I hereby give notice that an extraordinary meeting of the Albert-Eden Local Board will be held on:

 

Date:††††††††††††††††††††††

Time:

Meeting Room:

Venue:

 

Wednesday, 11 June 2014

1:00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

 

Albert-Eden Local Board

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Helga Arlington

 

 

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Margi Watson

 

 

Tim Woolfield

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza

Democracy Advisor

 

6 June 2014

 

Contact Telephone: (09) 623 6090

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Albert-Eden Local Board

11 June 2014

 

ITEM†† TABLE OF CONTENTS††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† PAGE

1††††††††† Welcome†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

2††††††††† Apologies††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

3††††††††† Declaration of Interest†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

4††††††††† Leave of Absence††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

5††††††††† Acknowledgements†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

6††††††††† Approval of the draft Local Board Plan 2014†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 7

7††††††††† Albert-Eden Local Board Plan 2014-2017 hearing dates††††††††††††††††††††††††††††††††††††††† 61

8††††††††† Adoption of Local Board Agreement 2014/2015††††††††††††††††††††††††††††††††††††††††††††††††††††† 63

9††††††††† Proposed termination of lease to Edendale Bowling Club Gribblehirst Park 225a Sandringham Road, Sandringham††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 81

 


1††††††††† Welcome

 

2††††††††† Apologies

 

At the close of the agenda no apologies had been received.

 

3††††††††† Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4††††††††† Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

5††††††††† Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

 


Albert-Eden Local Board

11 June 2014

 

Approval of the draft Local Board Plan 2014

 

File No.: CP2014/09903

 

††

 

Purpose

1.†††††† To approve the Albert-Eden Local Board draft local board plan 2014, and the summary document, for public consultation.

Executive summary

2.†††††† Each local board is required to complete a local board plan for adoption by 31 October 2014.

3.†††††† The draft plan is attached to this agenda, along with the summary document, for the local board to approve for community consultation.

4.†††††† Consultation using the special consultative procedure (SCP) is taking place 7 July to 6 August 2014.

 

Recommendation/s

That the Albert-Eden Local Board:

a)††††† approves the draft Albert-Eden Local Board Local Board Plan 2014 for public consultation using the special consultative procedure

b)††††† approves the draft Albert-Eden Local Board Local Board Plan 2014 summary document

c)††††† delegates to the Chair to make any minor wording changes that may be necessary for the draft local board plan or summary document.

 

 

Comments

5.†††††† The Local Government (Auckland Council) Act 2009 requires each local board to develop a local board plan every three years. The first local board plan was adopted in 2011. This second local board plan must be adopted by 31 October 2014.

6.†††††† Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

∑††† makes decisions on local activities and projects

∑††† provides input into regional strategies and policies

∑† works with other agencies that play a key role in the area, including central government agencies and council-controlled organisations.

7.†††††† The plans inform the development of councilís 10-year Long-term Plan. The plans also form the basis for development of the annual local board agreement for the following three financial years.

8.†††††† The local board is required to use the SCP to consult on the draft local board plan. The period for the SCP is 7 July to 6 August 2014.

9.†††††† The SCP requirements include providing a summary of the information in the draft local board plan.

Consideration

10.†††† The draft plan has been developed by considering a range of strategic issues, as well as the Auckland Plan and other regional strategies and policies.† Community views and advice from subject matters experts has also been important in developing the draft plan.

11.†††† The draft plan and the summary document is attached to this report.

Summary of community views and strategic issues

12.†††† The Local Board talked to the community during February and March 2014, through three expos and surveys on the Boardís website and Facebook page. The Albert-Eden Youth Board spoke to fifty young people about what they would like to see happen in their community over the next three years.

13.†††† The majority of community feedback was supportive of the Local Boardís priorities and proposed approach for the next three years.† In particular, there was support for the renewal of town centres, better public transport options, a waste recovery centre in central Auckland, new walkways and better connections linking parks, and protecting and restoring heritage buildings.

14.†††† The key strategic issues that have influenced the development of the draft plan are:

∑††† the condition of Mt Albert, Sandringham, Pt Chevalier and Greenwoods Corner village centres, requiring renewal and upgrading

∑††† the changing recreational needs of our communities, requiring upgraded parks and sportsfields to meet the demand

∑††† congestion on arterial roads and suburban streets, requiring improved traffic safety and transport connections

∑††† the value of Albert-Edenís distinctive built and natural heritage, needing protection and enhancement

Underpinning all of this is the need for a prudent approach to spending, given the Boardís constrained budget.

