I hereby give notice that an ordinary meeting of the Waitematā Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 13 May 2014

6.00 pm

Jubillee Hall
545 Parnell Road
Parnell

 

Waitematā Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Shale Chambers

 

Deputy Chairperson

Pippa Coom

 

Members

Christopher Dempsey

 

 

Greg Moyle

 

 

Vernon Tava

 

 

Rob Thomas

 

 

Deborah Yates

 

 

(Quorum 4 members)

 

 

 

Desiree Tukutama

Democracy Advisor

 

8 May 2014

 

Contact Telephone: (09) 307 6071

Email: Desiree.Tukutama@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Waitematā Local Board

13 May 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Public Forum - Cowie Street Residents Association (CSRA)                        5

9.2     Public Forum - Martin Putterill, AT Consultation and Communication in Connection with the Proposed Cowie Street Bridge                                                            6

9.3     Public Forum - Niamh Wingate - YMCA  Auckland Inc                                   6

9.4     Public Forum - Margaret Voyce, Auckland Inner City Suburb Parking Alliance                                                                                                                                6

10        Extraordinary Business                                                                                                7

11        Notices of Motion                                                                                                          7

12        Councillor's Report                                                                                                       9

13        Auckland Transport Quarterly Report to the Local Boards                                   43

14        Auckland Transport Report - May 2014                                                                    95

15        Waitematā Coastal Walkway - Wayfinding and Interpretation Strategy             107

16        Financial Planning for Extreme Weather Events                                                   131

17        Waitemata Local Board Quarterly Performance Report nine months to March 2014 139

18        Bylaw review programme update - April 2014                                                       211

19        Auckland Council Property Limited Local Boad Six-Monthly Update 1 July to 31 December 2013                                                                                                           229

20        Waitemata Local Board Urgent decision - Amendment of the Advocacy Areas in the Local Board Agreement 2014/2015                                                                                    261

21        Chairperson's Report                                                                                                265

22        Board Members' Reports                                                                                         299

23        Reports Requested/Pending                                                                                    319

24        Waitemata Local Board Workshop Notes                                                               323

25        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Waitematā Local Board:

a)         Confirm the ordinary minutes of its meeting, held on Tuesday, 8 April 2014, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Cowie Street Residents Association (CSRA)

Purpose

1.       A Cowie Street Residents Association representative will be in attendance to speak to the Board on various issues in relation to the proposed Cowie Street Bridge.

Recommendation

That the Waitematā Local Board:

a)      Thank the representative from the Cowie Street Residents Association for their attendance and presentation to the Board.

 

 

9.2       Public Forum - Martin Putterill, AT Consultation and Communication in Connection with the Proposed Cowie Street Bridge

Purpose

1.       Martin Putterill will be in attendance to speak to the Board on the Auckland Transport consultation and communication in connection with the proposed Cowie Street Bridge.

Recommendation

That the Waitematā Local Board:

a)      Thank Martin Putterill for his attendance and presentation to the Board.

 

 

 

9.3       Public Forum - Niamh Wingate - YMCA  Auckland Inc

Purpose

1.       David Toussaint, Centre Manager, YMCA Auckland Inc, will be in attendance to speak to the Board on the YMCA Auckland’s plans for the development of our city stadium.

Recommendation

That the Waitematā Local Board:

a)      Thank David Toussaint for his attendance and presentation to the Board.

 

 

 

9.4       Public Forum - Margaret Voyce, Auckland Inner City Suburb Parking Alliance

Purpose

1.       Margaret Voyce, Auckland Inner City Suburb Parking Alliance will be in attendance to speak to the Board on inner city parking issues.

 

Recommendation

That the Waitematā Local Board:

a)      Thank Margaret Voyce and representatives from the Auckland Inner City Suburb Parking Alliance for their attendance and presentation to the Board.

 

Attachments

a......... Auckland Inner City Suburb Parking Alliance (AICSPA) Auckland Transport Regional Parking Strategy Review and Workshop..................................................................................... 3

 

 


10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if -

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting, -

 

(a)        That item may be discussed at that meeting if -

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Waitematā Local Board

13 May 2014

 

 

Councillor's Report

 

File No.: CP2014/08519

 

  

Purpose

1.       The purpose of the report is to provide Councillor Mike Lee with an opportunity to update the Waitemata Local Board on Governing issues.

2.       Councillor Mike Lee will speak to the attached - a presentation from the Mainline Steam Heritage Trust and the Parnell Community Committee to the Heritage Advisory Panel on the Mainline Steam Building, Parnell Heritage Station, Waipapa Valley held on 14 April 2014.

 

Recommendation

That the Waitematā Local Board:

a)      Receive the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee.

 

 

 

Attachments

No.

Title

Page

aView

Letter to Mayor Len Brown, Mainline Steam Building, Parnell Heritage Station, Waipapa Valley 28 April 2014

11

bView

Presentation by Parnell Community Committee and Mainline Steam

15

Signatories

Authors

Desiree Tukutama - Democracy Advisor

Authorisers

Judith Webster - Relationship Manager

 


Waitematā Local Board

13 May 2014

 

 




Waitematā Local Board

13 May 2014

 

 



























 


Waitematā Local Board

13 May 2014

 

 

Auckland Transport Quarterly Report to the Local Boards

 

File No.: CP2014/08871

 

  

Purpose

1.   The purpose of this report is to inform Boards about progress on activities undertaken by AT in the three months January - March 2014, and the planned activities anticipated to be undertaken in the three months April – June 2014.

 

2.   Attachments include:

 

·      A – AT activities, broken down by Local Board

·      B – Decisions of the Transport Co-ordinating Committee, by Board

·      C – Report against local board advocacy issues

·      D – Report on the status of the Board’s projects under the Local Board Transport Capital Fund

 

Recommendation

That the Waitematā Local Board:

That the Auckland Transport Quarterly Report be received.

Comments

Significant activities during the period under review

 

Key Agency Initiatives

 

SMART (South Western Multimodal Airport Rapid Transit) Project

 

Investigation into protecting a corridor to expand the rail network to the Airport.

As part of planning for the future public transport network, Auckland Transport has been talking to Auckland Airport about making provision for a potential rapid transit corridor in their master plan. Rail has been identified as the best long term public transport option for improving transport in Auckland’s airport and south western area. The Auckland Airport has allowed for a rail corridor and station at the terminal as part of their latest master plan. There are no confirmed alignments for rapid transit links outside the airport property yet and further work is required to confirm this and the timing of any construction. The project is currently in the development phase and public consultation will be carried out when more certainty on feasible alignments and station locations are reached. 

 

East West Link

 

The primary objective of the project is to provide an improved freight connection between SH20 SH1 and the Onehunga/Penrose industrial aria. Public Transport, Cycling and safety upgrades will also be considered.

 

The project team has started the process for procurement of professional services contract for the production of the Detailed Business Case in FY 2014/15, subject to approval of funding. The contract will be led by the Transport Agency, as principal, but the project will continue to be jointly led by AT and the Transport Agency. Indicatively, the construction is scheduled to start by 2016/2017 with forecast completion by 2019/2020.

 


AMETI Package 1 - Panmure Phase 2

 

This phase encompasses the replacement of existing Panmure roundabout with a signalised intersection. Construction of a two lane busway on the northern part of Lagoon Drive and a shared path for pedestrians and cyclists along the north side of Lagoon Drive from Queens Road / Jellicoe Road to the new Panmure Bridge, Re-allocation of road space within existing kerb lines to provide for bus priority, cycle lanes, improved footpaths and landscaping along Ellerslie-Panmure Highway from Forge Way to Mt Wellington Highway. Widening of existing footpaths to provide shared footpath/cycle paths at Mt Wellington Highway. This piece of work is part of the AMETI Programme.

The base design is complete. The design will be updated to align with the requirements of the proposed Auckland Unitary Plan and to ensure effects (e.g. on cultural heritage sites) are appropriately mitigated. Work has commenced on the consenting phase and a designer is being procured.

 

PT Development

 

Distributed Stabling - Detailed Design

 

The project entails the development of outstabling facilities which support Rail Services throughout the region. These facilities are located in Auckland South/CBD and West and comprise facilities for overnight stabling of trains, staff facilities for operational staff as well as lighting and security systems for the remote monitoring of the facilities.

 

Platform Extensions

 

Extending the platforms of 11 stations 5-15m each to bring them into line with other platforms on the network addressed by KiwiRails DART projects and to accommodate the stopping of 6 car EMU services (147m in length + stopping distances)

First three stations with platform extensions are now nearing completion. Good progress is being made on the next 4 stations. Project Manager has accelerated works to complete all extensions by June 2014.

 

City Rail Link

 

The CRL is a 3.5km double track underground electrified rail line running under Auckland City centre from Britomart Station to the Western Line near the existing Mt Eden Station. Britomart would become a through station and provide for 3 intermediate stations in the Aotea, Karangahape Road and Newton areas.

The Independent Commissioners’ recommendations, in relation to Auckland Transport’s Notice of Requirement for the designation to construct and operate the City Rail Link, have been received and are under review. The Principal Technical Advisor has completed their Establishment Phase and has commenced the Design Definition Phase in preparation of the Reference Design. The project team continue preparations to be collated in an integrated project office by early April.

 

Upgrade Downtown Ferry Terminal Pier 2

 

Scope of work is being worked through with PT Operations. New covered waiting area will be installed on Pier 2 by the end of April 2014

Upgrade Downtown Ferry Terminal Pier 3 & 4

Scoping and initiation works under development is in coordination with the Harbour Edge Programme.

 

Harbour Bridge Pathway

 

Harbour Bridge Pathway The purpose of the project is to construct a cycle/foot-bridge below/alongside the Auckland Harbour Bridge.

 

Road Design and Development

 

Route optimisation CBD

 

Improving AT's transport network by maximising use of existing infrastructure, considering all transport modes, improve consistency and customer experience, with a high focus in the City Centre on moving people.


Corridor Management Plans (CMPs)

 

Corridor Management Plans identify the long term (< 30 year) strategic vision for each corridor, based on projected growth and development.  Potential network deficiencies, across all modes, are analysed and the CMPs set an integrated transport and land use approach to enable the anticipated growth.  CMPs also inform Network Operating Plans, for the day-to-day management of the corridor and influence the planning for other AT projects and operations.  A key focus for CMPs is to create robust implementation plans of prioritised projects to address future issues – creating a large portion of AT’s forward programme.

 

January- March 2014

 

Onewa Rd CMP starts

Mt Albert Rd-Carrington Rd CMP starts

Great South Rd Stage 3 starts

Greenlane East/West starts

Manukau Rd CMP starts

New North Rd CMP starts

Pakuranga Rd CMP underway

Great North Rd CMP underway

Brigham Creek Rd CMP finishes

Oteha Valley Rd CMP finishes

 

April-June 2014 (planned)

 

Mangere-Otahuhu-Sylvia Park CMP starts

Great North Rd CMP finishes

Onewa Rd CMP finishes

Mt Albert Rd-Carrington Rd CMP finishes

Great South Rd Stage 3 finishes

Greenlane East/West finishes

Manukau Rd CMP finishes

New North Rd CMP finishes

Pakuranga Rd CMP finishes

Great North Rd CMP finishes

Community Transport

 

School Transport Programme and Road Safety Education

 

·      The number of schools signed onto the TravelWise Programme has now reached 387.

·      Key activities that were undertaken with the schools included, safety at the school gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

·    Walking School Buses now number 362 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses. 

·      Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety. 

·      The following regional road safety education campaigns are being delivered over the for the coming six months: 

 

1.   Local speed  campaign – focused at all road users

2.   Pedestrian safety campaign – focused on youth and at risk sites

3.   Cycle safety- winter campaign focused on be bright be seen

4.   Back to school speed campaign  - focused on targeting drivers speed around schools

 

Travel Planning and Cycle and Walking

 

·    Commute travel planning packages and personal journey plans being delivered across the region targeting business, communities, business associations and tertiary institutions.

·      The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully and Waterview, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City route.

 

Road Corridor Access

 

Corridor Access Request Applications

 

There were 1,366 CAR applications approved in March with 80% processed within 5 working days and 94% processed within 15 working days of lodgement.

In the last 3 months to the end of March 2014 there have been 3,872 CAR applications approved to carry out work on the road network. 

 

Ultra-Fast Broadband Rollout

 

There continues to be a high volume of work underway on the network as Chorus looks to complete the Year 3 (2013/14) build before the deadline set by Crown Fibre Holdings of 31 May 2014.  As at the end of March there have been 252 cabinet areas completed of which 133 of these have been signed off and commenced their warranty period.

 

To date 478 of the 522 Year 1 (2011/12) and Year 2 (2012/13) cabinet areas have had the outstanding remedial work completed and have either been moved into warranty or are awaiting final sign off.   The completion of the remaining work remains a high priority for both VisionStream and Chorus and it is expected that the remedial work on the remaining cabinet areas will be fully completed by the end of May 2014.

 

The demand for customer connections is continuing to grow as the rollout of fibre continues and more retailers enter the market.  Due to improved architecture, Year 3 connections are less disruptive however the connections relating to the Year 1 and Year 2 cabinet areas sometimes require additional deployment and excavation to be undertaken.

 

Watercare Hunua 4 Bulk Watermain

 

There are currently three crews working at Tidal Road in Mangere, Tutare Road in Papatoetoe and Mountain Road in Mangere Bridge.

The works on Tidal Road are currently taking place between Gee Place and Waokauri Place.  The works are moving northwards and when they reach the industrial part of Tidal Road the work will be undertaken in shorter sections to minimise the impact for adjoining businesses as much as possible. 

 

Discussions are underway with Watercare on future stages of this project between Onehunga and Campbell Crescent and then from Campbell Crescent through to the Khyber Pass reservoir.  Despite best endeavours from Watercare they have not been able to obtain approval from the Cornwall Park Trust Board to install the pipeline through Cornwall Park and therefore they now intend to follow local roads around the perimeter of Cornwall Park.  The proposed route follows Campbell Road, Wheturangi Road, Wapiti Avenue and Market Road.  This outcome is disappointing as the construction of the pipeline will result in considerable disruption and inconvenience to residents and road users along the proposed route.  Investigation is also underway to determine the preferred route and construction methodology between Campbell Crescent and the Khyber Pass reservoir.  Watercare are investigating the use of tunnelling and other trenchless methods so as to reduce the traffic impacts.

 

Road Corridor Maintenance

North

·      Good progress has been made with the resurfacing programme with 16.2 km of asphaltic concrete resurfacing and 88.4 km of chipsealing completed to date. 

·      There has been 19.3 km of pavement renewals completed to date with projects recently completed on Bentley Avenue and Whangaripo Valley Road.

 

Central

·      The chipsealing programme was completed by the end of March and comprised the resealing of 32.3 km of sealed roads in the central area

·      To date this year there has been 19.9 km of footpaths either resurfaced or replaced in the central area.  The UFB rollout has adversely impacted on the delivery of the footpath renewal programme as it has it has affected the availability of suitable resources to carry out the concrete works and the need for coordination of works.

 


West

·      There has been 13.2 km of AC resurfacing and 33.5 km of chip sealing completed to end of March. 

·      There has been 10.1 km of footpaths either resurfaced or replaced to date. 

 

South

·      There has been 17.8 km of AC resurfacing and 140.4 km of chipsealing completed to date.  The remainder of the chipsealing programme will be completed in April with the remaining AC resurfacing carried out during April and May.

·      There has been 13.2 km of pavement renewals completed to date with projects recently completed Great South Rd (Coles Crescent to Subway Road), Carruth Rd

 

Streetlights

·      To date there has been 2,903 luminaires renewed and 603 street light poles replaced this year.

Road Corridor Operations

 

1)   Route Optimisation: Investigation and analysis

 

Focus for this year is central Auckland.

The Central City has been divided into five key zones and each zone has an assigned technical lead.

