria and is consistent with the local road name theme.

Financial and Resourcing Implications

16.     The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

 

Legal and Legislative Implications

17.     The decision sought from the Papakura Local Board for this report is not considered to have any legal or legislative impactions.

 

Consideration

Significance of Decision

18.     The decision sought from the Papakura Local Board for this report does not trigger any significance policy and is not considered to have any immediate impact on the community.

 

Maori Impact Statement

19.     The decision sought from the Papakura Local Board on this report does not adversely affect Maori communities, as the naming of roads is not linked to one of Council’s strategic priorities for Maori. 

Consultation

20.     Despite the Papakura District legacy road naming policy not requiring consultation with Iwi in regard to non-Maori road names, the applicant did consult with David Beamish of Ngai Tai ki Tamaki Tribal Trust who did not object to the proposed names but would support any name put forward by other Iwi

21.     In 2011, when the Inisfree / Parkhaven subdivision was being developed, the Kaitiaki Forum (consisting of representatives of Ngati Tamaoho and Ngati Te Ata Waiohua) was approached for a road name.  The name put forward by the Forum was Korowai Kuri (literally Dogskin Cloak).  This was in deference to the dogskin/fur cloaks worn by their ancestors in that area.  The Kaitiaki Forum were also happy to reduce the name to Korowai if the name was considered too long for the proposed road.  That is, short roads usually have short names.  Both “Korowai Kuri” and “Korowai” were tested against the road naming criteria and both names meet the criteria.

22.     New Zealand Post has provided comments that indicated the names were acceptable and should not provide postal addressing problems..

Implementation Issues

23.     The Southern Compliance and Monitoring Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Conclusion

24.     The Applicant has supplied a preferred and two alternative names for the new road.  Application of the various assessment criteria has resulted in the following recommended names.

25.     This name has been put forward for consideration and approval by the Papakura Local Board.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Gayatri Devi - Resource Consent Administrator

Authorisers

Heather Harris - Manager Resource Consents

Rex Hewitt - Relationship Manager

 


Papakura Local Board

21 May 2014

 

 

Papakura Local Board - Community Group Funding - Applications for Consideration - Round Two 2013/2014

 

File No.: CP2014/06601

 

  

 

Purpose

1.       This report presents applications received under Round Two of the Papakura Local Board 2013/2014 Community Funding Programme.  The Papakura Local Board is requested to fund, part fund or decline these applications.

Executive Summary

2.       The Papakura Local Board has a total Community Funding Programme budget for 2013/2014 of $106,661. This is being distributed to community groups in two funding rounds.  The first closed in July 2013 and the second in February 2014.

3.       Under Round One the board committed $26,297 from its Community Funding Programme budget, which leaves a balance of $80,364 for Round Two.

4.       The applications to be considered by the board at this time are those received for Round Two, which is the second and final round in this financial year.

5.       Thirty applications have been received, requesting a total of $161,923.

6.       The Papakura Local Board considered these applications at a workshop on 9 April 2014.

 

Recommendation:

That the Papakura Local Board:

a)   considers the applications listed in Table 1 and agrees to fund, part fund or decline each application in this round:

Table 1 – Papakura Local Board Community Funding Applications

Fund

Applicant Group

Description of Project

Amount Requested

Local Board Discretionary Community

Age Concern Counties Manukau Inc.

Towards costs associated with hosting a Papakura International Day of Older Persons event (printing, advertising, venue hire, catering, equipment hire

$3,263

Local Board Discretionary Community

Auckland NZ View

Towards assistance with travel costs of members to attend meetings, functions and outling between July 2014 and June 2015.

$400

Local Board Discretionary Community

Coastguard Boating Education

Towards the purchase of lifejackets for use on courses at Massey Park Aquatic Centre between June and November 2014

$1,712

 

 

Local Board Discretionary Community

 

 

First Presbyterian Church

 

 

Towards the cost for Stan Walker to perform at the Transpose Festival – a one-day youth event based in Papakura In November/December 2014

 

 

$8,000

Local Board Discretionary Community

Getin2life Youth Development Trust

Towards the cost to deliver four – six Underground Street Play sessions in the 2014/2015 year in parks in the Papakura Local Board area, including the cost of logistics, administration, community communication and equipment costs (repair and maintenance) between June 2014 and May 2015

$3,288

Local Board Discretionary Community

Life Education Trust South East Auckland (trading as Life Education Trust Counties Manukau)

