Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Monday, 12 May 2014 at 1.00pm.

 

present

 

Chairperson

Brenda Steele

 

 

 

Deputy Chairperson

Steven Garner

 

 

 

Members

James Colville

 

 

 

 

Warren Flaunty, QSM

 

 

 

 

Thomas Grace

 

 

 

 

Beth Houlbrooke

 

 

 

 

John McLean

 

 

 

 

Phelan Pirrie

from 1.08pm

 

 

 

Greg Sayers

 

 

 

 

APOLOGIES

 

Member

Phelan Pirrie

for lateness

 

 

ALSO PRESENT

 

Councillor

Penny Webster

from 2.37pm (Item 9) until 4.30pm

 

 

 

 

 

 

 

 

 

 

 


Rodney Local Board

12 May 2014

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

Resolution number RD/2014/83

MOVED by Chairperson BM Steele, seconded by Member JG Colville:  

That the Rodney Local Board:

a)         accept the apology from Member Phelan Pirrie for lateness.

 

CARRIED

 

Secretarial Note: Cr Webster sent an apology for lateness.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number RD/2014/84

MOVED by Chairperson BM Steele, seconded by Member TP Grace:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 14 April 2014, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

 

 

 

 

 

 

 

 

 

 

 

 

8          Deputations

 

8.1

Kumeu Arts Centre

 

Christine Rose and Sarah Ellis-Kirifi from Kumeu Arts Centre tabled information on their Business and Strategic Plan for 2012-2017 and gave a PowerPoint presentation. A copy of the tabled information and PowerPoint has been put on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2014/85

MOVED by Chairperson BM Steele, seconded by Deputy Chairperson SR Garner:  

That the Rodney Local Board:

a)      thank Christine Rose and Sarah Ellis-Kirifi from Kumeu Arts Centre for their presentation on their Business and Strategic Plan for 2012-2017.

 

CARRIED

 

Attachments

a     Kumeu Arts Centre

 

 

8.2

North West District Business Association

 

Bruce Cowan, Chairperson of the North West District Business Association, gave a PowerPoint presentation and tabled written information. Mr Cowan gave an update on the North West District Business Association’s recent successful ballot for a Business Improvement District (BID) and appealed to the local board for either bridging funding or a grant to employ an experienced BID manager to support the governance and strategic direction. A copy of the PowerPoint and written information has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2014/86

MOVED by Chairperson BM Steele, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      thank the representatives from the North West District Business Association for their presentation on their recent successful Business Improvement District (BID) ballot.

 

CARRIED

 

Attachments

a     North West District Business Association

 

 

 

 

 

 

 

 

 

 

 

 

 

8.3

Harbour Sport

 

Kevin O’Leary gave a PowerPoint presentation on the activities of Harbour Sport in Rodney. A copy of the PowerPoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2014/87

MOVED by Chairperson BM Steele, seconded by Member TP Grace:  

That the Rodney Local Board:

a)      thank Kevin O’Leary, Sport Capability Manager from Harbour Sport for his presentation on the activities of Harbour Sport in the Rodney Local Board area.

 

CARRIED

 

Attachments

a     Harbour Sport

 

 

8.4

Big Nui Music Event - Wainui School

 

Representatives from Wainui School, Andy Hamilton (PTA member), Brent Robinson (Board of Trustee Treasurer), Gillian Bray (Principal) and Gavin Downie (parent and an organiser of the Big Nui music event) in attendance for this item. The representatives from Wainui School gave a PowerPoint presentation and tabled a written document on the Big Nui music event which was held on 29 March 2014. Mr Robinson said that resource consent fees for the one day music festival cost $4,000 for a 5 year consent and impacted on the funds raised. It was planned to run this event on a yearly basis. A copy of the PowerPoint presentation and the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2014/88

MOVED by Chairperson BM Steele, seconded by Member WW Flaunty:  

That the Rodney Local Board:

a)      thank the representatives from Wainui School for their presentation on the Big Nui Music fund raising event for the school.

 

CARRIED

 

Attachments

a     Wainui School Big Nui music event

b     Wainui School tabled document

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8.5

Sandspit SOS Inc.

