I hereby give notice that an ordinary meeting of the Rodney Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 9 June 2014

1.00pm

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

 

Rodney Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Brenda Steele

 

Deputy Chairperson

Steven Garner

 

Members

James Colville

 

 

Warren Flaunty, QSM

 

 

Thomas Grace

 

 

Beth Houlbrooke

 

 

John McLean

 

 

Phelan Pirrie

 

 

Greg Sayers

 

 

(Quorum 5 members)

 

 

 

Raewyn Morrison

Local Board Democracy Advisor

 

4 June 2014

 

Contact Telephone: (09) 427 3399

Email: raewyn.morrison@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 PORTFOLIOS FOR RODNEY LOCAL BOARD 2013-2016

 

Portfolio

Description

Portfolio Holders

 

 

 

Lead

Alternate(s)

Local planning, policy and governance (includes relationship with Kawau Island representatives)

Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes, relationship with Kawau Island representatives. 

Chairperson Brenda Steele

  

Deputy Chairperson Steven Garner

 

Iwi

Relationship with iwi, recreation reserve boards

Brenda Steele

 

Phelan Pirrie

Arts and culture

Arts centres, art programmes

Greg Sayers

Phelan Pirrie

Events

General oversight of events programme

music in parks, movies in parks

Beth Houlbrooke

 

Warren Flaunty

Community services and facilities

Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections and support the Rodney Youth Advisory Panel 

Steven Garner

 

 

James Colville

Brenda Steele

Libraries

 

Warren Flaunty

Steven Garner

Recreation services (pools multisport facilities)

Pools, multi-sport facilities

Greg Sayers

 

Beth Houlbrooke

Parks

Reserve management plans, park usage, leasing on parks, cemeteries and liaison with parks staff on land owner approvals.

Brenda Steele

 

James Colville

Phelan Pirrie

Steven Garner

John McLean

Built and natural environment

Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation

Thomas Grace

Phelan Pirrie

Economic Development

BIDs, economic development plans, developing ATEED relationship, broadband

Beth Houlbrooke

 

Steven Garner

Brenda Steele

Street environment and town centres

Gateways and mainstreet upgrades, Urban design champion

Phelan Pirrie

John McLean

Transport

 

Steven Garner

Thomas Grace

Phelan Pirrie

John McLean

James Colville

Regulatory – resource consents

Resource consents comments

Warren Flaunty (West/ Dairy Flat), 

Steven Garner (Warkworth/ Wellsford)

N/A

Regulatory - Bylaws

Bylaw policy feedback

Steven Garner

All Members

Communications and engagement

Review media releases and articles.  Stakeholder and community engagement .

Phelan Pirrie (South)

Beth Houlbrooke (North)

 

Finance

Budget overview, financial prudence and reporting, local board funding policy

Steven Garner

Phelan Pirrie

Civil defence/ emergency management

 

Phelan Pirrie

Warren Flaunty

Special Housing Areas

Feedback on SHA’s in Rodney.

Phelan Pirrie (Southern area), 

Steven Garner (Northern area)

N/A

 


Rodney Local Board

09 June 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Warkworth Wellsford Hospice                                                                            5

8.2     Regional Tourism Organisation, Matakana Coast and Country                    6

8.3     Road Issue - Kauri Crescent, Muriwai                                                               6

8.4     Riverhead Residents and Ratepayers Association                                          6

8.5     Raeburn House                                                                                                     7

8.6     North West District Business Association                                                       7

9          Public Forum                                                                                                                  7

9.1     Roading issues around Warkworth - Matakana Link Road                            7

10        Extraordinary Business                                                                                                8

11        Notices of Motion                                                                                                          8

12        Ward Councillor Update                                                                                               9

13        Maori Economic Growth Forum - March 2014 - possible revocation of previous resolution                                                                                                                                       11

14        Establishing a Business Improvement District (BID) Partnership Programme and BID Target Rate in North West District Area                                                                   13

15        Funding required to support the set up phase of the North West District Business Improvement Programme                                                                                           61

16        Funding application for business research - Snells Beach and Wellsford business areas                                                                                                                                       67

17        Supporting Rodney towns and villages with tools for Community Visioning     69

18        South Kaipara Skills Development Initiative                                                            73

19        Social Media Pilot for Rodney Local Board                                                             77

20        Rodney Local Board - Local Event Fund - Unallocated Funding 2013/2014        79

21        Allocation of funding for Rodney facilities and initiatives

This report was not available when the agenda was compiled and will be included in a supplementary agenda.

 

22        Reallocation of Snells Beach lighting to Sunrise Boulevard playground, Snells Beach 2014/15                                                                                                                          81

23        Boat ramp, launching and mooring facilities review                                               83

24        Adoption of the Rodney Local Board Agreement 2014/2015                               131

25        Approval of the draft Rodney Local Board Plan 2014                                           149

26        Infrastructure and Environmental Services Quarterly Update Report               173

27        Rodney Local Board 2014/2015 Proposed Local Library Renewals                    183

28        Auckland Transport Update to Rodney Local Board, June 2014                        189

29        Auckland Transport Quarterly Update to Local Boards                                       199

30        Request for Extension to Grant - North Shore Youthworx Trust                       241

31        New Road Name - Gordon Way                                                                               243

32        New Road Name - Kahika Grove                                                                             249

33        Rodney Local Board Feedback on Heritage Assets Stewardship Operational Policy, Low Carbon Auckland and Psychoactive Substances Regulations                            255

34        Deputation/Public Forum Update                                                                            265

35        Rodney Local Board Workshop Records                                                               269  

36        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

An apology from Member WW Flaunty has been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 12 May 2014 as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

8.1       Warkworth Wellsford Hospice

Purpose

1.       Representatives from Warkworth Wellsford Hospice will be in attendance to address the Rodney Local Board on the progress of their building project in Warkworth.

 

Recommendation/s

That the Rodney Local Board:

a)      thank the representatives from Warkworth Wellsford Hospice on their presentation on the progress of their new purpose-built hospice building in Warkworth.

 

 

 

8.2       Regional Tourism Organisation, Matakana Coast and Country

Purpose

1.       Members of the Regional Tourism Organisation, Matakana Coast and Country, will be in attendance to present their annual report of activities and upcoming plans.

 

Recommendation/s

That the Rodney Local Board:

a)      thank the representatives from the Regional Tourism Organisation, Matakana Coast and Country, for their report on activities and upcoming plans.

 

 

 

8.3       Road Issue - Kauri Crescent, Muriwai

Purpose

1.       Residents of Kauri Crescent, Muriwai, will be in attendance to outline issues around Kauri Crescent part of which is an unformed paper road. The residents are seeking better maintenance and signage in regard to the paper road section.

 

Recommendation/s

That the Rodney Local Board:

a)      residents of Kauri Crescent, Muriwai Valley for their presentation on issues regarding better maintenance and signage of the paper road section of Kauri Crescent.

 

 

 

8.4       Riverhead Residents and Ratepayers Association

Purpose

1.       Members of Riverhead Residents and Ratepayers Association will be in attendance to address the Rodney Local Board on activities and issues in Riverhead.

 

Recommendation/s

That the Rodney Local Board:

a)      thank the representatives from Riverhead Residents and Ratepayers Association for their presentation on activities and issues in Riverhead.

 

 

 

8.5       Raeburn House

Purpose

1.       Representatives from Raeburn House will be in attendance to address the Rodney Local Board on the outcomes achieved by Raeburn House in the Rodney Local Board area and their future plans and projects.

 

Recommendation/s

That the Rodney Local Board:

a)      thank the representatives from Raeburn House on their presentation on the outcomes achieved and the future plans and projects in the Rodney Local Board area.

 

 

 

8.6       North West District Business Association

Purpose

1.       Representatives from the North West District Business Association will be in attendance to summarise the Business Improvement District (BID) process to date since the successful ballot to establish a BID.

2.       The implementation of the BID approach will be collaborative between the Auckland Council BID Partnership Programme team and the North West District Business Association (NWDBA).

 

Recommendation/s

That the Rodney Local Board:

a)      thank the representatives of the North West District Business Association for their presentation.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Roading issues around Warkworth - Matakana Link Road

Purpose

1.       Martin Dancy will be in attendance to discuss roading issues in the Warkworth area and in particular a proposal for a Matakana Link Road.

 

Recommendation/s

That the Rodney Local Board:

a)      thank Martin Dancy for this presentation on roading issues around Warkworth and in particular the proposal for a Matakana Link Road.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Rodney Local Board

09 June 2014

 

 

Ward Councillor Update

 

File No.: CP2014/11410

 

  

 

Purpose

1.       The Rodney Local Board allocates a period of time for the Ward Councillor, Cr Penny Webster, to update them on the activities of the governing body.

 

Recommendation/s

That the Rodney Local Board:

a)      thank Cr Webster for her update to the Rodney Local Board on the activities of the governing body.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

09 June 2014

 

 

Maori Economic Growth Forum - March 2014 - possible revocation of previous resolution

 

File No.: CP2014/10602

 

  

 

Purpose

1.       This report refers the local board to reconsider whether to revoke a resolution previously approved at a Rodney Local Board business meeting on 9 September 2013.

Executive summary

2.       At its September business meeting the Rodney Local Board resolved to:

Resolution number RD/2013/273

MOVED by Member B Steele, seconded Member SR Garner:  

That the Rodney Local Board:

a)      support the Mãori Economic Growth Forum to be held in Te Hana in March 2014 with the Local Board allocating a sum of $10,000 from the ‘Relationships with community/iwi/government groups’ budget line to partner the delivery of the Forum.

b)      that the report and resolutions be forwarded to the Governing Body or relevant committee for their information.

3.       The Mãori Economic Growth Forum – March 2014 report to the Rodney Local Board outlined a proposal from Auckland Tourism, Events and Economic Development (ATEED) to hold a specific economic growth project for Mãori businesses in the upper North Island. The intention of the forum, which was to be held in Te Hana, was that it would offer an open door to all Mãori businesses and mana whenua leaders to come together for the greater purpose of economic growth and prosperity, in a way that offered direct support and engagement to achieve tangible outcomes to growing our economy.

4.       Subsequently, the idea was deemed to have considerable merit on a cross-regional basis and a decision was made by ATEED to hold this event at the Waipuna Hotel and Conference Centre to include Tãmaki Makaurau’s mana whenua, who will meet and have a chance to discuss their interests and challenges in the first instance. The forum will now take place in June 2014. The change in venue and approach has only recently been advised to the local board.

 

Recommendation/s

That the Rodney Local Board:

a)      revoke resolution RD/2013/273 which allocated $10,000 from the ‘Relationship with community/iwi/government groups’ for the Mãori Economic Growth Forum noting that the meeting which was to have been held at the Te Hana Te Ao Marama Cultural Centre in the Rodney Local Board area has now become a regionally focused event to be held at Waipuna Hotel and Conference Centre.

 

Comments

 

5.       There has been a change in direction from the original proposed event which was to be held at Te Hana. The event will now have a cross-regional focus. ATEED believe that in the interests of achieving Mãori outcomes for Auckland it was important for Tãmaki Makaurau’s mana whenua to have chance to meet and discuss their interests and challenges in the first instance.

6.       The money has not yet been released from the budget line ‘Relationships with community/iwi/government groups’ and while Rodney Local Board appreciate that the cross-regional event will be of benefit to a wider audience the original intent of allocating $10,000 was that event had a northern focus and was to be hosted at the Te Hana Te Ao Marama Cultural Centre.

7.       The forum is envisaged to be the initial stepping stone to get all Tamaki Makaurau mana whenua – iwi leaders, land trust chair’s and subject matter experts, owners in a room to engage on Economic Growth. A key outcome of this forum is for all attendees to draft an ‘action plan’ identifying their steps of action to grow or learn more. These action plans will identify resource and support needed and will be delivered throughout the region with local business support and services.

8.       The local board consider that regional events such as this should be funded regionally and should re-visit funding for forum in its amended forum. If the local board determines it can then revoke its resolution and reallocate the funding.

9.       It is important to note that if the funds are not reallocated to a project this financial year then they will be given up as savings.

Consideration

Local board views and implications

10.     This report seeks the local board views on whether or not to revoke the original resolution to support a Mãori Economic Growth Forum with the intention that this forum would have a northern focus and be held at Te Hana Te Ao Marama Cultural Centre. The event will be held cross-regionally in June 2014 and the local board consider that regional events should be funded regionally.

Mãori impact statement

11.     The forum will be an opportunity for mana whenua to feel inspired and empowered and has the potential to lead to greater opportunities for cross regional collaboration. The action plans that come out of the meeting will identifying resource and support needed for economic growth and will be delivered throughout the region with local business support and services.

Implementation

12.     There are no implementation issues.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

09 June 2014

 

 

Establishing a Business Improvement District (BID) Partnership Programme and BID Target Rate in North West District Area

 

File No.: CP2014/09887

 

  

 

Purpose

1.       This report provides an update for the Rodney Local Board on the North-West District Business Association Inc (NWDBA) undertaking the establishment of a Business Improvement District (BID) Partnership Programme for the North-West District Area. This includes the settlements of Helensville, Parakai, Kumeu, Huapai, Riverhead, Kaukapakapa and Waimauku.

2.       This report recommends establishing a BID Partnership Programme and that the BID Target Rate be recommended to the governing body.

Executive summary

3.       The NWDBA have undertaken the steps required to establish a Business Improvement District Partnership Programme for the North-West District Area as required under the Auckland Region Business Improvement District Policy.

4.       They are seeking the support to strike a BID Target Rate the amount of $180,000 per annum, commencing 1 July 2014. This amount is showing in the proposed draft Annual Plan 2014/2015 for Auckland Council. 

 

5.       Council officers are satisfied that the NWDBA has completed all steps required to establish a BID Partnership Programme under the Auckland Region BID Policy (2011).

 

Recommendation/s

That the Rodney Local Board:

a)      approves the request from North-West District Business Association to establish a Business Improvement District (BID) Partnership Programme as per the Auckland Regional BID Policy (2011).

b)      recommends to the governing body the striking of a North-West District Business Improvement District (BID) target rate amount of $180,000 as shown in the draft Annual Plan 2014/2015.

 

 

Comments

6.       The North West District Business Association (NWDBA) began working with the Auckland Council BID Team in 2011 to establish a BID Partnership Programme for the North-West District Area. This area has also been reference to as ‘State Highway 16’. The NWDBA have followed the steps outlined in Auckland Region BID Policy (2011).

7.       The combined North-West District Area includes Helensville, Parakai, Kumeu, Huapai, Riverhead, Kaukapakapa and Waimauku. These form a significant grouping of town and local centres for the Rodney Local Board (RLB). These together form the North-West District Area. The area has many potential economic development opportunities including visitor attraction, business support, and the opportunity for an organisation to provide an advocacy role for the area. Work undertaken by the New Zealand Tourism Research Institute may identify further visitor destination opportunities.

8.       In May 2012 the Helensville District Business Association and the Kumeu Coast and Country Association agreed formally to work together. They approached Auckland Council BID Team about investigating a possible BID Partnership Programme for the State Highway 16 area.

9.       In September/October 2012 Auckland Council BID Team allocated funds to conduct a pre BID establishment business survey. This business survey identified business concerns and opportunities and concluded that there was sufficient support from businesses towards a collaborative approach to managing and realising the local economic benefits for the North West area.

10.     Council Officers submitted a report to the 11 March 2013 meeting of the RLB seeking support to establish a BID Partnership Programme. This is a requirement of the Auckland Region BID Policy 2011.

11.     At this meeting the local board resolved that they supported establishing a BID programme for the North West District Area.

Resolution Number RD/2013/50:
That the Rodney Local Board:

a) Expresses its support for the development of a Business Improvement District (BID) for the State Highway (SH) 16 group which includes the Helensville

Business Association and the Kumeu Coast and Country Business Association.

CARRIED

 

12.     Council officers submitted a report to the 13 May, 2013 for $24,500. This grant was paid to the newly formed North West District Business Association (NWDBA) to support the development of the business database, campaign collateral and development of a communication plan.