Towards provision of the Life Educaiton Programme to schools in the Papakura area between June 2014 and May 2015

$20,000

Local Board Discretionary Community

New Foundations Trust

Towards the provision of one-on-one mentoring to five exluded intermediate and secondary students and long-term truants from the Papakura area between July and December 2014

$5,509

Local Board Discretionary Community

Papakura Anglican Church

Towards the cost of food for weekly community dinners to be provided between June 2014 and May 2015

$8,000

Local Board Discretionary Community

Papakura High School

Towards the cost of costumes, food and an artist in residence for the school’s July 2014 arts festival week

$2,550

Local Board Discretionary Community

South Asian Trust Inc.

Towards the set-up costs (resources, flyers, posters, transport, facilitation, venue hire, projector and clu-ray player) for group therapy and social support services for women from the Southern Asian community, including those of Indian, Fiji-Indian, Bangladeshi, Sri Lankan, Pakistani, Afgani, and Malaysian backgrounds

$2,214

Local Board Discretionary Community

Storylines Children’s Literature Charitable Trust of NZ

Towards advertising and promotion, equipment hire and partial parking subsidy for the 2014 Storylines Festival South Auckland Family Day to be held at the Vodafone Events Centre on 30 August 2014

$5,087

Local Board Discretionary Community

Storytime Foundation

Towards the purchase of books for distribution to families with new-born babies in Papakura between June 2014 and May 2015

$2,437

Local Board Discretionary Community

The Parenting Place (attitude Youth Division)

Towards the provision of the Attitude programme and handbooks to students of Rosehill and Strathallan colleges between June 2014 and May 2015

$1,897

Local Board Discretionary Community

YMCA of Auckland Inc.

Towards the development of the under two’s and preschool gardens at the YMCA Early Childhood Educaiton Centre at Settlement Road, Papakura

$10,000

Local Board Discretionary Community

Youthline Auckland Charitable Trust

Towards wages for two youth workers who will provide more than 24 seminars and workshops in the Papakura High School and Rosehill College Youth Health Councils between June 2014 and May 2015

$5,000

Community Crime Prevention

Kidpower Teenpower Fullpower Trust

Towards facilitation and resource costs for the Kidpower Programme at Papakura South, Park Estate and possibly Papakura Normal Schools between June and December 2014

$2,347

Marae Facilities

Papakura Marae Society Inc

Towards an electric oven, base, trolley, racks and other kitchen equipment

$19,674

Social Investment

Age Concern Counties Manukau Inc

Towards increasing the geographical area of the counselling service to accept referrals from older people in the Papakura and Howick communities

$10,000

Social Investment

Children’s Autism Foundation

Towards facility hire an dprofessional facilitator’s costs for a 10 week ‘Join In’ Community Programme aimed at seven to 16 years old children with autism and their parents/caregivers.

$18,427

Social Investment

Mercy Missions Trust

Towards the cost to re-wire the farm cottage and packing shed at 273 Sutton Road, Papakura

$12,000

Local Papakura Community

Alzheimer’s Auckland Charitable Trust

Towards a salary for a key-worker to facilitate two support groups per month in Papakura from June 2014 to May 2015

$2,500

Local Papakura Community

Karaka Badminton Club

Towards the cost of shuttles, court fees and team entry fees between June 2014 and May 2015

$2,131

Local Papakura Community

Kiwanis Club of Drury

Towards the cost of acknowledgement of achievement gain by those taking part in the Thoughtful, Enthusiastic, Respectful, Inclusive, Friendly, Inquisitive and Capable (TERRIFIC) kids programme at Drury, Park Estate, Red Hill and Takanini primary schools between June 2014 and July 2015

$700

Local Papakura Community

Life Education Trust South East Auckland (trading as Life Education Trust Counties Manukau)

Towards the provision of workbooks to 1,500 Papakura students undertaken the Life Eudcation Trust programme between June 2014 and May 2015

$2,479

Local Papakura Community

New Foundations Trust

Towards the cost of one trainee mentor to enable expansion of the New Foundation Trust’s programme into Papakura

$2,174

Local Papakura Community

Pahurehure Inlet Protection Society Inc.

Towards the cost of preparatory works, including ground preparation, mulch procurement and laying, spraying, etc to undertake stage 2 of the replanting project along Pahurehure esplanade

$2,500

Local Papakura Community

Papakura High School

Towards the cost of venue hire, promotion and art board hire for the 2014 Arts Festival Week to be held between 30 June and 4 July 2014

$2,134

Local Papakura Community.