Stage 1 Investigation and traffic signal optimisation has now been completed on the following routes:

 

Road/Street

From

To

Quay Street

Lower Hobson St

Solent St

Customs Street

Lower Hobson St

The Strand

Victoria Street

Hobson

Stanley St

Wellesley Street

Hobson

Grafton Rd

The Strand

Quay St

Alten Rd

Albert Street

Quay St

Wellesley

Queen Street

Quay St

Newton Rd

Mayoral Drive/Cook Street

Wellesley St W

Wellseley St E

Nelson Street

SH1

Fanshawe St

Hobson Street

Quay St

SH1

Karangahape Road

Ponsonby Road

Grafton Rd

Wellington Union

Franklin

Karangahape Road

Symonds Street

Mt Eden

Customs

Grafton Road

Khyber Pass

Symonds St

 

Route optimisation has also begun on:

Highbrook Drive

Jervois Road

Ponsonby Road, and

Rosebank Road

 

2)   Network Safety & Operations Improvement Programme

 

This programme is part of the region wide School Travel Planning process. 2013/14. Safety engineering programme developed for 25 Schools and advance designs for 20 Schools for 2014/15 implementation:

 

As at 31st March 2014:

15 projects at design stage

13 projects under construction

30 projects have been completed

18 projects at procurement stage

 

Advance Design for 2014/15 schools programme developed for 20 schools:

 

As at 31st March 2014:

11 projects under investigation

60 projects at scheme stage

67 projects at design stage

40% of 2013/14 Minor Safety Improvement Programme delivered to date and 40% of 2013/14 Regional Safety Programme is under construction

 

3)   Urban Kiwi RAP and Red Light Camera Programmes

 

Kiwi RAP

 

Version 1 of the Urban KiwiRAP risk mapping software has been developed and all Auckland routes, intersections, and vulnerable user groups are mapped and prioritised.

Urban KiwiRAP star-rating tender responses have been evaluated and the tender is expected to be awarded by the end of April.

 

Red Light Cameras

 

A meeting with NZ Police in February updated AT on the tender process and investigated the possibility of AT buying poles in advance of NZ Police procurement of cameras, expected to be in early 2015.

Parking and Enforcement

 

City Centre Parking Zone price review

 

The project entails adjustment of on-street tariff based on the demand as per the price adjustment policy that was approved by the AT Board in 2012. The policies both state that prices should be adjusted regularly to achieve gradual behaviour change and ensure parking is available for customers to use. The price changes will be first since the implementation of the City Centre Parking Zone in December 2012. The proposed on-street price changes will be communicated to LB and Heart of the City. These will also be made available on AT web site.

 

Newmarket parking review

 

The proposal is to remove time limits from paid parking areas in Newmarket and move towards a demand responsive pricing approach similar to the Central City Parking Zone.  

 

Howick village parking study

 

"The purpose of this parking review is to provide guidance on parking management within the Howick town centre to support existing activities and future growth. The scope of the Howick Village parking review was to:

(i) Review the existing parking demand and determine the public parking supply in Howick Village.

(ii) Identify the location and nature of parking problems.

(iii) Identify and evaluate potential measures to address the problems and improve the overall parking management.

(iv) Recommend specific short -term actions for implementation and longer term options for future parking management.

The development of the Howick Village parking review involved:

(i) Parking utilisation and turnover survey

(ii) Local business perception survey

(iii) Consultation with internal and external stakeholders (the Howick Local Board and the Howick Village Business Association).

Privately owned and controlled parking provision was not included in this review.

 

Public Transport

 

Rail Electrification

 

The delivery of 9 from 57 new electric trains, of which seven have been commenced and two are currently being tested and commissioned.  KiwiRail is continuing the installation of the overhead system and the section from Wiri to Otahuhu was commissioned to allow night time testing of the trains.  Some Sunday to Thursday evening services have been replaced by buses on the Western and Eastern lines to progress the installation of the overhead power supply.  Rail patronage for the twelve months to March 2014 exceeded 11 million, an increase of 11% on the same period the previous year and a new record for heavy rail in the Auckland region.  Rail service punctuality continues to improve and was 87.9% for the twelve months to March 2014, an improvement from 82.9% the previous year.  In January 2014, service punctuality was 91.7% the first time on record that punctuality has exceeded 90%.


Bus - Improvements

 

The major marketing campaign that went live late 2013 is on-going for the “Central Corridors” (Mt Eden Road, Sandringham Road, Dominion Road, Great North Road and New North Road) and is focused on breaking down “myths” and encouraging non-users to change their perceptions of bus travel. The campaign will rolled out to the North Shore region in April 2014. Targeted local direct marketing campaigns providing an overview of local bus services and free tickets to generate trial by non-users that went live late 2013 is on-going with 7,400 households in Tamaki Drive and Albany Central targeted the first quarter of 2014. NZTA has tendered the Total Mobility Administration System and is expected to better manage the TM scheme leading to efficiencies and reduced risk of fraud.  AT PT staff have been involved in the specification development and the subsequent tender evaluation (which is currently on-going) is expected to reach is successful conclusion. 

 

Bus - Integrated ticketing & fares

 

In March 2014, with the implementation of Auckland Integrated Fare System (AIFS) “HOP” on the remainder of the buses, HOP is now available across over 100% of the bus network marking a major milestone for PT.  AT staff were on the road at key locations to support drivers and customers during the entire roll-out process that began in late 2013.

 

Attachments

No.

Title

Page

aView

Schedule of Activities Undertaken for the third quarter (2013/14) ending 31 March 2014 and forward works Programme for the Fourth Quarter (2013/14) ending 31 June 2014

51

bView

Traffic Control Committee Decisions July-September 2013

81

cView

Local Board Advocacy Report

83

dView

Local Board Transport Capital Fund Report

93

Signatories

Authors

Various Auckland Transport Authors

Priscilla Steel, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Judith Webster - Relationship Manager

 


Waitematā Local Board

13 May 2014

 

 






























Waitematā Local Board

13 May 2014

 

 


Waitematā Local Board

13 May 2014

 

 











Waitematā Local Board

13 May 2014

 

 



Waitematā Local Board

13 May 2014

 

 

Auckland Transport Report - May 2014

 

File No.: CP2014/08909

 

  

Purpose

 

1.       The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive summary

 

2.       This report covers matters of specific application and interest to the Waitemata Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and relevant Auckland Transport media releases for the information of the Board and community.

 

Recommendations

That the Waitematā Local Board:

a)      That the Waitemata Local Board receives the report.

b)      That the Waitemata Local Board provides feedback to Auckland Transport on any of the consultations outlined in Attachment A.

Comments

Reporting Back

 

AT Projects in the Waitemata Ward

 

Bus Shelter Trials

3.       Three new bus shelter designs will be unveiled in the central city (diagram below).

4.       The three shelters being built on Symonds Street are prototypes which Auckland Transport will use to gather feedback from the public. The new designs will then be adapted for most bus stop locations and gradually be rolled out across the region.

5.       There are currently more than 20 different bus shelter designs across the region, varying in quality and usability. 

6.       Adequate weather protection, an improved customer experience, functionality, and cost effectiveness will be factors in choosing the final design.   Auckland Transport is also looking at how cycle parking, retail kiosks, and technology might be incorporated into new shelter designs.

7.       The three Symonds Street shelters will be completed by the end of May.   From 3 June 2014, the public will be able to input into the final design by going to http://www.at.govt.nz/busshelter.  Feedback closes on 18 July 2014.

Board Transport Capital Fund

Waitemata Greenways Plan

8.       The Board resolved at their 11 March 2014 meeting:

That the Waitematā Local Board approves under its 2012/13 Transport Capital Fund that Auckland Transport prepare a rough order cost estimate for the Board’s priority greenway routes adopted in July 2013 and detailed in Section 3.0 of the Waitemata Greenways Plan:

ii)       G2 - Parnell Parks Link and Waipapa Valley Connection - connecting:

A.  Parnell Station to Awatea Reserve via Scarborough Reserve and Alberon Reserve; and

         B.  Newmarket Park to Stanley Street via the closed Parnell rail tunnel.

iii)      G3 - Coastal connection – connecting Meola Reef Reserve with Victoria Park via Cox’s Bay Reserve, Salisbury Reserve and Point Erin Park.

iv)      G4 - Wairorea to Karangahape Road Connection – connecting Seddon Fields to Karangahape Road via Western Springs and Arch Hill Reserve.

v)       G5 - Ponsonby Connection – connecting Victoria Park to Cox’s Bay Reserve and Grey Lynn Park via Franklin Road.

vi)      G6 - Crummer Road Connection – connecting Arch Hill Reserve with Western Park via Crummer Road.

9.       Auckland Transport is finalising the Rough Order Cost (ROC) for the Waitemata Greenways Plan, routes G2 to G6.  The report will be tabled at the Board’s May business meeting.

 

Board Consultations

10.     AT undertook consultation with the Waitemata Local Board Transport Portfolio Leaders on the proposals listed in Attachment A. 

11.     Of particular interest to the Board is the Carlton Gore Cycle Lanes consultation, which includes cycling facilities on the southern and northern side of the road.  The detailed design plans are included as Attachment B.

12.     Cycle lanes are to be installed on both sides of Carlton Gore Road between Park Road and Davis Crescent. Cyclists will be separated from traffic by a half metre wide flush median and greening will be used to clearly mark the route.

13.     The lanes will add to Auckland’s growing cycle network, linking cyclists with a shared bus and cycle lane on Park Road, and providing an important connection from the east to the city centre.

14.     Further pedestrian safety improvements will also be made, including the installation of a new pedestrian crossing facility outside 103 Carlton Gore Road and the existing zebra crossing will be repositioned to sit equidistant between the Morgan Street and Kingdon Street intersections.

15.     There is some loss of parking with the proposal which is detailed in Attachment B.

Media

 

City LINK doubles frequency to Wynyard Quarter

 

16.     The City Link bus now runs every eight minutes to Wynyard Quarter Monday to Saturday and every 10 minutes on Sunday and public holidays. The City LINK travels between K Rd, Britomart and Wynyard Quarter. 

 

New Fanshawe Street Bus Lane Opens

 

17.     The new bus lane opened on Fanshawe Street on 28 April.

18.     For bus commuters heading out of the city towards the North Shore it means a journey less impeded by traffic congestion. The bus lane now runs from Albert Street all the way to the northern motorway.

19.     Auckland Transport has worked hard to get the bus lane up and running within two months of the idea being suggested by Luke Christensen from Generation Zero and supported by Cameron Pitches from Campaign for Better Transport.

20.     With a bus every 40 seconds on Fanshawe Street and 70 per cent of the people who travel on Fanshawe Street at peak being on a bus, the new bus lane will be an interim measure while longer term plans continue for an extension the Northern Busway to and from the city centre.

Consideration

Local board views and implications

 

21.     The Board’s views will be incorporated during consultation on any proposed schemes. 

Implementation

 

23.     All proposed schemes are subject to prioritization, funding and consultation.

 


Attachments

No.

Title

Page

aView

Consultations- May 2014

99

bView

Carlton Gore Cycle Lanes - Detailed Design

101

cView

Carlton Gore Cycle Lanes Letter

105

     

Signatories

Authors

Priscilla Steel – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Auckland Transport Elected Member Team Leader

Judith Webster – Relationship Manager

 


Waitematā Local Board

13 May 2014

 

 


Waitematā Local Board

13 May 2014

 

 


Waitematā Local Board

13 May 2014

 

 


Waitematā Local Board

13 May 2014

 

 


Waitematā Local Board

13 May 2014

 

 


Waitematā Local Board

13 May 2014

 

 



Waitematā Local Board

13 May 2014

 

 

Waitematā Coastal Walkway - Wayfinding and Interpretation Strategy

 

File No.: CP2014/08282

 

  

Purpose

 

1.       To approve and adopt the Waitematā Coastal Walkway Wayfinding and Interpretation Strategy and approve allocation of budget to implement the strategy over the next two years.

Executive summary

 

2.       In March 2013, the Waitematā Local Board identified the creation and implementation of a wayfinding and signage strategy as a high priority project for the Waitematā Coastal Walkway.

3.       A draft Waitematā Coastal Walkway Wayfinding and Interpretation Strategy has been produced following site audits, internal stakeholder discussion and liaison with the Local Board.

4.       The strategy identifies the type and location of all signage required to indicate both a low-tide and all-tide/accessible route from Meola Reef to the Waitematā Local Board boundary at Thomas Bloodworth Park.

5.       This report recommends a two year, staged implementation of the strategy, starting in FY15, with an estimated overall project cost of $170,000.

 

Recommendations

That the Waitematā Local Board:

a)      Approves and adopts the Waitematā Coastal Walkway Wayfinding and Interpretation Strategy

b)      Agrees to bring forward capital expenditure (CAPEX) budget from FY18 to allow implementation of the strategy over the next two years ($70,000 for FY15 and $100,000 for FY16)

 

Comments

 

6.       The Waitematā Local Board received a report entitled Waitemata Coastal Walkway Scoping Study and Options Report at their March 2013 Business Meeting.

7.       At that meeting the Board passed Resolution number WTM/2013/18 which identified several associated projects and ranked them in order of prioritisation.

8.       The development of a wayfinding strategy for the coastal walkway was one of those projects and was identified as a high priority – the resolution requested that officers focus on planning and delivery of the strategy as one of four high priority projects for implementation between 2013 and 2016.

9.       A brief for the strategy was developed in consultation with local board representatives and stakeholders within Auckland Council, Auckland Transport and Waterfront Auckland.

10.     An audit of wayfinding signage requirements was subsequently undertaken and a draft strategy for wayfinding and interpretation signage, maps and website text was developed.

11.     The project team has worked closely with council's Communications and Public Affairs to develop signage that is effective and complies with Auckland Council corporate branding guidelines.

12.     The strategy identifies the type and location of signage for two routes along the coastline from Meola Reef in the west to Thomas Bloodworth Park on the boundary with Orakei Local Board.

13.     One route is an accessible, all-tide route, suitable for cyclists, wheelchair users and people with pushchairs. This route follows existing roads.

14.     The second route is a low-tide route which follows the base of the cliffs and would be accessible for a few hours either side of low tide. This route is suitable for people with a reasonable level of mobility and fitness.

15.     The initial draft strategy was discussed at a local board workshop in early December 2013 and amendments were made prior to internal stakeholder consultation.

16.     Consultation was completed by 25 January 2014 and a final draft was discussed at a parks portfolio meeting on 13 February 2014.

17.     Final details on exact location and text for all wayfinding signage will be confirmed during the implementation phase, working in close liaison with the local board parks portfolio holders

Consideration

Local board views and implications

18.     The draft Wayfinding and Interpretation Strategy has been workshopped with the parks portfolio holders and the Waitematā Local Board on several occasions; the last full board workshop was on 3 December 2013, where it was agreed that oversight of the project would be delegated to the parks portfolio holders.

19.     Local board feedback from these workshops has been incorporated into the final draft strategy presented here.

20.     At its April 2014 Business Meeting, as part of the budget reprioritisation process for 2015 the Coastal Walkway budget was moved out to FY18 and beyond. As the Wayfinding and Interpretation Strategy is able to be delivered in FY15 and FY16, it is recommended that the board formally resolves to bring $70,000 and $100,000 forward to FY15 and FY16 respectively, to enable implementation.

Maori impact statement

21.     Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions.  Where any aspects of the proposed strategy are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

22.     The Waitematā coast has high significance for Tāmaki iwi, particularly Ngāti Whātua, Ngāi Tai Ki Tāmaki and Ngāti Paoa Iwi. These iwi have been involved with several elements of the wider Coastal Walkway project, including the Weona-Westmere Walkway, Point Resolution Bridge and wider Hobson Bay walkway projects and will continue to be consulted on future stages of the walkway development.

Implementation

23.     It is proposed that the strategy be implemented over two years as follows:

24.     Stage One (FY15) – Implement wayfinding signage for the following sections

· Meola Reef to Westhaven, excluding Weona-Westmere Coastal Walkway

· East Quay St to Hobson Bay Walkway, excluding Pt Resolution concept plan area.

