Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Wednesday, 11 June 2014 at 10.33am.

 

present

 

Chairperson

Julie Fairey

 

 

 

Deputy Chairperson

Harry Doig

 

 

 

Members

David Holm

 

 

 

 

Ella Kumar

 

 

 

 

Nigel Turnbull

 

 

 

 

Michael Wood

 

 

 

 

APOLOGIES

 

Member

Nigel Turnbull

 

 

 

 


1††††††††† Welcome

 

2††††††††† Apologies

Resolution number PKTPP/2014/107

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board:

a)         accept the apology from Member NJ Turnbull for absence.

CARRIED

 

3††††††††† Declaration of Interest

 

There were no declarations of interest.

 

4††††††††† Confirmation of Minutes

Resolution number PKTPP/2014/108

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 29 May 2014, as a true and correct record.

CARRIED

 

5††††††††† Leave of Absence

 

There were no leaves of absence.

 

6††††††††† Acknowledgements

 

There were no acknowledgements.

 

7††††††††† Petitions

 

There were no petitions.

 

8††††††††† Deputations

 

There were no deputations.

 

9††††††††† Public Forum

 

There was no public forum.

 

10††††††† Extraordinary Business

 

There was no extraordinary business.

 

11††††††† Notices of Motion

 

There were no notices of motion.

 

 

 

12

Approval of the Draft Local Board Plan 2014

 

Resolution number PKTPP/2014/109

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:

That the Puketāpapa Local Board:

a)††††† approves the draft Puketāpapa Local Board Plan 2014 for public consultation using the special consultative procedure

b)††††† approves the draft Puketāpapa Local Board Plan 2014 summary document

c)††††† delegates to the Chair to make any minor wording changes that may be necessary for the draft local board plan or summary document.

d)††††† agrees to schedule a hearings meeting to hear Puketāpapa Local Board Plan submissions on Wednesday 27 August commencing at 5pm. Any overflows will be heard at the scheduled meeting of the Board on Thursday 28 August 2014.

e)††††† agrees to schedule an additional meeting of the Board 9 October 2014 to adopt the Puktetāpapa Local Board Plan.

f)†††††† thanks Council officers for their work and the community for their input.

CARRIED

 

13

Adoption of Local Board Agreement 2014/2015

 

Resolution number PKTPP/2014/110

MOVED by Deputy Chairperson HAJ Doig, seconded by Member DA Holm:

That the Puketāpapa Local Board:

a)†††††††† adopts its local content for the Annual Plan 2014/2015 which includes a:

1.†††††††† Local Board Agreement 2014/2015 with advocacy; and

2.†††††††† message from the chair.

b)†††††††† notes that:

1.†††††††† local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs;

2.†††††††† if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chairís message at the front of the local board agreement;

3.†††††††† the resolutions of this meeting will be reported back to the Governing Body when it adopts the Annual Plan 2014/2015 on 26 June 2014;

4.†††††††† the local board agreement could be subject to minor changes following this meeting.

5.†††††††† the board has previously directed that funding for the Fearon Park/Harold Long Reserve upgrade be reinstated for the 2014/15 year and confirms this budget on that basis.

c)†††††††† agrees to delegate authority to the chairperson to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

CARRIED

 

 

 

14

Puketapapa Local Board Small Local Improvement Projects (SLIPs) Programme 2013/2014

 

Vandna Kirmani, SLIPs Project Portfolio Leader, was in attendance to speak to this report.

 

Resolution number PKTPP/2014/111

MOVED by Member MP Wood, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board:

a)††††† thanks Vandna Kirmani for her attendance.

b)††††† acknowledges receipt of Puketapapa Local Board 2013/2014 SLIPs funding summary programme.

c)††††† delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.

d)††††† acknowledges $4,322 SLIPs operational funding savings from the completed Business Breakfasts, to be reallocated to the projects listed below.

e)††††† acknowledges $4,368 SLIPs operational funding savings from the completed Waikowhai Coast Festival event project, to be reallocated to the projects listed below.

f)†††††† re allocates the Mt Roskill Sign unveiling event $700 SLIPs operational budget towards launching the Mt Rosklll Village upgrade survey (spokesperson: Chair JM Fairey).

g)††††† approves funding towards the Puketapapa Heritage Art for Public Display and allocates $4,500 SLIPs operational budget (spokesperson: Member MP Wood).

h)††††† approves the Wesley Community Centre Reception concept design project and allocates $5,000 SLIPs operational budget (spokesperson: Deputy Chair HAJ Doig).

i)†††††† approves Puketapapa Winter Tree planting and allocates $1,076 SLIPs operational budget (spokesperson: Member MP Wood).

j)†††††† notes upon approval of the above recommendations 100% of the available SLIPs capital expenditure and SLIPs operational expenditure will be allocated to projects.

CARRIED

 

15††††††† Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.


 

11.45 am††††††††††††††††††††††††††††††††††††††††††† The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................