Papakura Indoor Bowling Club

Towards the purchase of 20 replacement kneeling cushions

$500

Local Papakura Community

Papakura Marae Society Inc

Towards the purchase of six free-standing punch bags

$2,500

Local Papakura Community

YMCA of Auckland Inc

Towards development of the under two’s and preschool gardens at the YMCA Early Childhood Education Centre at Settlement Road, Papakura

$2,500

Total Requested

 

$161,923

 

Discussion

7.       In March 2013 the Regional Operations and Development Committee agreed to the continuation of the interim community funding approach for the 2013/2014 financial year:

That the Regional Development and Operations Committee endorse the continuation of the interim community funding programme for the 2013/2014 financial year, in accordance with current budgets and decisions-making delegations, due to the complexity of the range of funding models currently operating across the region, with the expectation that a new funding policy be in place for the 2014/2015 financial year, or before.” (RDO/2013/32).

8.       The funds for the legacy community funding and local board discretionary community funding schemes within the southern local board areas cover the following funds:

·          Local Board Discretionary Community Fund

·          Social Investment Fund

·          School Holiday Programme Fund

·          School Swimming Pool Fund

·          Rates Assistance to Community Groups Owning Land In Manukau Fund

·          Community Crime Prevention Fund

·          Immediate Response Crime/Safety Fund

·          Marae Facilities Fund

·          Papakura Local Community Grants Fund

9.       Thirty applications were received in this round to be considered under the following funds:

·          Local Board Discretionary Community Grants Fund

·          Community Crime Prevention Fund

·          Marae Facilities Fund

·          Social Investment Fund

·          Papakura Local Community Grants Fund

10.     When considering the applications to the Local Board Discretionary Community Grants Fund, the Papakura Local Board should be guided by their Local Board Plan priorities.  These are not eligibility criteria; rather they are guidelines to support the local board when considering the merits of each application. 

11.     The Papakura Local Board held a workshop on 9 April 2014 to consider each application and how each project aligned with the Papakura Local Board Plan priorities and the south funding policies that apply (i.e. “Community Funding Policy for Grants, Donations and Sponsorships” and the “Community Grants – Policies and Practice”).

12.     Papakura Local Board Community Funding Programme Budget

The following table (Table 2) summarises the budgets for each of the funding schemes applicable to the Papakura Local Board Community Funding Programme.  The table identifies, the grant levels approved to-date in each scheme and the balance remaining for 2013/2014.

 

 

 

 

 

Table 2 – Papakura Local Board Community Funding Budget

 

2013/14

Annual

Budget

 

Type of Fund

Grants approved

Balance

$20,827

 

Local Board Community Fund

$16,323

$4,504

$16,275

 

Social Investment

$3,974

$12,301

$2,016

 

School Holiday Programme Fund

$1,000

$1,016

$2,116

 

School Swimming Pool Fund

$0

$2,116

$4,809

 

Community Crime Prevention Fund

$0

$4,809

$1,966

 

Immediate Response Crime/Safety Fund

$0

$1,966

$17,407

 

Marae Facilities Fund

$0

$17,407

$41,245

 

Papakura Local Community Grants Fund

$5,000

$36,245

$106,661

TOTAL

$26,297

$80,364

Consideration

Local Board Views

13.     Feedback on these applications was sought at a workshop with the Papakura Local Board held on 9 April 2014.

14.     Board members received a summary of each application, together with copies of the current legacy community funding schemes’ policies and the local board discretionary community funding guidelines that apply within the southern local boards’ area.

Maori Impact Statement

15.     Community funding is a general programme of interest and accessible to a wide range of groups, including Maori.  Maori are therefore likely to benefit alongside other groups in the community.  The provision of community funding to support community development initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori.

General

16.     The allocation of grants to community groups is within the adopted annual plan and budgets.

17.     The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Implementation Issues

18.     Staff will confirm in writing all grants made by the local board and will administer payment and receipt of accountability for all grants made.  The team will also notify all unsuccessful applicants in writing.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Jenny Young - Community Funding Co-ordinator South

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Rex Hewitt - Relationship Manager

 


Papakura Local Board

21 May 2014

 

 

Papakura Local Board Feedback on the Council Controlled Organisations Review

 

File No.: CP2014/09772

 

  

 

 

Purpose

1.       This report seeks endorsement for the Papakura Local Board feedback on the council controlled organisations (CCOs) review.