Resolution Number RD/2013/109:
That the Rodney Local Board:

a) Approves funding from the ‘Business Improvement strategies in key towns’ budget for the 2012/2013 financial year of $24,500 for continuing development of the North West District Business Improvement District proposal.

b) Endorses in principle funding from the ‘Business Improvement strategies in key towns’ budget for the 2013/2014 year of $32,568 for continuing development of the North West District Business Improvement District proposal subject to approval at a future business meeting of the Rodney Local Board.

CARRIED

13.     A second request was submitted at the 9 September 2013 meeting for a second and final establishment grant for the amount of $32,568.75. This grant supported the cost of the voter engagement, hosted meetings and the ballot costs.

Resolution Number RD/2013/249:
That the Rodney Local Board:

a) Approves funding from the ‘Business Improvement Strategies in key towns’ budget for the 2013/2014 financial year of $32,568 for continuing development of the North West District Business Improvement District proposal.

CARRIED

14.     The actions undertaken by NWDBA included:

·        August 2013: the formal lodging of constitutional documents with the Companies Office for the new combined North-West District Business Association representing Helensville, Parakai, Kumeu, Huapai, Riverhead, Kaukapakapa and Waimauku.

·        Development of a North-West District BID boundary map. See Attachments A and B.

·        Implementation of a communication plan to highlight the opportunities, projects and the benefits for the North West area if a BID Partnership Programme was established.

·        Contracting of a BID Project Manager to undertake the BID establishment project.

·        Developed a database of eligible voters (business and property owners) located in the proposed BID boundary map area. This database to be used to send out BID establishment information and the BID postal ballot voting forms.

·        Consulted with council officers regarding the approach to their BID establishment ballot project.

·        Communicated with the RLB to advise and obtain their support for the establishment of a BID Programme in North West area.

·        Held two public meetings and three informal public drop-in meetings to encourage eligible voters to attend, raise concerns and or questions about the BID Partnership Programme and how it would work.

15.     During the BID consultation process with eligible voters it became clear that there were some unique and challenging situations to overcome in order to complete the establishment process. These circumstances, although anticipated to a certain level, were more challenging in terms of resourcing. They include a mixture of geographic and community situations.

·        Amount of time required to traverse and cover the geographic nature of the proposed BID area.

·        The spread of business activity.

·        The location of businesses on large rural sites not easily identifiable or accessible.

·        Identifying where businesses are located within a property. For example, the BID Project Manager identified a number of businesses located, and operating, on rural residential zoned property. In many cases there was no adequate business signage or information to assist with the development of the eligible voter database. These situations required multiple visits to obtain the necessary information.

·        A number of single traders subleasing business space on a casual basis (for example, a chiropractor trading one day a fortnight for local clients).

·        The degree of patience and empathy required by the BID Project Manager to gain the trust of the business owner. 

16.     The impact of these factors meant that resources available were stretched due to the unique nature of the Local Board area. However sufficient progress and support had been made by February 2014. 

17.     In March 2014, the NWDBA undertook a BID ballot to confirm support for establishing a BID Partnership Programme in the North West area.

18.     The results of that ballot showed 29.8% of eligible voters had returned their vote. 702 envelopes were sent out. Of those who voted, 53.59% voted “yes” to establish a BID Partnership Programme and 45.93% voted “no”. These results exceed the requirements of the Auckland Region BID Policy (2011) which requires a response of 25% returned envelopes and a 51% majority in favour.

19.     Ballot Process: The BID establishment ballot was undertaken between March 10 and March 31, 2014 as per the three (3) week postal requirements of the BID Policy. The BID establishment ballot was undertaken by Election Services Ltd.

20.     Each ballot pack mailed out contained the following:

·        An information booklet (see Attachment C) on the North-West District BID Partnership Programme including:

§  Strategic plan information outlining the projects and objectives of the BID programme

§  The purpose of the BID ballot including the benefits of being part of the 46 BIDs across the region

§  BID target rate information

§  Map of the North-West District BID boundary maps and total area

·        A ballot form

·        Prepaid return envelope for returning the ballot form

·        Contact details for eligible voters to make enquires to either Auckland Council officers, the NWDBA Board or Election Services Ltd

21.     The question on the ballot form asked: Do you support the establishment of the North West District Business Improvement District (BID) Programme as defined on the accompanying map, which is to be delivered by the North West District Business Association Inc and accordingly support the paying of a target rate?

22.     Election Services Ltd has proved a report outlining the ballot process, result and voting documents. See Attachment D.

23.     NWDBA has provided a full report outlining the procedure followed to meet the requirements of the Auckland Region BID policy. See Attachment E.

24.     Council officers are satisfied that the NWDBA has undertaken appropriate consultation. Processes used included one to one engagement, public meetings, emails, networking meetings, brochure and newsletter drops, a variety of communication channels used by the NWDBA, including a selection of local media publications.

25.     Council officers are supportive of the establishment of a North-West District BID Partnership Programme and associated BID target rate.

Consideration

Local board views and implications

26.     NWDBA had communicated their intent to undertake a BID establishment to the Rodney Local Board.

27.     NWDBA has worked with the local board towards achieving BID status for the past two years.

28.     The outcome from the NWDBA BID establishment ballot will be concentrated in the Rodney Local Board area and will not impact on any other local board area.

Maori impact statement

29.     Rodney has a similar proportion of residents of Maori ethnicity (10% in the 2013 Census) as the Auckland region. Maori will be impacted as business and property owners, employees and customers of the North-West District BID.

Implementation

30.     The funding of the North-West District BID Target rate of $180,000 is gained through a BID target rate levied on property owners, therefore this will be cost neutral to Auckland Council and the Rodney Local Board.

31.     The funding of the $180,000 BID target rate is identified in the Rodney Local Board 2014/2015 financials.

 

Attachments

No.

Title

Page

aView

NWD Proposed BID Base Map

19

bView

NWD Proposed BID area maps combined

21

cView

NWD BID Ballot Information Booklet

23

dView

Election Services NorthWest-BID report 2014

31

eView

NWDBA BID report May 2014

41

     

Signatories

Authors

Claire Siddens - Business Improvement District Partnership Advisor

Authorisers

Gillian Plume - Team Leader - BID Partnership Programme

Harvey Brookes - Manager Economic Development

Lesley Jenkins - Relationship Manager

 



Rodney Local Board

09 June 2014

 

 


Rodney Local Board

09 June 2014

 

 



Rodney Local Board

09 June 2014

 

 









Rodney Local Board

09 June 2014

 

 










Rodney Local Board

09 June 2014

 

 




















Rodney Local Board

09 June 2014

 

 

Funding required to support the set up phase of the North West District Business Improvement Programme

 

File No.: CP2014/09952

 

  

 

Purpose

1.       This report requests that the Rodney Local Board consider a request for funding from the North-West District Business Association Inc (NWDBA).

2.       This funding request of $16,000 is to cover the Business Improvement District Programme (BID) establishment and set up costs and expenditure from June 9 to June 30, 2014. The request would fund both costs relating to completing the necessary requirements to gain BID status by 1 July 2014 and any ancillary costs due to the scale of the BID establishment.

Executive summary

3.       Council officers have been working with the NWDBA to establish a North-West District BID programme. On 1 July 2014, the NWDBA will receive their first quarterly payment totalling $45,000. Payments of the $180,000 total BID grant for the 2014/2015 financial year are paid quarterly.

4.       The establishment of the NWD BID programme has been complex and unlike any other BID establishment project completed in the region by the council BID Team. This is due to the geographical nature of the local board area and the NWD BID programme including the seven individual settlements of Helensville, Parakai, Kumeu, Huapai, Riverhead, Kaukapakapa and Waimauku.

5.       The BID establishment funding grants approved by the local board at the 13 May 2014 meeting of $24,500 and 9 September of $32,568.75 have been wisely spent according to the draft budgets. However due to the complex geographic nature of establishing the NWD BID Programme these funds covered the costs up to 1 April 2014.

6.       Since 1 April 2014 the final and last remaining steps to establish the NWD BID programme and getting the NWDBA BID ready have been achieved due to the goodwill of those involved without provision for any reimbursement.

 

Recommendation/s

That the Rodney Local Board:

a)      approves $16,000 from the line item ‘Business Improvement strategies in key towns’ for FY 2013/2014  as a grant to the North-West District Business Association for the purpose of completing the last remaining requirements to gain BID status prior to 1 July 2014.

 

Comments

 

7.       The establishing of a BID Programme in a geographical location such as the Rodney Local Board area and including seven individual settlements of Helensville, Parakai, Kumeu, Huapai, Riverhead, Kaukapakapa and Waimauku into one BID Programme has never been done before in the Auckland region.

8.       The BID establishment progress has been steady. However, due to the complex nature of this particular BID establishment, unanticipated additional costs has meant funding available effectively only covered expenses up until 1 April 2014.

9.       Since 1 April 2014, the completion of the post BID ballot steps leading from the ballot result date 1 March 2014 to the first BID quarterly payment on 1 July 2014 are being completed using the goodwill of those involved including the contracted Project Manager with the understanding that there will be no reimbursement of time and expenses.

10.     During the establishment phase there were some unique and challenging situations in establishing this NWD BID Programme which has affected available resources. They included a mixture of geographic and community factors;

·    Amount of time required to traverse the geographically spread out nature of the proposed BID area.

·    The spread of business activity.

·    The location of businesses on large rural sites and not easily identifiable or accessible.

·    A number of single traders subleasing business space on a casual basis.

·    Cost of postage to ensure all eligible voters received the required information including those with a rural mail address.

·    In order to develop the eligible business voter database it became apparent that this was only going to be achieved by physically visiting and making contact with the owner of each and every property and business activity.

11.     This unique and challenging environment resulted in the available resources provided by the local board effectively covering expenses up until 1 April 2014.

12.     Since 1 April 2014 progress has been slow but continued in order to meet the requirements of the Auckland Region BID Policy and reporting deadlines for the local board and governing body.

13.     The body of work being undertaken since 1 April 2014 includes:

·      Secretary requirements to host a Special General Meeting (SGM) to approve and adopt the BID constitution.

·           Documentation to register the new constitution.

·      Mail out and communication of the Annual General Meeting (AGM) notice, agenda and Special Resolutions to approve and adopt the NWD BID Programme and BID budget. NWDBA committee nomination forms, NWDBA membership forms and other relevant information.

·           Preparation of the end of year account to March 2014 to be presented at the AGM.

·           Hosting costs of both the SGM and the AGM.

·      Completion of the Auckland Region BID Policy requirements including a final NWDBA BID report and attached support documents.

·      NWDBA communications to advise all eligible voters of the BID ballot result, information on the SGM, AGM and the final requirements to gain BID status including reporting and presenting to the Local Board.

·      Engage an experienced BID Manager consultant for a short term to set up the NWD BID Programme and to complete the necessary management and administration processes, support and assist the NWDBA committee with governance, strategic direction and planning. This will include a committee induction programme including an understanding of the various roles and responsibilities.

14.     The early engagement of an experienced BID Manager will ensure the NWD BID Programme and the NWDBA start off on a stable and secure footing. This will enable the NWD BID programme to avoid the downtime that is associated with the staff recruiting process and the time required for staff to bed into the role.

Consideration

Local board views and implications

15.     The local board has shown their support for the development of the NWDBA BID Programme at previous meetings.

16.     The development of the NWDBA as an organisation able to be responsible for the NWD BID Programme is a desire of the Rodney Local Board.

Maori impact statement

17.     Rodney has a similar proportion of residents of Maori ethnicity (10% in the 2013 Census) as the Auckland region. Maori will be positively impacted on if this funding request is approved as business, property owners, employees and customers of the North-West District Business Association.

Implementation

18.     The implementation of the BID approach will be collaborative between the Auckland Council BID Partnership Programme team and the North West District Business Association (NWDBA).

 

Attachments

No.

Title

Page

aView

North West District Business Association BID grant request budget of costs

65

     

Signatories

Authors

Claire Siddens - Business Improvement District Partnership Advisor

Authorisers

Gillian Plume - Team Leader - BID Partnership Programme

Harvey Brookes - Manager Economic Development

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

09 June 2014

 

 


Rodney Local Board

09 June 2014

 

 

Funding application for business research - Snells Beach and Wellsford business areas

 

File No.: CP2014/11973

 

  

Purpose

1.       This report is to seek funding from Rodney Local Board to undertake business centre research on the townships of Snells Beach and Wellsford. This research will contribute to the Local Economic Development Plan that Rodney Local Board has agreed, in principle, to undertake during the 2014/2015 year.

2.       The funding request is for $15,000 for research in Snells Beach and $25,000 for research in Wellsford. This research will focus on feedback from the business community in the main business area of each community. The majority of funding for this work will come out of the 2013/2014 budget for ‘Local Job Opportunities/Skills Development’ budget line.

Executive summary

3.       Council officers have been working with the Rodney Economic Development portfolio group. At the 13 May 2014 meeting, council officers were asked to explore the feasibility of completing research to get feedback from the business communities of both Snells Beach and Wellsford.  

4.       This type of research had recently been completed for Warkworth business area as part of the business association’s consideration towards becoming a Business Improvement District (BID). 

5.       The research seeks feedback from the business communities on questions about how easy, or difficult, it is to operate businesses in these communities. What factors could improve the business environment and what factors attract businesses to operate there. The approach will be to use a survey aimed specifically at the business community.

 

Recommendation/s

That the Rodney Local Board:

a)      approves the funding from the line item ‘Local Job Opportunities/Skills Development’ (2013/2014 financial year budget) of $15,000 for business research in the Snells Beach business community.

b)      approves the funding from the line items ‘Local Job Opportunities/Skills Development’  and ‘Rodney Econ/Devel Implementation Plan’ (2013/2014 financial year budget) of $25,000 for business research in the Wellsford business community.

 

Comments

 

6.       Rodney Local Board is keen to understand the unique business communities that make up their economic environment. Funding has been approved, in principle, to complete a Local Economic Development Action Plan (LED Action Plan) over the 2014/2015 year. A report will be coming to the local board in July 2014 for final approval to proceed with this.

 

7.       The Economic Development portfolio group identified gaps in knowledge about some business communities that would make a useful contribution to the LED Action Plan. At the 13 May 2014 meeting of the portfolio group members were supportive of an initiative suggested to research two of these business communities – Snells Beach and Wellsford. 

8.       This work would commence immediately and be completed by late July 2014.

9.       Officers have initiated discussions with Wellsford Promotions who operate as a small business association in town centre areas. From the preliminary conversations, the business association appears very interested in the idea of the survey and keen to be involved. A face to face meeting will take place in the week of 9 June 2014. They have indicated they have a good database of the local businesses which will be very beneficial for the research.  

10.     Snells Beach does not appear to have a business association and this research will require the survey provider to do face to face interviews with the business community.

11.     At this stage it is envisaged that the research will be by way of a survey (options for this include a mixture of online survey forms or face to interviews). An independent contractor will be used to undertake this work.

Consideration

Local board views and implications

12.     This request for funding has not come before the full Rodney Local Board but has the support of the Economic Development portfolio holders as per their 13 May 2014 meeting.

Maori impact statement

13.     Rodney has a similar proportion of residents of Maori ethnicity (10% in the 2013 Census) as the Auckland region. Maori will be positively impacted on if this funding request is approved as business, property, owners, employees and customers of the Snells Beach and Wellsford business areas.

Implementation

14.     The implementation of this work will be managed by council officers within the Local Economic Development Unit.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Gill Plume – Team Leader BID Partnership

Authorisers

Janet Schofield – Manager Business and Local Economic Development Planning

Tim Watton – Manager Regional Digital Policy Implementation

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

09 June 2014

 

 

Supporting Rodney towns and villages with tools for Community Visioning

 

File No.: CP2014/11852

 

  

Purpose

1.       The Rodney Local Board supports communities to undertake plans and visions for their town centre or village. Having the right skills and tools to enable communities to undertake these plans and visions are gaps and the local board is proposing to undertake some research to identify what tools and techniques could support communities to complete their plans and visions in the future.

Executive summary

2.       The Street Environment and Town Centres portfolio identified that as communities were developing ideas for their area or seeking to develop community plans and visions there was not a clear understanding of what these plans should or could contain.  Additionally, it was not clear how outcomes and priorities of a community would be supported by the local board.

3.       A number of communities have indicated their interest in completing a plan and vision and have sought some assistance from the local board to do this.  The local board invited Beacon Pathway Incorporated to put together a project brief to assess what existing community plan writers encountered during their plan development, what options, techniques and tools would have supported them and what opportunities or learnings could be developed for future documents.