 

Dr Roger Grace and Michael Taplin of Sandspit SOS Inc. gave a PowerPoint presentation and tabled written information. A copy of the tabled information and the PowerPoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Dr Grace and Mr Taplin sought support from the local board for a plan to restore the remaining natural areas of Sandspit Reserve. Dr Grace and Mr Taplin also sought support from the local board for a change in purpose to an Environmental Initiative Fund grant they had received.

 

Resolution number RD/2014/89

MOVED by Chairperson BM Steele, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      thank the representatives from Sandspit SOS Inc. on their presentation regarding various environmental initiatives in the Sandspit area.

 

CARRIED

 

Attachments

a     Sandsit SOS Inc.

 

 

8.6

The Coatesville Plan

 

Brian Hedley, Alan Curtis, Gerrit Stolte and Toni Wickman in attendance for this item. Mr Hedley gave a PowerPoint presentation. A copy of the PowerPoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Mr Hedley had previously circulated the ‘Plan for Coatesville’ to members. The plan outlines local residents’ future vision for the Coatesville area. Mr Hedley requested that the local board formally accept the Coatesville Plan and to support an innovative pilot project between the local board, the Council Controlled Organisations of Auckland Council and the Coatesville Resident and Ratepayers Association to develop detailed implementation of the plan. For information about the Coatesville Plan please contact Brian Hedley on (09) 448-5308.

 

Resolution number RD/2014/90

MOVED by Chairperson BM Steele, seconded by Member JG McLean:  

That the Rodney Local Board:

a)      thank the representatives from Coatesville Residents and Ratepayers Association for their presentation of the Coatesville Plan.

 

CARRIED

 

Attachments

a     Coatesville presentation

 

Secretarial Note: Councillor Penny Webster in attendance from 2.37pm

 

 

 

 

 

 

 

 

 

 

9          Public Forum

 

9.1

Kaukapakapa Residents and Ratepayers

 

Geraldine Bailey and Renee Davies in attendance for this item. Ms Bailey and Ms Davies tabled written information on the gateway concept plan for Kaukapakapa. A copy of the written information has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2014/91

MOVED by Chairperson BM Steele, seconded by Member WW Flaunty:  

That the Rodney Local Board:

a)         thank Geraldine Bailey and Renee Davies for their presentation on the             Kaukapakapa Gateway concept.

CARRIED

 

Attachments

a     Kaukapakapa gateway concept

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

13

Review of dog access in the Rodney Local Board area

 

Andrew Simon Pickering (Manager Policies and Bylaws) and Paul Wilson (Principal Policy Analyst) in attendance for this item.

 

Resolution number RD/2014/92

MOVED by Member WW Flaunty, seconded by Member JG Colville:  

That the Rodney Local Board:

a)         defer the timing of a review of dog access including time and season rules in the Rodney Local Board area to between September 2014 and October 2015.

 

A division was called for, voting on which was as follows:

For

Member JG Colville

Member WW Flaunty

Deputy Chairperson SR Garner

Member TP Grace

Member JG McLean

Chairperson BM Steele

Against

Member AG Sayers

Abstained

Member BP Houlbrooke

Member PH Pirrie

 

The division was declared carried by 6 votes to 1.

CARRIED

 

 

 

 

 

 

14

Mahurangi River Dredging Update

 

Paul Klinac (Coastal Management Services Team Manager), Sam Morgan (Senior Coastal Scientist) and Don Lawson (Parks Advisor) in attendance for this item.

 

Resolution number RD/2014/93

MOVED by Deputy Chairperson SR Garner, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)      receive the Hutchinson’s Dredging Volume Assessment report dated March 2014 and the eCoast Limited Upper Mahurangi Sedimentation report dated July 2012, as attached to the agenda report.

b)      provide continued support in principle for a community led ‘targeted dredging’ project as promoted by the local community trust, Mahurangi River Restoration Trust.

c)      support the requirement for outstanding investigations related to dredge spoil disposal and allocate $20,000 from the ‘local board discretionary initiatives’ budget line to the Mahurangi River Restoration Trust towards this work.

d)      make available all relevant Auckland Council reports and legacy information to assist the Mahurangi River Restoration Trust with outstanding investigations, detailed design and resource consent applications.

e)      request technical support be made available to assist the Mahurangi River Restoration Trust progress with outstanding investigations, detailed design and resource consent applications for dredging of the Mahurangi River.  

f)       request that officers liaise with the Mahurangi River Restoration Trust to progress the dredging in the Mahurangi River.