25.     Stage Two (FY16) – Implementation of remaining wayfinding signage and creation of website information and maps

26.     Cost estimates (including 20% contingencies) for the two stages are as follows

· Stage One (FY15): $100,000

· Stage Two (FY16): $70,000

27.     Although Stage One is estimated to cost $100,000, the resolution to allocate $70,000 in FY15 and $100,000 in FY16 reflects a conservative approach, allowing for delays associated with consenting and other unforeseen issues that may arise.

28.     It is assumed that the costs and implementation for any wayfinding signage for the Weona-Westmere Coastal Walkway section and any new signage identified through the Point Resolution Masterplan would be picked up by these individual projects.

29.     Implementation of wayfinding signage across land managed by Waterfront Auckland is included in the cost estimates for Stage Two, but requires further liaison to determine how design styles can be incorporated into existing/proposed Waterfront Auckland signage.

 

Attachments

No.

Title

Page

aView

Waitematā Coastal Walkway -  Wayfinding & Interpretation Strategy

111

     

Signatories

Authors

Mark Miller - Parks Advisor, Waitemata

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Judith Webster - Relationship Manager

 


Waitematā Local Board

13 May 2014

 

 




















Waitematā Local Board

13 May 2014

 

 

Financial Planning for Extreme Weather Events

 

File No.: CP2014/08514

 

  

Purpose

1.       This report provides an overview of the current financial management practice for dealing with extreme weather events in local parks assets across the region.  There are a number of issues and inconsistencies with the current practice and therefore it is recommended that a new and consistent approach be adopted. 

Executive Summary

2.       Auckland is prone to a range of extreme weather events including tornadoes, high tides, high winds, high rainfall and drought, all of which can contribute to sudden erosion, plant loss, tree fall, fixed asset damage and land slips.  12 local boards have some funding to deal with land slips and other effects from extreme weather but it is rarely sufficient when serious issues arise.  Nine boards have no inbuilt financial capacity to cope with the impact of weather events.

3.       Council has an obligation to plan for extreme weather events.  There is a legal and moral obligation to ensure that some rates funding is set aside for this purpose given that weather damage, while unpredictable in timing and location, is none-the-less a constant in the Auckland region as a whole. 

4.       Three options are considered in this report.  This first is to continue with the ad-hoc funding arrangement i.e. do nothing.  The second is to pool local board funding to essentially develop a regional self-insurance fund (local unallocated budget).  The third is to seek a regional fund, controlled by the governing body, which is applied for on a case by case basis.  The second approach is recommended.  The current arrangement will result in the need for local boards to cut existing budgets from time to time to react to weather events and overspend or approach the governing body regarding unforecast over expenditure.    The second option, which involves funding moving to the area of greatest need, is likely to cover most weather events, without changing existing regional expenditure, and minimizes the time delays/bureaucracy involved.

5.       In 2011, storms affected many areas and resulted in a number of severe slips on Waiheke Island.  In 2012 the Upper Harbour Local Board was hit by a major cyclone event and dealt with the extensive damage via cuts in their current work and over expenditure.  In 2013 all boards were affected by drought and a number of local boards have been affected by slips and erosion.  The Hibiscus and Bays Local Board and the Waitemata Local Board, in particular, are finding their current liabilities well beyond their individual ability to fund the remedies.  In general terms, extreme weather events affect coastal areas and older suburbs more than rural, flat or inland areas however all areas are prone to wind, drought and flooding.

6.       The financial information relating to events that have occurred in the last three years is poor due to the fact that funds were taken from a variety of Auckland Council sources and expenses were not labelled consistently.  As such the average financial risk for the region over the last three years is not specifically known.  While it is possible for damage to be catastrophic and incalculable (if there is a regional disaster) it is only the common weather occurrence that is contemplated in this report.  Over the last three years costs have been in the realm of six figures every year and the burden has traversed local boards. 

7.       Current budgets are operational.  Damage from extreme weather events often results in the need for the development of new retaining or structures to protect existing assets from ongoing slips or similar.  There is currently no capital funding sitting with local boards specifically tagged for storm damage remediation.  It is recommended that a portion of the existing funding be allocated to capital budgets to provide for this eventuality.

 

Recommendations

That the Waitematā Local Board:

a)      Fully support the development of a local unallocated fund to insure against unforeseen impact of extreme weather events to parks and that such funding can be on an as required basis.

b)      Support a portion of the pooled operating budgets being allocated to local unallocated capital funding.

c)      Note that expenditure against the local unallocated operational and capital storm damage budgets will be reported to all local boards annually.

 

Discussion

8.       Auckland is prone to a range of extreme weather events including tornadoes, high tides, high winds, high rainfall and drought all of which can contribute to sudden erosion, plant loss, tree fall, fixed asset damage and land slips. 

9.       The scale or impact of extreme weather events is particularly felt in urban parks where space is at a premium and landscapes are heavily developed.  Although weather events still have an impact on regional parks the scale of the regional park landscapes and the management of those landscapes (i.e. a lot more fully restored streams and coastal dunes) means the impact of extreme weather events can usually be tolerated without affecting the day to day use of the park.  In general terms, extreme weather events also affect coastal areas and older suburbs more than flat or inland areas however all areas are prone to wind, drought and flooding.

10.     The financial impact of managing damage associated with extreme weather events in the urban park environment has historically been dealt with in three ways:

·    Self-insurance – a fund is kept to call on for unforeseen damage

·    Reforecasting – no funds are set aside for unforeseen damage and as a result current projects and operational expenses are put on hold while funding is diverted to managing the impact of extreme weather events.

·    Overspend – where neither of the two options above are possible then some costs have been worn as an overspend

11.     Auckland City Council held specific “storm damage” budgets for parks and other Council’s had a level of self-insurance against unforeseen damage.  Others had nothing.

12.     Upon amalgamation the funding pool held by Auckland City Council was divided amongst the local boards in those areas. Local boards in the old Manukau City had some funding allocated to cater for this possibility in their local budgets.  This resulted in very small buckets of money being allocated to 12 local boards. 

13.     This local board budget allocation has largely defeated the purpose of the self-insurance fund as extreme weather events do not happen regularly in any given area. They can affect a localised area or a large scale area that has no correlation to local board boundaries.  This means that individual local boards can go many years without an extreme weather event while its neighbor or another local board may have several events in short succession.  This random occurrence is normal and the current budget allocation does not befit this natural phenomenon.

 

 

 

 

14.     The current operational “storm damage” budgets held across the region are:

 

YTD Actual (Feb)

 Budget

 Albert-Eden

 

                       $77,558

 Maungakiekie-Tamaki

 

                       $96,947

 Orakei

                       $13,101

                    $109,874

 Puketapapa

                          $2,197

                       $64,632

 Waiheke

 

                       $19,389

 Waitemata

                          $7,508

                    $102,894

 Franklin

 

                       $20,371

 Howick

 

                       $30,451

 Mangere-Otahuhu

 

                       $15,515

 Manurewa

 

                       $16,926

 Otara-Papatoetoe

 

                       $16,715

 Papakura

 

                       $11,158

Total

               $22,806

             $582,431

 

Note: there are a number of commitments or costs expected in Waitemata and Orakei that are not yet shown in the these budgets

Consideration

15.     Council has an obligation to plan for extreme weather events.  Under property law there is term known as lateral support which is about the right of a landowner to have their land physically supported in its natural state by both adjoining land and underground structures. There are around 4000 local and sports parks and each of these parks have neighbours.  Any excavation or alteration council makes to park land may, at a later time, damage and affect a neighbour and leave council liable. Our neighbours have a right to enjoy their land in its natural condition.  This includes the right to have their land held in place from the sides by the neighbouring land unless both are subject to unforeseen natural events.

16.     In addition to this legal obligation to neighbours, some extreme weather events come at such a substantial cost that the budget available to an individual board is either unable to wear the cost of the recovery or the cost of recovery affects a range of other activities within a local board area.  This budget shortfall creates a liability and its own set of risks for council and the community.

Options

17.     The following options have been considered for ongoing/future management of storm damage:

 

Option

Pro’s

Con’s

1

Do nothing:

Some boards have limited funds available, others have nothing

·   No change to boards budgets.  A small contingency fund remains available for those boards with funding.

·   No boards have sufficient funding to deal with medium size weather event – this exposes council to a range of risks

2

Create local unallocated fund (self-insurance):

This would be a ring fenced fund for all boards to access allocated to the local and sports parks activity.  It would be established from existing storm damage budgets held by some local boards. 

·   Funding is accessible across the region i.e. funds go where the storm goes

·   The size of the fund, pooled across the region, is more likely to accommodate regional extreme weather events than current arbitrary and small funding base available to those boards that have funding

·   Can be established immediately (providing all the boards agree) thereby helping with current liabilities

·   Risk of the fund being inappropriately used for day to day weather events.  This is a current risk and can be more readily mitigated as a local unallocated fund.  It is recommended that there would be a single Tier 4 manager with a regional view determining a consistency of approach.

·   Some boards contribute to this solution while others benefit without contribution – may be seen as inequitable

3

Ask governing body to cater for most impacts of extreme weather events on a case by case basis.

·   No change needed and governing body would pick up costs of damage (if agreed/funding found).  Local boards that have existing funding would potentially need to show expenditure of current budgets before being eligible.

·   The time delay and bureaucracy involved in making this happen means that most applications will be retrospective and expose the Council to financial risk

·   No funding is currently available at a governing body level.  May take time to advocate for/secure

 

Local Board Views

18.     This report is being circulated to all local boards to canvas their views on this issue.

Maori Impact Statement

19.     In many cases extreme weather events can damage archeological sites or sites of significance to Tangata Whenua. This can trigger the need for cultural impact assessments and more careful/expensive restoration works to protect the values of the site.  Without a fund to support rehabilitation or restoration work recently discovered or damaged sites of significance cannot be attended to as there are no funds.  A regional self-insurance fund would help to mitigate risk for council.


General

20.     As previously mentioned a variety of extreme weather events have affected parks over the years.  For instance in 2011 storm damage caused extensive slips across Waiheke.  Repair work is ongoing and existing storm damage funding has been insufficient to cope. In 2012 a tornado hit Hobsonville causing widespread damage to trees and houses.  The arboricultural and general cleanup was unforeseen and no budget for this kind of work was available to the Upper Harbour Local Board.  In this case the cost of repair was funded by savings in the local board budget combined with a budget overspend. 

21.     During September last year, a major storm event hit the east coast beaches, particularly in the Hibiscus and Bays Local Board area but also affecting Rodney, Orakei and Howick Local Boards.  A storm surge of 0.8 metres on top of high tide caused substantial erosion. Orewa Beach was hit the hardest with significant sand loss and coastal structure damage. 

22.     Weather events are part of the life of Auckland.  The current inconsistent, and in many cases non-existent, planning for extreme weather events is a risk and exposes council to a high likelihood of budget blowout in any given year and local board area. 

23.     The unpredictable nature of extreme weather events means that we cannot anticipate what portion of funding is needed for capital and operational funding.  However, based on the last three years weather events, we know that there is a need for both operational and capital funding.  It is therefore recommended that a portion of the current operational funds be allocated to capital funding to offset these costs.

Implementation Issues

24.     If a regional self-insurance fund, initially created from existing local board funds, is universally supported by formal resolution from all local boards then this fund can be created in the current 2013/14 financial year.

25.     The expenditure against the local unallocated operational and capital storm damage budgets will be reported to all local boards annually.

26.     There are currently several areas affected by storm damage that have projected funding shortfalls that could benefit from immediate implementation of the regional solution. The beneficiaries from this fund will change from year to year. Some recent historical events and current events and associated funding requirements are detailed in Attachment A.

Attachments

No.

Title

Page

aView

Historical and current events and associated funding requirements

137

Signatories

Authors

Jane Aickin, Manager Local and Sports Parks Central

Martin Van Jaarsveld, Manager Local and Sports Parks North

Malcolm Page, Manager Local and Sports Parks, South

Grant Jennings, Manager Local and Sports Parks West

Authorisers

Ian Maxwell, Manager Parks, Sports and Recreation

Judith Webster, Relationship Manager

 

 


Waitematā Local Board

13 May 2014

 

 



Waitematā Local Board

13 May 2014

 

 

Waitemata Local Board Quarterly Performance Report nine months to March 2014

 

File No.: CP2014/09368

 

  

Purpose

1.       To update the Waitemata Local Board members on the progress towards their objectives for the year from 1 July 2013 to 30 June 2014 as set out in the Local Board Agreement.

Executive summary

2.       This report contains the following Waitemata local board reports

·           Highlights and achievements for the March 2014 quarter;

·           Watching brief and recommendation;

·           Progress updates on key initiatives and projects for the March 2014 quarter;

·           Activity overview for CDAC for the March 2014 quarter;

·           Activity overview for Libraries for the March 2014 quarter;

·           Activity overview for Parks, Sports and Recreation for the March 2014 quarter;

·           Financial report for the Quarter ended March 2014;

·           Parks capital projects summary to March 2014 (Appendix A);

·           CDAC workplan to March 2014 (Appendix B);

·           Treasury report for the Quarter ended March 2014(Appendix C); and

·           Rates Comparative by local board (Appendix D).

 

Recommendation

That the Waitematā Local Board:

a)      Receive the Quarterly Performance Report for the Waitemata Local Board for the period ended March 2014

Comments

3.       In consultation with local boards this omnibus report has been created to give the elected members a comprehensive and common overview of local activities from council departments and CCOs.  Future reports are expected to include additional departmental and CCO reports as these are developed for inclusion and discussion

 

Attachments

No.

Title

Page

aView

Waitemata Local Board Performance Report Nine Months to March 2014

141

     

Signatories

Authors

Umesh Chandra, Lead Financial Advisor  

Authorisers

Christine Watson, Manager Financial Advisory Services - Local Boards

Judith Webster, Relationship Manager

 


Waitematā Local Board

13 May 2014

 

 






































































Waitematā Local Board

13 May 2014

 

 

Bylaw review programme update - April 2014

 

File No.: CP2014/07960

 

  

Purpose

1.       This report provides an update on bylaw review (policy) and bylaw implementation (operations), covering June 2013 to April 2014. This joint approach to reporting ensures that local boards have a comprehensive overview of the end-to-end programme through to 2015.

Executive Summary

2.       Consultation on the proposed navigation safety bylaw closed on 17 March 2014. Staff are now preparing a summary of submissions alongside the full submissions to the hearings panel. The proposed cemeteries and crematoria bylaw was adopted by the Regulatory and Bylaws committee and Governing Body in March, and submissions opened from early April.

3.       Further proposed bylaws will be presented to the Regulatory and Bylaws committee shortly covering the next set of topics: Outdoor fires; Stormwater; Trading in public places; Alcohol controls and Animal management (covering animals other than dogs).

4.       The 2014 programme for review of local dog access rules is underway with the local boards that are proposing changes this year. Information about the proposed changes will be included with material provided as part of the annual dog registration cycle to minimise costs and ensure simplified communication with these customers.

5.       Implementation projects are well underway for the upcoming commencement of Health and hygiene (from 1 July 2014) and Public safety and nuisance (from 26 May 2014). Planning for the new Health and hygiene bylaw and associated licensing has included particular attention for operators where the rules have changed significantly. The majority of these newly registered premises will receive a visit from a member of the environmental health team, and a welcome pack that summarises the standards they are required to meet.

6.       The Alcohol licensing readiness project has now completed its key work relating to establishing the new licensing structures needed under the new alcohol act. These are running as intended from 18 December 2013.

7.       Review work is continuing on further topics to support completion of the review programme by October 2015, alongside implementation planning for the resulting changes.

8.       No formal requests for local board bylaws have been received over the period covered by this report.

9.       An investment proposal for the integrated programme is being progressed, to be submitted for consideration as part of preparing the draft 2015-2024 Long-term Plan.

 

Recommendation

That the Waitematā Local Board:

a)      Note the progress of bylaw review and implementation and the forward programme that will complete the review of the legacy bylaws by 2015.