 

Recommendation/s

That the Rodney Local Board:

a)      appoint Beacon Pathway Incorporated to undertake a Community Tool-box Exercise and allocate $23,101 from the ‘local job opportunities/skills development’ budget.

 

Comments

 

4.       Several Rodney townships and villages have undertaken some form of locality based planning driven in the main part from their community wanting to identify some place making priorities and initiatives.  These plans have been developed in a variety of different ways and with a broad range of priorities and expectations being identified.  At the point where a community seeks to implement one of their priorities they approach the local board for their support.  This support is often financial but there are numerous ways that the local board could support their communities.  Some communities would like to develop their own plan and there are numerous ways to support and provide guidance.

5.       The local board is aware that while there are numerous ways to complete a community plan or vision it might be useful to provide some practical guidance and options to community leaders and residents.  This guidance could take many forms and it could also advise communities of the potential for the local board to support their priorities going forward.

6.       In thinking of the best way forward Beacon Pathway Incorporated (Beacon) were approached to provide a suggested project brief to complete a systematic approach for the assessment of existing community-led plans.  Beacon were also asked to develop a set of tools and processes that community leaders and residents could use to prepare their own community plan.  Part of the brief was to also scope out some of the key outcomes that a community plan or vision should contain which could then be assessed and considered by the local board.

7.       Beacon’s remit is to improve New Zealand’s housing stock: a critical asset that has sub-standard outcomes across a range of issues including dwelling performance, human health, durability, resilience and affordability.  Beacon has also had a focus on sustainable neighbourhoods because social, economic and environmental aspects are critical to the built environments sustainability.  While housing is at the heart of Beacon’s expertise its capability extends to the community and neighbourhood level which aligns with the town centres and villages of Rodney.  Beacon has developed a Neighbourhood Sustainability Framework and Assessment Kit and has a dataset of neighbourhood sustainability measures. 

8.       Based on that expertise Beacon has proposed some project objectives for this work.

·                      Document the community led plans that have been completed and identify any learnings, issue and opportunities

·                      Provide a set of simple tools and techniques that people could use in a variety of settings to assist then to plan for their locality with little or no assistance from the local board

·                      Detail opportunities to assist the implementation of the toolbox e.g. training, matched funding etc.

9.       Based on those objectives some key aspects of the project would include:

·          A literature review of existing plans/visions processes

·                      Meetings with 4 community leaders who have completed a community-led plan in Rodney and assess how they did what they did, what worked, what would they do differently, who was involved, who wasn’t included and why. Have a discussion around potential tools they used or would have liked to have used

·                      Identify a set of useful tools and techniques, assess what could work and create a toolbox of options including: getting started, visioning and planning, action, reflection, measurement, assessment, sustaining momentum and anything else that is able to add value to the toolbox

·          Test the toolbox and tools

·          Scope some opportunities to assist with implementation

·                      Undertake some agreed implementation opportunities e.g. training on agreed tools and techniques

10.     The cost to complete the proposed project is $23,101.  The project is a way of enabling Rodney communities to undertake their own planning and visioning projects with tools and techniques, which then places the delivery in their own hands. 

11.        The local board is also part of the Community-led Place Making project that is a joint undertaking across a number of local boards.  This project will provide some valuable advice that other local boards could share with their communities once completed.

 

Consideration

Local board views and implications

12.     The local board has received a number of requests from communities that they would like to undertake a community planning and visioning exercise for their area. To date there have been two community plans that were granted some funding by the local board to support their plan development. The communities themselves invested their time and resources including further funding to complete their plans. These two plans have been developed for Kaukapakapa and Coatesville. There are also a number of existing visions that were developed under the legacy Rodney District Council term, South Head and Kawau Island for example.

13.     The Street and Environment and Town Centre portfolio holders requested that a project brief was developed to determine the best way to continue to support these requests (most recently Opahi Bay).

Maori impact statement

14.     The views and interest of Maori should be considered in any visioning or community planning exercise in terms of the Te Tiriti/Treaty of Waitangi. The ways and opportunities for each community to engage and reflect the views and interests of Maori will be reflect in the techniques, tools and outcomes of this project.

Implementation

15.     The implementation of the future outputs from the project will provide a long term opportunity for Rodney communities to undertake community planning and visions for town centres and villages.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Kathryn Martin – Senior Local Board Advisor, Rodney

 


Rodney Local Board

09 June 2014

 

 

South Kaipara Skills Development Initiative

 

File No.: CP2014/11401

 

  

 

 

Purpose

1.       To request funding from the Rodney Local Board for the establishment of a community-based skills development initiative in South Kaipara.

Executive summary

2.       The Rodney Local Board has expressed an interest in supporting community learning and skills development opportunities in South Kaipara.

3.       The Helensville Men’s and Family Centre and the Helensville Enterprise Trust are requesting funding to establish a new joint initiative that involves building practical skills and will provide opportunities for groups of people to work together and may lead to increased local employment opportunities.

4.       This report recommends that $15,000 be allocated to the Helensville Men’s and Family Centre and the Helensville Enterprise Trust to undertake this project. The detailed scope of the work will be negotiated with Council staff and will be the subject of a funding agreement setting out the deliverables and reporting mechanisms.

 

 

Recommendation/s

That the Rodney Local Board:

a)      approve funding of $15,000 from the ‘Local job opportunities/skill development’ budget line to the Helensville Men’s and Family Centre and the Helensville Enterprise Trust for the South Kaipara Skills Development Initiative.

 

 

Comments

 

5.       In the 2013-2014 financial year, the Rodney Local Board endorsed in principle a budget line to support new community learning and skills development opportunities in South Kaipara.

6.       Initial options for use of this budget included night classes at the high school and commissioning research on community education needs in the area. However, after discussion with community members and consideration of the draft South Kaipara Community Actions document (Attachment A) it is proposed that a fresh approach to community learning be tried.

7.       During the course of two recent community consultations, residents expressed a strong interest in practical skills development initiatives that supported community recycling and would possibly lead to increased local employment opportunities.

8.       The Helensville Men’s and Family Centre and the Helensville Enterprise Trust, who run the community recycling centre, are keen to trial a new joint initiative that would involve repairing and reusing damaged goods that would normally be thrown away.

9.       A great number of broken items such as bicycles, farm machinery, appliances and furniture are disposed of in the landfill each year. With relatively minor repairs, many of these items could be put back into circulation and reused. The reason this does not happen more often, is the additional time and skills required by groups running the recycling centres.

10.     This initiative will use skilled volunteers, possibly retired people, who will work alongside people wanting to learn how to fix things and develop new skills. The initial focus will be on repairing bicycles (Recyclabike), which could then be made available to children who don’t have bikes, or they could be available for public use in the townships.

11.     There is also a lot of potential for repairing and upcycling discarded furniture and household goods. This initiative would work very well alongside the Ngati Whatua o Kaipara Housing Development Project as it retrofits the old Hobsonville houses.

12.     The initiative will provide opportunities for people to share their skills, learn new skills, work together and create useful objects out of what would otherwise be junk. Schemes like this that have been established in other centres have led to new income streams and increased local employment opportunities, as well as providing a way for people to connect with each other and their community.

13.     The Helensville Men’s and Family Centre and the Helensville Enterprise Trust also plan to work with the Health Trust, the schools and the Arts Centre in the establishment of this project.

14.     It is proposed that the Helensville Men’s and Family Centre be the fundholder for this project. They have robust financial systems, credibility in the community and a reputation for delivering results.

15.     A funding agreement will be negotiated and signed setting out the budget, deliverables, timeframes and reporting requirements. This funding agreement will be overseen by staff from the Community Development team.

 

Consideration

Local board views and implications

16.     The purpose of this report is to obtain a decision from the Rodney Local Board.

Maori impact statement

17.     This project will have a focus on the needs and potential of Maori communities living in the area.

Implementation

18.     There are no implementation issues.

 

Attachments

No.

Title

Page

aView

South Kaipara Community Actions

75

     

Signatories

Authors

Sue Dodds – Senior Community Development Project Leader

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

09 June 2014

 

 


Rodney Local Board

09 June 2014

 

 

Social Media Pilot for Rodney Local Board

 

File No.: CP2014/11587

 

  

Purpose

1.       A request has come from local board member Phelan Pirrie, one of the Communications and Engagement portfolio holders, for there to be a dedicated resource to expand the use of social media within the Rodney Local Board area to better engage with its many and geographically spread communities. The report recommends that funding be approved for this purpose.

Executive summary

2.       The Communications and Engagement portfolio holder, Phelan Pirrie, has requested that the Communications team investigate the possibility for a dedicated resource to expand the profile of the Rodney Local Board and its many communities on social media, i.e. facebook.

3.       It is envisaged that this social media pilot be trialled for a period of 3 – 6 months initially and that further consideration be given in the future to longer term funding for this proposed communications resource. The local board will need to fund the pilot.

4.       The driving force behind the idea for a proposed pilot scheme is that it provides an opportunity to engage with thousands of Rodney residents online and who are already connected to existing community or local interest social media pages.

5.       If funding is approved, the Auckland Council Communications Team will;

·    take the lead on identifying a suitable and appropriately qualified candidate for the role. Ideally the candidate should be someone experienced and familiar with council structure, policies and guidelines.

·    provide support in determining job description and focus and offer guidance and advice.

·    contribute to evaluating the success of the pilot scheme and recommendations as to next steps.

 

Recommendation/s

That the Rodney Local Board:

a)      approve $16,800 from the ‘Relationships with community/iwi/government groups’ budget line for a 6 month social media pilot scheme.

 

Comments

 

6.       The driving force behind the proposed social media pilot scheme is that traditional print media is not so popular with a younger demographic. The traditional print media environment, particular in the west of Rodney, is impacting on the local board’s ability to reach and engage with its communities in a meaningful and effective way.

7.       Dwindling journalistic resources are leading to fewer stories on what the local board/council does. The local board aims to demystify the relationship between the local board, the governing body and Council Controlled Organisations (CCOs) and their collective roles/responsibility on key/local issues/projects.

8.       It is estimated that a 3 month trial would cost in the vicinity of $8,440 (20 hours per week at $35 per hour). A six month trial would be in the vicinity of $16,800.

9.       The decision to embark on a pilot scheme should take in to consideration the ongoing long term implications of funding beyond the pilot. Once a communications channel has been established there could be expectations that this level of service will continue. This has the potential to increase the workload of existing staff.

Consideration

Local board views and implications

10.     If a social media pilot  scheme is approved, the local board will need to weigh up the importance of how they process informal feedback received through social media channels.

Maori impact statement

11.     The social media pilot scheme would be of benefit to Maori as well as the wider Rodney Local Board community.

Implementation

12.     If approved the Communications team will provide support by taking a lead on identifying a suitable candidate, determining the job description and focus and offer guidance and support.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

09 June 2014

 

 

Rodney Local Board - Local Event Fund - Unallocated Funding 2013/2014

 

File No.: CP2014/11060

 

   Purpose

1.       The purpose of this report is to present the board with an option for the expenditure of the balance of the discretionary Local Event Fund prior to 30 June 2014.

Executive summary

2.       The Rodney Local Board has a $52,813 discretionary events fund, known as the Local Event Fund for allocation in 2013/2014.

3.       This funding was allocated through two funding rounds.  In round one the Rodney Local Board allocated $28,363 and in round two allocated $24,450.

4.       Grant recipients are required to complete accountability reports and include copies of invoices to support their funding grant. As part of this process a refund cheque for $500 was received from Grandparents Raising Grandchildren (GRG), who had received a grant for their annual GRG picnic.

5.       This refund has been processed and the proceeds returned to the local event fund budget for reallocation prior to financial year end on 30 June 2014.

6.       Due to very tight timeframes, officers are recommending that the Rodney Local Board give consideration to the purchase of a local board branded tear drop flag to assist in the promotion of their brand and acknowledge funding received by community events by loaning it to community event organisers for display at their events.

 

Recommendation

That the Rodney Local Board:

a)      approve the reallocation of returned discretionary events funds by Grandparents Raising Grandchildren of $450 to purchase one 2.1m local board branded tear drop flag.

 

Comments

7.       The Rodney Local Board has a discretionary events fund of $52,813 available for distribution in 2013/2014.

8.       The Rodney Local Board distributed this funding across two funding rounds to 22 community events.

9.       Grant recipients are required to complete accountability reports and include copies of invoices to support their funding grant. As part of this process a refund cheque for $500 was received from Grandparents Raising Grandchildren, who had received a grant for their annual GRG picnic.  The refund was for the cost of bus hire to take families to the picnic as the hire costs were covered in a grant received from central government.

10.     This refund has been processed and the proceeds returned to the local event fund budget for reallocation prior to the end of the financial year on 30 June 2014.

11.     Due to very tight timeframes, Community Development Arts and Culture (CDAC) staff are recommending that the Rodney Local Board give consideration to the purchase of a local board branded tear drop flag to assist in the promotion of their brand and acknowledge funding received by community events by loaning it to community event organisers for display at their events.

12.     CDAC staff have received quotations from a number of flag makers for tear drop flags and the cost of one flag is $450.00, broken down as follows:

 

            2.1m tall tear drop flag (flag, pole & carry case)            165.00

            Heavy metal base                                                             95.00

            File set up fee                                                                   65.00

            Production ready artwork cost                                       120.00

            Freight                                                                                 5.00

            Total Cost                                                                    $450.00

Consideration

Local board views and implications

13.     The Rodney Local Board has not been canvassed for their views on this proposal.  If the budget remains unspent at 30 June 2014 it will be lost as this operational funding falls under the 10% threshold and cannot be accrued.

Maori impact statement

14.     This fund does not specifically target Maori groups, however Maori communities are likely to benefit from the events supported by the Rodney Local Board, alongside other groups in the community.

Implementation

15.     There are no implementation issues.  If the Rodney Local Board approves this spending, CDAC staff will raise the appropriate purchase order, request the artwork for sign off by Auckland Council communications staff and the local board, ensuring compliance with branding guidelines.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Barbara Cade - Team Leader Events North/West

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

09 June 2014

 

 

Reallocation of Snells Beach lighting to Sunrise Boulevard playground, Snells Beach 2014/15

 

File No.: CP2014/07849

 

  

Purpose

1.       The purpose of this report is to seek Rodney Local Board approval to reallocate the $32,877 budget provided for Snells Beach lighting to the 2014/2015 financial year Sunrise Boulevard play space project (Local park playspace renewals) at Snells Beach.

Executive summary

2.       The Rodney Local Board had approved $32,877 for walkway lighting along the coastal path at Snells Beach, under resolution RD2013/140. These funds were remaining from the completed coastal project entitled “Snells Beach – new wall and remove old posts”.

3.       Following initial feedback from Snells Beach Residents and Ratepayers Association (SBRRA), Parks portfolio holders agreed that the lighting project was no longer appropriate to continue and feedback was sought from the community and their recommendation as to how to reallocate the funds.

4.       The Snells Beach Resident and Ratepayers Association (SBRRA) surveyed their members and have confirmed the following priorities:

Priority 1:  Complete the Sunburst Ave storm damage to path

Priority 2:  Install a space net in the Sunrise Boulevard playground when renewed

Priority 3:  Extend the coastal path to the south.

5.       During the course of the SBRRA survey, works were undertaken to resolve the storm damaged path.

6.       Therefore, it is recommended that the Rodney Local Board approves reallocation of this remaining budget to the Sunrise Boulevard play space, when it is renewed in the 2014/2015 financial year.

 

Recommendation/s

That the Rodney Local Board:

a)      approves the reallocation of the remaining $32,877 budget, currently allocated to ‘Snells Beach walkway lighting’ project to the Sunrise Boulevard Reserve play space project 2014/2015.

 

Comments

7.       The Sunrise Boulevard play space has been identified as a priority site in the proposed 2014/2015 Parks Capital Works Programme, with a current allocation of $60,000.  This amount, together with the reallocation of $32,877 from the “Snells Beach – new wall and remove old posts”, will provide a total of $92,877 budget.  Based on current condition, use and geographical location it is anticipated this would provide sufficient budget for the required renewal at Sunrise Boulevard Reserve.

