Waitākere Ranges Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitākere Ranges Local Board held in the Waitakere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 8 May 2014 at 6.30pm.

 

present

 

Chairperson

Sandra Coney, QSO

 

 

 

Deputy Chairperson

Denise Yates, JP

 

 

 

Members

Neil Henderson

 

 

 

 

Greg Presland

 

 

 

 

Steve Tollestrup

 

 

 

 

Saffron Toms

 

 

 

 

ALSO PRESENT

 

 

Deputy Mayor Penny Hulse

 

 

 

Cr Linda Cooper

 

 

 

 

 

 


Waitākere Ranges Local Board

08 May 2014

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

At its meeting on 28 November 2013, the Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record any possible conflicts of interest in a register. 

            Register

Board Member

Organisation / Position

Sandra Coney

·       Waitemata District Health Board – Elected Member

·       Friends of Arataki Incorporated – Trustee

·       Women’s Health Action Trust – Patron

Neil Henderson

·       Portage Trust – Elected Member

·       Friends of Arataki Incorporated – Trustee

·       West Auckland Trust Services (WATS) Board – Trustee/Director

·       Weedfree Trust – Employee

·       Living Cell Technologies Animal Ethics Committee - Member

Greg Presland

·       Portage Trust – Elected Member

·       Lopdell House Development Trust Trustee

·       Titirangi Residents & Ratepayers Group Treasurer

Steve Tollestrup

·       Waitakere Licensing Trust – Elected Member

·       Community Waitakere – Trustee

·       West Auckland Trust Services (WATS) Board – Trustee/Director

·       Henderson Valley Residents Association – Committee Member

Saffron Toms

No current conflicts of interest

Denise Yates

·       Ecomatters Environment Trust – Deputy Chair

·       Keep Waitakere Beautiful Trust Board Member

·       Huia-Cornwallis Ratepayers & Residents Association – Co-chairperson

·       Charlotte Museum Trust – Trustee

 

            There was no changes to the register.

 

4          Confirmation of Minutes

 

Resolution number WTK/2014/32

MOVED by Chairperson S Coney, seconded by Member SR Tollestrup:  

That the Waitākere Ranges Local Board:

a)         Confirms the ordinary minutes of its meeting, held on Thursday, 10 April 2014, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Update from Ward Councillors

 

 

The Waitakere Ranges Local Board received update from Deputy Mayor Penny Hulse and Cr Linda Cooper on matters being addresses by Governing Body including pest management strategy and psychoactive substances.

 

 

 

 

 

8          Deputations

 

8.1

Keep Waitakere Beautiful

 

Fiona McCallum, Keep Waitakere Beautiful Programme Manager made a presentation to the Waitākere Ranges Local Board on their projects of 2013 and presented Keep Waitakere Beautiful six-monthly report to the board. A copy of the six-monthly report has been placed on the file copy of minutes and can be viewed at the Auckland Council website.

 

Resolution number WTK/2014/33

MOVED by Chairperson S Coney, seconded by Member GB Presland:  

That the Waitākere Ranges Local Board:

a)      Receives the deputation from Fiona McCallum, Keep Waitakere Beautiful Programme Manager and thank her for the presentation.

CARRIED

 


 

8.2

Safer West Community Trust

 

Coral Timmins and Sue Russell from Safer West Community Trust (SWCT) made an oral presentation to the Waitākere Ranges Local Board on the West Auckland Safety Plan.

 

Resolution number WTK/2014/34

MOVED by Deputy Chairperson DA Yates, seconded by Member NR Henderson:  

That the Waitākere Ranges Local Board:

a)      Receives the presentation from Coral Timmins and Sue Russell of Safer West Community Trust and thank them for the presentation.

CARRIED

 

9          Public Forum

 

9.1

Gary Marshall

  • Raised concerns around safety and traffic management issues arising from installation of wastewater tank on Harold Moody Reserve (item 12 on agenda) and requested that the board provides contact for a go to person for all enquires.

Jennifer Conlon – Glen Eden Business Improvement District

  • Introduced herself to the board and requested that bollards outside the Waitakere Ranges local board office be removed and curbing outside Earthseed be repaired.

Ian Burkett - Glen Eden Business Improvement District

  • Raised concerns around pedestrian safety at Captain Scott Rd and West Coast Rd intersection and requested development of a plan to improve safety at that intersection.