 

 


Discussion

The bylaw review programme

10.     The bylaw review programme was originally endorsed by the Regulatory and Bylaws committee in December 2010 (refer CP2010/00962) and February 2011 (refer CP2011/00453). It will review the legacy bylaws (that is, the bylaws inherited from the former councils) across approximately 30 topics. A new bylaw will be prepared for each topic where appropriate, or a recommendation made that the underlying issue or outcome is better handled another way.

11.     The Regulatory and Bylaws Committee has ownership of the review and local boards are participating through individual workshops and reports. Local Boards are also able to propose that local bylaws are made, to apply only in their area (refer sections 24 to 28 of the Local Government (Auckland Council) Act 2009). Any requests for local bylaws are reported to the Regulatory and Bylaws committee. As stated above, there have been no local board proposals for local bylaws over the last period. This report covers the period June 2013 to April 2014.

12.     As this is the first report on this programme since the 2013 local government elections, attachment A provides a brief background to bylaws, including an outline of each bylaw topic.

Update on review of bylaw topics

13.     The current state of the review work programme is presented in the table below and the detailed comments for several topics that follow. Attachment B provides an overview of the timeline for the programme.

14.     The table below includes reviews that have already been completed. It also covers bylaws that may be folded into other topics (Freedom camping; Arkles Bay Set Netting); the ongoing local boards’ review of dog access rules; and the review that must take place within five years of any bylaw’s adoption.

 

Table 1: Summary of status and next steps for review of bylaw topics

 

Topic

Status and Progress – 7 stages

Comments

 

Status

1-Preparation

2-Pre-consultation

3-Options

4-Write Bylaw

5-Adopt draft

6-Spec Cons Proc

7-Adopt final

 

Reviews completed

 

 

 

 

 

 

 

 

 

Dog management

G

 

 

 

 

 

 

 

Completed

Election Signs

G

 

 

 

 

 

 

 

Completed

Food safety

G

 

 

 

 

 

 

 

Completed

General administration

G

 

 

 

 

 

 

 

Completed

Health & hygiene

G

 

 

 

 

 

 

 

Completed

Offensive trades

G

 

 

 

 

 

 

 

Completed

Public safety and nuisance

G

 

 

 

 

 

 

 

Completed

Solid waste (Waste m/ment)

G

 

 

 

 

 

 

 

Completed

Trade waste

G

 

 

 

 

 

 

 

Completed

Transport (Auckland Transport)

G

 

 

 

 

 

 

 

Completed

 

 

 

 

 

 

 

 

 

 

Work programme

 

 

 

 

 

 

 

 

 

Navigation Safety

G

 

 

 

 

 

 

 

See below

Outdoor / Rural fires

G

 

 

 

 

 

 

 

 

Trading in public places

G

 

 

 

 

 

 

 

See below

Stormwater management

G

 

 

 

 

 

 

 

 

Signs

G

 

 

 

 

 

 

 

See below

Election signs (amend)

G

 

 

 

 

 

 

 

See below

Alcohol licensing fees

G

 

 

 

 

 

 

 

 

Alcohol controls

G

 

 

 

 

 

 

 

See below

Animal management

G

 

 

 

 

 

 

 

 

Air quality

G

 

 

 

 

 

 

 

 

Boarding houses and hostels

G

 

 

 

 

 

 

 

 

Cemeteries and crematoria

G

 

 

 

 

 

 

 

 

Commercial sex industry

A

 

 

 

 

 

 

 

On hold pending unitary plan outcomes

Construction and development

G

 

 

 

 

 

 

 

 

Onsite wastewater

G

 

 

 

 

 

 

 

 

Hazardous Substances

G

 

 

 

 

 

 

 

See below

Orakei Basin

G

 

 

 

 

 

 

 

 

Recreational and cultural facilities

G

 

 

 

 

 

 

 

 

Transport (Parks / AC controlled land

G

 

 

 

 

 

 

 

 

Water supply and wastewater (reticulation)

G

 

 

 

 

 

 

 

 

Wharfs & Marinas

G

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other work

 

 

 

 

 

 

 

 

 

Review - local dog access rules

G

 

 

 

 

 

 

 

Reviews by local boards - ongoing

Filming fee review

G

 

 

 

 

 

 

 

See below

Freedom camping

G

 

 

 

 

 

 

 

 

Arkles Bay set netting

G

 

 

 

 

 

 

 

 

Five year reviews

B

 

 

 

 

 

 

 

 

 

Status summary codes

G

Green - Work is progressing as planned, due date will be met or any revised date will not have wider impacts

A

Amber – Original due date at risk of being missed and this may have wider impacts; or an issue has arisen.

R

Red - Due date has or will be missed and this will have wider impacts; or an issue has arisen that will have wider or significant impacts.

B

Blue - Not yet scheduled. However, background work is underway.

 

Table 2: Additional comments for particular topics in the bylaw review programme

 

Public safety & nuisance

On track

G

This bylaw topic crosses the jurisdiction of both Auckland Council and Auckland Transport (meaning there are two parallel bylaws). The new bylaws were adopted in 2013 and come into force in May 2014.

 

Navigation safety

On track

G

Public submissions were invited on this topic from 14 February to 17 March. Just under 400 submissions were received and are being reviewed. A range of communication approaches – including radio and attendance at relevant events – were used to help publicise the proposal and invite submissions. Hearings are expected in May.

 

Trading in public places (policy and bylaw)

On track

G

This review will deliver a single draft policy and two draft bylaws (for the council and Auckland Transport). Drafting of these is well underway. It is expected that these will be reported to the Regulatory and Bylaws committee and then the governing body in May. Any new bylaws could come into force for July 2015 (allowing any fee changes to also be put in place with the council’s long-term plan).

 

Signs

On track

G

Discussions with local boards are currently underway to identify their views on particular matters including local approaches to issues such as sandwich boards and cross-street banners. Comments from those discussions and other discussions with representatives of businesses and the signage industry will support the preparation of a draft bylaw later in 2014.

 

This project is also monitoring the progress of the Proposed Auckland Unitary Plan, as this plan also includes signage provisions.

 

Election signs (amendment)

On track

G

The Election signs bylaw was adopted by Auckland Transport in May 2013, and was in place for the 2013 local government election. A number of operational issues arose during that election period, and the clarity of relevant clauses is planned to be addressed through a series of drafting amendments that will support a better democratic process. These improve clarity for issues including the use of candidate and “team” signs, signs on private property, the readability of authoriser statements and the display of signs promoting election issues rather than candidates or teams. The amendments also provide for the possible later addition of explanatory notes into the bylaw, where desirable to provide further guidance.

 

The proposed amendments are being reported to the Auckland Transport Board in April, to allow for consultation on the proposed changes. Local boards will receive further information then.

 

Changes are also being considered to remove or adjust some of the specified sign sites in the western area. These follow a review of sites against criteria including practicality and safety, and are intended to address issues that arose in 2013. Those local boards where changes are being considered will receive further information on this.

 

Alcohol controls

On track

G

Each of the legacy councils had adopted an Alcohol Control bylaw, and put in place a series of alcohol controls through that bylaw. Alcohol controls (previously called liquor bans) prohibit the consumption of alcohol within a specified place, during a specified time.

 

Legislative changes introduced alongside the government’s reform of laws relating to the sale and supply of alcohol provide the council and police with enhanced powers in relation to alcohol controls. Those changes also require the council to review its existing alcohol controls against a new threshold, as part of any decision to carry those controls forward past October 2015. Following a review of available data, the majority of existing controls across Auckland are considered to meet the new requirements.

 

A proposed bylaw is planned to be reported to the Regulatory and Bylaws committee shortly. The existing bylaws are broadly similar, and so the new proposed bylaw will largely seek to continue the current arrangements. In line with consultation with local boards from 2011 (alongside other alcohol-related matters), the new bylaw will facilitate local board involvement in decisions on alcohol controls and an improved community-based focus on alcohol issues.

 

Community-focussed approaches may include crime prevention through environmental design, local community initiatives, discussions with nearby licensees, youth and leadership development programmes, partnering with central government agencies including the Police and the Ministry of Justice, and partnering with local agencies including sports clubs and iwi and town centre / business associations.

 

These non-regulatory approaches can often lead to significant reductions in alcohol harm and have better long-term effects than regulatory approaches such as making an alcohol control.

 

Hazardous substances

On track

G

The former Auckland City Council had a hazardous substances bylaw. A review of this bylaw has indicated that the issues it covered are now addressed adequately through other means, including provisions in other bylaws, the Resource Management Act, National environmental standards, and regulations made under various acts.

 

Comment is being sought from the local boards where the legacy bylaw currently applies, following which a proposed approach (that could include allowing the bylaw to lapse in 2015) will be brought to the Regulatory and Bylaws committee.

 

Dog access review

On track

G

Local boards are able to review dog access rules for local parks and local beaches in their areas on an annual basis. This allows a better response to community views than was possible under the legacy councils’ approaches.

 

For 2014 selected dog access are being reviewed by the following local boards: Kaipatiki, Orakei, Maungakiekie-Tamaki, Puketapapa, and Hibiscus and Bays.

 

To ensure that registered dog owners are advised of the proposed changes (as required by legislation) the local boards are including a joint notice within the dog registration package in June. This will reduce costs, and ensure that dog owners receive a single combined communication from the council, rather than multiple messages.

 

Filming fees review

On track

G

The Auckland Film Protocol was adopted in 2013, after wide consultation with local boards, the screen production industry, council-controlled organisations and other stakeholders. The protocol aims to create a film-friendly culture across Auckland, based on a two way commitment from the wider council organisation and from filmmakers. It also seeks to help deliver a customer driven service that provides certainty to filmmakers in a globally competitive market, and to enable public good will towards the film industry by setting out expectations of film crews when filming in public places.

 

Currently there is a range of filming fee structures in place, inherited from the former councils. A filming fees review is now underway to understand how this element of the filming process can be harmonised and improved. The Policies and Bylaws unit is working with ATEED on this project, and it is expected that local board input will be sought on this over the next few months.

 

Update on implementation of new bylaws

15.     Detailed implementation planning is developed by the responsible operations division alongside the process for reviewing each of the bylaws, through a cross council programme called the Integrated Bylaw Review and Implementation (IBRI) programme. Initial planning for implementation starts when the bylaw topic review identifies the issues and options related to each topic. This approach provides the operations division an early indication of the possible shape of the bylaw and its implementation considerations.

16.     This programme includes the main groups involved in operating bylaws and delivering the relevant services to our customers. The programme is also helping ensure bylaw reviews can be aligned to other related transformational changes such as the consolidation of information technology systems, customer service improvement programmes and the organisation’s capacity to implement those changes.

17.     Implementation of new bylaws will generally cover

·    ensuring that the council meets its statutory obligation;

·    ensuring that effective operational practices on the control and enforcement of the new bylaws are implemented consistently across the region, and are made available to the general public;

·    ensuring that communications to the general public and other stakeholders are well planned and implemented in a timely manner;

·    developing and implementing standard business rules and processes that help achieve the council’s customer service standards;

·    ensuring that internal services are planned and delivered when needed, and are in alignment with other transformation initiatives;

·    putting any changes to fees in place; and

·    ensuring that staff are informed throughout the process and are trained on delivering the new services.

18.     The table below shows the current status of implementation projects.

Table 4: Summary of status and next steps for implementation projects

 

Implementation project name

Status and Progress

Link to bylaw topics / Other comments

 

Status

1-Preparation

2-Planning

3-Implementation

4-Closure

 

Underway

 

 

 

 

 

 

Alcohol licensing readiness

G

 

 

 

 

Completed

Alcohol licensing fees

G

 

 

 

 

See below

Animals (Stage 1)

G

 

 

 

 

Completed

Dog access review

G

 

 

 

 

 

Electoral Signs 2013

G

 

 

 

 

Completed

Electoral Signs 2014

G

 

 

 

 

 

Environmental

G

 

 

 

 

 

Facilities

G

 

 

 

 

 

Food safety

G

 

 

 

 

Completed

Health protection

G

 

 

 

 

Health & hygiene bylaw and code of practice; See below

Marine

G

 

 

 

 

 

Public safety & nuisance

G

 

 

 

 

 

Revoked bylaws

G

 

 

 

 

General admin; Offensive trades; Others

Signage

G

 

 

 

 

 

Stormwater

G

 

 

 

 

 

Street trading / Trading in public places

G

 

 

 

 

Trading in public places policy and bylaw

Waste management

G

 

 

 

 

Solid waste bylaw

 

 

 

 

 

 

 

Proposed future

 

 

 

 

 

 

Air quality

B

 

 

 

 

 

Alcohol controls (liquor bans)

B

 

 

 

 

 

Animals (Stage 2)

B

 

 

 

 

 

Construction

B

 

 

 

 

 

Transport (AC land)

B

 

 

 

 

 

 

Table 5: Additional comments for particular implementation projects

 

Alcohol licensing readiness

On track

G

The alcohol licensing project has now completed successfully. This project set out to ensure that the council was able to implement the requirements of the Sale and Supply of Alcohol Act 2012, including the new licensing system and new fees that had to operate from 18 December 2013.

 

Alcohol licensing fees

On track

G

The Governing Body has resolved that the council adopt its own fees for licensed premises. This is provided for in the Sale and Supply of Alcohol Act 2012. The council can change the fee amounts, using the cost / risk fee categories that have been set by central government. Work is underway to capture actual information on costs, based on operating the new licensing system and the parts of those costs that can be recovered through licensing fees.

 

Health protection

On track

G

The Health protection project is implementing the new Health and hygiene bylaw and code of practice (which will come into force from 1 July 2014). A range of user-friendly brochures that summarise key provisions of the health protection code have been prepared to help communicate the requirements to all the people who operate these businesses.

 

A series of approaches are underway to help ensure operators are aware of the requirements to be followed. The new bylaw (with its risk-based approach) has resulted in some premises that are newly required to be registered, and the communication activities are focussed on these premises. Most of these will receive an individual visit, with an appropriate information pack.

 

There are also some premises that no longer need to be registered with the council, and this is also being communicated to them.

Funding for bylaw review and implementation

19.     The scope and scale of the expected changes mean that implementation requires significant effort and resources, and cost, for some topics. The Strategy and Finance committee made an initial provision for funding the IBRI programme at its meeting of 9 May 2013 (in part; refer item 16, SF/2013/67).

20.     As provided for in the resolution, a further investment proposal is being prepared for the 2015-2024 long-term plan. The programme continuously monitors its approach to each bylaw, and where possible captures any cost efficiencies and learnings for later bylaws.

Consideration

Local Board Views

21.     Local boards are involved in the review of each bylaw topic (consistent with the review’s principles). This report provides an update on the programme for local boards.

Maori Impact Statement

22.     This report does not raise any specific issues relating to Māori. The review of each topic includes considering whether that topic includes any elements of special interest to Māori, and if so the appropriate way to seek a greater level of engagement. Where appropriate, consultation with Māori (on a particular topic) may be linked to consultation on other related topics through the Unitary Plan or other initiatives.

General

23.     The recommendations in this report do not trigger the council’s policy on significance.

Implementation Issues

24.     Implementation issues are addressed as relevant to each topic, as noted above.

 

Attachments

No.

Title

Page

aView

Background to Bylaws

219

bView

Overview of the Timeline for the Programme

227

     

Signatories

Authors

Andrew Simon Pickering - Manager, Planning, Policies and Bylaws

Authorisers

Penny Pirrit, Regional & Local Planning Manager

Judith Webster, Relationship Manager

 


Waitematā Local Board

13 May 2014

 

 

An introduction to Bylaws

 

 

Summary

1.       This attachment provides a brief introduction to bylaws and the process that is now underway to review the bylaws that were inherited by the Auckland Council from the former councils. It is being provided to local boards alongside their regular update report, as this is the first such update report since the 2013 local body elections.

2.       A bylaw is a rule or regulation made by a local authority, and it can therefore reflect both regional and local preferences. The Auckland Council inherited 158 bylaws across 32 broad topics from the former councils. These are referred to as “the legacy bylaws”. Most of these current bylaws must be reviewed by 31 October 2015.