 

CARRIED

 

3.24pm – 3.33pm Afternoon tea adjournment.

 

15

Helensville Plunket

 

Peter Loud (Senior Community Facilities Advisor) in attendance for this item.

 

Resolution number RD/2014/94

MOVED by Chairperson BM Steele, seconded by Member PH Pirrie:  

That the Rodney Local Board:

 

a)      approves the reconstruction option identified in attachment A to the agenda report for the Helensville Plunket building to address roof and water ingress issues through construction of a new sloping roof and reconstruction of the existing building fabric.

b)      approves the allocation of an extra $74,800 from the local board’s 2013/2014 facilities renewal budget towards this project.

 

CARRIED

 

 

 

 

 

16

Allocation of Funding for Youth Skills and Employment

 

Sue Dodds (Senior Community Development Project Leader) in attendance for this item.

 

Resolution number RD/2014/95

MOVED by Member BP Houlbrooke, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)      decline to fund the Business Linked Internship Scheme for youth skills and employment at this point in time.

A division was called for, voting on which was as follows:

For

Member JG Colville

Member TP Grace

Member BP Houlbrooke

Member JG McLean

Member PH Pirrie

Member AG Sayers

Against

Member WW Flaunty

Deputy Chairperson SR Garner

Chairperson BM Steele

Abstained

 

The division was declared carried by 6 votes to 3.

CARRIED

 

 

17

Puhoi Volunteer Rural Fire Station Approval to Lease over Puhoi Pioneers Memorial Park (52 Ahuroa Road, Puhoi)

 

Stanley Bolton (Parks and Open Space Specialist) and Karen Walby (Community Lease Advisor) in attendance for this item.

 

Resolution number RD/2014/96

MOVED by Chairperson BM Steele, seconded by Deputy Chairperson SR Garner:  

That the Rodney Local Board:

a)         grant landowner approval to the Puhoi Volunteer Rural Fire Force Incorporated to construct a stormwater disposal system within the esplanade reserve in Lot 4 DP 75274 adjoining the northern site boundary, subject to the attached conditions (see Attachment C – Landowner Approval Conditions) which include conditions relating to the construction of the fire station.

b)         approve an agreement to lease to the Puhoi Volunteer Rural Fire Force Incorporated to construct and operate a new purpose built fire station at 52 Ahuroa Road, being that part of the Puhoi Pioneers Memorial Park contained in Lot 2 DP 199344. The agreement to lease will be for a period of two years commencing 12 May 2014.

c)         agree that upon the issue of a Code Compliance Certificate for the building, a community lease be granted to the Puhoi Volunteer Rural Fire Force Incorporated subject to the following terms and conditions: 

i)          Term – 10 years from the date of compliance with one 10 year right of renewal

ii)         Rent - $1.00 per annum if requested

iii)        Provision of a community outcomes plan as approved and attached to the lease document (Attachment D to the agenda report – Community Outcomes Plan)

iv)        Compliance with the provisions of the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

 

CARRIED

 

18

Gateways Rodney - construction of gateway features

 

Andrew Trevelyan (Principal Planner) in attendance for this item.

 

Resolution number RD/2014/97

MOVED by Chairperson BM Steele, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)            approve $25,000 from the 2013/2014 ‘enhance the northern, western and eastern gateways to LB area’ budget to be allocated to the Kaukapakapa Area Residents and Ratepayers Association to assist with the design and installation of their gateway features.

 

CARRIED

 

Resolution number RD/2014/98

MOVED by Chairperson BM Steele, seconded by Member PH Pirrie:  

That the Rodney Local Board:

b)            progress gateway features for Helensville, Kumeu, Huapai, Parakai and Riverhead alongside the North West District Business Improvement Association once that is established.

c)            request council staff to contact and/or meet with the Te Hana, Warkworth, Wellsford, Puhoi, Kawau Island, Omaha Beach and Whangateau resident and business groups to discuss gateway features and that staff report back to the local board with a recommended course of action by 31 August 2014.