Local board views and implications

15.†††† The Local Boardís views have driven the development of the draft plan attached to this report.

Māori impact statement

16.†††† The Local Board Plan contributes to improving wellbeing in Māori communities, as well as the community in general.

17.†††† The Board would like to work together with mana whenua and mataawaka on the development and delivery of initiatives in the draft plan that will promote Māoritanga and further Māori aspirations. Some of the ways that the Board would like to support Māori are through:

∑††† advocating for adequate funding for the Maunga Authority, the co-governance body established to oversee the management of the 14 maunga in Auckland-Tamaki Makaurau

∑††† endorsing the application that is being made for the region's volcanic field to be considered for UNESCO World Heritage status

∑††† undertaking a Māori Cultural Heritage study with mana whenua to identify sites of significance in Albert-Eden, including wāhi tapu, urupā, and places of traditional importance

 

Implementation

18.†††† The next steps in the local board plan process are shown below.

 

 

Attachments

No.

Title

Page

aView

Albert-Eden Local Board - Local Board Plan draft design

11

bView

Albert-Eden Local Board - draft Local Board Plan

19

cView

Albert-Eden Local Board - draft Local Board Plan Summary

51

† ††††

Signatories

Authors

Robyn Allpress - Senior Local Board Advisor

Authorisers

Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards


Albert-Eden Local Board

11 June 2014

 









Albert-Eden Local Board

11 June 2014

 

































Albert-Eden Local Board

11 June 2014

 










Albert-Eden Local Board

11 June 2014

 

Albert-Eden Local Board Plan 2014-2017 hearing dates

 

File No.: CP2014/09947

 

††

 

 

Purpose

1.†††††† This report seeks approval for the Albert-Eden Local Board Plan 2014-2017 hearings, workshop and formal adoption dates.

Executive summary

2.†††††† Legislation requires a special consultation process for the 2014-2017 Albert-Eden Local Board Plan.†† Local board plans must be adopted by 31 October 2014.

3.†††††† The proposed key dates are as follows:

I)†††††† Hearings;

i)†† Thursday, 28 August 2014, 9.30am to 5.00pm

ii)† Friday, 29 August 2014, 9.30am to 5.00pm (Reserve day).

II)††††† Workshops;†

i)†† Wednesday, 10 September 2014, 10.45am-12.45pm

ii)† Wednesday, 17 September 2014, 9.45am-12.45pm

iii) Wednesday, 24 September 2014, 10.45am-12.45pm.

iv)††††† Formal adoption of the local board plan;

i)†† Wednesday, 15 October 2014 Extraordinary Business meeting, 1pm.

 

Recommendation/s

That the Albert-Eden Local Board:

a)††††† approves the 2014-2017 Albert-Eden Local Board Plan hearings dates as follows:

i)††††††† Hearing:† Thursday, 28 August 2014, 9.30am to 5.00pm

ii)†††††† Reserve day:† Friday, 29 August 2014, 9.30am to 5.00pm

b)††††† approves the 2014-2017 Albert-Eden Local Board Plan workshop dates as follows:

i)††††††† Wednesday, 10 September 2014, 10.45am-12.45pm

ii)†††††† Wednesday, 17 September 2014, 9.45am-12.45pm

iii)††††† Wednesday, 24 September 2014, 10.45am-12.45pm

c)††††† adopts the 2014-2017 Albert-Eden Local Board Plan at the Albert-Eden Local Board Extraordinary business meeting scheduled for Wednesday, 15 October 2014 at 1.00pm in the Albert-Eden Local Board Office, 135 Dominion Road, Mount Eden, Auckland.

 

Comments

 

4.†††††† Local boards are required to adopt a local board plan no later than 31 October in the year immediately following the triennial general election.† The special consultative procedure must be used.† [Section 20(1)(a) and (b) of the Local Governing (Auckland Council) Act 2009].

5.†††††† A local board plan is for a three year period.†

6.†††††† The purpose of the local board plan is to:

i)††††††† reflect the priorities and preferences of the local boardís communities

ii)†††††† identify and describe the interests and preferences of the people within the local board area

iii)††††† provide a basis for developing the local board agreement

iv)††††† inform the development of the next Long-term Plan

v)††††† provide a basis for accountability of the local board to the community in its area.