3.       A review programme has been underway since 2010, focusing on the outcomes sought for each topic and how these outcomes apply to Auckland. It is taking into account legislative requirements (and timing due to central government’s legislative programme), identified council priorities and alignment with the council’s strategic vision, gaps (if any), other policy work and administrative improvements or cost reductions where possible. It will provide an opportunity for addressing inconsistencies from the various approaches adopted by the former councils, ultimately leading to a coherent and aligned set of Auckland Council bylaws. Not all legacy bylaws will be replaced with new bylaws.

4.       Auckland Council and Auckland Transport can both make bylaws within their particular areas of influence. Legislation also provides specific roles related to bylaws for local boards and Watercare Services Limited.

 

What are bylaws

5.       A bylaw is a rule or regulation made by a local authority, and can therefore reflect local preferences. This means they are an important tool for council as it seeks to deliver the agreed community outcomes and reflect community preferences.

6.       Most bylaws are made under the Local Government Act 2002 (LGA 2002) but other bylaws may be made under such acts or regulations as the Health Act, the Dog Control Act, the Burial and Cremation Act, the Prostitution Reform Act and the Transport Act. Bylaws may not over-ride legislation made by parliament and cannot generally require standards that are higher than those set nationally.

7.       Bylaws generally permit or regulate certain activities, require certain activities to be done in certain ways or prohibit certain activities. Bylaws may also license persons or property and set fees for certificates permits, licences, consents or inspections. In line with good regulatory practice, the LGA 2002 requires a local authority, before making a bylaw, to determine whether a bylaw is the most appropriate way of addressing a perceived problem, and to ensure that the proposed bylaw is not inconsistent with the New Zealand Bill of Rights Act.

8.       The special consultative procedure under the LGA 2002 is used for making, amending, or revoking a bylaw. This requires the council to consider the views and preferences of people likely to be affected, or have an interest in a council decision. It must then publicly notify its proposal to make, amend or revoke a bylaw, outline in writing the reasons for such actions, invite and hear submissions and make deliberations in open meetings on its proposal. For some topics other legislation may modify or over ride some of these general requirements.

9.       Typically the Regulatory and Bylaws committee will receive and endorse each draft bylaw and statement of proposal (SOP), before it is approved by the governing body for public consultation.

 

Auckland Council and bylaws

10.     The Auckland Council originally inherited 158 bylaws from the former councils across 32 broad topics, and transitional legislation provided for these bylaws to remain operative in the former council areas until replaced or revoked. A number of different rules therefore operate across the region, and some of the local board areas have conflicting bylaw rules. Those conflicts must be resolved over time to support consistent governance and customer service.

11.     Auckland-specific legislation sets out particular roles within the bylaw process for local boards and Watercare Services Limited. These groups can perform actions that lead up to bylaw adoption, including proposing bylaws and leading public consultation on those bylaws.

12.     This legislation also makes most of the legacy bylaws expire on 31 October 2015. This means that the review of each topic and the implementation of any new bylaw or non-bylaw approach must be completed by that date.

13.     An outline of the bylaw topics is provided in appendix 2.

14.     Decisions on ten topics were made within the first term of the Auckland Council: Dog management; General administration; Offensive trades; Solid waste; Transport (roads); Food safety; Election signs; Health and hygiene; Public safety and nuisance; and Trade waste.

 

The programme of bylaw review and implementation

15.     The council has established a programme to review the legacy bylaws, and implement any resulting changes to its processes and service delivery. This alignment allows the council to achieve improvements in customer service and efficiencies in an ordered way. As one example, a new approach to food safety was implemented on 1 July 2013. This included a new harmonised approach to the A to E grading of food premises; harmonised fees; and harmonised set of requirements for training of those employed to prepare and sell food across Auckland café’s and restaurants and other food outlets.

16.     A set of eight principles were adopted in 2011 to guide the review. These are set out in appendix 1 and summarised below.

 

1)   Ensure that regulation by bylaw is appropriate

2)   Every bylaw should relate to a strategy or policy

3)   The regulatory framework should be accessible to users

4)   Bylaws should follow a consistent structure

5)   Local boards should be involved in the bylaw-making and review process

6)   Where a bylaw establishes a region-wide framework, it should also provide if appropriate a transparent and locally accountable procedure for making specific operating rules under delegated authority

7)   All bylaws should have a clear, practical and efficient approach to enforcement

8)   The bylaw-making or review process must include consideration of how administration, implementation, monitoring and review elements will be achieved

 

17.     Regular updates on the programme are provided to the Regulatory and Bylaws committee and to local boards.

 


Appendix 1: Principles to be reflected in the bylaw review

 

Principle

Comment

1 Ensure that regulation by bylaw is appropriate (Appropriate Mechanism)

The Local Government Act 2002 requires a local authority, before making a bylaw, to determine whether a bylaw is the most appropriate way of addressing an objective. Alternatives such as education, self-regulation and advocacy for national standards or regulation should be considered.

Where regulation is appropriate, the right place for this must be determined. For example, a given topic may have been addressed in a bylaw by some of the former councils, and through district plan rules for others (e.g. signs).

2 Every bylaw should relate to a strategy or policy

(Strategic or Policy Alignment)

Bylaws should generally support (and be based on) a policy adopted by the council, e.g. a comprehensive street trading policy for activities such as outdoor dining, busking and events, should be in place before a bylaw is made to regulate such activities. In some cases the policy and the bylaw may be worked on in parallel.

3 The regulatory framework should be accessible to users

(Accessible to Users)

Regulatory requirements for a given activity may be located in a variety of places (e.g. bylaws, the district plan, the building code, codes of subdivision). Providing a carefully designed interface to these documents (and making links between them) will improve customer service and certainty.

4 Bylaws should follow a consistent structure

(Consistent Structure)

The use of a standard bylaw form (with appropriate customisation where necessary) is likely to make bylaws easier to use, and to reduce costs of ongoing maintenance.

5 Local boards should be involved in the bylaw-making and review process

(Local Board Engagement)

This will ensure that Local Boards are involved in development of policy, bylaws, specific rules and delegations that will either affect their local board area, or guide later Local Board decision-making under the adopted bylaw framework.

6 Where a bylaw establishes a region-wide framework, it should also provide if appropriate a transparent and locally accountable procedure for making specific operating rules under delegated authority

(Transparent and locally accountability)

This supports ongoing legislative compliance and provides for efficient decision-making where specific rules are determined pursuant to a bylaw (as opposed to being contained within a bylaw). It will also allow ample opportunity for local decision-making (by local boards or officers) without the need for governing body or committee scrutiny, where appropriate.

 

7 All bylaws should have a clear, practical and efficient approach to enforcement

(Enforceable)

Bylaws must be able to be enforced to be effective. Rules, and the enforcement approaches that can be used when these rules are breached need to be clear.

8 The bylaw-making or review process must include consideration of how administration, implementation, monitoring and review elements will be achieved

(Operational considerations)

Bylaws are typically put in place to address a particular issue or support a particular outcome. This is likely to be achieved in a more effective, efficient and transparent way if operational elements are considered through the policy and bylaw development process.

This would often include the process for making or review of any specific rules to give effect to, or that are required for, the administration of the bylaw, considering the level of delegation proposed, and the information needed to confirm that the bylaw has the intended effect.

This will ensure that bylaws are able to be enforced on commencement, and bylaw development will be viewed as part of a wider process.

 

Appendix 2: Topics covered by Auckland Council and Auckland Transport bylaws

 

Alcohol Control (Auckland Council)

Alcohol control bylaws allow councils to control the possession and consumption of alcohol in public places. This is commonly achieved by creating on-going alcohol controls (also called liquor bans) in specified public places over specified times so that it becomes an offence to consume, bring into or possess liquor in such public places at such times. The council is not able to apply a blanket ban to prevent alcohol being consumed in all or in large parts of its area.

 

Animals and Pests (Auckland Council)

These bylaws generally control the keeping of poultry, pigs, bees and cats and the slaughter of stock in urban areas and deal with stock wandering onto public places in rural areas.

 

Cemeteries (Auckland Council)

Cemetery and crematoria bylaws typically facilitate the management of cemeteries and crematoria under council’s control. They cover the sale of burial plots, reservation of areas for special purposes, provisions for internments, keeping graves and monuments in good order, the control of vehicles and the keeping of records.

 

Commercial sex industry including Brothels (Auckland Council)

The Prostitution Law Reform Act allows territorial authorities to make bylaws to prohibit or regulate signage visible from a public place that advertises commercial sexual services. The same act allows a territorial authority to make bylaws regulating the location of brothels.

 

Construction and development (Auckland Council and Auckland Transport)

Bylaws in these areas often work alongside the requirements of the Building Act. They may be used to protect public safety and amenity by controlling structures, materials and work in, on or over or adjacent (e.g. demolition) to public places. Bylaws may require street damage deposits and manage the construction and use of vehicle crossings. Bylaws may also regulate awnings, verahdahs and balconies over public places so that they meet minimum standards for safety and cleanliness.

 

Dogs (Auckland Council)

The council must have a dog policy, and the dog bylaw gives effect to this policy. The policy and bylaw must set out areas where dogs are prohibited, where they are required to be on-leash, where they can be off-leash and designated dog exercise areas. The Dog Control Act requires dog owners to be notified of proposed changes to the dog policy and dog control bylaw; these changes are co-ordinated where ever possible to minimise cost and simplify messages to owners.

 

Environmental Protection (Auckland Council)

Some councils use bylaws to control the use of outdoor lighting to prevent light spill and glare, whereas others would use district plan rules. Bylaws in this group may require premises to be kept in a clean, hygienic and tidy condition and may require burglar alarms to reset after sounding for a maximum of 15 minutes

 

Food safety (Auckland Council)

These bylaws regulate the sale of food and are complementary to the requirements of the Food Hygiene Regulations. These bylaws allow the closure of unhygienic premises, require staff working in food premises to have a minimum qualification in food hygiene and allow the grading of premises so that customers are informed about the cleanliness and conduct of premises selling food to the public. Provisions also apply to the sale of food from road side stalls so that the food is prepared and sold in a hygienic state.

 

Hazardous substances (Auckland Council)

Bylaws in this area may control the storage of hazardous substances and may also be used to ensure the safe storage of bulk liquids, so that any spillage may be safely contained to prevent water pollution.

 

Health and hygiene (Auckland Council)

These bylaws cover such activities as hair removal, piercing, tattooing, acupuncture to prevent the transmission of infectious diseases such as hepatitis B and HIV through inadequate hygiene practices or un-sterilised equipment. Bylaw provisions generally require the licensing of premises undertaking these activities, the adequate training of staff, sterilisation equipment and practices that reduce the risk of infection.

 

Hostels / boarding houses (Auckland Council)

Auckland City Council was the only council to have a bylaw controlling the standards of low cost accommodation such as hostels, guesthouses, rooming houses, boarding houses, motels and back packer accommodation. These are not licensed by other legislation and can suffer from poor conditions. This bylaw sets standards for safety, ventilation, sanitary conditions, maintenance and maximum occupancy.

 

Liquid and trade wastes (Auckland Council with Watercare Services Limited)

The Auckland Regional Council, Rodney, North Shore and Franklin had trade waste bylaws to regulate the discharge of wastes into sewage systems to prevent damage to those systems and or damage to sewage treatment plants. Watercare Services administers the trade waste bylaws.

 

Auckland City Council had a Waiheke Wastewater Bylaw to ensure the proper operation of septic tanks and other on-site wastewater disposal systems. Rodney, North Shore and Papakura had similar provisions for on-site wastewater disposal.

 

Navigation safety, wharves and marinas (Auckland Council and Auckland Transport)

Bylaws made under this subject matter include the Navigational Safety Bylaw which controls activities on the waters around the region. Provisions regulate the speed of vessels near the shore, near other vessels, around wharves and ramps, include requirements that anchored or moored vessels be seaworthy, and requirements around life jackets. Provisions regulate moorings and anchorages, place controls on water skiing, provide priority for large vessels within pilotage limits, and limit vessels carrying explosives and oil tankers etc.

 

Auckland City also had a bylaw which works in conjunction with the Auckland Regional Council Navigational Safety Bylaw to control the use of Orakei Basin so that there is a safe separation of powered and non-powered vessels using the basin. Some bylaws also cover wharves and marinas.

 

Public safety and nuisance / Street trading (Auckland Council and Auckland Transport)

Public places bylaws provide the ability to enforce general restrictions in public places (parks, reserves, squares, public footpaths and berms etc) to protect those public places from misuse and to protect the safety and amenity of those using such public places. Such bylaws may also cover street trading such as displays and café tables and public performances and events. They may also ban fireworks from certain areas and may also require property owners to exhibit street numbers so buildings are easily identified.

 

Recreational and cultural facilities (Auckland Council)

North Shore, Waitakere, Auckland and Manukau councils had bylaws regulating the use of libraries, swimming pools, art galleries, halls and recreation centres. Some or all of these activities may be able to be regulated by methods other than bylaws, such as, conditions of membership (libraries), conditions of entry (art galleries, recreational centres and pools) or contract (hall hire etc).

 

Rural fires / outdoor fires

Several councils adopted rural or outdoor fire bylaws to help manage risks related to these fires. These assist the rural fire service (which is managed by the council). The bylaw supports the issuing of fire permits and the fire ban process (in times of heightened risk).

 

Solid wastes (Auckland Council)

Solid waste bylaws typically regulate the collection of household (and some cases business) rubbish by council or their contractors. These bylaws may also licence waste collectors and set fees for the disposal of rubbish at council owned sites. The council can include provisions prohibiting placing junk mail into letterboxes which have stickers requesting “no junk mail” or similar. Solid waste bylaws may not be in conflict with the council’s waste management and minimisation plan.

 

Signs (Auckland Council and Auckland Transport)

These can cover signs such as sandwich boards, banners, ladder signs and real estate signs. Auckland City Council controlled the use of all types of advertising signs through a signs bylaw whereas other councils only used bylaws to control specific types of signs (e.g. temporary signs) and used district plan rules to control other types of signs. Specific rules apply to election signs (usually in a separate bylaw).

 

Stormwater management (Auckland Council)

Auckland City and Papakura District had stormwater management bylaws to manage open watercourses and pipes that are used to discharge stormwater to the coast. These bylaws generally require landowners to keep watercourses free from obstruction so they function correctly for stormwater transport. They also support the ongoing use of stormwater soakage in some volcanic parts of Auckland.

 

Traffic (Auckland Council and Auckland Transport)

Traffic bylaws regulate matters such as one-way roads, roads with weight restrictions, speed limits, the stopping, loading and parking of motor vehicles, bus lanes, cycle paths and shared zones which are not regulated by central government. A traffic bylaw may also address the driving of vehicles on beaches, and controls on specific areas such as the Auckland Domain. Auckland Transport is now responsible for bylaws relating to the Auckland transport system (including roads), with the council responsible for other areas such as roads within parks.

 

Water supply (Auckland Council with Watercare Services Limited)

Most of the amalgamated councils had water supply bylaws. These cover topics including metering, connection, protection of the supply from contamination, water conservation, provision for fire fighting, and use of water from hydrants.



Waitematā Local Board

13 May 2014

 

 



Waitematā Local Board

13 May 2014

 

 

Auckland Council Property Limited Local Boad Six-Monthly Update 1 July to 31 December 2013

 

File No.: CP2014/08717

 

  

 

Purpose

1.       The purpose of this report is to update the Waitemata Local Board of the activities of Auckland Council Property Limited (ACPL) for the six months 1 July to 31 December 2013.

Executive summary

2.       ACPL’s goal is to be recognised as a “centre of excellence” that brings commercial expertise and provides value for money to Auckland Council across a discrete property portfolio valued at approximately $1 billion.  ACPL provides commercial expertise in property management, the buying, selling of properties and by and strategically developing council assets.  As a substantive CCO with a commercial focus ACPL provides crucial support to a council organisation that efficiently and effectively achieves social, economic, cultural and environmental outcomes for Auckland.

