Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Waiheke Local Board Office,
10 Belgium Street, Ostend, Waiheke Island on Thursday, 22 May 2014 at 4.18pm.

 

present

 

Chairperson

Paul Walden

 

 

 

Deputy Chairperson

Shirin Brown

 

 

 

Members

Becs Ballard

 

 

 

 

John Meeuwsen

 

 

 

 

Beatle Treadwell

From 4.51pm, Item 15

 

APOLOGIES

 

Councillor

Mike Lee

For absence

 

 

 


Waiheke Local Board

22 May 2014

 

 

 

1          Welcome

 

The Chairman welcomed everyone and opened the meeting.

 

2          Apologies

 

Resolution number WHK/2014/120

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)           Accept an apology from Member BM Treadwell for lateness.

 

CARRIED

Secretarial Note:  An apology from Councillor Mike Lee for absence was noted.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number WHK/2014/121

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)           Confirm the ordinary minutes of its meeting, held on Thursday, 24 April 2014, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.


9          Public Forum

 

9.1

Dave Malan - Road signage at Rocky Bay

 

Dave Malan was in attendance and spoke with regards to road signage at Rocky Bay.           

 

Resolution number WHK/2014/122

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)         Thanks Dave Malan for his attendance and presentation.

b)         Refers request for signage to Item 16.

c)         Refers request for no parking lines to Auckland Transport.

CARRIED

 

 

9.2

Flynn Washington – Landfill at the Golf Club

 

Flynn Washington was in attendance and spoke with regards to

 

Resolution number WHK/2014/123

MOVED by Member JP Meeuwsen, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)         Thanks Flynn Washington for her attendance and presentation.

b)         Requests a report from Council officers with regards to the landfill at the back of the Golf Club.

c)         Requests that the report from Tonkin and Taylor be made available to the next meeting.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Councillor's Update

 

There was no Councillor’s Update.

 


 

13

Waiheke Artworks - Redevelopment of the Old Library Space

 

Resolution number WHK/2014/124

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:  

That the Waiheke Local Board:

a)      Approves $210,000 for the redevelopment of the old Waiheke Library space into an arts creation and presentation space funded from the Waiheke Local 2014/15 Community Facility Upgrades capital expenditure budget.

b)      Notes that a report will be provided by Community Development, Arts and Culture to the July 2014 Waiheke Local Board with operational model options on how the redeveloped space will be managed.

c)      Delegates to Board members SD Brown and BM Treadwell to work with officers to finalise the design for the redevelopment of the old Waiheke Library space.

 

CARRIED

 

 

14

Deed of Variation - Auckland Regional Rescue Helicopter Trust

 

Resolution number WHK/2014/125

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Receives the report

b)      Requests the Manager of Parks, Sport and Recreation to enter into a deed of variation with the Auckland Regional Rescue Helicopter Trust in relation to their licence to occupy Rangihoua Park/Onetangi Sports Park (granted December 2013) to reflect a new location approximately 160 metres to the east of the current licence area. 

c)      Notes that Council is planning to undertake an upgrade of the park maintenance road in the near future.  However, if, at any time, the access road and turn around needs to be brought up to a higher standard for the benefit of Auckland Regional Rescue Helicopter Trust then the cost of this work will be their responsibility (after first obtaining the agreement of Auckland Council). 

d)      Notes that Auckland Regional Rescue Helicopter Trust will continue to meet all costs of providing lighting specifically required for its purposes, including connection/ transmission from the nearest pole/existing/metered power supply and installation of a meter/ sub-meter for its purposes. 

e)      Notes that the Auckland Regional Rescue Helicopter Trust is aware of the potential installation of lights around the perimeter of the sports field at some future date.

f)       Notes all other clauses of the current licence will remain the same.

g)      Agrees to work proactively with the Auckland Regional Rescue Helicopter Trust to develop and enable use of the new licence area as soon as possible.

h)      Requests that the Parks Advisor communicates with key stakeholders advising them of this change, seek their support and work through any logistical issues or concerns.

 

CARRIED

 


 

15

Auckland Transport Quarterly Update to Local Boards

 

Member BM Treadwell joined the meeting at 4.51pm.

 

Resolution number WHK/2014/126

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:  

That the Waiheke Local Board:

a)      Receives the Auckland Transport Quarterly Report.

b)      Restates the following resolutions (WHK/2014/76) from the 27 March 2014 meeting:

c)      Notes that it does not support the reduction of any commuter or bus services on the island including that along Seaview Road.

c)      Requests that Seaview Road is considered in any bus route optimisation in 2015.

d)      Requests that Auckland Transport confirms that there is no change to parking on grass berms on Waiheke Island under the new bylaw and that they review tickets issued to date.

CARRIED

 

 

16

Waiheke Small Local Improvement Projects (SLIPs) Programme 2013/2014

 

Resolution number WHK/2014/127

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      Receives the Waiheke SLIPs 2013/2014 programme schedule.

b)      Approves the following SLIPs projects for 2013/ 2014 year and confirms the Project Spokesperson/s:

No

Project description

Capex/ Opex

Budget value

Local Board Spokesperson/s

1.