 

CARRIED

 

 

12

Ward Councillor Update

 

Resolution number RD/2014/99

MOVED by Chairperson BM Steele, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      thank Councillor Webster for her update to the Rodney Local Board on the activities of the governing body.

 

CARRIED

 

Secretarial Note: Cr Webster retired from the meeting at 4.30pm.

 

19

Quarterly Performance report for quarter ended March 2014

 

Jane Koch (Lead Financial Advisor) in attendance for this item.

 

Resolution number RD/2014/100

MOVED by Chairperson BM Steele, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)      note the Quarterly Performance Report for the Rodney Local Board for the period ended March 2014

 

CARRIED

 

20

Bylaw review programme update - April 2014

 

Resolution number RD/2014/101

MOVED by Member JG McLean, seconded by Member TP Grace:  

That the Rodney Local Board:

a)      note the progress of bylaw review and implementation and the forward programme that will complete the review of the legacy bylaws by 2015.

 

CARRIED

 

 

21

Local Board Capital Transport Fund

 

Resolution number RD/2014/102

MOVED by Deputy Chairperson SR Garner, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)      approve for construction the following three projects:

i)       Puhoi Pedestrian Bridge (Reference number 113) $170,000.

ii)      Footpath, Point Wells Rd 1.8m wide on the berm from Waimanu Place to approximately No. 30/32 Point Wells Rd (Reference number 205) $53,000, subject to consultation with affected residents.

iii)     Footpath, 1.8 m wide on western side Oaia Rd (Reference number 163) from Waitea Rd to the distance that $95,000 will allow (estimating 225m).

b)      request Auckland Transport to provide a Rough Order of Cost for retaining work to be undertaken as a minimum opposite 95 Mahurangi East Rd (Reference number 116) and determine if a safe space for walkers could be provided to use when traffic is passing.

c)      agree in principle to provide funding of $20,000 from the Local Board Capital Transport Fund to investigate a public/private partnership approach to sealing Pukapuka Rd subject to Auckland Transport’s agreement  to consider supporting this proposal.

 

CARRIED

 

 

22

Rodney Local Board Final Feedback on the Local Boards Funding Policy

 

Resolution number RD/2014/103

MOVED by Chairperson BM Steele, seconded by Member WW Flaunty:  

That the Rodney Local Board:

a)      accept the local board’s final feedback on the Local Boards Funding Policy as attached as Attachment A to the agenda report.

 

CARRIED

 

 

 

 

 

23

Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee

 

Resolution number RD/2014/104

MOVED by Member TP Grace, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)      confirm Members Steele and Houlbrooke to the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee to determine the Rodney District Council legacy funding applications to the Large Grants Fund (community), Large Grants Fund (recreation), Large Grants Fund (youth), Community Grants Scheme, Small Grants Fund (youth), Rodney Natural Heritage Fund and Rodney Heritage Item Assistance Fund, as delegated by the Northern Joint Funding Committee.

b)      confirm Member Colville as an alternate member of the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee.

 

CARRIED

 

 

24

Communications and Engagement Portfolio

 

Resolution number RD/2014/105

MOVED by Chairperson BM Steele, seconded by Deputy Chairperson SR Garner:  

That the Rodney Local Board:

a)      appoint Member Beth Houlbrooke (northern area) as an additional lead to the Communications and Engagement Portfolio along with Member Phelan Pirrie (southern area).

 

CARRIED

 

 

25

Urgent Decision of Local Board: Transport Capital Funding

 

Resolution number RD/2014/106

MOVED by Chairperson BM Steele, seconded by Deputy Chairperson SR Garner:  

That the Rodney Local Board:

a)      acknowledge the decision made under urgency on 11 December 2013 in regard to the Transport Capital Fund.

 

CARRIED

 

 

26

Deputation/Public Forum Update

 

Resolution number RD/2014/107

MOVED by Deputy Chairperson SR Garner, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)      receive the Deputation/Public Forum Update.

 

CARRIED

 

 

27

Rodney Local Board Workshop Records

 

Resolution number RD/2014/108

MOVED by Chairperson BM Steele, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      Workshop records for 7 and 28 April 2014 be accepted.

 

CARRIED

  

 

28        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

  

 

 

 

 

 

4.50 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................