 

3.       In order to achieve our goal and meet the expectations of the Mayor and the council, ACPL will work towards seven key outcomes over the next three years. These are:

 

·      Properties managed for the council and Auckland Transport (AT) are fit for purpose and net returns optimised.

·     Place-shaping partnerships are effectively planned and managed to project completion and in accordance with Auckland Plan objectives.

·     ACPL identifies housing opportunities and collaborates with partners to deliver exemplar housing developments, particularly in the more affordable spectrum of the market.

·     Council business interests are managed to protect long term value and achieve budgeted net return. 

·     Property acquisitions are undertaken in a commercially robust manner and in accordance with the council and AT agreed requirements and relevant legislation.

·     Council and AT property disposals are undertaken in a commercially robust manner.

·     The council is provided with a commercial perspective on planning and development initiatives to support effective implementation of those initiatives.

4.       A summary of ACPL activities specific to the Waitemata Local Board is outlined in the Discussion section of this report with supporting detail included in Attachments B, C, and D.

 

Recommendations

That the Waitematā Local Board:

a)      That the Waitemata Local Board accepts the Auckland Council Property Limited Local Board Six-Monthly Update Report 1 July to 31 December 2013.

 

 


Comments

 

Principles for working together

5.       ACPL’s Local Board Engagement Plan (LBEP) states that a successful working relationship between local boards and ACPL is founded on the following high-level principles which will guide our engagement with the local boards:

 

·      a shared understanding of and mutual respect for the roles, responsibilities and decision-making authority of local boards, the governing body and ACPL; 

·      transparent and timely communication with no surprises;

·      understanding and acknowledgment of shared responsibilities between the parties;

·      a commitment to a timely response to and resolution of issues raised by local board members;

·      a commitment to early inclusion in the planning and decision making process where issues have a specific relevance to a Local Board;

·      a commitment to flexibility in terms of engagement, recognising differing levels of interest and local relevance across the Auckland region.

 

6.       ACPL’s commitment to the local boards is outlined in detail in our LBEP, which is attached as Attachment A for reference. 

 

Workshops and Meetings

7.       A schedule of Waitemata Local Board workshops and meetings attended by ACPL representatives from July to December 2013 is attached as Attachment B. The list includes property specific meetings and workshops relating to general property management and the ongoing portfolio Rationalisation Process.

 

Property Portfolio Management

8.       ACPL manages all non-service properties. These are properties not immediately required for service delivery or infrastructure development that are owned by Auckland Council or Auckland Transport. The current property portfolio includes industrial sites and buildings, retail tenancies, cafés, restaurants, offices and a substantial portfolio of residential properties. ACPL’s improved property knowledge and understanding has enabled it to optimise revenue streams and identify future opportunities. 

 

9.       The property portfolio has continued to grow during the last six-months and now totals 1095 properties. Rent arrears and vacancies were effectively managed throughout the period. During Q1 the average monthly collectable arrears rate and vacancies rate were respectively 1.35% and 2.93%. ACPL’s return on the property portfolio for the quarter ending 30 September 2013 provides the shareholder a net surplus above YTD budget of $2m.

 

10.     Property portfolio information detailing current ACPL managed commercial and residential property within the Waitemata Local Board area is attached at Attachment C of this report. The report includes each property’s classification or reason for retention along with additional notes to identify the nature of the property, such as a café within a library, or a residential property with tenancy in place. It has also been updated to show properties for which council directs that the operating budget and lease revenue will be included in local board budgets from July 2014.

 

11.     A report indicating portfolio movement in the local board area is attached as Attachment D. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.


Portfolio Review and Disposals

 

12.     ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to Auckland Plan outcomes by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects. ACPL and Auckland Council’s Property Department work collaboratively on a comprehensive review process to identify such properties.

 

13.     Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with; council, CCOs, local board and mana whenua. This is followed by ACPL Board approval, engagement with local ward and the Independent Maori Statutory Board and finally a governing body decision. A detailed process flowchart is provided as Attachment E.

 

14.     Council is budgeting to receive proceeds from the sale of surplus properties of $80 million in 2012/2013 and $58 million in 2013/2014. The financial implication of not achieving these budgets would be higher debt and therefore higher interest costs compared to budget. 

 

15.     Properties currently under review for future use opportunities via the Rationalisation Process in the Waitemata Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body. Further details are included in Attachment C.

 

PROPERTY

DETAILS

3 Ponsonby Road, Ponsonby

Ongoing work is under way to evaluate future use options for this site. It is currently in a holding pattern pending potential allocation of some dedicated specialist resource.

 

Place Shaping and Housing Initiatives

16.     ACPL is contributing commercial input into around 40 council-driven place-shaping and housing initiatives region wide. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $400k to in excess of $100million.

 

17.     A high level update on place-shaping and housing initiative activities in the Waitemata area is outlined in points below.

 

18.     Aotea Precinct: Council has the opportunity to influence the Aotea precinct with council’s extensive holdings in the area and the future of the Civic Building.

 

19.     ACPL is actively involved in the business case determining the future of the Civic Building. This work will also flow into the wider precinct plan.

 

20.     Downtown Car Park: This strategic site has significant development opportunities either directly or with adjoining land owners. A cross council review of the site has been undertaken as part of the Downtown West work stream. It has been agreed that decisions on the long term future of the site will be deferred for a couple of years.

21.     Parnell: ACPL is investigating an opportunity to purchase land suitable for high density, terrace or apartment style housing. The development would be located to ensure maximum efficiency for public transport nodes including rail.


Acquisitions

 

22.     ACPL continues to support Council and Auckland Transport programmes and projects by negotiating required property acquisitions. All such acquisitions are funded through approved Council or Auckland Transport budgets. We also provide advice to assist with budgets, business cases and strategy to support an acquisition.

 

23.     A total of 54 property purchases to the value of $8.9m were completed during Q1. The number of acquisitions under active negotiations at the end of Q1 was 300 (253 AT and 47 AC).

 

24.       Recent council acquisitions have included;

 

-     meeting open space requirements, particularly for subdivisions

-     City Transformation projects

-     Heritage projects

-     Storm water projects.

25.       Current acquisitions programmes for AT include;

 

-     AMETI (Auckland Manukau Eastern Tamaki Initiative)

-     CRL (City Rail Link)

-     Te Atatu Road, Te Atatu road widening

-     Dominion Road, Mt Eden road widening.

26.     All properties were purchased within the valuation threshold agreed with Auckland Council and Auckland Transport.

 

27.     Due to commercial sensitivities any Waitemata Local Board specific acquisitions detail will be provided direct to the local board by the Auckland Council or AT project owner.

 

Business Interests

28.     ACPL manages eight business interests region wide on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. There are currently no ACPL managed business interests in the Waitemata Local Board area.

Consideration

Local board views and implications

29.     This report is for the Waitemata Local Board’s information and seeks the views of the Local Board.

Maori impact statement

30.     During the past six months ACPL has further developed our Maori engagement initiatives. Our enhanced process engages with the 19 key mana whenua groups in the Tamaki region on three fronts: identifying cultural significance concerns regarding disposal properties, flagging commercial interests and development partnering discussions. ACPL also engages with relevant mana whenua in respect of development outcomes for ACPL lead projects. ACPL has additionally undertaken to be part of council’s Maori Responsiveness Plan pilot programme. The project’s key output will be an operational document outlining how ACPL will contribute to council’s strategic and operational commitments to Maori. The Current State Assessment phase of this project has been completed and we are now in the Improvement Planning phase. ACPL will advise the Waitemata Local Board as appropriate of any specific discussions that arise in the local board’s area.


General

31.     This report is intended to help ACPL meet its statutory obligations under the Local Government Act 2002. The relevant sections of the Local Government Act 2002 are noted below for information.

 

32.     As provided in section 59(1) of the Local Government Act 2002, the principal objective of a CCO is to:

 

(a)    achieve the objectives of its shareholders, both commercial and non-commercial, as specified in the statement of intent; and

(b)    be a good employer; and

(c)    exhibit a sense of social and environmental responsibility by having regard to the interests of the community in which it operates and by endeavouring to accommodate or encourage these when able to do so; and

(d)    the CCO is a council-controlled trading organisation, conduct its affairs in accordance with sound business practice.

33.     As provided in clause 1 of Schedule 8 of the Local Government Act 2002, the purpose of the SOI is to:

 

·    state publicly the activities and intentions of a CCO for the year and the objectives to which  those activities will contribute;

·    provide an opportunity for shareholders to influence the direction of the organisation; and

·    provide a basis for the accountability of the directors to their shareholders for the performance of the organisation.

Implementation

35.       There are no implementations issues.

 

 

Attachments

No.

Title

Page

aView

ACPL DRAFT Local Board Engagement Plan

235

bView

Schedule of Meetings and Workshops

251

cView

Properties Managed by ACPL in the Local Board Area

253

dView

Property Movement in the Local Board Area

257

eView

Rationalisation Process Flowchart

259

     

Signatories

Author

Caitlin Borgfeldt - Local Board Liaison, Auckland Council Property Ltd.

Authoriser

David Rankin - Chief Executive, Auckland Council Property Ltd

Judith Webster - Relationship Manager, Waitemata

 

 

 


Waitematā Local Board

13 May 2014

 

 

















Waitematā Local Board

13 May 2014

 

 


Waitematā Local Board

13 May 2014

 

 


Waitematā Local Board

13 May 2014

 

 


Waitematā Local Board

13 May 2014

 

 



Waitematā Local Board

13 May 2014

 

 



Waitematā Local Board

13 May 2014

 

 



Waitematā Local Board

13 May 2014

 

 

Waitemata Local Board Urgent decision - Amendment of the Advocacy Areas in the Local Board Agreement 2014/2015

 

File No.: CP2014/07889

 

  

Purpose

1.       This report is for the Waitemata Local Board’s information.

Executive Summary

2.       The Waitemata Local Board Chair and Deputy Chair approved the urgent decision report for the amendment of the board’s advocacy areas in the Local Board Agreement 2014/2015.

3.       An urgent decision was required because subsequent to the Waitemata Local Board meeting held on 8 April 2014, the Board members requested the opportunity to relook at the advocacy areas to ensure the submissions received as part of the Annual Plan process had all been taken into account.  The advocacy areas needed to be finalised before the next business meeting where the board could make a decision on the matter.

4.       The Board held a workshop on 15 April 2014, at which the submissions made to the Board in the Annual Plan process and the Board’s advocacy areas for the local board agreement 2014/2015 were discussed.

5.       The approved urgent decision process was followed and this requires the urgent decision report to be placed on the next Local Board business meeting agenda.

6.       This report includes the urgent decision report as an attachment.

 

 

Recommendations

That the Waitematā Local Board:

a)      Note the urgent decision for the amendment of the board’s advocacy areas in the Local Board Agreement 2014/2015.

 

 

Attachments

No.

Title

Page

aView

Urgent Decision of the Waitemata Local Board Amendment of the Waitemata Local Board Agreement 2014/2015 Advocacy Areas

263

     

Signatories

Authors

Harriet Kennedy, Local Board Advisor

Authorisers

Judith Webster, Relationship Manager

 


Waitematā Local Board

13 May 2014

 

 



Waitematā Local Board

13 May 2014

 

 

Chairperson's Report

 

File No.: CP2014/09111

 

  

 

Executive summary

 

Providing the Chair with an opportunity to update the local board and community on the projects and issues he and the Waitemata Local Board have been involved with since the last meeting.

Portfolios

Board Chair: Governance, Local and Civic Leadership, Board Strategy, Policy and Planning Leadership

Portfolios: Arts, Culture & Events (lead), Parks & Open Spaces (lead)

Positions: Waterfront Liaison, Heart of the City, Auckland City Centre Advisory Board

Committees: Finance and Grants, Central Facility Partnerships (chair)

 

Recommendations

 

 (a)    That the Chair’s Report be received.

(b)     That the Waitemata Local Board consider its position on any matter raised within this report.

Comments

 

Activities undertaken from 31 March to 4 May 2014

 

This report covers activities undertaken during the period from Monday 31 March 2014 to Sunday, 4 May 2014.

 

Highlighted activities, projects and issues

 

There are some specific activities, projects and issues that I wish to highlight; some for board members’ interest and as appropriate, some for decision.

 

1          Introduction

 

This is fifth monthly business meeting of the 2013-16 triennial of the second Waitemata Local Board of Auckland Council.

 

The last month has once again been a very busy period for the Board, with priority being given to finalising the 2014/15 Local Board Agreement and budget, significant numbers of workshops to draft the 2014-17 Local Board Plan and consulting on the draft Karangahape Road and Newton Precinct Plans following approval of the drafts last month. During this period, Board members continued to progress Local Board Plan priorities and Local Board Agreement local projects and community concerns in their respective portfolio areas, LIPs proposals, residents, business association and community advocacy, providing input to regional policies, plans and strategies in workshops and briefings, providing input into resource and landowner consent matters, and responding to constituent and media enquiries.

 


2          Residents and Ratepayers’ Concerns/Issues:

·    Resident in Ponsonby concerned about noise levels from back of Ponsonby Central. Resource Consenting and Licence &Compliance Monitoring have provided information and will monitor situation.

·    Grey Lynn Library Clock in the Clock Tower showing incorrect time. Service request logged to fix it. Advised that contractors are still waiting for part as of 2 May and an update will be provided shortly.

·    Request from Grafton resident for vehicle restrictions on Grafton Bridge to be relaxed during Public Holidays. Currently only open to buses. Auckland Transport to provide information by 13 May.

·    Grey Lynn resident concerned about overhanging tree said to be causing damage to their property. Council arborist has provided a response. Letter to be sent to resident early May.

·    Member of Public request for a new footpath on Meola Rd. Auckland Transport have informed that the section of road has been highlighted and is on their radar, it needs to be prioritised against other requests/need throughout the region for the 2014/15 programme. 

·    Grey Lynn resident concerned about traffic safety on Millais Street, Grey Lynn. Awaiting response from Auckland Transport.

·    Notification of an accident in Grey Lynn Park on one of the walkways. The covering on the walkway was replaced immediately and an assessment of the walkways is underway.

·    Complaint received Re Grey Lynn Paddling Pool being closed on 29 March. The complainant was advised that the Grey Lynn Paddling pool opened for the 2013/14 season on the 1st November and closed on the 16th March, opening hours are 11am through to 6pm daily (weather permitting). This needs to be raised as a service level issue for the 2014/15 season.

 

3.2       Shared Governance Engagement

3.2.1       Engagement with Governing Body

Engagements with the Governing Body this period have included:

Joint presentation to Finance & Performance Committee by Chairs of  Waitemata, Albert-Eden

and Puketapapa Local Board on Community Recycle Centre and Normandy Road.


 

·    Finance and Performance Committee - Resource Recovery Centre Joint Presentation, Reception Lounge, Level 2, Town Hall, 16 April 2014. The agenda item recommending the sale of the Normandy Road site was withdrawn following our presentation, pending preparation of a comprehensive plan for the implementation of the Waste Management Community Recycling Centre strategy. We are awaiting details on next steps.

 

Local Board members, led by the Chair presenting to the Governing Body on the Annual Plan

·  Governing Body and Waitemata Local Board Annual Plan 2014/2015 discussions, Town Hall, 29 April 2014.

Attached and marked as Attachment A is the Board’s outline presentation. This was spoken to in greater detail.

 

The Board is optimistic for a successful resolution of both Governance issues raised; BID overheads being removed as locally funded activity in the local board funding policy and the removal of the commercial lease income obligation for the Ellen Melville Hall project. Both of these expected outcomes are favourable to our local funding and budgets.

 

·  Budget Committee/Local Board Chairs’ Annual Plan discussions, Auckland Town Hall, 30 April 2014. Deputised to Pippa Coom, due to Chair’s double engagement.