Consideration

Local board views and implications

8.       Parks portfolio holders have been consulted throughout the series of consultations with SBBRA and previous reallocations of the remaining budget.  The Parks portfolio holders have indicated that they are in support of the proposed reallocation of budget.

Maori impact statement

9.       Impacts on local Maori will be considered through the scoping, consultation and any related consenting process.

Implementation

10.     The Sunrise Boulevard play space is considered a priority within the 2014/2015 Parks Capital Work Programme.  Given the positive support within the community for improving this play space, there are no foreseen implementation issues.

11.     The proposed additional funds will ensure the enhanced renewal of the Sunrise Boulevard play space.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Don Lawson - Parks Advisor

Authorisers

Lesley Jenkins - Relationship Manager

Martin van Jaarsveld - Manager, Local & Sports Parks North; Local & Sports Parks

 


Rodney Local Board

09 June 2014

 

 

Boat ramp, launching and mooring facilities review

 

File No.: CP2014/09226

 

  

Purpose

1.       To inform the local board on the boat ramp, launching and mooring facilities survey and to seek a decision on possible actions to be undertaken to improve the network of boat launching facilities in the Rodney Local Board area.

Executive summary

2.       Increasing demand for boat launching opportunities has been relayed to the local board for many years. Growth in boat trailer numbers over the last 10 years shows strong demand for recreational boating in the Rodney area. Across the local board area the main issues are the limited capacity of all-tide launching facilities and parking facilities causing congestion and safety risks.

3.       A boat ramp user survey undertaken during summer 2013/2014 proves there is unmet demand during the summer holiday season and during public holiday weekends. The user survey also highlights areas with high user dissatisfaction and with potential for improvement. This is valuable information for the operational management of council owned assets.

4.       To address the capacity issues and meet the identified need it is recommended that a feasibility study is undertaken for an additional boating node in the north of Rodney. In addition, better information on the accessibility and usability of boat ramps needs to be made available to the public. Not acting will result in increased risks for the safety of boat ramp and other beach users.

5.       The introduction of boat ramp user charges needs to be assessed as part of the feasibility assessment. User charges should not be used as a source to fund current operations but to ensure that boat launching facilities can be developed to meet future demand. User fees can help spread the financial cost more equally amongst those benefiting from the boat launching facilities.

 

Recommendation/s

That the Rodney Local Board:

a)      endorse the Northern Boat Ramps Research Results as attached as Attachment A to the agenda report.

b)      support option two that will apply the research results for improving the management of boat launching facilities and the availability of boating related information.

c)      support option four to undertake a feasibility study for the development of an all-tide boat ramp as an additional boating node in the north of Rodney.

Comments

Background

6.       Boating is a popular lifestyle choice for many Aucklanders. The draft Northern Boat Access Report 2005 has indicated the need for more boat launching capacities at popular boating destinations in particular along the east coast of the Rodney Local Board area.

7.       According to data provided by the New Zealand Transport Agencythe number of registered boat trailers in the former Rodney District area has increased by 73 per cent between 2004 and 2013 whilst registrations have been stagnant in Auckland and New Zealand overall. The Auckland Regional Boating Study (Beca 2012) identifies a “trend towards larger trailer boats which are stored on trailers at home or in dry stack facilities close to the marina”. It suggests an estimated annual growth in trailer boats of 2.9 per cent, doubling today’s numbers within 25 years and putting pressure on the region’s all-tide, all-weather boat ramps, particularly during summer weekends.

8.       Issues with boat access have largely been reported anecdotally and usually lacking in a reliable evidence base. Past examples have shown that there is latent demand for more all-tide and all-weather boat access. Since a new breakwater in 2011 has turned the Gulf Harbour boat ramp into an all-weather facility, a significant increase in user numbers means that parking is now at capacity during the summer boating season.

9.       To support building a reliable evidence base for the review of boat ramps, a boat ramp user survey was undertaken between 15 November 2013 and 14 March 2014. This survey involved boat ramps in local parks, regional parks and some boating club facilities on public or privately held land. A summary copy of this study is attached.

10.     At a workshop on 7 April 2014 high-level survey results were presented to the local board. The survey has identified a strong demand for more all-tide boat ramps (41% support) and better parking facilities (40% support) at popular boating destinations. In addition it has delivered valuable information to the operational management of the existing ramps.

Strategic context

11.     The review of boat ramps, launching and mooring facilities is a key initiative in the Local Board Plan 2011.

12.     Local boards are the decision makers where a facility or proposal for one is on a local park or reserve. Where regional parks are involved the governing body has the authority. Boat launching facilities in regional parks can play a significant role in providing for regional demand usually peaking during summer months. Sullivans Bay could help alleviate access issues to moorings in Mahurangi West. Wenderholm has further potential to provide safe all-weather boat access for the growing population at the Hibiscus Coast.

13.     The Auckland Plan highlights the significant role partnerships can play in delivering infrastructure and services in a most cost-effective way. Partnerships should be explored where the council does not currently operate facilities but demand is high and privately owned facilities are available. It is also an obligation under the Local Government Act 2003 for council to assess any proposal on whether it is the most cost-effective way to deliver infrastructure or a service.

Options to evaluate

14.     Based on the evidence presented through the user survey, options have been identified that address the key themes that include more all-tide access, better parking facilities and better information on location and accessibility of boat ramps.

15.     Options to address feedback via the survey have been developed by staff. Those options are presented below for the Rodney Local Board’s consideration:

a)   Option one: Do nothing – This option is to continue business as usual. Boat ramps continue to be maintained from existing operational budgets only. Facility upgrades and renewals are prioritised through the parks management work plan. No funding beyond existing operational budgets will be required for this option.

b)   Option two: Improve management of facilities – The boat ramp user survey has produced information of value for the operational management of existing ramps. This information will be used to inform the parks management work plan. A boat ramp typology will be developed to help guide boat ramp users find the right facility for their purposes. This information will be published on the Auckland Council website and through the ‘MarineMate’ application or similar. No funding beyond existing operational budgets will be required for this option.

c)   Option three: Upgrade selected boat ramps – Propose upgrades to selected boat ramps in the local board area that would address operational issues identified through the boat ramp user survey. Upgrades of certain boat ramps may increase their usability at lower tides. Funding for this option cannot be obtained from existing operational budgets and would need to be identified in the Long-term Plan.

d)   Option four: Develop a new all-tide boat ramp as an additional boating node in the north of Rodney – This option acknowledges the increasing seasonal shortfall of high capacity all-tide boat ramps into Kawau Bay and the Whangateau Harbour. Suitable sites and cost implications will be investigated through a feasibility analysis. Significant funding will be required for implementing this option. The introduction of boat ramp user charges or building partnerships needs to be investigated as part of a funding feasibility assessment.

Evaluation and recommended options

16.     Option one will not resolve the capacity issues identified in the boat ramp review and with growth in trailer boat numbers the situation can be expected to worsen.

17.     Option two requires minimal effort and will result in better provision of boating related information to boat ramp users. It is anticipated that additional information will mostly benefit those who are not familiar with the area helping them to make better decisions and to avoid using congested hot spots for their boating activities. However the compilation of this information alone is unlikely to change behaviour of those who have been using a certain facility for a long period of time.

18.     Option three will make improvements to a selection of boat ramps to make them and their environment safer and more useable at lower tides. These improvements alone are unlikely to make a significant difference in addressing the growing capacity issues. Past examples show that due to latent demand improvements at popular launching facilities are likely to result in increased use and demand for parking.

19.     Option four will address the growing capacity issues providing additional boat launching facilities at hot spots in the Kawau Bay and the Whangateau Harbour area. This is also the most expensive option. In order to keep costs to a minimum possible locations are most likely to be on land already in council ownership with good road access and ample space for parking. Partnerships and user charges may need to be considered for this option. User fees can help spread the financial cost more equally amongst those that benefit from the boat launching facilities.

20.     It is recommended to proceed with a combination of option two and four. A combination of a boat ramp typology with a new facility will address the increasing capacity issues at launching facilities in the Rodney area. It will provide more alternatives for trailer boat launching and help guide boat ramp users to find the right facility for their purposes. Over time this will help change how the network of boat launching facilities is used. The development of a new all-tide, all-weather boat ramp must be subject to a positive feasibility assessment and equitable funding parameters.

Financial implications

21.     $1,475 million has been allocated for work identified under the boat ramp, launching and mooring facilities review for the 2015-2017 period in the Long-term Plan 2012-22.

22.     Further feasibility analysis needs to be undertaken to ascertain funding required for option four.

23.     User charges should not be used as a source to fund current operation but to ensure that boat launching facilities can be developed to meet future demand. Any charges should be implemented on a sub-regional or regional basis and only those facilities that will be upgraded in the future to higher capacity and specifications should be included.

Risk assessment and mitigation strategy

24.     The main capacity issues identified through this review are seasonal and as a result public interest in this matter will be limited throughout the recreational boating low season. It can be expected that as soon as the new boating season starts in November public and media interest will increase again.

25.     It is imperative that the interest and the health and safety of other beach users is maintained. Existing and potential future risks need to be investigated wherever upgrades or new boat ramps are proposed.

26.     A communications strategy should target the boating community to keep them informed about any planned boat ramp upgrades and developments.

Consideration

Local board views and implications

27.     The local board has reservations regarding the introduction of boat ramp user charges. Survey responses indicate that user charges may be acceptable to boat ramp users if they were utilised to fund visible improvements locally. The local board notes that more information is required on how user charges could be paid for and for what purpose they can be utilised before any decision can be made whether they should be introduced or not.

28.     Local board members realise that the boat ramp user survey particularly highlights the peak season issues. The board agrees there is a need for more information regarding the seasonal variances and dynamics at popular boat ramps such as Gulf Harbour and Omaha where regional demand and holiday house users add to the demand in summer. The local board queried whether trailer parks could be monitored to reflect usage throughout the year rather than summer peak.

29.     Council staff were made aware that Sandspit is a busy boat ramp all year round due to is role in serving Kawau Island and being a departure point for boating charters. Oyster growers have an interest in the Mahurangi area, particularly the access of Dawsons Landing and Scotts Landing.

30.     The recently refurbished Parakai boat ramp is underutilised and the local board wishes to see initiatives that increase its utilisation. Parakai is a good facility but relatively far from popular boating destinations in the Kaipara Harbour. Launching from Shelly Beach and into the Hoteo River off State Highway 16 is far more popular due to location.

31.     The local board are wary about the over-use of signage for the purpose of informing people about hazards and boating rules and regulations. Whilst fulfilling council’s duties to provide safe public places an over-proliferation of signs and clutter must be avoided.

32.     The local board is supportive of enhancing existing boating information resources like the MarineMate application. This would avoid duplication and minimise the effort in developing alternative information tools.

Maori impact statement

33.     Matters relating to water and coastal access are generally of high interest to mana whenua. All iwi in the Auckland region have a historical and intrinsic connection to the sea and the coastline.  Portage areas were common place in locations that provided shelter and best access to shellfish and fishing grounds.  Trade was prevalent across the Gulf, the Kaipara and the Manukau Isthmus.

34.     Iwi with an interest in the area were identified and invited to a hui on 21 May 2014 in Takapuna and one on 28 May in Wellsford. A feedback summary from these hui will be tabled at the local board meeting on 9 June 2014.

35.     Based on advice from Te Waka Angamua the following iwi have been invited: Ngāi Tai ki Tāmaki, Ngāti Manuhiri, Ngāti Maru, Ngāti Paoa, Ngāti Whātua o Kaipara, Ngāti Whātua o Ōrākei, Te Kawerau a Maki, Te Uri o Hau

Community and key stakeholders

36.     The boat ramp user survey was open for anyone with an interest in the issue allowing all beach users and members of the public to give their feedback. The survey has deliberately targeted recreational boaties to help understand their behavior and preferences. Whilst the overall level of satisfaction has been good there are a number of boat ramps with low user satisfaction.

37.     Kayakers, swimmers and beach goers do not require highly developed boat launching facilities. Kayakers prefer to use smaller beach access ramps for their activities. Yet all users compete for car parking space at beaches popular for boat launching. It has also been reported that it is a safety risk for them getting in the way of boats being launched or manoeuvred on the carpark.

38.     At the public workshop in Warkworth on 1 March 2014 participants indicated that there is perceived element of displacement of locals from popular boat ramps during the summer peak.

39.     The Omaha Beach Community Inc. has been proactive in its contribution to this boat ramp review. A meeting is scheduled to be held on 20 May in Takapuna. A feedback summary from this meeting will be tabled at the local board meeting on 9 June 2014.

Implementation

40.     There are no implementation issues.

 

Attachments

No.

Title

Page

aView

Northern boat ramps research results

89

     

Signatories

Authors

Jan Grabowsky - Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

09 June 2014

 

 










































Rodney Local Board

09 June 2014

 

 

Adoption of the Rodney Local Board Agreement 2014/2015

 

File No.: CP2014/11071

 

  

Purpose

1.       This report seeks formal adoption of the Rodney Local Board Agreement 2014/2015 to form part of the Annual Plan 2014/2015.

Executive summary

2.       For each financial year, the Auckland Council must have a local board agreement (as agreed between the Governing Body and the Local Board) for each local board area. 

 

3.       The local board agreement is largely based on year three of the Long-term Plan 2012-2022[1] (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities. 

 

4.       A draft local board agreement was agreed in December 2013 as part of the draft Annual Plan 2014/2015 and consulted on between late January to late February.  The Rodney Local Board Agreement 2014/2015 has since been updated to reflect:

 

a)   budget prioritisation decisions made during the local board meeting in April;

b)   the impact, if any, of final decisions made by the Budget Committee on 8 May;

c)   budget adjustments, if any, arising from new information;

d)   the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

 

5.       The governing body will meet to adopt Auckland Council’s Annual Plan 2014/2015, including 21 local board agreements, on 26 June 2014.  

 

 

Recommendation/s

That the Rodney Local Board:

a)      adopts its local content for the Annual Plan 2014/2015 which includes a:

i)        Local Board Agreement 2014/2015 with advocacy and a message from the chairperson.

b)      notes that:

i)        local budgets have been updated to reflect local board prioritisation decisions, impacts (if any) of final budget decisions made by the Budget Committee on 8 May, budget adjustments (if any) arising from new information and the allocation of central costs;

ii)       the local board agreement could be subject to minor changes following this meeting.

iii)      the local board does not support an increase in fees and charges for 2014/2015 for community halls and facilities booked by the council.

iv)      the local board supports the inflation adjustments for 2014/2015 for community committee run halls and facilities.

v)      the local board requests that the governing body further consider the advocacy item in the Rodney Local Board Agreement which requests that the profits from logging at Ti Point be spent within the local area towards walkway/cycleway bridges which have the potential to form a regionally significant walkway/cycleway attraction.

vi)      the resolutions of this meeting will be reported back to the governing body when it adopts the Annual Plan 2014/2015 on 26 June 2012;

c)      delegates to the chairperson the authority to make any final minor changes to the local board content for the Annual Plan 2014/2015 before publication.

 

Comments

 

6.       For each financial year, the Auckland Council must have a local board agreement (as agreed between the governing body and the Local Board) for each local board area. 

 

7.       The local board agreement is largely based on year three of the Long-term Plan 2012-2022 (LTP) and reflects the priorities in the local board plan, shows intended provision of local activities, and the capital and operating expenditure required to fund these activities. 

 

8.       The governing body will meet to adopt the Annual Plan 2014/2015 on 26 June 2014, which must include the local board agreement for each local board. 

 

9.       The draft local board agreement was consulted on between late January and late February 2014.  In finalising their local board agreement, local boards:

 

a)   took into account the submissions received and hearings held as part of the special consultative procedure and any other new information now available;

b)   held a prioritisation workshop to re-evaluate their 2014/2015 budgets;

c)   made final budget prioritisation decisions at their meeting in April.

 

10.     On 29 and 30 April, local boards met with the Budget Committee to discuss local priorities and key issues (if any), after which the Budget Committee formally met on 8 May to make final decisions on the Annual Plan 2014/2015. 

 

11.     Local board agreements and financial statements were then further updated to reflect any impacts of Budget Committee decisions, budget adjustments arising from new information and the allocation of central costs (including depreciation, interest, corporate overheads and staff costs).

