Waitematā Local Board Grants Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitematā Local Board Grants Committee held in the Waitematā Local Board Room, Level 2, 35 Graham Street, Auckland on Thursday, 22 May 2014 at 10.07 am.

 

present

 

Chairperson

Pippa Coom

 

 

 

Members

Shale Chambers

 

 

 

 

Rob Thomas

 

 

 

 

APOLOGIES

 

Member Deborah Yates

 

ALSO PRESENT

 

Member Vernon Tava

 

 

 

IN ATTENDANCE

 

Sarah Zimmerman, Community Funding Advisor

 

 

 


Waitematā Local Board Grants Committee

22 May 2014

 

 

 

1          Welcome

 

 

2          Apologies

 

Resolution number WTMG/2014/3

MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas:  

a)         That an apology from Member Deborah Yates for absence, be accepted.

CARRIED

 

 

3          Declaration of Interest

 

Chairperson Pippa Coom, declared a conflict of interest on the funding application from Connected Media Charitable Trust and will take no part in the discussion and vote on the matter during the consideration of this application in deliberations.

 

 

4          Confirmation of Minutes

 

Resolution number WTMG/2014/4

MOVED by Chairperson PJ Coom, seconded by Member S Chambers:  

That the ordinary minutes of its meeting, held on Monday, 24 March 2014 be confirmed, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Waitemata Local Board Community Funding: Round Four 2013-2014

 

MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas:  

a)      That the Waitemata Local Board Community Funding: Round 4, 2013-2014 report and tabled application summary be received.

b)      That the information for applicants be amended to confirm that applicants can speak to their grant application in public forum of the Waitemata Local Board Grants Committee.

CARRIED

 

Secretarial Note:    It was noted that the applications must be included on the public agenda of each meeting of the Waitemata Local Board Grants Committee.

 

 

Resolution number WTMG/2014/5

MOVED by Member S Chambers, seconded by Chairperson PJ Coom:  

a)         That the Waitemata Local Board Grants Committee agree to adjourn the meeting for deliberations.

CARRIED

 

Secretarial Note:         Member Shale Chambers, declared a conflict of interest on the funding application from the Friends of Symonds Street Cemetery Inc. (FSSC) and took no part in the discussion and vote on the matter during the consideration of this application in deliberations.

 

The meeting adjourned at 10.24 am and reconvened at 12.28 pm.

 

 

 

Resolution number WTMG/2014/6

MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas:  

That the Waitemata Local Board Grants Committee recommends to the Waitemata Local Board:

a)      That the following grants be made from the Board’s Discretionary Community Grants Funding for 2013/2014 at its ordinary meeting on 10 June 2014:

Table 1: Waitemata Local Board Community Funding Applications

Organisation name

Description of Project

Amount requested

Amount approved

Comments/Reasons

Association of Handcraft Printers (NZ) Inc.

Seeking material costs to produce a giant scrabble board as part of the Storylines Festival.

$1,058

$600

Towards supplies for letterpress scrabble.

Parnell Heritage Inc.

Seeking production costs for the fourth issue of the annual Parnell Heritage Journal.

$3,300

$2,300

Towards production of the Parnell Heritage Journal.

Parnell Trust

Seeking marketing and event costs for a one-day painting competition.

$4,757

$4,257

Towards Art In A Day event.

St. Patrick's Cathedral Heritage Foundation

Seeking a contribution towards the cost of purchasing chairs for Liston Hall.

$1,544

$1,544

Towards chairs for Liston Hall.

The City Dance and City Ballet Foundation Inc.

Seeking promotion and staffing costs for the community dance open day.

$2,332

$700

Towards the September 2014 Open Day.

Grafton Residents Association

Seeking printing costs for the community newsletters.

$480

$480

Towards community newsletters.

The Basement Theatre

Seeking funding for signage to guide pedestrians through the Arts Precinct on Lower Greys Ave and within The Basement venue.

$4,080

$2,500

Conditionally approved subject to advice from Auckland Council Properties as to appropriate signage and location.

Vagahau Niue Trust

Seeking funding for database consolidation, costs for holding a fono including facility hire.