4          Board Strategies, Policy and Planning Update

 

4.1     Some Local Board Area Council Highlights for the Quarter to March 2014

 

During the quarter the Waitemata Local Board had:

 

Ř The refurbishment of the Artstation completed, adding new galleries, studios for hire, creative workshop space and an upgrade to the cell block

Ř Initiated and supported the development of the Waitemata POP project to unite strangers, fuse creativity and create an instant community on every street corner

Ř Supported “Grow in the City – Neighbours day in Myers park”

Ř The official opening of two major public artworks : David Svennson’s artwork “Eyelight Lane” in Fort Lane and Reuben Paterson’s artwork “Andale Andale” at the the Newmarket Train Station

Ř Music in the Park events with 11 Jazz and Blues concerts held in the Domain, Albert park, The Wintergarden and Grey Lynn Park

Ř Held celebrations for Pasifika and Lunar New Year- year of the Horse. Events delivered included craft, dance and music demonstrations, bilingual storytimes and workshops at the libraries

Ř Held successful events in parks including the Lantern Festival, Pacifica, Albert bFM Summer Series. The Aotea Square had the Burger King National Basketball 3 on 3 tour and NRL 9’s activation

Ř Large scale planting completed on the upper banks of Myers park

Ř Major cleanup work completed on Macefield Beach

Ř Roofing works completed at Leys Institute Library

 

4.2          Local Board Chairs’ Forum

 

The regular Local Board Chairs’ Forum is held on the third Monday of every month. All Board members receive the agenda and the action points from the previous meeting when Chairs receive this information.

 

The last meeting was held on 28 April 2014. Topics covered included:

 

·    Allocation of local board members as hearings commissioners - update. Chair of Hearings Committee and officers to present next meeting

·    Annual Plan discussions – update

·    Local Board Plan – update

·    Significance & Engagement Policy

·    Local Board strategy and policy forward plan – feedback

·    Regional Facilities – working with local boards. Judy Lawley, Manager Local Board Engagement presented

·    Film Auckland – local board notification prior to filming. Film Auckland and ATEED to present next meeting

·    CCO statements of intent – role of local board

 

The April action points from the meeting were not available at the time of preparing this report.

 

4.3          K Road and Newton Precinct Plans

 

 

Thanks to those who have given feedback on plans for the future of the Karangahape Road and Newton areas so far. We’re creating plans that will transform the two areas over the next 30 years.

 

Waitematā Local Board has been seeking feedback on the draft Karangahape Road (K'Road) and Newton plans approved and published last month. Auckland Council has developed these plans in collaboration with the local board. We also had input from iwi, the respective business associations, community groups, residents and other key stakeholders.

 

The vision of the Auckland Plan is to make Auckland “the world’s most liveable city” over the next 30 years.

 

The draft K’Road and Newton plans:

 

·    look at how these areas could change during that time

·    set out the desired outcomes for K’Road and Newton

·    identify key moves and supporting actions that will help deliver these.

 

This was an opportunity to contribute to the future direction of K’Road and Newton.

 

 

A successful joint Newton and K Rd Plans Launch event was held at the Methodist Church, Pitt Street on 10 April 2014.

 

The K Rd Pan in particular attracted good media publicity, with the NZ Herald doing a two page spread on the plan. Both Plans have generally been well received.

 

Public drop-in sessions in addition were held:

·       Wednesday 16 Apr, 4pm-7pm, Dalmatian Hall, 10 New North Road, Eden Terrace

·       Monday 28 Apr, 11am-2pm, Dalmatian Hall, 10 New North Road, Eden Terrace

·       Thursday 1 May, 6pm-9pm, St Kevin's Arcade, Karangahape Road

·       Monday 5 May, 11am-2pm, Methodist Church, Pitt Street.


Vernon Tava (lead) and Shale Chambers led the K Road Plan, and Christopher Demspey (lead) and Rob Thomas the Newton Plan. Thanks for their respective contributions.

 

Submissions on the draft plans close 14 May 2014. All public feedback will be considered before the final plans are published. The Plans are scheduled for completion by the end of June 2014.

 

4.4     Local Board Agreement 2014/15

 

The first Waitematā Local Board completed some excellent improvements in parks, facilities and services for our communities. The board oversaw the renewal of Point Resolution Bridge, upgraded the Cox’s Bay Boardwalk, re-opened the Leys Institute Gym and welcomed back Campbell Free Kindergarten as a community asset.

The first term also saw the completion of two all-weather artificial turfs for Seddon Fields and our playgrounds and sports fields become smokefree. In the last year, the board began restoring Symonds Street Cemetery, increased evening opening hours of our suburban libraries, undertook significant ecological restoration of our urban forests and delivered a local greenways plan.

The board has renewed its commitment to continue improving its parks, community facilities and programmes. Proposed initiatives for the 2014/2015 financial year include upgrading Pioneer Women’s Hall and Myers Park.

We will also continue to advocate for our community to protect heritage buildings, such as the St James Theatre, reduce carbon emissions and to advance affordable housing.

Continuing to improve pedestrian and cyclist safety and promoting walking and cycling are also priorities.

Waitemata Local Board values feedback from our communities and I encourage you to make a submission on this draft local board agreement, and the broader draft annual plan.

At our April meeting the board considered amendments to our Local Board Agreement 2014/2015. This agreement sets our budget and funding for local activities for each financial year.

The main initiatives we’re focusing on for the year ahead include:

·    completing the redevelopment of Pioneer Women’s Hall

·    upgrading Myers Park

·    starting work on implementing the Ponsonby Road Masterplan

·    delivering the Weona to Westmere section of the coastal walkway

·    establishing a resource recovery centre to help reduce waste and re-use objects

·    continuing our commitment to becoming an accessible area

·    providing grants and support for community, arts and sporting groups as well as local events

·    celebrating our heritage with a project that involves marking the city’s original coastline

The agreement will now be updated to reflect changes before being adopted by the board in June.


Summary of the local board agreement:

The draft Waitematā Local Board Agreement aims to maintain the momentum of the past three years while delivering great projects and services for local communities.

We will be working within the following priority areas.

·    A distinctive, high-quality built environment that embraces its heritage and adheres to principles of good urban design.

·    Connected, healthy transport options that are people-focused, and provide the best outcomes for our communities and natural environments.

·    Strong, vibrant, engaged communities that address the varying needs of community members, and celebrate and showcase our area’s diversity.

·    Places for people, such as parks and community facilities, which are well-maintained and can adapt to meet the changing needs of our population.

·    An innovative economic hub that supports a sustainable, resilient and efficient economy. We will work with local businesses and business associations, and support social enterprise and an eco-economy. 

·    Respecting and enhancing natural environments as part of our contribution towards making Auckland an eco-city.

Areas of consultation

Proposed budget changes

We propose the following changes to the 2014/2015 budget:

·    increasing the operating expenditure budgets for local improvement projects. We will achieve this by reducing the fruit tree planting budget, as additional planting sites have not been identified

·    creating new project budgets to support playground upgrades

·    using discretionary funds to create a development plan for Western Park.

 

Proposed key advocacy areas

On behalf of our communities, Waitematā Local Board will advocate local issues to the governing body, including:

·    prioritising the creation of a Waitematā local area plan with significant community input. Local area plans are guided by the Auckland Plan and local aspirations and provide a 30-year vision for development projects and infrastructure needs, for example, the size and function of town centres, transport routes, heritage improvements and recognition, landmarks, and natural features including open space

·    re-prioritise the transport budget to active (walking and cycling) transport

·    direct Auckland Transport to incorporate the Congestion Free Network into the Integrated Transport Plan

·    secure a regional greenways budget in the transport budget

·    ensure that Q Theatre is funded as a sustainable arts facility recognising its value to the Auckland arts community

·    ensure the restoration and protection of the St James Theatre.

2014/2015 key initiatives:

·    completing the redevelopment of Pioneer Women’s Hall

·    upgrading Myers Park

·    establishing a resource recovery centre to help reduce waste and re-use objects

·    constructing the coastal walkway from Meola Reef to Hobson Bay

·    engaging with and delivering projects for young people

·    completing the Ponsonby Road Masterplan

·    continuing our commitment to becoming an accessible area

·    providing grants and support for community, arts and sporting groups, and local events

·    celebrating our heritage with a project that involves marking the city’s original coastline.

 

4.5     Local Board Plan 2014-17

 

The Board is working on our next three-year local board plan. The Local Board Plan will reflect the aspirations of our community and set our strategic direction for the next three years and beyond.

 

The board has considered all feedback on the draft as we have developed our local board plan. The draft local board plan is to be ready this month.

 

There are so many things that make Waitematā great; from our city centre and fringe suburbs to our events, facilities, parks and our beautiful harbour.

 

We want to build on what we already have and make Waitematā even better.

 

Our vision is for our community is:

·    our communities are vibrant, connected and healthy

·    we have well-designed built environments where our magnificent heritage buildings are protected and preserved

·    our significant arts, cultural, educational and civic facilities are well-loved and well-utilised

·    we have a healthy, sustainable and prosperous local economy

·    we have an enviable natural environment that is protected and enhanced

·    we have outstanding public transport that is part of a congestion-free network with safe, connected greenways routes that make it easy to walk and cycle around

We are now focused on the following proposed outcomes to achieve our vision:

A distinctive, high-quality built environment that embraces our heritage

Development of our neighbourhoods, town centres and city centre is high quality and the area’s character and heritage is recognised and enhanced.

Connected, accessible and safe transport choices

It is easy to move around and into Waitematā with well-connected, integrated and accessible public transport choices and safe, pleasant walking and cycling routes.

Waitematā, the innovative economic hub of Auckland

The city centre, waterfront and city fringe are supported as the innovative economic hub of Auckland, where people want to live, work, study, play and visit.

Respecting and enhancing the natural environment

Working with our communities, we will protect and enhance the beautiful natural environments of Waitematā and we are a low carbon community.


Quality parks, open spaces and community facilities created for people to use and enjoy

We will provide high-quality and varied parks, open spaces and community facilities for our people to participate in activities, learn, have fun, connect with each other, relax or just enjoy the environment.

 

Strong communities that are inclusive, vibrant and engaged across Waitematā

Our communities are safe and healthy, have a strong sense of identity and connection. Our children and young people are thriving and all are participating in the civic, cultural and recreational life we have to offer in Waitematā.

 

The draft local board plan is to be ready for formal consultation in June 2014 following adoption at the June monthly meeting.

The final plan is set to be adopted by 31 October 2014.

 

5        Project Updates

 

6        Portfolio Updates

Arts, Culture & Events

 

6.1     Events

 

Events sub-portfolio Portfolio – Auckland Council monthly meeting met on 30 April 2014

Event Funding Meeting - Festival Italiano, 16 April 2014

Event Funding Meeting - Grey Lynn Park Festival, 23 April 2014

Event Funding Meeting - Franklin Rd Christmas Lights, 30 April 2014

 

6.1.1 Events Consultation

 

The Waitemata Local Board based events that Council Events or ATEED have consulted the local board on, for events occurring from April 2014 on are attached and marked as Attachment B.

 

6.1.2 Events Partnership Fund

 

The Local Board has established an $80,000 Local Board Partnership Events Fund to support 3-year core funding agreements with for signature local events. A series of meetings with the Grey Lynn Park Festival Trust, Art in the Dark, Festival Italiano, and Art Week organisers to discuss the merits of a multi-year commitment and partnership with their respective events and assistance required have been held during April and early May. In addition the Events sub-portfolio has met with the organisers of the Franklin Road Christmas Lights as another signature community happening. The Portfolio is in the process of finalising arrangements with all events for more strategic longer term view of support for each of these events.

 

6.1.3 Events Development Fund

 

The remaining $24,000 plus budget for support of locally specific and environmentally friendly events for Waitemata remains a contestable fund. Applications close at the end of May 2014, and our core funded events remain eligible for ‘top-up’ event enhancing applications, in addition to us seeking new events to support and develop.

 

6.2 Arts & Culture

The Arts & Culture sub-Portfolio met on 23 April 2014

 

6.2.1    POP

  

 

POP, a new creative initiative of the Waitematā Local Board, is now underway.

POP is a series of linked interactive projects that encourage people to look at and experience the places in which they live with fresh eyes.

 

01     Walking In Trees

 

  

 

This was a very popular project, enjoyed by many Aucklanders.

 

Richard Orjis, 25 April – 4 May. Project description: Experience Auckland’s park life as never before with a unique artistic undertaking. Walking in Trees reconnects urban dwellers with the natural world from a bee and birds perspective via a specially constructed staircase that wraps around a majestic Moreton Bay Fig tree, allowing Aucklanders to walk a magical sub canopy.

 

 

02           The Park

 

 

 

An adventurous placing of temporary beehives, housing 120,000 bees in Victoria Park, welcomed by a blessing of the bees on 3 May 2014. The reaction to date has mostly been welcoming and favourable. Certainly one of the braver local board activities in a while.

 

Taarati Taiaroa Sarah Smuts-Kennedy, Saturday 3 May onwards

Project Description: The Park is a conceptual artwork designed, planted, and then plotted on a map via public participation through the website maketthepark.com, that visualises the territory traversed by bees as they travel from six central beehives to pollen hotels.

 

03           The Roots: Pollinate

 

 

 

The ROOTS, Saturday 26 April – Saturday 4 May

Project description: This collaborative project sees The ROOTS collective work with year 12 and 13 students from the Waitematā area in the design and building of 20 ‘pollen hotels’, physical sites where bees collect and process pollen. You are invited to engage in the creative experimentation as The ROOTS pollinate the city!

 


04     Indoor Out

 

 

White Face Crew, Saturday Monday 9 - Tuesday 27 May, Dates: Britomart & Newmarket Train Stations, 7 – 9.30am and 3 – 7pm daily

Project Description: With their unique style of physical comedy White Face Crew are here to enliven your train trip! Transporting the outdoors in and taking you on a journey of interactive fun with pop-up performances & roving tomfoolery. Look out for White Face Crew this June at Britomart and Newmarket Train Stations.

 

05     Grow In The City

 

Neighbours Day in Myers Park, 29 March: 10.00am – 2.00pm

This was detailed in last month’s report.

 

06     Hikoi

 

 

Host Tribe Native Walks of Auckland, Saturday 10 May – Saturday 21 June

Project Description: The Hikoi is a guided walk through Maori history and the continuum of connections to our present. Led by Prince Davis, the Hikoi traverses Tokiwhatinui (Auckland Domain) and (Waiorea) Western Springs Park, where the pace is set by the group’s enquiries of the places and spaces encountered.

 

 

07    The Music Box

 

Auckland University School of Music

Albert Park Rotunda

Wednesday 7 May - Thursday 29 May, 12.30 – 1.30pm

Project Description: This autumn the sound of Auckland’s most talented young musicians fills Albert Park as students from University of Auckland’s School Of Music take residency in the Rotunda

 

08    Pasture Paintings

 

1 April – on going

Project description: Pasture Paintings are geometric forms created from a palette of pollen rich pasture. Occupying verges at the edge of The Park these pasture paintings act as pollen hotels for six centrally located beehives. Pasture Paintings and The Roots: Pollinate are two models of pollen hotels. Create your own pollen hotel.

 

6.2.2         Art Station

 

Bookings are now open for the Term 2 programme at Artstation. There’s a huge range of course for adults and children including writing, painting, ceramics, animation and the history of puppetry.

 

6.3     Parks & Open Spaces

 

The Parks & Open Space Portfolio met on 8 April 2014.

Myers Park Centenary event - initial meeting, 10 April 2014

Costley Reserve & Home Street Reserve Presentations, 15 April 2014

Parks Portfolio Monthly Site Visit - Grey Lynn Park, 1 May 2014

 

6.3.1 Friends of the Symonds Street Cemetery AGM

Friends of the Symonds Street Cemetery is holding their AGM this month and everyone interested in joining the society is welcome to go along.

The society supports the protection, preservation, enhancement and restoration of the cemetery. They are working with the board and the council as an advisory group to see the cemetery developed into a heritage park. They also arrange guided tours and events including working bees and planting days at the cemetery.

Restoring the cemetery, which contains many notable graves including that of New Zealand’s first governor Captain William Hobson, is an important priority for the board. We have a 10-year plan underway with many works complete and future improvements planned, including creating a walkway around the cemetery and renewing paths.