7.†††††† The public will have an opportunity to provide submissions on the local board plans during 7 July to 6 August 2014.

8.†††††† The local board hearings will be conducted between 26 August and 9 September 2014.

9.†††††† Workshops will be held in early and mid September.

10.†††† The Albert-Eden Local Board will formally adopt their 2014-2017 Local Board Plan during the 15 October 2014 extraordinary business meeting.

Consideration

Local board views and implications

11.†††† The Albert-Eden Local Board has undertaken public consultation and wide engagement to inform the draft 2014-2017 Albert-Eden Local Board Plan.† Local Board Services staff will discuss the hearings options with the board once the volume of submissions is known.†

Maori impact statement

12.†††† The Albert-Eden Local Board recognises the significance of Maori and is working to strengthen relationships.† The board has listened to mana whenua and their priorities during the development of the local board plan.†

Implementation

13.†††† There are no implementation issues.

 

Attachments

There are no attachments for this report.†††††

Signatories

Authors

Michael Mendoza - Democracy Advisor

Authorisers

Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards


Albert-Eden Local Board

11 June 2014

 

Adoption of Local Board Agreement 2014/2015

 

File No.: CP2014/11072

 

††

 

 

Purpose

1.†††††† This report seeks formal adoption of the Local Board Agreement 2014/2015 to form part of the Annual Plan 2014/2015.

Executive summary

2.†††††† For each financial year, the Auckland Council must have a local board agreement (as agreed between the Governing Body and the Local Board) for each local board area.

3.†††††† The local board agreement is largely based on year three of the Long-term Plan 2012-2022[1] (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

4.†††††† A draft local board agreement was agreed in December 2013 as part of the draft Annual Plan 2014/2015 and consulted on between late January to late February.† The Local Board Agreement 2014/2015 has since been updated to reflect:

a)†† budget prioritisation decisions made during the local board meeting in April;

b)†† budget prioritisation decisions made during the local board meeting in April;

c)†† budget adjustments, if any, arising from new information;

d)†† the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

5.†††††† The governing body will meet to adopt Auckland Councilís Annual Plan 2014/2015, including 21 local board agreements, on 26 June 2014.

 

Recommendation/s

That the Albert-Eden Local Board:

a)††††† Adopts its local content for the Annual Plan 2014/2015 which includes a:

i.††††††††† Local Board Agreement 2014/2015 with advocacy; and

ii.††††††††† message from the chair.

b)††††† Notes that:

i.††††††††† Local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs;

ii.†††††††† If there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chairís message at the front of the local board agreement;

iii.†††††††† That the resolutions of this meeting will be reported back to the governing body when it adopts the Annual Plan 2014/2015 on 26 June 2012;

iv.††††††† The local board agreement could be subject to minor changes following this meeting.

c)††††† Delegates to the Chair the authority to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

 

 

Comments

 

6.†††††† For each financial year, the Auckland Council must have a local board agreement (as agreed between the governing body and the Local Board) for each local board area.

7.†††††† The local board agreement is largely based on year three of the Long-term Plan 2012-2022 (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities.

8.†††††† The governing body will meet to adopt the Annual Plan 2014/2015 on 26 June 2014, which must include the local board agreement for each local board.

9.†††††† The draft local board agreement was consulted on between late January and late February 2014.† In finalising their local board agreement, local boards:

a)†† took into account the submissions received and hearings held as part of the special consultative procedure and any other new information now available;

b)†† held a prioritisation workshop to re-evaluate their 2014/2015 budgets;

c)†† made final budget prioritisation decisions at their meeting in April.

10.†††† On 29 and 30 April, local boards met with the Budget Committee to discuss local priorities and key issues (if any), after which the Budget Committee formally met on 8 May to make final decisions on the Annual Plan 2014/2015.

11.†††† Local board agreements and financial statements were then further updated to reflect any impacts of Budget Committee decisions, budget adjustments arising from new information and the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

12.†††† This report seeks formal adoption of local content for the Annual Plan 2014/2015 (Attachment One), which includes a:

a)†† Local Board Agreement 2014/2015 with advocacy; and

b)†† message from the chair.

13.†††† The resolutions of this meeting will be reported to the governing body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

Consideration

Local board views and implications

14.†††† This report seeks adoption from the Local Board on its content for the Annual Plan 2014/2015.† Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board to finalise their local board agreement and introduction to the agreement.