Executive summary

2.       The board at its 16 April 2014 meeting delegated authority to draft the board’s feedback to the Deputy Chairperson. 

3.       Feedback was due on Wednesday, 30 April 2014.

 

Recommendation/s

That the Papakura Local Board:

a)      endorse the Papakura Local Board feedback to the council controlled organisations review.

 

 

Attachments

No.

Title

Page

aView

Papakura Local Board Feedback on the Council Controlled Organisations

87

     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

21 May 2014

 

 



Papakura Local Board

21 May 2014

 

 

Papakura Local Board Feedback on Local Boards Funding Policy Review

 

File No.: CP2014/09882

 

  

 

 

Purpose

1.       This report seeks endorsement from the Papakura Local Board for the feedback to the Local Boards Funding Policy review.

Executive summary

2.       At its 16 April 2014 meeting the board delegated authority to the Deputy Chair and Member Purdy to draft the board’s feedback to the Local Boards Funding Policy review.  Feedback was required by 30 April 2014. 

3.       This report attaches the feedback for formal endorsement.

 

Recommendation/s

That the Papakura Local Board:

a)      endorse the feedback to the Local Boards Funding Policy review.

 

 

Attachments

No.

Title

Page

aView

Papakura Local Board Feedback to the Funding Policy Review

91

     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

21 May 2014

 

 

AC new logo_horz_b&wLocal Boards Funding Policy

 

That the Papakura Local Board:

 

A.   Recognises that Auckland Council is required to have a Local Board Funding Policy in place and is choosing to review the current policy in line with the timetable for the ten year Long Term Plan commencing 2115 -2016. It is considered that this timetable is too ambitious for the task given there is lack of significant information available on which to base decisions. 

B.   Notes that the Auckland Council has moved towards a single rating system resulting in all areas of Auckland being rated on the same basis.  Whilst rating is moving towards a single system the distribution of assets and service provision has not yet been addressed resulting in an inequitable spread across Auckland. It is recognised that this is historical and will take some years to rebalance and that a well considered Local Boards Funding Policy could assist the process.

C.  Current information indicates that local initiatives and asset based services account for around one and ten percent, respectively, of council’s total operating costs. It is recommended that work be undertaken to determine whether a higher percentage of Auckland Council’s budget would be more appropriate for local activities. This would extend the review from its current focus on operating costs as they are allocated to local boards to examine the whole of council’s budget.

D.  Supports the 20 February 2014 Finance and Performance Committee resolution directing staff to consider service level equity issues for local asset based services as part of the development of the Long Term Plan and asset management plans. In so doing to work with local boards and report back on a timetable. Additionally that this work also includes renewals along with the engagement process and the work programme to address service level equity and asset provision. That this be agreed with the local boards recognising that the ideal situation would be for local boards and the governing body progressing this together.

E.   Endorses the process for the Local Boards Funding Policy, but has reservations about the timetable as progress can only be made provided that the work on service level equity issues and asset provision runs in parallel to the Local Board Funding Policy Review.

F.   Requests that the work programme to address service level equity issues and asset provision includes a staging of the key deliverables, with prioritised asset classes and service levels for review be presented to the Local Boards Funding Policy Political Working Party on 6 May 2014

G.  Requests clarity on the treatment of both the Waiheke and Great Barrier local boards, and understanding the implications for the other local boards is required prior to the adoption of the policy

H.  Requests that work be undertaken to:

i.    determine whether more activities and the corresponding funding should sit in the locally driven initiatives category

ii.    understand which council business units have corporate overheads, activity and programming budgets that have a direct relationship with the role of local boards and their decision-making (in particular budgets held by the Community Development, Arts and Culture department), with a view to shift these budgets to local boards, or increase their ability to influence and change budgets to deliver services that reflect their communities

iii.   determine whether Business Improvement District (BIDs) corporate overheads should be shifted to local asset based services, as the administrative components (i.e. staffing) are allocated based on the rate collected via the BID, and agreed by the BID and the governing body, not the local boards

I.    Supports work to determine the appropriate amount of budget for local boards to successfully deliver upon their role, noting the current allocation is based on legacy council budgets

J.   Notes that current locally driven initiative allocations allow for minimal discretion for most local boards and any reduction will impact on existing service levels

K.   Notes that each of the general rate reallocation scenarios (scenarios A, B and F) will lead to funding increases and decreases across the local boards. It is therefore recommend that general rate allocation scenarios are developed for consideration which show where no local board receiving any reduction in funding.