 

12.     This report seeks formal adoption of local content for the Annual Plan 2014/2015 (Attachment A), which includes a:

 

a)   Rodney Local Board Agreement 2014/2015 with advocacy; and

b)   message from the chairperson.

 

13.     The resolutions of this meeting will be reported to the governing body on 26 June 2014, when it meets to adopt the Annual Plan 2014/2015.

 

Consideration

Local board views and implications

14.     This report seeks adoption from the local board on its content for the Annual Plan 2014/2015. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board to finalise their local board agreement and introduction to the agreement.

Maori impact statement

15.     Many local board decisions are of importance to Maori and there is a need to continue to build relationships between local boards and relevant iwi. The local board agreement is based on the local board plan and the LTP which have both been developed through engagement with the community, including Maori.

Implementation

16.     The resolutions of this meeting will be reported to the governing body on 26 June 0214, when it meets to adopt the Annual Plan 2014/2015.

17.     The timeline to develop and produce the Annual Plan 2014/2015 document is tight. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as:

a)     correction of any errors identified;

b)     minor wording changes.

 

18.     Officers therefore recommend that the local board delegates authority to the Rodney Local Board chairperson to make final changes if necessary.

 

Attachments

No.

Title

Page

aView

Rodney Local Board Agreement 2014/2015

135

     

Signatories

Authors

Kate Marsh – Financial Planning Manager, Local Boards

Authorisers

Matthew Walker – Financial Planning, Policy and Budgeting

Lesley Jenkins - Relationship Manager

Karen Lyons - Manager Local Board Services

 


Rodney Local Board

09 June 2014

 

 















Rodney Local Board

09 June 2014

 

 

Approval of the draft Rodney Local Board Plan 2014

 

File No.: CP2014/09750

 

  

Purpose

1.       To approve the Rodney draft local board plan 2014, and the summary document, for public consultation.

Executive summary

2.       Each local board is required to complete a local board plan for adoption by 31 October 2014. The draft plan is attached to this agenda, along with the summary document, for the local board to approve for community consultation. Consultation using the special consultative procedure (SCP) is taking place from 7 July to 6 August 2014.

3.       As part of the SCP the local board needs to schedule dates for hearings of verbal submissions. It is recommended that these hearings be held on Monday, 1 September and Tuesday, 2 September 2014 (reserve day if required).Once the submissions have been heard the local board will need to deliberate and resolve whether they wish to make any changes to the Rodney Local Board Plan prior to its adoption.

4.       The final stage of the SCP procedure will be the adoption of the Rodney Local Board Plan. It is recommended that the local board adopt the plan within the timeframe at its ordinary business meeting scheduled for Monday, 13 October 2014.

 

Recommendation/s

That the Rodney Local Board:

a)      approves the draft Rodney Local Board Plan 2014 for public consultation using the special consultative procedure.

b)      approves the draft Rodney Local Board Plan 2014 summary document for community consultation.

c)      delegates to the chairperson to make any minor wording changes that may be necessary for the draft local board plan or summary document.

d)      schedules a meeting for the hearing of Local Board Plan submissions on Monday, 1 September 2014 at 9.00am, with a reserve day of Tuesday, 2 September 2014 (if required) at the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa.

e)      adopt the 2014-2017 Rodney Local Board Plan at the ordinary Rodney Local Board business meeting scheduled for Monday, 13 October 2014 at 1.00pm in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa.

 

 

Comments

5.       The Local Government (Auckland Council) Act 2009 requires each local board to develop a local board plan every three years. The first local board plan was adopted in 2011. This second local board plan must be adopted by 31 October 2014.

6.       Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

·    makes decisions on local activities and projects

·    provides input into regional strategies and policies

·    works with other agencies that play a key role in the area, including central government agencies and council-controlled organisations.

7.       The plans inform the development of council’s 10-year Long-term Plan. The plans also form the basis for development of the annual local board agreement for the following three financial years.

8.       The local board is required to use the SCP to consult on the draft local board plan. The period for the SCP is 7 July to 6 August 2014.

9.       The SCP requirements include providing a summary of the information in the draft local board plan.

Consideration

10.     The draft plan has been developed by considering a range of strategic issues, as well as the Auckland Plan and other regional strategies and policies.  Community views and advice from subject matters experts has also been important in developing the draft plan.

11.     The draft plan (design section) and the summary document are attached. The draft plan and budget will be tabled on the day.

Summary of community views and strategic issues

12.     The local board talked to the community during February and March 2014.

13.     Some of the community views we heard at local expos were:

·    Communities want support to help themselves.  This includes being able to plan for their area, run arts facilities, work together as businesses groups and have a say about facilities and projects in their area. 

·    Communities want sports facilities built and are willing to partner and work for these. 

·    Lifestyle and ‘country feel’ are important in Rodney.  

·    Transport upgrades continue to be a priority for Rodney communities particularly road sealing, major upgrade works particularly in state highways, public transport and the construction of the motorway link north. 

·    Playgrounds (for all ages), the look of mainstreets, improvements to libraries and the upgrade of public toilets are important.

14.     Several strategic drivers have influenced the development of the draft plan.  These include Rodney’s low population and large landmass, Special Housing Areas and related infrastructure issues, the pressure of development under the Proposed Auckland Unitary Plan and the aging population.   Auckland Plan outcomes and strategic directions must also be considered and aligned.

Local board views and implications

15.     The local board’s views have been informed by community engagement and this has driven the development of the draft plan attached to this report.

Māori impact statement

16.     The local board plan contributes to improving wellbeing in Māori communities, as well as the community in general.

17.     Many of the outcomes included in the plan are of interest to Mãori.  These range from involvement in planning, valuing and preserving the area’s historic heritage, promoting bilingual signage and continuing to care for and improve the natural environment to employment and training opportunities for youth and community events

18.     The local board recently held two hui with mana whenua in Rodney where many specific initiatives in the local board plan were discussed.  The board continues to support ongoing engagement with mana whenua as part of its Te Tiriti o Waitangi / the Treaty of Waitangi commitment and will work towards a new Memorandum of Understanding with mana whenua.

Implementation

19.     The next steps in the local board plan process are shown below.

 

Attachments

No.

Title

Page

aView

Draft Rodney Local Board Plan - design section

153

bView

Rodney Local Board Plan Summary

163

     

Signatories

Authors

Kathryn Martin – Senior Local Board Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Lesley Jenkins - Relationship Manager

 



Rodney Local Board

09 June 2014

 

 



Rodney Local Board

09 June 2014

 

 





Rodney Local Board

09 June 2014

 

 



Rodney Local Board

09 June 2014

 

 



Rodney Local Board

09 June 2014

 

 

 [cover]

WHAT WE’VE PLANNED TO MAKE RODNEY BETTER

We want to make Rodney even better by:

 

1.    advancing major roading projects for Warkworth and Kumeu/Huapai whose populations are set to grow

2.    working with local businesses to identify and deliver projects that will make our town centres grow and thrive

3.    supporting the Kumeu/Huapai community to plan for the future of their towns

4.    providing new and improved sports and recreation facilities, including access to a local swimming pool

 

These are some of the initiatives we propose to create a better Rodney for you. They are among the seven outcomes we have proposed in our draft local board plan, which have been developed from your shared ideas and aspirations. 

 

This flyer provides an overview of our draft plan. We encourage you to read the plan, which can be found online at shapeauckland.co.nz or at your local library or service centre, and tell us what you think.

 

[Call out] Have we got it right? Tell us by 6 August at shapeauckland.co.nz 

[pages 2-3]

Our vision

b)            Rodney is vast, making up almost half of the Auckland region. We treasure what we have. We are proud of our small close-knit communities who are willing to get out there and help themselves. We love our stunning beaches, sparkling harbours, rolling country hills and the rivers that form the backbone of our distinct rural areas we call home.

c)             

d)            We want Rodney to be a place where:

·    getting around is safer and easier as a result of sealed roads, an extended  motorway, walking and cycling paths, and public transport services

·    we retain our relaxed country lifestyle and rural charm

·    our town centres are attractive and bustling places that provide employment and reasons to visit and socialise        

·    communities in our fast growing population areas are supported to plan effectively for their future

·    volunteers and community groups are well supported 

·    our residents have access to quality sports and park facilities

·    local arts and culture flourish and are celebrated

·    our environment is healthy, cared for and enjoyed by all

·    our communities are enriched through the six marae in our area.

e)     

Achieving our vision

We can achieve our vision with the following draft outcomes:

 

Communities plan for their own futures

Our communities know what they want for their futures and plan effectively for their areas by determining what is important to them.

Some of the ways we are going to achieve this are:

·    supporting our communities, with a focus on Warkworth and Kumeu/Huapai, to lead the planning for their areas futures

·    improving our mainstreets so they act as focal points for community events and economic activities

·    giving our young people a stronger voice by promoting the Rodney Youth Advisory panel

[pull quote] “We need to be proud of our town centres. Keeping them clean, tidy and looking pretty makes for a proud community spirit.” (Helensville resident)

 [call to action] What do you want for your community?

Read about the initiatives we’re proposing in the draft local board plan at shapeauckland.co.nz and tell us what you think.

 

Roads, paths and public transport enable us to get around easily

Our communities are well-connected by transport links and have a range of transport options open to them.

Some of the ways we are going to achieve this are:

·     advocate for roading improvements that will make it easier and safer to get around

·     advocate for improved public transport services into and across Rodney

·     connecting our towns with footpaths and cycleways

[pull quote] “Rural roads are a disgrace and a health hazard. Sealing needs to be a priority.” (Kaipara Flats resident)

 [call to action]

Is improved roading and public transport services important to you? If they are, read this section of the draft plan at shapeauckland.co.nz and tell us which initiatives are the most important

 

Local economies are strong and growing

Our town centres are busy and bustling as a result of businesses working together to grow our local economy and increase local employment opportunities.

Some of the ways we are going to achieve this are:

·    completing and implementing the Rodney Local Economic Development Action Plan

·    providing support for the establishment of Business Improvement Districts that will identify, determine and drive projects

·    supporting community ideas and initiatives that have the potential to grow Rodney’s visitor industry

[call to action] Is growing our local economy a priority outcome for you?

Rank this outcome on the submission to let us know.

 

The trade-off

Improving Rodney will require us to make some trade-offs. We will not have enough funds to deliver all projects. Some initiatives will need to be removed or funding delayed or reduced in some instances. For example, we are considering shifting funds from parks budgets to construct more footpaths. Would you support this? We need to know which initiatives you think are the most important to making Rodney a better place.

 

Parks and sports facilities are easy to access and enjoyable

Young and old have access to a wide range of recreation opportunities for their health, wellbeing and enjoyment.

Some of the ways we are going to achieve this are:

·    providing all our people with access to a local swimming pool

·    building and improving all season facilities for sports and recreation

·    developing an expanded network of walkways, cycleways and bridleways that link residential areas with our parks, reserves and coastline.

 

Arts, culture and events enhance community relationships and express who we are

Our communities celebrate, learn and grow through arts, culture and events. These activities strengthen and define our communities and build a sense of pride.

Some of the ways we are going to achieve this are:

·    supporting community events that reflect who we are and celebrate our identity

·    increasing opportunities for our people to participate in arts and culture activities in all our main centres

·    support and celebrate our volunteers whose community-led initiatives strengthen  our communities.

 

Local halls and libraries are familiar, valued and well used community spaces

Our halls and libraries meet the needs of local communities. They are welcoming friendly spaces in which local residents take pride and have a sense of ownership

Some of the ways we are going to achieve this are:

·    having community facilities that are fit for purpose

·    providing libraries and services that meet our growing communities needs

·    valuing the role of volunteers as critical to the success of our community facilities and services

 

Our environment is healthy, cared for and enjoyed by all

Local community groups take ownership in the quality of their environment. River and stream water quality will be improving, pest species reduced and waste minimised. Our wastewater service is reliable and environmentally friendly.

Some of the ways we are going to achieve this are:

·    supporting community groups as key to the success of projects and initiatives that improve water quality in our streams, rivers and harbours

·    supporting community education on environmentally friendly options

·    working together with neighbouring councils and iwi for the health of the Kaipara Harbour

[pull quote] “Coastal and river erosion is destroying our harbours.” (Warkworth resident)

 [call to action] Is protecting the environment more important to you than our other proposed outcomes? Rank them on the submission to let us know.

 

-    
[Page 4]

HAVE WE GOT IT RIGHT?

Have your say on your draft local board plan. Copies of the draft local board plans and submission forms are available:

•     online at shapeauckland.co.nz

•     at public libraries, council service centres and local board offices

•     from Auckland Council customer services, call toll free 09 301 0101.

 

Submit online at shapeauckland.co.nz , mail the submission form over the page using the freepost address provided or scan and email it to localboardplans@aucklandcouncil.govt.nz

Submissions open Monday 7 July and must be received by 5pm, Wednesday 6 August 2014.

 

WHAT’S NEXT?

Hearings will be held between August and September 2014 to consider all submissions before finalising our local board plan. The final plan will be adopted by 31 October 2014.

 


[pages 5-6]

HAVE YOUR SAY ON THE DRAFT 2014 RODNEY LOCAL BOARD PLAN

 

Tell us what you think about the 2014 Rodney Draft Local Board Plan. Make a submission online at shapeauckland.co.nz or fill out and freepost this form.

Make sure you read the summary or full draft plan before making your submission. Copies are available:

·    online at shapeauckland.co.nz

·    at public libraries, council service centres and local board offices

·    or phone us on 09 301 0101

 

Your submission

To ensure your submission counts you need to include your full name and contact details and these need to be written clearly. All submissions, including your name, will be publicly available but your contact details will be kept private.

 

Would you like to speak in support of your submission at a public hearing, held between August and September 2014?

□ Yes  □ No

 

Want to submit on more than one local board? See over the page for details.

 

Your details

Full name: __________________________________________________________________      

Organisation (if submitting on behalf of an organisation): _____________________________

Email: _____________________________________________________________________

Postal address: ______________________________________________________________

Suburb: ______________________________________ Postcode: _____________________

Phone: ________________________________   Mobile: ____________________________

Signature: ____________________________________ Date: _________________________

 

[ ] Yes I want to be kept informed about news and events in the Rodney Local Board area.

 

All personal information that you provide in this submission will be held and protected by Auckland Council in accordance with our privacy policy (available at www.aucklandcouncil.govt.nz/privacy and at our libraries and service centres) and with the Privacy Act 1993. Our privacy policy explains how we may use and share your personal information in relation to any interaction you have with the council, and how you can access and correct that information. We recommend you familiarise yourself with this policy.

 

1.   Which of our seven outcomes do you think are most important and why?

¨ Local economies are strong and growing

 

¨ Communities plan for their own futures

 

¨ Roads, paths and public transport enable us to get around easily

¨ Parks and sports facilities are easy to access and enjoy

 

¨ Arts, culture and events enhance our communities and express who we are

¨ Local halls and libraries are familiar, valued and well used community spaces

 

¨ Our environment is healthy, cared for and enjoyed

 

 

          

_______________________________________________________________________

 

 

2.   Under each outcome are some of our ideas and initiatives. If we can’t afford all of them, which of those are the most important? Please list them here and tell us why.

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

3.   Have we missed anything?

______________________________________________________________________                     

Need more room? You can attach extra pages but please ensure they are A4.

Submissions open Monday 7 July and must be received by 5pm, Wednesday 6 August 2014.

 

If you have any queries about the draft local board plans or the submission process, please call 09 301 0101 or email localboardplans@aucklandcouncil.govt.nz

 

If you want to make a submission on more than one draft local board plan you can either:

a.   complete a separate form for each draft plan, additional forms can be requested by calling 09 301 0101 or online at shapeauckland.co.nz, or

b.   fill in one submission form and attach your comments, making it clear which draft local board plans they apply to.

 

Rodney draft Local Board Plan

Attention: Brina Burden

Auckland Council

Freepost authority 232621

Private bag 92300

Auckland 1142

 

 


Rodney Local Board

09 June 2014

 

 

Infrastructure and Environmental Services Quarterly Update Report

 

File No.: CP2014/09650

 

  

Purpose

1.       To inform the Rodney Local Board about the activities of the Infrastructure and Environmental Services (I&ES) department during the period from February 2014 to April 2014. This includes both local board based and regional activities undertaken by the three units of I&ES – Environmental Services, Solid Waste and Stormwater.