Maori impact statement

15.†††† Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant Iwi.† The local board agreement is based on the local board plan and the LTP which have both been developed through engagement with the community, including Maori.

Implementation

16.†††† The resolutions of this meeting will be reported to the governing body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

17.†††† The timeline to develop and produce the Annual Plan 2014/2015 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as:

a)†† correction of any errors identified;

b)†† minor wording changes.

18.†††† Officers therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

 

Attachments

No.

Title

Page

aView

Albert-Eden Local Board Agreement 2014/2015

67

†††††

Signatories

Authors

Kate Marsh - Financial Planning Manager, Local Boards

Authorisers

Matthew Walker - Manager Financial Planning, Policy and Budgeting

Karen Lyons - Manager Local Board Services


Albert-Eden Local Board

11 June 2014

 














Albert-Eden Local Board

11 June 2014

 

Proposed termination of lease to Edendale Bowling Club Gribblehirst Park 225a Sandringham Road, Sandringham

 

File No.: CP2014/11697

 

††

 

 

Purpose

1.†††††† The purpose of this report is to request the Albert Eden Local Board to consider terminating the lease to Edendale Bowling Club.

Executive summary

2.†††††† In 2012 Auckland Council wrote to Edendale Bowling Club (the Club) regarding several breaches of the lease provisions relating to liquor, nuisance and use of the grounds.

3.†††††† While there were short term improvements in activities a more recent inspection and discussion with the Club shows that they continue to be in breach of a number of the lease provisions. The building and facilities are in poor repair and it is unlikely the Club has the resources to remedy this and other breaches of the lease.

4.†††††† A request to the Club, providing an opportunity to explain the situation, provide additional information, and put in place an action plan to remedy the breaches, has not provided a way forward.

5.†††††† This report recommends that the Albert Eden Local Board confirms that the Club is in breach of its lease conditions, as noted, and authorises officers to terminate the lease forthwith.

 

Recommendations

That the Albert-Eden Local Board:

a)††††† terminates the lease dated the 18 September 1989 granted to Edendale Bowling Club Incorporated at Gribblehirst Park, Sandringham.

b)††††† authorises officers to serve a Notice of Termination for unremedied breach(es) of lease on Edendale Bowling Club Incorporated, as provided for in the lease and to work with Edendale Bowling Club Incorporated to achieve its timely and orderly vacation of the leased premises and any remediation on Gribblehirst Park that Edendale Bowling Club Incorporated may be required to carry out as a consequence of vacation, in terms of its obligations in this regard under the Lease.

 

Comments

 

6.†††††† The Edendale Bowling Club Incorporated (the Club) is located on Gribblehirst Park at 225a Sandringham Road, Sandringham. The Club occupies 3567m2 of Park area and owns the pavilion building (610m2 over two floors) and the other improvements to the greens area (Attachment A).

7.†††††† The Club has been in occupation for some years with the current lease commencing 18 September 1989 for an initial term of 10 years. The lease provided for 2 rights of renewal of 10 years each. Both the first and second renewals have been exercised with the final expiry 30 September 2019.

8.†††††† There is a Management Plan for the Park, approved by the City of Mt Albert on 13 October 1981. This Management Plan provides for the Club and its use of the reserve and recognises the relationship between the Club and Council.

9.†††††† The Auckland Region Bowls Facilities Plan (2012) indicates that Edendale Bowling Club is a facility that has not been identified as part of future partnership with other clubs. Officers are advised that Auckland Bowls have requested information from Edendale Bowling Club on their programmes and activities, and responses to date have not been adequate. Auckland Bowls are currently developing an implementation plan for the facilities strategy and this will identify options for clubs that have not been recognised as part of future partnership clubs. On the basis of the recent experience with the Club and its activities, and the views expressed in the Auckland Region Bowls Facilities Plan, officers suggest that to meet the expectations of both Council as landlord and Auckland Bowls as the sports governing body, is beyond the resources of the current Club membership and management.

10.†††† Council advised the Club in May 2012 of a number of lease infringements following a number of complaints relating to liquor, nuisance and use of the grounds. This letter put the Club on 6 months notice and set out the process to be followed should there be further issues. Staff were concerned that the main use the Club was not as a bowling club but as a social club (Attachment B).

11.†††† An inspection of the Club was made on the 13 March 2014 by Council staff. Staff inspected the building and grounds and met with Club representatives to review the Clubs activities. Following the inspection, officers wrote to the Club setting out issues that needed addressing and providing a timeframe for a response (Attachment C).