L.   Notes a targeted rate is available to enhance service levels above an agreed standard service level, once standard service levels are established

M.  Recommends that both asset based service levels are funded by the general rate along with locally initiatives. The rationale being that local initiatives are core council activities, essential to cohesive communities and Auckland being the world’s most liveable city

N.  Notes that local rates can lead to inequity and affordability issues and can contain a risk of perpetuating legacy council funding models.

O.  Recommends that the allocation method for locally driven initiatives under general rate funding, that population should be the main factor, linked to an adjustment for deprivation. The latter should be applied for several reasons including:

i.    in the wold’s most liveable city the polarisation between wealth and poverty should be minimal and some factors to achieve this can be addressed by Auckland Councils investment in those areas with high levels of deprivation

ii.    investments in areas where there is deprivation have proved highly cost effective in that for each dollar spent there is a multiplier.

iii.   the use of public services from libraries to community houses is far greater

P.   Forward these resolutions to the Local Boards Funding Policy Political Working Party and the Finance and Performance Committee.

 


Papakura Local Board

21 May 2014

 

 

Papakura Local Board Plan 2014-2017 Hearing Dates

 

File No.: CP2014/09773

 

  

 

 

Purpose

1.       This report seeks approval for the Papakura Local Board Plan 2014-2017 hearings, workshop and formal adoption dates.

Executive summary

2.       Legislation requires a special consultation process for the 2014-2017 Papakura Local Board Plan.   Local board plans must be adopted by 31 October 2014.

3.       The proposed key dates are as follows:

i)        Hearings:  Wednesday, 27 August 2014, 9.30 am to 2.30 pm with a reserve day of Thursday, 28 August 2014, 9.30 am to 2.30 pm.

ii)       Deliberations:  Wednesday, 17 September 2014 Papakura Local Board business meeting

iii)      Workshops:  Wednesday, 10 September 2014, 1.00 pm to 4.00 pm

iv)      Formal adoption of the local board plan:  Wednesday, 15 October 2014 business meeting.

 

Recommendation/s

That the Papakura Local Board:

a)      approve the 2014-2017 Papakura Local Board Plan hearings dates as follows:

i)        Hearing:  Tuesday, 27 August 2014, 9.30 am to 2.30  pm

ii)       Reserve day:  Wednesday, 28 August 2014, 9.30 am to 2.30pm

iii)      Deliberations:  Wednesday, 17 September 2014 business meeting

b)      approve the 2014-2017 Papakura Local Board Plan workshop date as follows:

i)        Wednesday, 10 September 2014,1.00 pm – 4.00 pm

c)      approve the Papakura Local Board Chambers, Papakura Service Centre, Level 1, 35 Coles Crescent, Papakura as the venue for the hearings and workshop.

d)      adopt the 2014-2017 Papakura Local Board Plan at the ordinary Papakura Local Board business meeting scheduled for Wednesday, 15 October 2014 at 4.30pm in the Papakura Local Board Chambers, Papakura Service Centre, Level 1, 35 Coles Crescent, Papakura.

 

 

Comments

 

4.       Local boards are required to adopt a local board plan no later than 31 October in the year immediately following the triennial general election.  The special consultative procedure must be used.  [Section 20(1)(a) and (b) of the Local Government  (Auckland Council) Act 2009].

5.       A local board plan is for a three year period. 

6.       The purpose of the local board plan is to:

i)        reflect the priorities and preferences of the local board’s communities

ii)       identify and describe the interests and preferences of the people within the local board area

iii)      provide a basis for developing the local board agreement

iv)      inform the development of the next Long-term Plan

v)      provide a basis for accountability of the local board to the community in its area.

7.       The public will have an opportunity to provide submissions on the local board plans during 7 July to 6 August 2014.

8.       The local board hearings will be conducted between 26 August and 9 September 2014.

9.       Workshops will be held in early and mid September.

10.     Local boards will formally adopt their local board plans at their October 2014 meetings.

Consideration

Local board views and implications

11.     The Papakura Local Board has undertaken public consultation and wide engagement to inform the draft 2014-2017 Papakura Local Board Plan.  Local Board Services staff will discuss the hearings options with the board once the volume of submissions is known. 

