I hereby give notice that an ordinary meeting of the Waitematā Local Board Grants Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 22 May 2014

10.00 am

Waitematā Local Board Room
Level 2
35 Graham Street
Auckland

 

Waitematā Local Board Grants Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Pippa Coom

 

Deputy Chairperson

Deborah Yates

 

Members

Shale Chambers

 

 

Rob Thomas

 

 

(Quorum 2 members)

 

 

 

Desiree Tukutama

Democracy Advisor

 

22 May 2014

 

Contact Telephone: (09) 307 6071

Email: Desiree.Tukutama@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Waitematā Local Board Grants Committee

22 May 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Waitemata Local Board Community Funding: Round Four 2013-2014                   7  

13        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Waitematā Local Board Grants Committee:

a)         Confirm the ordinary minutes of its meeting, held on Monday, 24 March 2014, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Waitematā Local Board Grants Committee

22 May 2014

 

 

Waitemata Local Board Community Funding: Round Four 2013-2014

 

File No.: CP2014/09347

 

  

 

Purpose

1.       This report presents applications received under Round Four of the Waitemata Local Board 2013/2014 Community Funding programme. The Waitemata Local Board is required to fund, part-fund or decline these applications.

Executive Summary

2.       The Waitemata Local Board has a total Community Funding programme budget for 2013/2014 of $100,000. This is being distributed to community groups in four funding rounds.

3.       Under Round One, Round Two and Round Three the board committed a total of $74,814.45 from its Community Funding programme budget, which leaves a balance of $25,185.55 remaining for Round Four.

4.       Twenty six applications have been received for Round Four, requesting a total of $224,340.

 

Recommendation

That the Waitematā Local Board Grants Committee:

a)      Considers the applications listed in Table 1 and agrees to fund, part-fund or decline each application in this round

Table 1: Waitemata Local Board Community Funding Applications

Organisation name

Description of Project

Amount requested

Epilepsy New Zealand Auckland branch

Seeking service provision costs of epilepsy support services.

$6,002

Japanese Society of Auckland Inc.

Seeking event costs for Japan Day.

$20,000

Association of Handcraft Printers (NZ) Inc.

Seeking material costs to produce a giant scrabble board as part of the Storylines Festival.

$1,058

Parnell Heritage Inc.

Seeking production costs for the fourth issue of the annual Parnell Heritage Journal.

$3,300

Sriom Incorporated New Zealand

Seeking event costs for a cultural talent night.

$1,800

Action Education Inc.

Seeking facilitation costs for delivery of Spoken Word programmes.

$5,000

Parnell Trust

Seeking marketing and event costs for a one-day painting competition.

$4,757

Safer Homes in New Zealand Everyday - Shine

Seeking costs for home visits for children traumatised by witnessing serious domestic abuse.

$4,830

St. Patrick's Cathedral Heritage Foundation

Seeking a contribution towards the cost of purchasing chairs for Liston Hall.

$1,544

The City Dance and City Ballet Foundation Inc.

Seeking promotion and staffing costs for the community dance open day.

$2,332

Grafton Residents Association

Seeking printing costs for the community newsletters.

$480

The Basement Theatre

Seeking funding for signage to guide pedestrians through the Arts Precinct on Lower Greys Ave and within The Basement venue.

$4,080

New Zealand Contemporary Art Trust

Seeking funding towards a media campaign, phone ‘App’ and staffing costs associated with Artweek Auckland.

$22,000

Vagahau Niue Trust

Seeking funding for database consolidation, costs for holding a fono including facility hire.

$5,000

Citizens Advice Bureau Auckland City Inc. (CABAC)

Seeking funding for a technology upgrade including software and hardware for the Grey Lynn branch office.

$4,957

Script to Screen Te Tari Tuhi Kupu a Whakaahua

Seeking support towards speakers' costs for the Auckland Writers' Room panel discussion.

$1,200

The Kestrel Preservation Society

Seeking vessel maintenance costs.

$4,415

Citizens Advice Bureau Auckland City Inc. (CABAC)

Seeking funding for technology upgrade - software and hardware for the Auckland Central office.

$4,957

Friends of Symonds Street Cemetery Inc. (FSSC)

Seeking funding for logo and website design costs, social media, membership cards, postage and stationery costs.

$4,350

Art in the Dark Trust

Seeking Art in the Dark event running costs.

$100,000

Mind Over Manner

Seeking actor and facilitator costs for delivery of workshops for families of people with cognitive diversity.

$5,280

Connected Media Charitable Trust

Seeking staffing and operational costs associated with running The Outlook for Someday workshops.

$3,288

Urban EcoLiving Charitable Trust (UELCT)

Seeking costs associated with the delivery of the ‘Eco-Awareness’ programme to primary and intermediate schools in the Waitemata Local Board area.

$4,774

TAPAC - The Auckland Performing Arts Centre of Western Springs Inc.

Seeking funding towards the costs of an audio describer.

$2,300

Show Me Shorts Film Festival Trust

Seeking venue hire costs for the ‘Show Me Shorts’ Film Festival.

$4,936

Auckland District Council of Social Services

Seeking travel and administrative costs associated with the ‘Social Connectedness in the Inner City’ project.

$1,700

Total

$224,340

 

 

 

Comments

 

5.       In March 2013, the Regional Development and Operations Committee agreed to the continuation of the interim community funding approach for the 2013/2014 financial year:

That the Regional Development and Operations Committee endorse the continuation of the interim community funding programme for the 2013/2014 financial year, in accordance with current budgets and decisions-making delegations, due to the complexity of the range of funding models currently operating across the region, with the expectation that a new funding policy be in place for the 2014/2015 financial year, or before” (RDO /2013/32).

6.       Twenty six applications have been received in this round, requesting a total of $224,340.

 

 

 


Waitemata Local Board Community Funding Programme Budget

7.       The following table (Table 2) summarises the budget applicable to the Waitemata Local Board Community Funding programme.  The table identifies the grant levels approved to date and the balance remaining for 2013/2014.

Table 2: Waitemata Local Board Community Funding Programme Budget

2013/14

Annual Budget

Type of Fund

Grants paid

Balance

$100,000

Local Board Discretionary Community Fund

$74,814.45

$25,185.55

 

8.       The allocation of grants to community groups is within the adopted annual plan.

9.       The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Consideration

Local Board Views and Implications

10.     Board members have received a summary of each application, together with copies of the current legacy community funding scheme’s policy and the local board discretionary community funding guidelines that apply, in preparation for considering the Round Four applications.

Maori Impact Statement

11.     Community funding is a general programme of interest and accessible to a wide range of groups, including Maori.  Maori are therefore likely to benefit alongside other groups in the community. The provision of community funding to support community development initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori.

 

Attachments

No.

Title

Page

aView

Waitemata Local Board Round 4 Application Summary

11

      

Signatories

Authors

Sarah Zimmerman - Community Funding Advisor

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Judith Webster - Relationship Manager

 


Waitematā Local Board Grants Committee

22 May 2014