12.†††† The Club responded with minutes of meetings held to discuss the outstanding and other issues but did not complete or provide an implementation plan to deal with the outstanding matters (Attachment D).

13.†††† The Club as part of the response paid the arrears and current rental due. The current rental accepted is for the period from the 1 October 2013 to the 30 September 2014. Any residual rental following vacation of the property will be refunded to the Club.

14.†††† A further letter was sent on the 9 May 2014 indicating the Club was in breach of the lease. There has been no further response from the Club and the following breaches of the lease conditions are still to be remedied (Attachment E).

o† Incorporated Societies re-registration to be undertaken

o† Building maintenance not attended to

o† Report and request for approval of upcoming events not received

o† Any community programs not reported

o† 2 years annual accounts not provided

o† Building insurance certificates not provided

15.†††† From the information provided by the Club it appears that the Clubís membership is low. Based on 2012 records the number of members of the club is 12. Staff believe that there are very few members who are playing competitive bowls elsewhere in the region, and that the emphasis is on other social activities at the Club. For a time the Club was not affiliated with Auckland Bowls for non-payment of membership levies and the Club as noted is not registered as an Incorporated Society.

16.†††† The lease provides the following in regards to use and termination;

Section 16 use of the ground and buildings

The land shall be used by the Club solely for the purpose of a bowling green and ancillary uses thereto and for such other uses to be in conformity with the uses as the corporation (Council) may from time to time approve such uses to be in conformity with the user permitted in terms of the Mt Albert District Scheme and Management Plans prepared in terms of the Reserves Act 1977. If ant any other time the Corporation is of the opinion that the land being leased is not being used or is not being sufficiently sued, then after making such enquiries as the corporation thinks fit and giving the Club an opportunity of explaining the usage of the leased land and if then being stratified that the leased land is not being sufficiently used, or is being excessively used for the foregoing purpose, the Corporation may terminate the lease.

Section 28 Club Winding up

In the event of the club being wound up or going into liquidation or in any otherwise however ceasing its activities as a Sports Club, then or in any such case the grounds, playing greens, buildings, fences, I or upon or about such land shall be delivered to the corporation in the same good order and condition in which the club has received same and to the entire satisfaction of the Corporation without compensation to the Club or otherwise.

17.†††† As noted in this report the Club is in breach of several sections of the lease including the significant matter of maintenance of the building and grounds. Both the interior and exterior of the building are in need of significant work, but the scope of the work and associated costs is unknown. It is unlikely the Club has the resources to bring the building maintenance up to an acceptable standard.

Consideration

Local board views and implications

18.†††† The views of the Albert Eden Local Board Portfolio Holders have been obtained in the preparation of this report.

19.†††† The decision to terminate the lease is within the local boardís decision making authority.

Maori impact statement

20.†††† There is no impact on Maori with this issue.

Implementation

21.†††† Negotiations with the Club regarding relinquishing the site and assets will need to be managed by officers. An across department officer team may be required to undertake this procedure.

22.†††† The scope and cost of maintenance work will need to be a considered separately, once staff have had the opportunity to properly inspect the building. Provision will need to be made the local boards renewal budget to accommodate the works required

 

Attachments

No.

Title

Page

aView

Attachment A Site Plan

85

bView

Attachment B Council letter 31 May 2012

87

cView

Attachment C Council letter 25 March 2014

89

dView

Attachment D Information from the Club

91

eView

Attachment E Council letter 9 May 2014

97

†††††

Signatories

Authors

Ron Johnson Ė Community Lease Advisor

Authorisers

Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards

Kevin Marriott - Manager Community Facilities

Louise Mason - Manager Community Development, Arts and Culture


Albert-Eden Local Board

11 June 2014

 


Albert-Eden Local Board

11 June 2014

 


Albert-Eden Local Board

11 June 2014

 



Albert-Eden Local Board

11 June 2014

 







Albert-Eden Local Board

11 June 2014

 

††††



[1]Financial statements are based on the Long-term Plan 2012-2022, reflecting reprioritisations made during the annual planning process for 2013/2014 and 2014/2015 and revised budgets endorsed by the Budget Committee on 8 May 2014 to achieve a 2.5% rates increase for 2014/2015.† Budgets have also been updated to reflect the allocation of central costs (including depreciation, interest, corporate overheads and staff costs)