Maori impact statement

12.     The Papakura Local Board recognises the significance of Maori and is working to strengthen relationships.  The board has listened to mana whenua and their priorities during the development of the local board plan. 

Implementation

13.     There are no implementation issues.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

21 May 2014

 

 

Reports Requested - Pending - Issues

 

File No.: CP2014/09592

 

  

 

Purpose

1.       Providing an update on reports requested and issues raised at previous meetings.

Executive Summary

2.       Nil

 

Recommendation/s

a)      That the report entitled “reports requested – pending-issues” by the Democracy Advisor be received.

 

 

 

Attachments

No.

Title

Page

aView

Reports Requested Pending - Issues - May 2014

99

    

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

 


Papakura Local Board

21 May 2014

 

 

Reports Requested/Pending/Issues                                        MAY 2014

Row No.

Date of Resolution

Group reporting

Issue

Resolution/Description

Officer Item Referred to

COMMENTS

1

20 June 2012

Local and Sports Parks

Prince Edward Park

Resolution number PPK/2014/34

That whilst the Papakura Local Board appreciates there has been delays in progress for the design work at Prince Edward Park it is critical that the lighting works be completed by 24 March 2014.

 

Resolution number PPK/2012/1

That the Papakura Sea Eagles Rugby League Club be thanked for their presentation and that the proposal be referred to parks staff for consideration and report back to the Papakura Local Board.

 

Andrew Moor

The project is still experiencing delays with consenting and delivery of components. With the change in weather and ground conditions on the fields the parks Advisor is compiling a number of options for the timing and execution of the project. This will be discussed with Board members and the League Club in an attempt to achieve the best outcome for the development of the park

 

The detailed design has now been completed, ready to be submitted for consenting.  The lighting components have been selected.  The suppliers have been asked to provide a timeframe of when these will be ready for installation.  Once this is received an update and more accurate proposed completion date will be provided to the Board and Rugby League Club.

 

The Project Team are currently working with the Lighting Designer to fast track the project. This will include the pre ordering of poles and light fixtures and shortening of the physical works tendering process. Staff will provide the Board and Rugby League Club with an updated time table as soon as it has been confirmed.

 

Ongoing

There has been delays with progress on the detailed design waiting for survey work to be undertaken. However, the project is now running again but the designer has flagged that the timeframe has now moved back. The Development Team are working with the designer to progress consents and get physical works underway as soon as possible.

 

Have initial design and capacity work done for lighting based on feedback from clubs. Detailed design and pricing underway. Meeting with clubs again to feedback progress and decide on how the work will be staged over two years.

 

Have agreed that irrigation and lighting are the next priorities for the park. LSP team have provided some options for possible lighting layouts. League Club to meet 14/08/13 and will feedback preference. 

 

Staff have met with the users and have developed a concept plan. Agreed that first stage of this would be irrigating the sportsfields and lighting one field. Work programmed for 2013/14 financial year.

 

Meeting with user groups arranged for early April.  Design work to proceed after this meeting.

 

LSPS staff and Board Parks Portfolio members held a meeting with softball and rugby league clubs.  Both clubs are open to working together to develop the reserve.  They have provided staff with a breakdown of works they would like to see undertaken on Prince Edward.  Staff to ascertain how these works can be fitted into current and future years budgets and then work with clubs and Board to prioritise and programme these.

 

LSPS staff to make contact with Softball Club advising them of intention to develop master plan.

Call meeting of softball and league and establish a user group committee for the reserve.

Develop draft concept plan with users.

Workshop with the Board – October 2012.

2

8 July 2012

Community and Cultural Policy

Takanini Community Centre Development

Resolution number PPK/2012/2

That the Papakura Local Board notes that a region wide community facilities review is scheduled to get underway this year to assist the Governing Body to consider and prioritise community facility provision across Auckland.

That the Papakura Local Board directs officers to urgently investigate the need and feasibility of including a community facility as part of planning for the Takanini Library development.

 

 

Dena Gilmore

Ongoing

 

Presentation to be made to 29 July 2013 Workshop

 

Presentation to be made to 11 July 2013 Workshop

 

Ongoing

Officers are exploring options for funding of feasibility report as it is not currently funded.

3

20 February 2013

ATEED

Electronic Visual Display Unit

b)         That the Papakura Local Board received advice as to the provision of an electronic visual display unit being installed at the Papakura Train Station to enable weekly calendar of events and areas of interest to be viewed by visitors.