The AGM will be held at 7.30pm on Wednesday 28 May at the Pitt Street Methodist Church, 78 Pitt Street. Find out more about the society on their Facebook page.

The Board Chair is an executive member of the Friends. Former Board member Tricia Reade is the interim Chair of the Friends.

 

6.3.2 Playground and Parks upgrades

Stage I of the Myers Park upgrade, including new playground, park safety lighting and CCTV improvements and vegetation improvements is to commence by July, for completion by October 2014. Myers Park is but one of a series of significant playground and parks improvements that we will see roll out in our community this year and beyond.

 

The playground and toilet facilities in Western Park and Costley Reserve’s playground in Freemans Bay, Cox’s Bay Reserve’s pathways, the playgrounds in Tole Reserve in Ponsonby, Home Street Reserve in Arch Hill, and Salisbury Reserve in Herne Bay, and both playgrounds in Grey Lynn Park, including the return of the flying fox, are all scheduled for replacement and in many cases improvement as part of the Board’s wider assessment of community needs in those parks as funds permit. Concept plans for all are proceeding.

 

The Board will be determining its priorities on these many projects as part of a 5 playgrounds review (Western Park, Grey Lynn Park, Tole Reserve, Salisbury Reserve) and separate Costley Reserve and Home Street reserve reviews, all at concept stage. Western Park and Grey Lynn Park are also part of larger whole of park reviews leading to a development plan for Western Plan and an updated development plan for Grey Lynn Park. Both will be subject to wider public consultation. Budget provision for some works have been provided for as part of the 2014/15 Local board Agreement, and budgets beyond.

 

6.4 Auckland City Centre Advisory Board

The Board last met on Wednesday, 30 April 2014, with the topics covered being as follows:

 

·      Auckland City Centre Advisory Board - Terms of Reference

·      Update and present on the draft Karangahape Road and Newton Plans

·      Maintenance Standards - Resolution No. CEN/2014/21 47

·      Bledisloe Lane Upgrade - Resolution Number CEN/2014/13 49

·      Correspondence

·      Confidential – Target Rate

There was no March Projects Progress Report this month.

 

Last month the Board supported, subject to scoping, the currently unallocated $23.3m targeted rate revenue being applied to the following project not impacted the CRL project:

·    $1m is allocated to Beach Road Public Space upgrade

·    $2.7 m is allocated to Freyberg Square Upgrade

·    $2m is allocated to Myers Park underpass and link to Aotea Square

·    $1m is allocated to development and implementation of city centre way finding strategy

·    $15.6m is allocated to upgrade of the High Street Precinct area

·    $1m is allocated to K’ Rd speed calming and pedestrian-friendly projects as per the outcomes of the Karangahape Road Plan.

 

Council staff are to report to the May 2014 meeting with more detail of the above projects, including outcomes, timings, costs and strategy for delivery.

 

7        In the Press Update

 

Some of the activities from the last meeting of local Board activities were as follows:

 

7.1     Community/Media Releases

 

·    E-Newsletter #1: News from the Waitemata Local Board, 27 March 2014

·    E-Newsletter #2: News from the Waitemata Local Board, 1 May 2014

7.2     Community Leadership

 

·    Ponsonby News, May edition – “Chair’s Waitemata Local Board Report”. Chair, Board, monthly report.

A copy is attached and marked as Attachment C.

 

·    The Hobson, May 2014 edition – ““Neighbourhood News”, Chair’s monthly report.

A copy is attached and marked as Attachment D.

 

·    Ponsonby News, May edition: Out + About – Photo of Member Vernon Tava, Grey Lynn Business Association Street Party.

7.3     Planning

·    Auckland city Harbour News, 16 April 2014 – “Future of K’Rd and Newton areas in focus. Area plans feature, including Local Board attribution.

·    NZ Herald, 1 May 2014 – “Character v safety in battle for K Rd”. Herald two page feature article on Local Board attributed plan. Board Member Tava quotes, “The problem is how to keep the colour and yet make it a safer place for business”, says board member Vernon Tava, who presented the draft. Mr Tava said a hostile environment was created with a four-lane main road being disconnected where the trench was cut fro the motorway. “As well as division, there are areas of isolated pockets and dark corners where dangerous stuff can happen. But the main move is looking at opening the connections between areas”:

·    Auckland City Harbour News, 2 May 2014 – “Campaigning for cycle lanes in K’Rd”. K’Rd Plan Gen Zero advocacy feature. Local Board plan reference. Member Tava quotes, “We’ve found there’s a real appetite for cycle lanes along K’Rd. It’s a heavily used cycle corridor and, unlike other streets, it wouldn’t be necessary to remove a lot f parking. I think there are a huge number of people who want to cycle, but think it’s too scary. If there were safer places fro them to do it, they would be a lot more open to cycling’ he says.

 


7.4     Art, Culture & Events

 

·    Auckland City Harbour News, 25 April 2014 – “Climb a staircase in a tree”. POP Climbing in Trees feature. No Local Board attribution or reference. “It is part of a wider initiative by a collective of artists called POP which uses creative experiences to challenge how Auckland perceives the city.” Hmmm. The ratepayers invoice is ‘in the mail’.

·    Sunday Star-Times Living Supplement, 27 April 2014 – “Trees fun hive for group’s busy bees”. POP Walking in Trees and Rots feature, including Local Board attribution.

8        Meetings/Events

 

In addition to responsibilities in constituency work and community engagement, and any matters noted above, I have undertaken the following Portfolio or Board Chair responsibilities:

 

 

8.1     Community & Civic Leadership

Attended:

·    Breakfast meeting with Parnell Community Committee and eastern stakeholders for Local Board Plan, Jubilee Hall, 2 April 2014

·    Local Board Funding Policy - Local Boards PWP members meeting, Committee Room, Level 15, Civic Building, 3 April 2014

·    Briefing meeting Ponsonby Cruising Club Inc, 3 April 2014

·    Local Board Plan Engagement meeting with Grey Lynn Residents Association, 3 April 2014

·    Waitemata Local Board Business Meeting, Waitemata Local Board Office, 8 April 2014

·    Newton & K Rd Plans Launch Event, Methodist Church, Pitt Street, 10 April 2014

·    Briefing of the Auckland Development Committee & Waitemata Local Board by Precinct Property Ltd : proposed re-development of the Downtown Shopping centre, Price Waterhouse Centre, 10 April 2014

 

 

Newmarket Business Awards with Local Board members and Sir John Kirwin, guess speaker.

 

·    ANZ Newmarket Business Excellence Awards, Auckland Museum, 11 April 2014

 

 

 

SkyPath Open Day, Westhaven, 12 April 2014

 

·     Skypath Open Day, Westhaven, beside AJ Hackett's Bridge Climb base, Curran St, 12 April 2014

·     Local Board Funding Policy - local board members meeting, Committee Room, Level 15, Civic Building, 14 April 2014

·     Resource Recovery Centre presentation preparation meeting, Albert-Eden Local Board Office, Dominion Rd, Mt Eden, 14 April 2014

·     Psychoactive Substances Working Party, Councillors Lounge, Ground Floor, Town Hall, 16 April 2014

·     Finance and Performance Committee - Resource Recovery Centre Joint Presentation, Town Hall, 16 April 2014

·     Waitemata Local Board Finance Committee, 17 April 2014

·     Friends of Symonds Street Cemetery Meeting - Draft Plans for Symonds Street Cemetery, 23 April 2014

·     Local Board Chairs Forum meeting, Civic Building, 28 April 2014

·     Governing Body and Waitemata Local Board Annual Plan 2014/2015 discussions, Town Hall, 29 April 2014

·     Friends of Symonds Street Cemetery Monthly Meeting, 29 April 2014

·     Launch of Mai Chen's book: Transforming Auckland: The Creation of Auckland Council, Auckland Business School, 1 May 2014

8.2     Board Leadership

Attended:

·    Monthly Transport Portfolio Meeting, 2 April 2014

·    City Transformation & Waitemata Local Board Chair monthly catch-up, 2 April 2014

·    Reconvened Waitemata Local Board Workshop - Budgets finalised, 2 April 2014

·    Re-reconvened Waitemata Local Board Workshop - Budgets movements assessed using prioritisation model, 3 April 2014

·    Briefing on Community Facility Fees and Charges, 3 April 2014

·    Weekly update with Relationship Manager, 7 April 2014

·    Waitemata Local Board Agreement mtg RE budgets, 7 April 2014

·    Orakei & Waitemata LB joint mtg to discuss Hobson Bay walk/cycle way (and its links to Grafton Gully cycle way/ Tamaki drive/Greenways routes) plus the Awatea Reserve to Parnell walkway, 8 April 2014

·    Meeting with Dorothy Wilson RE Solid Waste draft material in prep for Finance and Performance Committee, 8 April 2014

·    Ponsonby Road Masterplan catch up, 9 April 2014

·    Meeting representing proposed concepts for 254 Ponsonby Rd, 9 April 2014

·    Myers Park Centenary event - initial meeting, 10 April 2014

·    Waitemata Local Board Workshop, Signs bylaw, Historic Heritage Plan and Heritage Assets Stewardship Policy, 10 April 2014

·    Sport and Recreation Portfolio Meeting - Local Board Plan, 10 April 2014

·    Fortnightly Communications catch-up, 14 April 2014

·    Weekly update with Relationship Manager, 14 April 2014

·    Waitemata Local Board Workshop, Local Board Agreement- Advocacy positions, 2014/15 LSP work programme, Auckland Transport update, 15 April 2014

·    Costley Reserve & Home Street Reserve Presentations, 15 April 2014

·    Waitemata LB Event Funding Meeting - Festival Italiano, 16 April 2014

·    Joint briefing for Orakei and Waitemata LBs on the proposed stormwater ports of Auckland project, 16 April 2014

·    Ponsonby Road Masterplan follow up mtg, 16 April 2014

·    Waitemata Local Board Workshop, Local Board Plan, CDAC work programme, City Centre Waterfront Building Height and Form Strategy, 22 April 2014

·    Weekly update with Relationship Manager including discussing speaker notes for GB Annual Plan 2014/2015 discussions, 22 April 2014

·    Catch up with Pippa Coom, Deputy Chair, 22 April 2014

·    Arts and Culture Monthly Portfolio Meeting, 23 April 2014

·    Waitemata LB Event Funding Meeting - Grey Lynn Park Festival, 23 April 2014

·    Meeting with Judy Lawley, Local Board Engagement Manager at RFA (to discuss RFA Local Board Engagement), 23 April 2014

·    Mtg with Jo Wiggins RE Local Board Plan, 23 April 2014

·    Sport & Recreation Monthly Portfolio Meeting, 24 April 2014

·    Review speaker notes for GB Annual Plan 2014/2015 discussions, 28 April 2014

·    Extraordinary Workshop to discuss the Local Board Plan, 28 April 2014

·    Waitemata Local Board Workshop, Ponsonby Road Masterplan, LB Plan consultation feedback, 29 April 2014

·    Comms catch-up, 29 April 2014

·    Waitemata Local Board Event Meeting -  Franklin Rd Christmas Lights, 30 April 2014

·    Events Portfolio monthly meeting, 30 April 2014

·    Parks Portfolio Monthly Site Visit - Grey Lynn Park, 1 May 2014

·    Mtg to discuss the summary document for Local Board Plans, 2 May 2014

 

8.3     Events

Attended:

 

 

Grey Lynn RSC ANZAC Day ceremony, Chair as speaker, and Chair and Deputy lay a wreath

 

·    Speaker at the Grey Lynn RSC ANZAC Parade and Service, Grey Lynn RSC, 1 Francis St, 25 April 2014

 

Attached and marked Attachment E is the Chair’s Grey Lynn RSC ANZAC Day address

 

 

 

POP The Roots: Pollinate, Pippa Coom as judge, and the senior school children participants.

 

·    POP The Roots: Pollinate judging of projects in Albert Park, Albert Park Band Rotunda, 27 April 2014

 

 

·    POP project 02 / The Park / blessing of hives in Victoria Park, 3 May 2014

 

8.4          City Centre Economic Development

(Heart of the City & Auckland City Centre Advisory Board)

 

Attended:

 

·    HOTCITY Committee Meeting, Level 2, 26 Lorne St, Auckland, 9 April 2014

·    Auckland City Centre Advisory Board Meeting, Auckland Town Hall, 30 April 2014

·    Catch-up with Rachael Eaton, City Transformation, 1 May 2014

 

 

Attachments

No.

Title

Page

aView

Waitemata Local Board Presentation to Governing Body

285

bView

Local Board Events Consulted on from April 2014

291

cView

Ponsonby News, "Chair's Waitemata Local Board Report - May 2014"

293

dView

The Hobson, Chair's May Local Board Column

295

eView

Chair's Grey Lynn RSC ANZAC Day Address

297

     

Signatories

Author

Shale Chambers, Chairperson

 


Waitematā Local Board

13 May 2014

 

 







Waitematā Local Board

13 May 2014

 

 



Waitematā Local Board

13 May 2014

 

 


Waitematā Local Board

13 May 2014

 

 


Waitematā Local Board

13 May 2014

 

 


Waitematā Local Board

13 May 2014

 

 

Board Members' Reports

File No.: CP2014/08521

 

  

 

Executive Summary

1.       Providing Board members with an opportunity to update the local board on the projects and issues they have been involved with since the last meeting.

 

Recommendation

That the Waitemata Local Board:

Receives Board Members’ written and verbal reports.

 

Attachments

No.

Title

Page

aView

Vernon Tava - Members Report

301

bView

Pippa Coom - Members Report

309

 

 

 


Waitematā Local Board

13 May 2014

 

 









Waitematā Local Board

13 May 2014

 

 










Waitematā Local Board

13 May 2014

 

 

Reports Requested/Pending

File No.: CP2014/08835

 

  

 

Executive Summary

1.       Providing a list of reports requested and pending for the Waitemata Local Board for business meetings.

 

Recommendation

That the Waitematā Local Board:

a)         Recieve the Reports Requested/Pending report.

 

 

Attachments

No.

Title

Page

aView

Reports Requested/Pending May 2014

321

    

Signatories

Authors

Desiree Tukutama - Democracy Advisor

Authorisers

Judith Webster - Relationship Manager

 


Waitematā Local Board

13 May 2014

 

 


Waitematā Local Board

13 May 2014

 

 

Waitemata Local Board Workshop Notes

 

File No.: CP2014/08520

 

  

Purpose

1.       The purpose of this report is to present the Waitemata Local Board workshop notes to the Board.  Attached are a copy of the notes taken for the workshops held on:

·    25 March 2014

·    1 April 2014

·    10 April 2014

·    15 April 2014

·    22 April 2014

·    29 April 2014

 

Recommendations

That the Waitematā Local Board:

a)      Receives the Waitemata Local Board workshop notes for the meetings held on 25 March 2014 and 1, 10, 15, 22, 29, April 2014.

 

Attachments

No.

Title

Page

aView

Workshop Proceedings 25 March 2014

325

bView

Wroskhop Proceedings 1 April 2014

327

cView

Workshop Proceedings 10 April 2014

329

dView

Workshop Proceedings 15 April 2014

331

eView

Workshop Proceedings 22 April 2014

333

fView

Workshop Proceedings 29 April 2014

335

Signatories

Authors

Desiree Tukutama - Democracy Advisor

Authorisers

Judith Webster - Relationship Manager

 


Waitematā Local Board

13 May 2014

 

 



Waitematā Local Board

13 May 2014

 

 



Waitematā Local Board

13 May 2014

 

 



Waitematā Local Board

13 May 2014

 

 



Waitematā Local Board

13 May 2014

 

 



Waitematā Local Board

13 May 2014

 

 


    

  


Waitematā Local Board

13 May 2014

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 9.4      Attachment a    Auckland Inner City Suburb Parking Alliance (AICSPA) Auckland Transport Regional Parking Strategy Review and Workshop                                                           Page 3


Waitematā Local Board

13 May 2014