Janet Cole

  • Opposed the extension of Waitakere Quarry into adjacent reserve (item 18 on agenda).

Robert Wolf – Forest and Bird

  • Opposed the extension of Waitakere Quarry into adjacent reserve (item 18 on agenda).

Paul Whittington

  • Support the extension of Waitakere Quarry into adjacent reserve (item 18 on agenda).

Christine Rose

  • Opposed the extension of Waitakere Quarry into adjacent reserve (item 18 on agenda).

 

 

 

Resolution number WTK/2014/35

MOVED by Member S Toms, seconded by Deputy Chairperson DA Yates:  

That the Waitākere Ranges Local Board:

a)         Receives the public forum submissions.

 

CARRIED

10        Extraordinary Business

 

10.1

Extraordinary Business – Proposal to acquire land in Oratia

 

The reason this item was not included on the agenda was that the matter was not known at the time the agenda went to print.  

The matter is required to be decided prior to the next Waitakere Ranges Local Board meeting, scheduled for 22 May 2014.

 

Resolution number WTK/2014/36

MOVED by Chairperson S Coney, seconded by Member S Toms:  

That the Waitākere Ranges Local Board:

a)       Approves that the report entitled “Proposal to acquire land in Oratia” be dealt with as confidential item at the end of the agenda in a public excluded session.

CARRIED

 

11        Notices of Motion

 

There were no notices of motion.

 

 

Precedence of Business

Resolution number WTK/2014/37

MOVED by Chairperson S Coney, seconded by Member SR Tollestrup:  

That the Waitākere Ranges Local Board:

a)         Agrees that item 18 “Waitakere Quarry - Proposed Extension into Adjacent Reserve Land” and item 17 “Waitakere Quarry - use of the land following Quarry closure” be accorded precedence at this time.

 

CARRIED

 

 

18

Waitakere Quarry - Proposed Extension into Adjacent Reserve Land

 

Resolution number WTK/2014/38

MOVED by Chairperson S Coney, seconded by Member GB Presland:  

That the Waitākere Ranges Local Board:

a)      Recommends to the Parks, Recreation and Sports Committee that it does not support an extension of quarry operations at the Waitakere Quarry into the adjoining reserve area, due to the high quality of the native vegetation, the impact on the values of the Waitakere Ranges Heritage Area and Waitakere Ranges Regional Park, and long-held community expectations that the quarry will close once rock aggregate in the quarry footprint is exhausted.

b)      Notes that in August 2013 it agreed to the transfer of Lot 2 DP193044 and other adjoining local parkland to become part of the adjoining Waitakere Ranges Regional Park. The consequence of this was that governance of the parkland passed to the Governing Body. At the time the Local Board agreed to this, it was not made aware of any proposals for quarrying in this parkland, and it is likely that the Board would not have agreed to transfer governance had it known this.

c)      Notes that the parkland is within the Waitakere Ranges Heritage Area defined by the Waitakere Ranges Heritage Area Act 2008, that the area is of national significance and that the Act requires Auckland Council ”to protect, restore and enhance the area and its heritage features”. The proposal for quarrying is seriously contrary to the objectives of the Act. The Act was sought by three legacy councils now subsumed with Auckland Council, and it would be objectionable for the Council to now act in disregard of the legislation.

d)      Notes that the land proposed for quarrying is held as a Scenic Reserve under the Reserves Act, and the Council would need to seek revocation of the reserve status from the Department of Conservation to enable quarrying. It is highly undesirable to revoke the reserve status of parkland. This would set an unwelcome precedent and would likely be of great concern to the public of Auckland.

e)      Notes that under the Waitakere Ranges Heritage Area Act 2008, Auckland Council is required to prepare a management plan for the regional parks within the heritage area. The proposal for quarrying is contrary to the Regional Parks Management Plan 2010 which specifically prohibits quarrying within regional parks.

f)       Notes that the proposal for quarrying is contrary to the operative District Plan which identifies it as Open Space and Managed Natural Area with mineral extraction prohibited.  It is also contrary (non-complying) to the Proposed Auckland Unitary Plan which deems the area Public Open Space –Conservation zone and Regional Park precinct with Significant Ecological Area and Outstanding Natural Landscape overlays.

g)      Notes that the closure of the quarry following exhaustion of aggregate in the current quarrying area was long anticipated by the legacy Waitakere City Council, the Quarry Consultative Committee and local residents. There is a significant reputational risk to Council were it to consider extension of quarrying into parkland, involving as it does, significant breaches of policy direction and the need for several formal plan change proposals, including within the not yet adopted PAUP.