 

 

Workshop – Local Economic Development Action Plan

 

Economic Report on August Agenda

 

Scoping report would have to be undertaken.  Would need further discussion with the Board.

4

19 June 2013

Property

CDAC

Papakura Museum - void

Resolution number PPK/2013/3

That the Papakura Local Board:

a)       Approves the allocation of $40,560 of operational funding from the current financial year 2012/2013 to the Papakura and Districts Historical Society, to increase the curator hours for the Papakura Museum over the two year period from 1 July 2013 to 30 June 2015.

b)       Requests that the Papakura and Districts Historical Society report monthly on the number of visitors, activities and programmes at the Papakura Museum, as a condition of funding. 

c)       Requests a workshop on the issue of the development of the void space in the Papakura Museum including the costs and requirements with the appropriate council staff attending.

d)       Requests officers provide the board with a report outlining the specifications and design work required for the void space in the Papakura Museum.

 

Alison Farrell

Leilani Unasa

Ongoing

 

The Board sent a letter of support to the Historic Places Society

Consultation being undertaken as part of the Papakura Local Board Agreement

 

 

Report to September 2013 meeting

 

Being workshopped on 11 July 2013 followed by report to August business meeting.

5

19 March 2014

Infrastructure and Environmental Services

Pahurehure inlet – stormwater and water quality

Resolution Number PPK/2014/49

That the Papakura Local Board:

a)          Notes the information in the Infrastructure and Environmental Services update report.

b)         requests infrastructure and environmental services to report back to the Board on;

i) a survey of all stormwater outlets in the Pahurehure inlet,

ii) water quality tests of all the outlets in the Pahurehure inlet.

 

VARSHA Belwalkar

“The Papakura Local Board requested, via resolution, that the infrastructure and environmental services department [specifically stormwater]  report back to the Board on;

i) a survey of all stormwater outlets in the Pahurehure inlet,

ii) water quality tests of all the outlets in the Pahurehure inlet.

 

In terms of outfall surveys we have a regional survey of outfalls is currently being undertaken (starting in the north) in a prioritised manner.  At this stage we do not have a timeframe for surveying the outlets  around the inlet as we are in the early stages of the data collection.  Note that we may have already existing information on some of the outfalls so all may not need to be

resurveyed.  However, we are working in a prioritised manner and do not have the capacity or budget to survey outfalls in an ad hoc manner.

 

However if there is some reason or urgency on surveying the inlets and there is local board budget available for such we are happy to advise further on options in conjunction with Council’s

RIMU team.

 

In regards to water quality data, there is some data already around but is potentially held in different departments e.g. RIMU and Stormwater, so it is difficult to get a handle on what is around in a short space of time.  In terms of commenting further it would be helpful to understand what the water quality concerns may be as it may not be a stormwater issue as this could be rural land issue, future growth issue (regulatory) or Pollution control issue. “

 

 

 

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             

 


Papakura Local Board

21 May 2014

 

 

Papakura Local Board Achievements Register 2013-2016 Electoral Term

 

File No.: CP2014/09591

 

  

 

Purpose

1.       Providing a register of achievements of the Papakura Local Board for the 2013-2016 Electoral Term.

Executive Summary

2.       Nil.

 

Recommendation/s

a)      That the report entitled “Papakura Local Board Achievements Register 2013-2016 Electoral Term” be received subject to the following additions:

i.

ii.

 

 

 

Attachments

No.

Title

Page

aView

Achievements Register May 2014

109

    

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

 


Papakura Local Board

21 May 2014

 

 

AC new logo_horz_cmyk 


PAPAKURA LOCAL BOARD

ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

 

Date

ACHIEVEMENT

7 November 2013

Inaugural Meeting

-           Election of Chair, Bill McEntee and

-           Deputy Chair, Michael Turner

8 November 2013

Fireworks Spectacular

9 November 2013

Spring Clean

19 November 2013

Citizenship Ceremony

28 November 2013

Appointment of Board Members to Outside Organisations

28 November 2013

Appointment of Portfolio Allocations, Urban Design Champion, Business Improvement District (BID) Executive Committee and Resource Consent Public Notifications.