Artworks Theatre funding for Theatre Design Consulting services

Opex

$2,000

Member SD Brown

The detail regarding the above projects is attached to this report as the Attachment A- “SLIPS Memo for May 2014”.

c)      Receives and acknowledges project update and approves additional funding of the following project during the 2013/2014 financial year:

No

Project description

Capex/ Opex

Budget value

1.

Little Oneroa Concept Plan

Opex

$2,180

The detail regarding the above projects is attached to this report as the Attachment A- “SLIPS Memo for May 2014”.

d)      Returns the quick response fund of $5000 opex.

CARRIED

 


 

17

Quarterly Performance Report for the Waiheke Local Board for the period ended March 2014

 

Resolution number WHK/2014/128

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Receives the Quarterly Performance Report for the Waiheke Local Board for the period ended March 2014.

b)      Thanks Jane Aickin, Manager Local and Sports Parks Central and Renee Tanner, Arts & Culture Advisor for their attendance and presentation.

 

CARRIED

 

 

18

Bylaw review programme update - April 2014

 

Resolution number WHK/2014/129

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Notes the progress of bylaw review and implementation and the forward programme that will complete the review of the legacy bylaws by 2015.

 

CARRIED

 

 

19

Local board feedback on the Local Boards Funding Policy Review

 

Resolution number WHK/2014/130

MOVED by Member JP Meeuwsen, seconded by Deputy Chairperson SD Brown:  

That the Waiheke Local Board:

a)      Approves the final feedback on the Local Boards Funding Policy Review.

b)      Reaffirms resolution i) of the final feedback on the Local Boards Funding Policy Review as follows:

                 i.          Believes that the Waiheke and Great Barrier Local Boards should not be funded by any of the local board funding scenarios being considered on the basis that it is likely to be quite difficult for it to meet any criteria, particularly population, likely to be adopted.

CARRIED

 

 

20

Chairperson's Report for April 2014

 

Resolution number WHK/2014/131

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Receives the Chairman’s verbal report.

CARRIED


 

21

Board Members' Reports

 

Resolution number WHK/2014/132

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Receives the Waiheke Local Board members’ written and verbal reports.

 

CARRIED

 

 

22

Inward Correspondence

 

Secretarial Note:  Chairperson PA Walden vacated the chair and Deputy Chairperson SD Brown assumed the chair at 5.48pm.

 

Resolution number WHK/2014/133

MOVED by Member JP Meeuwsen, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      Receives the Inward Correspondence.

b)      Writes forthwith to the Minister of Conservation to address the following concerns of the Waiheke Local Board with respect to the Golf Club lease signed by Auckland Council on 21 October 2013.

i)       the intention and provision in the lease to infill not just ephemeral wetlands but also several areas of more substantial wetland.

ii)      the problems surrounding public access. 

iii)     The lack of a Reserve Management Plan to address all underlying issues and inform outcomes and development in the Reserve. 

iv)     the advice to the Local Board from Auckland Council which stated “that a management plan does not override existing lease or licences”, reinforcing the need for a management plan prior to the finalisation of leases.

c)      Seeks guidance from the Minister as to how we should proceed and what position the Minister is taking now delegation for Ministerial sign off has been delegated to Auckland Council.

d)      Expresses its continued commitment to co-operation with the Golf Club Committee to achieve positive outcomes for the golf course and the community.

 

CARRIED

 

Secretarial Note:  Deputy Chairperson SD Brown vacated the chair.  Chairperson PA Walden resumed the chair at 6.00pm.

 


 

23

List of resource consents

 

Resolution number WHK/2014/134

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      Receives the list of resource consents lodged during 4 April to 9 May 2014.

 

CARRIED

 

 

24

Waiheke Local Board workshop record of proceedings

 

Resolution number WHK/2014/135

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board

a)      Receives the record of proceedings of the Waiheke Local Board workshops held on 4 April, 11 April, 2 May and 9 May 2014.

 

CARRIED

  

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

26        Procedural motion to exclude the public

Resolution number WHK/2014/136

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      excludes the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Te Tiriti / Treaty Settlement Update

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information provided by the Crown to council in confidence on the understanding the information is negotiation sensitive between Hapu / Iwi and the Crown.  If confidential information is made available, it will prejudice both those negotiations and the provision of similar information to council in the future.  .

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

6.10pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

6.23pm            The public was re-admitted.

 

 

restatement

 

It was resolved while the public was excluded:

 

 

C1

Te Tiriti / Treaty Settlement Update

 

Resolution number WHK/2014/1

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

b)      Agrees that the report not be restated in the open section of the Minutes until advised by the Crown that the obligation of confidentiality is removed. 

CARRIED

  

 

 


 

6.24 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

 

CHAIRPERSON:........................................................