 

CARRIED

 

17

Waitakere Quarry - use of the land following Quarry closure

 

Resolution number WTK/2014/39

MOVED by Chairperson S Coney, seconded by Member NR Henderson:  

That the Waitākere Ranges Local Board:

a)      Directs that the Waitakere Quarry area be rehabilitated generally in accordance with the Waitakere Quarry Special Area ‘Reinstatement and Landscaping’ Concept Plan as outlined in Rule 13 of Appendix A of the Auckland Council District Plan (Waitakere Section).

b)      Directs that a report by experienced ecologists be brought to the Board costing the rehabilitation work envisaged in a).

c)      Directs that any possible future uses identified for the Waitakere Quarry site be low-key, small-scale and appropriate to the location of the quarry site on a scenic route within a bushed area of the Waitakere Ranges Heritage Area.

d)      Directs that the results of the consultation and the proposed additional uses be reported on an agenda of the Waitakere Ranges Local Board.

e)      Directs ACPL to request Perry Resources (2008) Limited to provide detailed maps and information showing the existing contours, location of overburden and topsoil stockpiles, planting locations, a species list for the plantings undertaken and a report on progress of the plantings, to assist with development of the detailed quarry landscape and revegetation plans.

f)       Requests that the CEO investigate the existence of the Quarry Aftercare Fund of $1,338,506.11 that was transferred from Waitakere City Council to the Auckland Council at amalgamation, and require ACPL to make this available for rehabilitation and restoration of the quarry area.

g)      Recommends to the Parks, Recreation and Sports Committee that the Waitakere Quarry Special Area be vested as a reserve following closure of the quarry.

h)      Requests that feedback on potential uses of the quarry site be received through the Bethells Te Henga Local Area Plan, and fed into the decision making for a future Reserve Concept Plan.

CARRIED

 

 

12

Proposal to locate wastewater infrastructure on Harold Moody Reserve, 44 Glendale Road, Glen Eden

 

Resolution number WTK/2014/40

MOVED by Chairperson S Coney, seconded by Member NR Henderson:  

That the Waitākere Ranges Local Board:

a)      Recommends to the Manager - Parks, Sports and Recreation to grant an easement under section 48(1) of the Reserves Act to Watercare Services Limited to construct a new underground wastewater storage tank and associated infrastructure at Harold Moody Reserve, 44 Glendale Road, Glen Eden, as outlined in Drawing 2010363.004 Rev. A. dated 28/3/14.

b)      Notes the mitigation measures outlined in paragraph 39 to 48 of this report will be included as conditions of landowner approval in the report to the Manager - Parks, Sports and Recreation.

c)      Notes that final mitigation for the adverse effects related to construction will be agreed between Watercare, Parks and the Waitākere Ranges Local Board Parks Portfolio Holder.

d)      Instructs the Manager Parks, Sports and Recreation to negotiate the terms and conditions, including compensation, for the easement in consultation with the local board.

CARRIED

 

 

 

 

 

 

 

 

 

 

 

13

Consultation Findings for the Piha Beach Reserves Ecological Restoration Programme and Revised Programme of Work

 

Resolution number WTK/2014/41

MOVED by Chairperson S Coney, seconded by Deputy Chairperson DA Yates:  

That the Waitākere Ranges Local Board:

a)      Receives the consultation findings for the Piha Beach Reserves Ecological Restoration Programme and Revised Programme of Work report.

b)      Approves the revised work programme for ecological restoration of the Piha Beach Reserves as attached to the report.

 

CARRIED

 

 

14

Local & Sports Parks West Draft 2014/2015 Capital Works Programme

 

Resolution number WTK/2014/42

MOVED by Member NR Henderson, seconded by Member GB Presland:  

That the Waitākere Ranges Local Board:

a)      Approves the Local & Sports Parks West Draft 2014/2015 Capital Works Programme.