30 November 2013

Supported the Papakura Santa Parade

11 December 2013

Board agrees to release of Draft Annual Plan 2014/2015 including the draft Papakura Local Board Agreement 2014/2015 for public consultation

13 December 2013

Supported the Papakura Carols in the Park

29 January 2014

Appointment of Board Youth Portfolio Lead  to the Papakura Youth Connections Steering Group

29 January 2014

Formal establishment of the Pukekiwiriki Paa Joint Management Committee

29 January 2014

Position Paper on Draft Psychoactive Substances approved

29 January 2014

Approved position statement to the Auckland Council submission on the proposed Auckland Unitary Plan

11 February 2014

Papakura Local Board Public Engagement – Local Board Plan – Papakura Library

15 February 2014

Papakura Local Board Public Engagement – Local Board Plan – Smiths Avenue and Papakura Library

18 February 2014

Papakura Local Board Public Engagement – Local Board Plan – Takanini Stores

27 February 2014

Papakura Local Board Public Engagement – Workshop – Local Board Chambers

1 March 2014

Movies in the Park

2 March 2014

PIPs Canoe Day

8 March 2014

Southern Regional Hui – Local Board Plans

8 March 2014

Rosehill Family Fun Day

18 March 2014

Citizenship Ceremony

19 March 2014

Papakura Local Board Psychoactive Substances Regulations Submission feedback to form part of the Governing Body Submission to the Ministry of Health

19 March 2014

Papakura Local Board Objection to Liquor Licence Application – Harpreet Kaur Limited

29 March 2014

Papakura East Neighbourhood Policing Team Day

30 March 2014

Takaanini Reserve Neighbourhood Event

5 April 2014

Joint Papakura and Manurewa Elderly and Disability Engagement Session in collaboration with Counties Manukau DHB

16 April 2014

Approved the Papakura Local Economic Development Plan and Commerce and Industry Programme

25 April 2014

Attended ANZAC Day Services at Papakura and Drury

29 April 2014

Advocacy presentation to the Governing Body

 

Council Controlled Organisations feedback submitted

 

Funding Policy Review feedback submitted

30 April 2014

Inaugural Meeting Pukekiwiriki Paa Joint Management Committee

 


Papakura Local Board

21 May 2014

 

 

Papakura Local Board Workshop Notes

 

File No.: CP2014/09593

 

  

 

Purpose

1.       Attached is a copy of the notes taken at the Papakura Local Board Workshop dated 9 April 2014. 

Executive Summary

2.       Nil

 

Recommendation/s

That the Papakura Local Board:

a)         workshop notes for the meeting held 9 April 2014 be received.

 

 

 

Attachments

No.

Title

Page

aView

Workshop Notes 9 April 2014

113

     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

 


Papakura Local Board

21 May 2014

 

 

WORKSHOP NOTES

 

What:                     Papakura Local Board Workshop

Where:                   Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When:                    12.00 pm Wednesday, 9 April 2014

Present:                 Bill McEntee, Michael Turner, Brent Catchpole, Graham Purdy (until 12.45 pm), Stuart Britnell, Katrina Winn

Apologies:             

Staff:                      Raewyn Curran and Trish Wayper

 

 

Item

1.         Local Plan Formal Engagement Phase

 

Staff:   Mary Hay

 

Mary outlined the process so far and further engagement to be undertaken.

 

The following was agreed in relation to Attachment 1B:

 

A          Static displays and one-way communication

            Agreed to 1, 2 and 3.

 

B          Briefings/Meetings

            Agreed to 4, 5, 6 and 7

 

C         Drop-in session Papakura Local Board meeting room

            Agreed to 8 and 9 including Saturday 11 am – 1 pm in the Library Foyer

 

2.         Community Funding

 

Staff:   Jenny Young

 

Jenny Young outlined the community funding applications.

 

See Attachment 2B

 

3.         Resource Consent Decisions

 

Staff:   Brett O’Shaunessey and Marian Whitehead

 

Powerpoint presentation Attachment 3A

 

Brett and Marian gave an overview of the department and their processes.

 

 

 

 

 

4.         Signage Bylaw

 

Staff:   Andrew Simon Pickering

 

Powerpoint presentation was made – see Attachment 4B

 

5.         UFB Rollout

 

Attendee:         Anthony Acres

 

Powerpoint presentation made – see Attachment 5A on the Agenda

 

Anthony gave an overview of Chorus, it business and outlined the UFB rollout.

 

6.         Maori Contribution to Local Board Decision-making

 

Staff:   Wayne Knox and Roger Jolley

 

A discussion was held concerning how maori could be more involved in local decision-making.

 

Further discussions were to be held in the future.

 

The workshop closed at 4.32 p.m.