$5,000

$1,000

Conditionally approved pending receipt of supporting documentation.

Citizens Advice Bureau Auckland City Inc. (CABAC)

Seeking funding for a technology upgrade including software and hardware for the Grey Lynn branch office.

$4,957

$1,000

Recommend applicant apply for balance of application to the next meeting pending clarification of funding arrangements with Council.

The Kestrel Preservation Society

Seeking vessel maintenance costs.

$4,415

$2,000

Towards Kestrel preservation maintenance.

Citizens Advice Bureau Auckland City Inc. (CABAC)

Seeking funding for technology upgrade - software and hardware for the Auckland Central office.

$4,957

$1,000

Recommend applicant apply for balance of application to the next meeting pending clarification of funding arrangements with Council.

Friends of Symonds Street Cemetery Inc. (FSSC)

Seeking funding for logo and website design costs, social media, membership cards, postage and stationery costs.

$4,350

$3,300

Towards FSSC membership engagement.

 

 

 

 

 

 

 

 

Mind Over Manner

Seeking actor and facilitator costs for delivery of workshops for families of people with cognitive diversity.

$5,280

$3,000

Towards extended family workshops for teenagers with cognitive diversity.

TAPAC - The Auckland Performing Arts Centre of Western Springs Inc.

Seeking funding towards the costs of an audio describer.

$2,300

$1,500

Towards Audio Describe At TAPAC project.

Total

 

$25,181.00

 

 

Applications declined:

 

Group

Purpose

Amount Requested

Reason for Decline

Epilepsy New Zealand Auckland Branch

Seeking service provision costs of epilepsy support services.

$6,002

Decline as does not meet criteria.

Japanese Society of Auckland Inc.

Seeking event costs for Japan Day.

$20,000

Decline as application does not demonstrate sufficient local benefit.  Refer to the Community Group Assistance Fund.

Sriom Incorporated New Zealand

Seeking event costs for a cultural talent night.

$1,800

Decline as application does not demonstrate sufficient local benefit.

Action Education Inc.

Seeking facilitation costs for delivery of Spoken Word programmes.

$5,000

Decline due to fund is oversubscribed as already Community Group Assistance    Fund supported.

Safer Homes in New Zealand Everyday – Shine

Seeking costs for home visits for children traumatised by witnessing serious domestic abuse.

$4,830

Decline as application does not demonstrate sufficient local benefit.  Refer to Community Group Assistance Fund.

New Zealand Contemporary Art Trust

Seeking funding towards a media campaign, phone ‘App’ and staffing costs associated with Artweek Auckland.

$22,000

Decline as funding from Events Partnership Fund.

Script to Screen Te Tari Tuhi Kupu a Whakaahua

Seeking support towards speakers' costs for the Auckland Writers' Room panel discussion.

$1,200

Decline as application does not demonstrate sufficient local benefit.

Art in the Dark Trust

Seeking Art in the Dark event running costs.

$100,000

Decline as funded from Events Partnership Fund.

Connected Media Charitable Trust

Seeking staffing and operational costs associated with running The Outlook for Someday workshops.

$3,288

Decline as the majority of application is for operational costs, which are not funded under this scheme.

 

 

 

 

Urban EcoLiving Charitable Trust (UELCT)

Seeking costs associated with the delivery of the ‘Eco-Awareness’ programme to primary and intermediate schools in the Waitemata Local Board area.

$4,774

Decline as the application is for operational costs, which are not funded under this scheme.

Show Me Shorts Film Festival Trust

Seeking venue hire costs for the ‘Show Me Shorts’ Film Festival.

$4,936

Decline refer to Community Group Assistance Fund.

Auckland District Council of Social Services

Seeking travel and administrative costs associated with the ‘Social Connectedness in the Inner City’ project.

$1,700

Decline as the application is for operational costs, which are not funded under this scheme.

 

CARRIED

 

 

13        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

 

12.29 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board Grants Committee HELD ON

 

 

 

 

DATE:............................................................................

 

 

 

 

CHAIRPERSON:...........................................................