 

CARRIED

 

 

15

Auckland Transport Update Report – Waitakere Ranges Local Board

 

Secretarial Note:         Auckland Transport’s local board engagement plan along with annex 1, 2 and 3 was tabled. A copy of tabled documents have been placed on the file copy of minutes and can be viewed at the Auckland Council website.

 

Resolution number WTK/2014/43

MOVED by Chairperson S Coney, seconded by Member SR Tollestrup:  

That the Waitākere Ranges Local Board:

a)      Receives Auckland Transport update report.

b)             Requests that Auckland Transport liaise with Regional Parks management on sealing laybys and carpark entrances on Piha Road to ensure that sealing does not provide opportunities for people to dump rubbish in the park land.

c)              Delegates to the chair, deputy chair and transport portfolio holder to provide feedback on the Auckland Transport Local Board Engagement Plan.

d)             Notes that verbal feedback has been provided on a number of items covered in the agenda.

 

CARRIED

 

Attachments

a     Auckland Transport's Local Board Engagement Plan

 

 

 


 

16

Local Board Transport Capital Fund – Overview of Total Programme for the Current Local Boards

 

Resolution number WTK/2014/44

MOVED by Member GB Presland, seconded by Chairperson S Coney:  

That the Waitākere Ranges Local Board:

a)      Notes that new project proposals for the Local Board Transport Capital Fund programme will be Identified by 31 August 2014 so that subsequent initial assessment, detailed design including consultation and statutory approvals, and construction can be completed by 30 June 2016.

CARRIED

 

 

19

Financial Planning for Extreme Weather Events

 

Resolution number WTK/2014/45

MOVED by Deputy Chairperson DA Yates, seconded by Member GB Presland:  

That the Waitākere Ranges Local Board:

a)      Supports the development of a local unallocated fund to insure against unforeseen impact of extreme weather events to parks and that such funding can be on an as required basis.

b)      Supports a portion of the pooled operating budgets being allocated to local unallocated capital funding.

c)      Notes that expenditure against the local unallocated operational and capital storm damage budgets will be reported to all local boards annually.

 

CARRIED

 

 

20

Chairperson’s Report

 

Resolution number WTK/2014/46

MOVED by Chairperson S Coney, seconded by Member S Toms:  

That the Waitākere Ranges Local Board:

a)      Receives the Chairperson’s report.

 

CARRIED

 

 

21

Portfolio update: Member Sandra Coney

 

Resolution number WTK/2014/47

MOVED by Chairperson S Coney, seconded by Member NR Henderson:  

That the Waitākere Ranges Local Board:

a)      Receives the portfolio update from Member Sandra Coney.

 

CARRIED

 

 

 

22

Portfolio update: Member Denise Yates

 

Resolution number WTK/2014/48

MOVED by Deputy Chairperson DA Yates, seconded by Chairperson S Coney:  

That the Waitākere Ranges Local Board:

a)      Receives the portfolio update from Member Denise Yates.

 

CARRIED

 

 

23

Portfolio update: Member Neil Henderson

 

Resolution number WTK/2014/49

MOVED by Member NR Henderson, seconded by Member S Toms:  

That the Waitākere Ranges Local Board:

a)      Receives the portfolio update from Member Neil Henderson.

 

CARRIED

  

24        Consideration of Extraordinary Items

 

Procedural motion to exclude the public

Resolution number WTK/2014/50

MOVED by Chairperson S Coney, seconded by Member S Toms:  

That the Waitākere Ranges Local Board:

a)         Excludes the public from the following part(s) of the proceedings of this meeting.

b)         Agrees that Deputy mayor Penny Hulse be permitted to remain for Confidential Item 1; Proposal to acquire land in Oratia after the public has been excluded, because of her knowledge of the local area and experience in Governing Body, which will help the Waitākere Ranges Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Extraordinary Business – Proposal to acquire land in Oratia

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information on a property which council is looking to purchase and which may influence property values.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

8.39 pm           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

8.50 pm           The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Extraordinary Business – Proposal to acquire land in Oratia

 

That the Waitākere Ranges Local Board:

d)      Agrees that neither the report nor the resolutions be restated in the public minutes until the reason for confidentiality no longer exists.

  

 

 

 

 

8.51 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................