2.       This report also tracks the delivery and expenditure of environmental budget lines from the 2013/2014 Local Board Agreement (LBA), as assigned to I&ES.

Executive summary

3.       I&ES delivers on the Auckland Plan and local board plans through the provision of environment and sustainability programmes, regional waste and stormwater services, as well as the maintenance and enhancement of Auckland's natural environment.

4.       This report has been written to inform the local board about the delivery of activities and work programmes by I&ES. A number of these regional activities have a distinct local involvement and impact and are detailed in the attachments to this report.

 

Recommendation

That the Rodney Local Board:

a)      receive the Infrastructure and Environmental Services Quarterly Update Report.

Comments

5.       Local board priorities: This report and attachments specifically detail the activities delivered by the three units of I&ES within the local board area which support and contribute to the following local board plan priorities and initiatives:

Priority:

Initiatives:

Protect and enhance our natural environment

·    Undertake environmental programmes in Rodney and fund community-led programmes

·    Actively encourage Rodney’s residents to participate in the Auckland Retrofit Your Home Initiative and other sustainability initiatives and programmes

·    Support waste minimisation practices and education, sustainable business and farming initiatives and investigate opportunities for e-waste facilities in Rodney

·    Promote the following concepts through the Unitary Plan and, where appropriate, bylaws:

o biodiversity, biosecurity and avoiding degrading natural habitats

o protecting ecologically sensitive areas, planting suitable trees in road reserves of urban areas

·    Support and assist iwi initiatives that align to environmental well-being

6.       Local board projects: The local board is supporting the delivery of local environmental programmes through its budgets for environmental community led programmes and an ecological survey of terrestrial and aquatic ecosystems. Key project highlights and milestones are noted in Table 2 below with additional detail provided in Attachment A.

 

7.       Table 2

Budget Line

Projects

Highlights:

Budget

Environmental and community led programmes

On 9 September 2013 the Rodney Local Board resolved to allocate 18k to a project which officers have since determined was not able to be delivered within the budget allocated. This $18 k was therefore available for reallocation to other projects.

 

The following projects were selected to be supported with the re-allocated funding by the local board and the environment portfolio holders:

·    Leigh Harbour Valley Society – to continue weed control

·    Helensville Lions for the Helensville Creek Lane walkway project

·    Muriwai Environmental Action Group for the village green redevelopment project

·    Traps and Bait stations for Rodney community groups

·    Hoteo North Historic School Society – for the Hoteo North Recreation Reserve

·    Kaukapakapa Area Resident and Ratepayer Association boardwalk

·    Shelly Beach Residents and  Ratepayers Association for pampas removal

 

 

 

$3,000

 

$1,500

 

$7,500

 

$2,000

 

$1,000

 

$2,000

 

$1,000

 

 

Total:

$18,000

Ecological survey of terrestrial and aquatic ecosystems

The collation of data and the gap analysis to help identify priority areas for biodiversity management on local parks. Also to create opportunities to expand existing community restoration programmes to include threatened species protection and management where appropriate. 

Contractors are on target to complete the ecological survey of 168 local parks in the Rodney Local Board area by the end of May.  Survey information includes:

·  ecosystem types present within each park;

·  presence of threatened species;

·  threats to biodiversity values (e.g. weed and/or pest animal issues);

·  opportunities for ecological restoration. 

Comprehensive fauna surveys in eleven of the most significant forest-clad reserves are underway, targeting potential populations of native long-tailed bats, birds, lizards, snails and frogs. 

Three previously unidentified native plant populations including one with a “Nationally Critical” threat ranking have been identified as a result of this project so far.   The final results will be collated and reported on to the Rodney Local Board in September.

 

$24,533

8.    Local environmental initiatives: Local environmental activities are also supported through regional funding. Highlights of our regional activities are noted in Table 3 below with additional detail provided in Attachment B.

Unit

Highlights:

Environmental Services

·        The Retrofit Your Home Programme has been selected as a finalist for the EECA Awards 2014.  In 2012/2013 3,211 households took advantage of the Retrofit programme assistance.  So far this year 2,751 households have joined with more applications expected as the colder months approach.

Solid Waste

·        The Waste Minimisation and Innovation Fund, small grants (applications less than $5,000), opened for applications on 19 March 2014. The fund was advertised through over 300 emails, a mail out to 474 to stakeholders and in approximately 15 suburban newspapers. Officers received 44 applications and are now working through the eligibility screening. The applications will be assessed over the next few weeks, and the final decisions will be notified to applicants by late June.

Stormwater

·        The stormwater unit has worked closely with the Housing Project Office (HPO) to identify Special Housing Areas (SHA) for the recently announced Tranche 3 areas including developing stormwater management solutions and management plans for existing SHAs.

·        Development and delivery of a stormwater NCEA level two and three resource for secondary schools. This resource will allow youth to delve into stormwater issues and work towards sustainability. The resource was developed by council in partnership with schools and the community and it allows students to gain several achievement standards. It is available electronically on council’s website (search ‘secondary schools stormwater ncea’) and contains four editable assessment tasks or activities, including one NZQA approved task, a junior programme, and fun resources to support learning.

·        Physical works are underway for the Parakai stop banks project. This project is being undertaken to protect over 100 households in the Parakai area from frequent inundation events.

Consideration

Local board views and implications

9.       This is a report prepared specifically to inform the local board.

Maori impact statement

10.     While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation

11.     The activities detailed in this report are within budget. Any decisions arising from discussions and planned changes to work programmes will have financial and resourcing implications which will need to be managed.

 

Attachments

No.

Title

Page

aView

I and ES Local Board Update

177

bView

I and ES Regional Update

181

     

Signatories

Authors

Theresa Pearce - Relationship Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Lesley Jenkins - Relationship Manager

 



Rodney Local Board

09 June 2014

 

 


Rodney Local Board

09 June 2014

 

 


Rodney Local Board

09 June 2014

 

 


Rodney Local Board

09 June 2014

 

 



Rodney Local Board

09 June 2014

 

 

Rodney Local Board 2014/2015 Proposed Local Library Renewals

 

File No.: CP2014/10136

 

  

Purpose

1.       This report seeks approval from the Rodney Local Board for proposed 2014/2015 property renewal capital works for Libraries.

Executive summary

2.       The property renewals programme is an annual capital works programme. The programme ensures that each Council facility can operate to the current level of service articulated in the relevant asset management plan.

The Rodney Local Board proposed property renewals programme for 2014/15 is detailed in this report as Attachment 1.

In the 2014/15 financial year, the Rodney Local Board’s budget for the Libraries property renewal programme is $32,973.

A list of all Libraries proposed property renewal projects for all Auckland Council Local Boards for 2014/2015 is provided for your information as Attachment 2. 

 

Recommendation/s

That the Rodney Local Board:

a)      approves the property renewals programme 2014/2015 for Libraries as listed in Attachment A to the agenda report.

b)      delegates responsibility to the Manager Assets Planning and Business – Libraries to approve any moderate changes to the budget, in the event that there is a variation to identified costs for its property renewals programme and that any moderate change is reported to the local board for its information.

c)      allows for any project surplus to be held as contingency for other renewals projects included within this report for the Rodney Local Board area. 

 

 

Comments

 

3.       Investment in this property renewals programme will ensure that Council facilities remain valuable, well-maintained community assets that continue to meet user expectations. Not undertaking timely property renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

4.       The property renewals programme is a planned and documented process comprising of seven project management framework phases. These phases are: data collection, feasibility, initiation, planning, execution & transition, closure, and benefits realisation. Local board sign-off is within the third phase (initiation) of the Property Renewals Programme process.

5.         The property renewals programme process ensures that the proposed work-lists (Attachment A) have received extensive input and assessment from both property and activity officers.

6.         Should a local board member have any questions regarding any of the proposed renewals works, the Activity Representative is the person that should be contacted in the first instance. The Activity Representative will be happy to answer any questions you have or workshop the renewals list with you if you prefer.

Consideration

Local board views and implications

7.       Council officers are seeking local board approval for the proposed Rodney Local Board property renewals programme for 2014/2015. Council officers will report quarterly to the Local Board, including any reduction in project costs, to enable a review of budget options.

Maori impact statement

8.       The Rodney Local Board 2014/2015 property renewals programme will ensure that all facilities continue to be well-maintained community assets benefiting the local community, including Māori.

Implementation

9.       This work will be implemented as part of the Council Property Department’s usual business practice and delivered in partnership with Libraries.

 

Attachments

No.

Title

Page

aView

Proposed Renewals Programme- Rodney

185

bView

Proposed Renewals Programme 2014/2015 Regional

187

     

Signatories

Authors

Kim Taunga - Manager – Local Libraries South

Authorisers

Allison Dobbie - Manager – Libraries and Information

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

09 June 2014

 

 


Rodney Local Board

09 June 2014

 

 



Rodney Local Board

09 June 2014

 

 

Auckland Transport Update to Rodney Local Board, June 2014

 

File No.: CP2014/11133

 

  

Purpose

1.       The purpose of this report is to respond to local board requests on transport-related matters and to provide information to elected members about Auckland Transport (AT) activities.

Executive summary

2.       The report provides an update on transport matters for the information of the Rodney Local Board and a register of transport issues in the local board’s area, as collated by Auckland Transport’s Elected Member Relationship Manager North.

 

Recommendation/s

That the Rodney Local Board:

a)      receives the Auckland Transport Update to the Rodney Local Board for June 2014.

 

 

Comments

 

Update on Local Board Transport Capital Fund (LBTCF)

 

3.       Construction of the following projects has been completed:

 

·    Mountable kerb outside 336 Mahurangi East Road, Snells Beach (Project 118);

·    Footpath extension on Fordyce Road, Parakai (Project 174);

·    New footpath on Rodney Street, Wellsford (Project 190).

 

4.       At its meeting on 14 April 2014 the local board resolved (RD/2014/63) to confirm that the following LBTCF projects proceed to construction based on the tender prices shown:

 

·    Project 177, new footpath on the Coatesville-Riverhead Highway, eastern side, Elliot Street to the bridge - $41,000.

·    Project 179, extending the loose metal bridle trail on the northern side of Coatesville-Riverhead Highway from east of Glenmore Road to 264 Coatesville-Riverhead Highway - $30,000.

·    Project 180, new footpath on Mahoenui Valley Road opposite the school to its intersection with Coatesville-Riverhead Highway - $40,000.

 

5.       The intention is that these footpaths be constructed before the end of June.

 

6.       At its meeting on 12 May 2014 the local board resolved (RD/2014/102) to confirm that the following projects proceed to construction based on the allocation of funds shown:

 

·    Project 116, Puhoi Pedestrian Bridge - $170,000.

·    Project 163, a 1.8 m wide footpath on the western side of Oaia Road from Waitea Road to the distance that $95,000 will allow (estimated at 225m).

·    Project 205, Point Wells Road – a 1.8m wide footpath on the berm from Waimanu Place to approximately No. 30/32 Point Wells Road - $53,000 (subject to consultation with affected residents by the Rodney Local Board).

 

7.       The local board previously granted approval for the construction of a footpath on the eastern side of Puhoi Road from the Puhoi Library to Krippner Road Bridge (Project 162). Construction of this footpath will be carried out in conjunction with construction of the Puhoi Pedestrian Bridge (Project 116), commencing at the beginning of the 2014/2015 summer construction period.

 

8.       Detailed design is required for Project 163, the Oaia Road footpath; however, it is anticipated its construction will also commence at the beginning of the 2014/2015 summer construction period.

 

9.       Construction of Project 205, Point Wells' footpath, can commence approximately two months after advice is received from the local board that its consultation with affected residents has been successful.

 

10.     Project 175, local access road improvements, 338 – 382 Main Road, Huapai, will be managed by the Northern Infrastructure Development Team. Construction will begin in early June.

 

11.     A rough order of costs to construct sections of retaining wall opposite 95 Mahurangi East Road and a layer of GAP 65 to provide a safe metal path as an alternative to Project 116, provision of a footpath in this area, has been provided for the local board’s Transport Portfolio Leads’ (TPLs) consideration.

 

12.     The local board requested a detailed design and a firm cost estimate for a new 200m long footpath on Waitoki Road, Waitoki, from the corner of Kahikatea Flat Road (Project 161). Given that this project may be funded from AT’s Community Transport New Footpaths’ budget 2014/2015, the design work has been postponed pending release of the decision as to which projects have been approved for this funding.

Parking Strategy consultation

 

13.     Following on from cluster briefings attended by local board members in May, Auckland Transport has distributed copies of the Parking Strategy discussion document to elected members and key stakeholder groups, including community organisations.

 

14.     The discussion document is the first to comprehensively review issues associated with parking region-wide. Key elements of the document include an analysis of issues associated with the city centre, the city fringe, metropolitan and town centres and residential streets across the region. There is a clear link to the region’s public transport strategy through consideration of the role of park-and-rides, the needs of the forthcoming (bus) Frequent Transport Network, and the possibility that the AT HOP card may be used for payment for parking in some situations.

 

15.     The discussion document was made publicly available on-line on 31 May in anticipation of a month-long period of public consultation that will extend until 30 June. Submissions are expected to be considered during July and August, before a report is made to the September meeting of the Auckland Transport Board.

Rules on election signage to be updated

 

16.     Auckland Transport is proposing changes to its Election Signs bylaw based on feedback and the practical experience of the October 2013 local elections. These changes will provide greater clarity and certainty for candidates, political parties and the public.

 

17.     Public submissions on the changes closed on 3 June 2014. It is expected that any final changes to the bylaw will be adopted by the end of June and will be in place in time for the general election on Saturday 20 September 2014.

 

18.     The proposed changes include:

 

·    the addition of explanatory notes;

·    allowing temporary closure of public sites that are temporarily unsuitable;

·    limiting the period that signs on private property can be displayed;

·    providing a minimum size of signs and their position within approved public sites;

·    allowing candidates to appear on individual and team signs on the same approved public site;

·    limiting the number of signs promoting election and referenda issues consistent with signage for candidates, teams and parties;

·    providing that the contact details of the person responsible for the sign are legible;

·    minor changes to the bylaw to simplify provisions and update statutory references.

 

19.     Auckland Transport will be contacting registered political parties to let them know that new rules may be adopted for election signage in the Auckland region.

Issues Update

 

20.     The following Issues Update comprises issues raised by Elected Members and Local Board Services staff to 26 May 2014:

 

Location

Issue

Status

1

 

Barrett Road, Riverhead

Safety concerns on Barrett Road, Riverhead.

Member Garner asked on 12 March 2014 that a request to improve safety on Barrett Road, Riverhead, perhaps by sealing the road, be escalated. On 1 April, Members were advised that a 'Gravel Surface' advance warning sign will be installed on Barrett Road, Riverhead, north of Lloyd Road and facing southbound, to warn approaching motorists about the unsealed section of Barrett Road just south of Lloyd Road.

2

 

John Andrew Drive, Warkworth

Request for 'No Through Road' signage for John Andrew Drive, Warkworth.

While a ‘No Exit’ sign was installed on John Andrew Drive, Warkworth, in 2013, Cr Webster advised on 20 March 2013 that this is still confusing and that the sign should indicate that John Andrew Drive is not a through road. Cr Webster was advised on 7 April that larger signage to better inform drivers that there is no through road link from the McKinney Road end of John Andrew Drive to the northern end at Pulham Road would be installed.

3

 

Coatesville Riverhead Highway, Riverhead

Concerns about bleeding of the seal on Coatesville Riverhead Highway, Riverhead - State Highway 16.

Member Flaunty raised concerns about bleeding seal on Coatesville-Riverhead Highway in the area from State Highway 16 to the end of Riverhead township, following recent warm weather. On 14 May the local board's TPLs were advised that Road Corridor Maintenance staff had been aware of the flushing issues on Coatesville-Riverhead Highway prior to Member Flaunty bringing it to their attention and had been in discussion with the contractors as to the best way to treat this. It was decided that water cutting would be carried out at specific sites on Old North Road and Coatesville-Riverhead Highway and this had taken place on the initial sites with good results, including the area between Moontide and Riverland Roads, Kumeu. The engineer and contractors will continue to monitor the areas of concern.

4

 

Woodcocks Road, Warkworth

Request for installation of a seat on Woodcocks Road, Warkworth.

Member Garner asked on 27 March 2014 that a seat be installed on Woodcocks Road, Warkworth, between Morrison Drive and Mahurangi College, advising that the road is walked by a large number of people, many older, so a seat would be well used and very appropriate. The local board's TPLs were advised on 9 April that, while Auckland Transport (AT) does not fund the provision of non-transport related street furniture unless this is associated with a bus shelter, a bench seat (without a back, though suitable for two people to sit back-to-back) could be made available from stock left over from pre-transition days. Maintenance staff are happy to sponsor its installation as a one-off goodwill gesture but have determined that the southern side of the road would be problematic, with several retail/light industrial units and residences that require vehicle access. However, the northern side at the western end of the Mahurangi College near the existing threshold treatment, which would better cater for residents from the Summerset Retirement Village and where berm space is available, was appropriate. Member Garner later confirmed that the Management/Board of Mahurangi College is happy with its installation at this location and its installation will be programmed by the contractor.

5

 

Leigh Road, Whangateau

Access to Whangateau Trustee Cemetery, 483 Leigh Road, Whangateau.

The Secretary/Treasurer of the Whangateau Cemetery Trust asked the Chairperson, Brenda Steele, on 27 March 2014 for an assurance that access via a paper road to the cemetery, situated at 483 Leigh Road, Whangateau, will be assured for the future. On 4 April Board staff were advised that Road Corridor Maintenance, Road Corridor Operations, Road Corridor Access, Investigation and Design and Infrastructure and Development teams have all been consulted regarding any possible future reclassification of the section of unformed road forming the access to 483 Leigh Road (Allotment 156C Parish of Omaha). They note that access is provided by a partially sealed track through private property owned by Lift Parts Manufacturing Limited (471 Leigh Road) and unformed legal road. Their responses indicate there are no future plans to change the legal status of this section of unformed road, which will therefore remain as legal road unless formally ‘stopped’ as a road by statutory process, so is likely to continue to provide access to 483 Leigh Road.

6

Riverhead Road, Kumeu

Request for speed calming on Riverhead Road, Kumeu.

On 1 April 2014 Cr Webster's Governance Support Advisor forwarded a request from the resident of 42 Riverhead Road, Kumeu, for traffic calming in the 50km/h area of Riverhead Road where traffic and vehicle speeds had increased with the recent intensified development. With Road Corridor Operations for detailed investigation (response expected late May).

7

Rodney General

Request for information on the number of unsealed roads in Rodney in 1989 and their location.

On 1 April Cr Webster's Governance Support Advisor requested information on the number of unsealed roads in Rodney in 1989 and their location. It was explained that the database now held by AT on which roading assets are recorded does not provide a definitive answer as it records only changes to the roading network. However, on 4 April Cr Webster was provided with details of all sealing work carried out, whether by way of reseal of an existing sealed road or new seal on a previously unsealed road, since 1989. The information provided included the latest records (taking into account only the last surfacing) and historical data. It was reiterated that this did not provide the precise information requested, but that Cr Webster may be able to enlist the help of Auckland Council’s archivist, who would have access to documents produced by Rodney District Council such as its Annual Plan, Annual Report, and minutes of Rodney District Council meetings at which seal extensions were approved.

8

130 Main Road, Kumeu

Proposed NSAAT restrictions on 130 Main Road, Kumeu.

Documentation explaining a proposal to install NSAAT restrictions on Main Road, Kumeu, to improve visibility for vehicles exiting the property at 130 Main Road, was forwarded to the local board's TPLs on 7 April, with a request for response no later than 1 May. Member Garner advised that he would question whether NSAAT restrictions were necessary for the entire length as visibility could be significantly improved by removing just 2-3 parks closest to the exit. No other comments were received.

9

Riverhead General

Requests from the Riverhead Residents' and Ratepayers' Association.

Member Garner forwarded a letter from the Riverhead Residents' and Ratepayers' Association on 8 April 2014 which asked that investigation be carried out into the provision of footpaths along Great North Road, Kaipara Portage Road and within the township generally; a cycle path or shared pedestrian crossing on Coatesville Riverhead Highway from SH16 to the village and beyond; improved safety for drivers and pedestrians along Coatesville Riverhead Highway, particularly through the township; the provision of public transport; improved maintenance of all roads with an assessment of the quality and a timeframe for repairs; and addressing parking at War Memorial Reserve. On 19 May Member Garner was advised that an AT engineer had visited the site and undertaken an initial review of the issues raised by the Riverhead Residents' and Ratepayers' Association; however, further detailed investigation needs to be undertaken to ensure a comprehensive review of these issues and this investigation has been prioritised and programmed for review, with an expected completion date of mid-August 2014. On 25 May it was advised that, whilst the Regional Public Transport Plan 2013 (RPTP) does not envisage scheduled public transport being provided between Riverhead and Westgate, it does however discuss how AT will respond to identified public transport needs in the more rural parts of Auckland. If a base level of need can be established, and in situations where a clear need can be demonstrated, AT will work with the local community to develop the proposal further. A link to further information about the RPTP was provided and it was advised that discussions between Rodney Local Board Members and AT’s Public Transport Planners will take place prior to the launch of public consultation for the Rodney Local Board area. Further queries under investigation by Road Corridor Operations and Maintenance staff.

10

Coatesville-Riverhead Highway, Riverhead

Proposed upgrade to the kea crossing facility on Coatesville- Riverhead Highway, Riverhead.

Documentation describing a proposal to upgrade the kea crossing facility on Coatesville- Riverhead Highway, Riverhead, as part of a suite of improvements proposed along Coatesville-Riverhead Highway, was sent to the local board's TPLs on 10 April 2014 with a request for response no later than 9 May. No comments were received from Members.

11

Kahikatea Flat Road, Waitoki

Request for statistics in relation to speed limit changes, and road noise complaints about Kahikatea Flat Road, Waitoki.

Board staff forwarded a request from the owner of the property at 1187 Kahikatea Flat Road, Waitoki, for statistics in support of the speed change on Kahikatea Flat Road, Waitoki, to 50 km/h, and complaints about road noise, on 10 April 2014. A response to both issues is expected in June.

12

Coatesville Riverhead Highway, Riverhead

Concerns regarding condition of Coatesville Riverhead Highway, Riverhead.

Following a serious crash on Coatesville-Riverhead Highway, Riverhead, in April, concerns were expressed by Members about the condition of the road. Members were reminded on 9 May of previous advice that Coatesville-Riverhead Highway was to be the subject of a Crash Reduction Study by AT’s Road Corridor Safety Team. This study was completed earlier in 2014 and the subsequent report finalised in April. Through the study, a number of safety enhancement works have been identified and these are programmed for delivery in the 2014/2015 and 2015/2016 financial years.  The proposed safety improvement works include shape corrections to improve the geometry of some of the critical bends identified as high risk locations; upgrading of delineation/signage and road marking along the entire route; review of the speed limit for Coatesville and Riverhead townships and speed management along the route; trimming of vegetation at locations to improve visibility; review of intersections to ensure visibility is adequate and/or the current intersection controls are adequate; review and upgrade of lighting; and installation of crash barriers. As part of the study, a visual pavement inspection was undertaken and further investigations by Road Corridor Maintenance are now taking place to determine and address the most appropriate solutions to improve the pavement condition, where required.  As a result of these investigations, the area between Riverland and Moontide Roads was recently treated to improve traction. In addition, signage, including ‘Slippery When Wet’ and speed limit restriction signs, are being installed along various sections of the route to provide additional warnings to motorists to adjust their speed based on weather and road conditions.

13

Nixon Road, Taupaki

Maintenance required on Nixon Road, Taupaki.

Member Flaunty advised on 28 April that the shoulder of Nixon Road, Taupaki, on a very bad bend just before 145 Nixon Road, has broken away and cars had to travel over the centre line, which could cause a serious accident on this bad corner. On 6 May the local board's TPLs were advised that maintenance contract staff will investigate the deterioration within a month and programme the necessary remedial works.

14

Sandspit and Matakana Roads, Warkworth

Concerns regarding road pavement and safety issues on Sandspit and Matakana Roads, Warkworth.

Local Board staff forwarded emails from a resident and from Member Garner relating to road pavement and safety issues on Sandspit and Matakana Roads on 28 April 2014. On 14 May the local board's TPLs were advised that, while there are currently no plans to remedy the low guard rail in the vicinity of Matakana junction, with this work needing to be carried out as part of the widening and retaining work required as part of the Hill Street intersection upgrade, there are plans in place to patch and level parts of Sandspit, Matakana and Leigh Roads during the months of May/June.

15

Pukapuka  Road, Mahurangi West

Presentation to Rodney Local Board by resident of Pukapuka Road, Mahurangi West.

Board staff forwarded details of presentation made to the Local Board by a resident of Pukapuka Road, Mahurangi West, seeking a cost share arrangement for the sealing of the road on 28 April 2014. Awaiting decision on cost-share position on road sealing from Assets Management and Programming staff/Chief Executive. 

16

Sandspit Wharf and Car Park, Warkworth

Issues raised by Kawau Island Advisory Committee in relation to Sandspit Wharf, Warkworth.

Local Board staff forwarded a number of issues for consideration/response by AT Parking Design and Wharf Facilities staff from the Kawau Island Residents' Association on 28 April 2014. Responses relating to a programme of works for the Sandspit, School House Bays and South Cove wharves, a request for a pontoon, new rules for parking cars and trailers, parking on the passive reserve area at Sandspit, parking barriers and payment for parking were forwarded to Board staff on 19 May.

17

Matakana Road, Matakana

Proposed traffic calming on Matakana Road, Matakana.

Documentation explaining a proposal to install speed tables and associated signage on Matakana Road, Matakana, in the vicinity of Matakana School, was forwarded to the local board's TPLs on 8 May 2014, with a request for feedback prior to 23 May. On 21 May Member Garner advised that, while he had received no comments from other members, he would prefer to see the speed table reduced in height to 75mm, noting that 100mm is a significant height and that traffic volumes over this will be significant, including heavy vehicles.

18

Falls Road, Warkworth - Slip

 

Cr Webster requested on 9 May 2014 that recent damage from heavy vehicles in the vicinity of Falls Road bridge, Warkworth, be investigated and addressed. Cr Webster also asked that advanced warning that the road/bridge is not suitable for trucks and/or trailers be installed to prevent the risk of further damage and accidents. Referred to Road Corridor Operations and Maintenance staff for response.

19

Queen Street, Warkworth

Request for repairs to clock, together with other works on Queen Street, Warkworth.

Member Garner requested repairs to the clock in Queen Street, Warkworth, together with installation of a pump for a water feature and completion of paving, on 7 May 2014. On 19 May he was advised that AT’s street light contractors are responsible for the maintenance of public clocks in their contract areas and had engaged a qualified horologist as subcontractor to repair the clocks’ delicate mechanisms; it would therefore not be appropriate to engage a local tradesperson for this work. However, the horologist would be commissioned to carry out the repairs requested. It was further advised that AT could not become involved in the installation or the maintenance of the water pump as these functions are outside its scope of work. In most cases, Auckland Council Parks installs and maintains irrigation and water features. It was noted that the clock draws its power and is adjusted from inside the Council’s service centre so, if a new pump is installed, it will require its own fused power cable back into the service centre, one that is totally independent from the clock. Parks staff should therefore ensure that any new power feed is not connected to the clock under any circumstances. With regard to the pavers, it is understood that a contractor was commissioned by the local board, together with the artist, to carry out the work on and around the clock tower, including removal of part of the previous garden area and its replacement with pavers. AT was not involved in any aspect of the project, with the exception of approving that the work took place, so if reinstatement of the area is not required as part of the project, the Local Board may wish to contact local contractors direct to complete the project on its behalf.

20

Matatea Road, Waimauku

Proposed speed reduction on Matatea Road, Waimauku.

A plan illustrating a proposed speed limit change on Matatea Road, Waimauku, to reduce a problem with young, speeding drivers, was forwarded to the local board's TPLs on 15 May 2014, with a request for response no later than 23 May. Member Pirrie advised that he supported the proposal; Member Garner advised that he had no issue with the proposal but expected that having a speed limit on this road that is different to all adjacent and similar roads in the area is unlikely to curtail the problem of 'hoons'. No other comments were received.

21

Coatesville-Riverhead Highway, Riverhead

Missing electronic school sign on Coatesville-Riverhead Highway, Riverhead.

Member Pirrie advised on 15 May 2014 that an electronic 40 km/h school zone sign on the western side of Coatesville-Riverhead Highway in Riverhead, that was removed following a motor vehicle accident some months ago, had not yet been replaced. On 19 May the local board's TPLs were advised that the contractor had been aware of the missing sign and that a replacement had been ordered.

22

Kauri Crescent, Riverhead

Request for more appropriate signage for Kauri Crescent, Riverhead.

Board staff requested information on the maintenance of unformed legal roads, the seal extension guidelines and priority list, and that more appropriate signage be installed on Kauri Crescent, Riverhead, on 16 May 2014. On 19 May they were provided with links to relevant information on AT's website relating to paper roads and seal extension work, and advised that a request for larger signage for both Kauri Crescent East and West to better inform drivers that there is no through road link from one to the other will be requested. Referred to Road Corridor Operations.

23

Rautawhiri Road, Helensville

Request that potholes on Rautawhiri Road, Helensville, be filled.

On 20 May 2014, Cr Webster's Governance Support Advisor forwarded a request from a resident that a pothole on Rautawhiri Road, Helensville, be filled. On 26 May Cr Webster's Governance Support Advisor was advised that the pothole will be programmed for repair within the next 30 days.

24

Dairy Flat Highway, Dairy Flat

Maintenance required on Dairy Flat Highway, Dairy Flat.

Member McLean advised on 21 May 2014 that maintenance issues on Dairy Flat Highway, Dairy Flat (heading south, eastern side, just before the Pine Valley Road turn off - dip in the road which is dangerous for vehicles travelling at 100 km/h; opposite the shared drive of 1587, 1591, 1595, 1599 and 1603 Dairy Flat Highway and stretching south – the shoulder has broken away), be investigated and repaired.  Referred to Road Corridor Maintenance staff.

 

Consideration

Local board views and implications

21.     This report is for the local board’s information.

22.     The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the Council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Maori impact statement

23.     No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

24.     There are no implementation issues.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Ellen Barrett – Elected Member Relationship Manager, Auckland Transport

Authorisers

Roger Wilson, Council Engagement Manager, Auckland Transport

 


Rodney Local Board

09 June 2014

 

 

Auckland Transport Quarterly Update to Local Boards

 

File No.: CP2014/10499

 

  

Purpose

1.       The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months January – March 2014, and the planned activities anticipated to be undertaken in the three months April – June 0214.

2.       Attachments include:

A.   Auckland Transport activities, broken down by local board

B.   Decisions of the Transport Co-ordinating Committee, by local board

C.  Report against local board advocacy issues

 

Recommendation/s

That the Rodney Local Board:

a)      receive the Auckland Transport Quarterly Update to Local Boards report.

 

 

Executive summary

Significant activities during the period under review

 

Key Agency Initiatives

 

SMART (South Western Multimodal Airport Rapid Transit) Project

 

3.       Investigation into protecting a corridor to expand the rail network to the Airport. As part of planning for the future public transport network, Auckland Transport (AT) has been talking to Auckland Airport about making provision for a potential rapid transit corridor in its master plan. Rail has been identified as the best long term public transport option for improving transport in Auckland’s airport and south western area. Auckland Airport has allowed for a rail corridor and station at the terminal as part of its latest master plan. There are no confirmed alignments for rapid transit links outside the airport property yet and further work is required to confirm this and the timing of any construction. The project is currently in the development phase and public consultation will be carried out when more certainty on feasible alignments and station locations are reached. 

 

East West Link

 

4.       The primary objective of the project is to provide an improved freight connection between SH20, SH1 and the Onehunga/Penrose industrial aria. Public Transport, cycling and safety upgrades will also be considered.

 

5.       The project team has started the process for procurement of a professional services contract for the production of the Detailed Business Case in the 2014/2015 financial year, subject to approval of funding. The contract will be led by the Transport Agency, as principal, but the project will continue to be jointly led by AT and the Transport Agency. Indicatively, construction is scheduled to start by 2016/2017, with forecast completion by 2019/2020.

 

AMETI Package 1 - Panmure Phase 2

 

6.       This phase encompasses the replacement of the existing Panmure roundabout with a signalised intersection, construction of a two lane busway on the northern part of Lagoon Drive and a shared path for pedestrians and cyclists along the north side of Lagoon Drive from Queens Road / Jellicoe Road to the new Panmure Bridge, re-allocation of road space within existing kerb lines to provide for bus priority, cycle lanes, improved footpaths and landscaping along Ellerslie-Panmure Highway from Forge Way to Mt Wellington Highway and widening of existing footpaths to provide shared footpath/cycle paths at Mt Wellington Highway. This piece of work is part of the AMETI Programme.

 

7.       The base design is complete and will be updated to align with the requirements of the proposed Auckland Unitary Plan and to ensure effects (e.g. on cultural heritage sites) are appropriately mitigated. Work has commenced on the consenting phase and a designer is being procured.

 

PT Development

 

Distributed Stabling - Detailed Design

 

8.       The project entails the development of out stabling facilities which support rail services throughout the region. These facilities are located in Auckland South/CBD and West and comprise facilities for overnight stabling of trains, staff facilities for operational staff as well as lighting and security systems for the remote monitoring of the facilities.

 

Platform Extensions

 

9.       Extending the platforms of 11 stations by 5-15m each to bring them into line with other platforms on the network addressed by KiwiRail's DART projects and to accommodate the stopping of six car EMU services (147m in length + stopping distances).

 

10.     The first three stations with platform extensions are now nearing completion and good progress is being made on the next four stations. The Project Manager has accelerated these works to complete them all extensions by June 2014.

 

City Rail Link

 

11.     The City Rail Link (CRL) is a 3.5km double track underground electrified rail line running under Auckland City centre from Britomart Station to the Western Line near the existing Mt Eden Station. Britomart would become a through station and provide for three intermediate stations in the Aotea, Karangahape Road and Newton areas.

 

12.     The Independent Commissioners’ recommendations in relation to AT’s Notice of Requirement for the designation to construct and operate the CRL have been received and are under review. The Principal Technical Advisor has completed the establishment phase and commenced the design definition phase in preparation of the reference design. The project team continues preparations to be collated in an integrated project office by early April.

 

Upgrade Downtown Ferry Terminals

 

13.     Scope of work is being discussed with Public Transport Operations. A new covered waiting area will be installed on Pier 2 by the end of April 2014.

 

14.     Scoping and initiation works for the upgrade of Downtown Ferry Terminal Pier 3 & 4 is under development in coordination with the Harbour Edge Programme.

Harbour Bridge Pathway

 

15.     The purpose of the project is to construct a cycle/foot-bridge below/alongside the Auckland Harbour Bridge.

 

Road Design and Development

 

Route optimisation CBD

 

16.     Improving AT's transport network by maximising use of existing infrastructure, considering all transport modes, improving consistency and customer experience, with a high focus in the City Centre on moving people.

 

Corridor Management Plans (CMPs)

 

17.     Corridor Management Plans identify the long term (< 30 year) strategic vision for each corridor based on projected growth and development.  Potential network deficiencies across all modes are analysed and the CMPs set an integrated transport and land use approach to enable anticipated growth.  CMPs also inform Network Operating Plans for the day-to-day management of the corridor and influence the planning for other AT projects and operations.  A key focus for CMPs is to create robust implementation plans of prioritised projects to address future issues, creating a large portion of AT’s forward programme.

 

January- March 2014:

·    Onewa Rd CMP starts

·    Mt Albert Rd-Carrington Rd CMP starts

·    Great South Rd Stage 3 starts

·    Greenlane East/West starts

·    Manukau Rd CMP starts

·    New North Rd CMP starts

·    Pakuranga Rd CMP underway

·    Great North Rd CMP underway

·    Brigham Creek Rd CMP finishes

·    Oteha Valley Rd CMP finishes

 

April-June 2014 (planned):

·    Mangere-Otahuhu-Sylvia Park CMP starts

·    Great North Rd CMP finishes

·    Onewa Rd CMP finishes

·    Mt Albert Rd-Carrington Rd CMP finishes

·    Great South Rd Stage 3 finishes

·    Greenlane East/West finishes

·    Manukau Rd CMP finishes

·    New North Rd CMP finishes

·    Pakuranga Rd CMP finishes

·    Great North Rd CMP finishes

 

Community Transport

 

School Transport Programme and Road Safety Education

 

18.     The number of schools signed onto the TravelWise Programme has now reached 387.

 

19.     Key activities undertaken with schools included Safety at The School Gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport-related activities targeted at road safety and school travel options.

 

20.     Walking School Buses now number 362 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses. 

 

21.     Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety. 

22.     The following regional road safety education campaigns are being delivered over the coming six months: 

 

·    Local speed  campaign – focused at all road users

·    Pedestrian safety campaign – focused on youth and at risk sites

·    Cycle safety - winter campaign focused on Be Bright Be Seen

·    Back to school speed campaign - focused on targeting drivers speed around schools.

 

Travel Planning and Cycle and Walking

 

23.     Commute travel planning packages and personal journey plans are being delivered across the region, targeting business, communities, business associations and tertiary institutions.

 

24.     The development of the Auckland Cycle network continues with priority being placed on working with NZTA on Grafton Gully and Waterview, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City route.

 

Road Corridor Access

 

Corridor Access Request Applications (CAR)

 

25.     There were 1,366 CAR applications approved in March, with 80% processed within five working days and 94% processed within 15 working days of lodgement.

 

26.     In the last three months to the end of March 2014 there have been 3,872 CAR applications approved to carry out work on the road network. 

 

Ultra-Fast Broadband Rollout (UFB)

 

27.     There continues to be a high volume of work underway on the network as Chorus looks to complete the Year 3 (2013/14) build before the deadline set by Crown Fibre Holdings of 31 May 2014.  As at the end of March there have been 252 cabinet areas completed, 133 of which have been signed off and commenced their warranty period.

 

28.     To date 478 of the 522 Year 1 (2011/12) and Year 2 (2012/13) cabinet areas have had the outstanding remedial work completed and have either been moved into warranty or are awaiting final sign off.   The completion of the remaining work remains a high priority for both VisionStream and Chorus. It is expected that the remedial work on the remaining cabinet areas will be fully completed by the end of May 2014.

 

29.     The demand for customer connections is continuing to grow as the rollout of fibre continues and more retailers enter the market.  Due to improved architecture, Year 3 connections are less disruptive; however, the connections relating to the Year 1 and Year 2 cabinet areas sometimes require additional deployment and excavation to be undertaken.

 

Watercare Hunua 4 Bulk Watermain

 

30.     There are currently three crews working at Tidal Road in Mangere, Tutare Road in Papatoetoe and Mountain Road in Mangere Bridge.

 

31.     The works on Tidal Road are currently taking place between Gee Place and Waokauri Place.  The works are moving northwards and when they reach the industrial part of Tidal Road, will be undertaken in shorter sections to minimise the impact for adjoining businesses as much as possible. 

 

32.     Discussions are underway with Watercare on future stages of this project between Onehunga and Campbell Crescent and then from Campbell Crescent through to the Khyber Pass reservoir.  Despite best endeavours from Watercare, it has not been able to obtain approval from the Cornwall Park Trust Board to install the pipeline through Cornwall Park and therefore intends to follow local roads around the perimeter of Cornwall Park.  The proposed route follows Campbell Road, Wheturangi Road, Wapiti Avenue and Market Road.  This outcome is disappointing as the construction of the pipeline will result in considerable disruption and inconvenience to residents and road users along the proposed route.  Investigation is also underway to determine the preferred route and construction methodology between Campbell Crescent and the Khyber Pass reservoir.  Watercare is investigating the use of tunnelling and other trenchless methods so as to reduce the traffic impacts.

 

Road Corridor Maintenance

 

North

 

33.     Good progress has been made with the resurfacing programme, with 16.2 km of asphaltic concrete (AC) resurfacing and 88.4 km of chip sealing completed to date. 

 

34.     There has been 19.3 km of pavement renewals completed to date, with projects recently completed on Bentley Avenue and Whangaripo Valley Road.

 

Central

 

35.     The chip sealing programme was completed by the end of March and comprised the resealing of 32.3km of sealed roads in the central area.

 

36.     To date this year there has been 19.9 km of footpaths either resurfaced or replaced in the central area.  The UFB rollout has adversely impacted on the delivery of the footpath renewal programme as it has affected the availability of suitable resources to carry out the concrete works and the need for coordination of works.

 

 

West

 

37.     There has been 13.2 km of AC resurfacing and 33.5 km of chip sealing completed to the end of March. 

 

38.     There has been 10.1 km of footpaths either resurfaced or replaced to date. 

 

South

 

39.     There has been 17.8 km of AC resurfacing and 140.4 km of chip sealing completed to date.  The remainder of the chip sealing programme will be completed in April, with the remaining AC resurfacing carried out during April and May.

 

40.     There has been 13.2 km of pavement renewals completed to date, with projects recently completed comprising Great South Rd (Coles Crescent to Subway Road) and Carruth Rd.

 

Streetlights

 

41.     To date there has been 2,903 luminaires renewed and 603 street light poles replaced this year.

 

Road Corridor Operations

 

Route Optimisation: Investigation and analysis

 

42.     Focus for this year is central Auckland.

 

43.     The Central City has been divided into five key zones and each zone has an assigned technical lead.

 

44.     Stage 1 Investigation and traffic signal optimisation has now been completed on the following routes:

 

Road/Street

From

To

Quay Street

Lower Hobson St

Solent St

Customs Street

Lower Hobson St

The Strand

Victoria Street

Hobson

Stanley St

Wellesley Street

Hobson

Grafton Rd

The Strand

Quay St

Alten Rd

Albert Street

Quay St

Wellesley

Queen Street

Quay St

Newton Rd

Mayoral Drive/Cook Street

Wellesley St W

Wellseley St E

Nelson Street

SH1

Fanshawe St

Hobson Street

Quay St

SH1

Karangahape Road

Ponsonby Road

Grafton Rd

Wellington Union

Franklin

Karangahape Road

Symonds Street

Mt Eden

Customs

Grafton Road

Khyber Pass

Symonds St

 

 

45.     Route optimisation has also begun on:

·    Highbrook Drive

·    Jervois Road

·    Ponsonby Road, and

·    Rosebank Road.

 

Network Safety and Operations Improvement Programme

 

46.     This programme is part of the region-wide School Travel Planning process for 2013/2014. A safety engineering programme has been developed for 25 Schools and advance designs for 20 Schools for 2014/2015 implementation:

 

As at 31 March 2014:

 

·    15 projects at design stage

·    13 projects under construction

·    30 projects have been completed

·    18 projects at procurement stage.

 

47.     Advance Design for 2014/2015 schools programme developed for 20 schools:

 

As at 31 March 2014:

 

·    11 projects under investigation

·    60 projects at scheme stage

·    67 projects at design stage.

 

48.     40% of 2013/14 Minor Safety Improvement Programme delivered to date and 40% of 2013/14 Regional Safety Programme is under construction

 

Urban Kiwi RAP and Red Light Camera Programmes

 

Kiwi RAP

 

49.     Version 1 of the Urban KiwiRAP risk mapping software has been developed and all Auckland routes, intersections, and vulnerable user groups are mapped and prioritised.

 

50.     Urban KiwiRAP star-rating tender responses have been evaluated and the tender is expected to be awarded by the end of April.

 

Red Light Cameras

 

51.     A meeting with NZ Police in February updated AT on the tender process and investigated the possibility of AT buying poles in advance of NZ Police procurement of cameras, expected to be in early 2015.

Parking and Enforcement

 

City Centre Parking Zone price review

 

52.     The project entails adjustment of on-street tariff based on the demand as per the price adjustment policy approved by the AT Board in 2012. The policies both state that prices should be adjusted regularly to achieve gradual behaviour change and ensure parking is available for customers to use. The price changes will be the first since the implementation of the City Centre Parking Zone in December 2012. The proposed on-street price changes will be communicated to Local Boards and Heart of the City. These will also be made available on the AT website.

 

Newmarket parking review

 

53.     The proposal is to remove time limits from paid parking areas in Newmarket and move towards a demand responsive pricing approach similar to the Central City Parking Zone.  

 

Howick village parking study

 

54.     The purpose of this parking review is to provide guidance on parking management within the Howick town centre to support existing activities and future growth. The scope of the Howick Village parking review was to:

 

(i)         Review the existing parking demand and determine the public parking supply in Howick Village

(ii)        Identify the location and nature of parking problems

(iii)       Identify and evaluate potential measures to address the problems and improve the overall parking management

(iv)       Recommend specific short -term actions for implementation and longer term options for future parking management.

 

55.     The development of the Howick Village parking review involved:

 

(i)         Parking utilisation and turnover survey

(ii)        Local business perception survey

(iii)       Consultation with internal and external stakeholders (the Howick Local Board and the Howick Village Business Association).

 

Privately owned and controlled parking provision was not included in this review.

 

 

Public Transport

 

Rail Electrification

 

56.     The delivery of 9 of 57 new electric trains, seven of which have commenced service and two of which are currently being tested and commissioned.

 

57.     KiwiRail is continuing the installation of the overhead system and the section from Wiri to Otahuhu was commissioned to allow night time testing of the trains.  Some Sunday to Thursday evening services have been replaced by buses on the Western and Eastern lines to progress the installation of the overhead power supply.

 

58.     Rail patronage for the twelve months to March 2014 exceeded 11 million, an increase of 11% on the same period the previous year and a new record for heavy rail in the Auckland region.

 

59.     Rail service punctuality continues to improve and was 87.9% for the twelve months to March 2014, an improvement from 82.9% the previous year.  In January 2014, service punctuality was 91.7%, the first time on record that punctuality has exceeded 90%.

 

 

Bus – Improvements

 

60.     The major marketing campaign that went live late in 2013 is on-going for the Central Corridors (Mt Eden Road, Sandringham Road, Dominion Road, Great North Road and New North Road) and is focused on breaking down myths and encouraging non-users to change their perceptions of bus travel. The campaign will rolled out to the North Shore region in April 2014. Targeted local direct marketing campaigns providing an overview of local bus services and free tickets to generate trial by non-users that went live late 2013 are on-going, with 7,400 households in Tamaki Drive and Albany Central targeted during the first quarter of 2014. NZTA has tendered the Total Mobility (TM) Administration System and is expected to better manage the TM scheme, leading to efficiencies and reduced risk of fraud.  AT Public Transport staff have been involved in the specification development and the subsequent on-going tender evaluation is expected to reach a successful conclusion. 

 

Bus - Integrated ticketing & fares

 

61.     In March 2014, with the implementation of Auckland Integrated Fare System (AIFS) HOP on the remainder of the buses, HOP is now available across over 100% of the bus network, marking a major milestone for PT.  AT staff were on the road at key locations to support drivers and customers during the entire roll-out process that began in late 2013.

 

 

Attachments

No.

Title

Page

aView

Schedule of activities undertaken for the third quarter (2013/2014) ending 31 March 2014 and forward works programme for the fourth quarter (2013/2014) ending 30 June 2014

209

bView

Traffic Control Committee Decisions

235

cView

Local Board Advocacy Report

237

     

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon – Elected Member Relationship Manager, Auckland Transport

 


Rodney Local Board

09 June 2014

 

 



























Rodney Local Board

09 June 2014

 

 


Rodney Local Board

09 June 2014

 

 




Rodney Local Board

09 June 2014

 

 

Request for Extension to Grant - North Shore Youthworx Trust

 

File No.: CP2014/11498

 

  

Purpose

1.       To seek approval from the Rodney Local Board for an extension to a grant allocated to North Shore Youthworx Trust from the Rodney Local Board’s 2013-2014 Community Grants fund.

Executive summary

2.       In September 2013 the Rodney Local Board considered funding allocations for the 2013-2014 Community Grants. The local board allocated $1,250 to North Shore Youthworx Trust towards an Intergenerational Forum to help with costs associated with venue hire, catering and resources (the funds were to be spent in the Rodney Local Board area).

3.       The Community Funding Advisor has received a request from the Director of North Shore Youthworx Trust for an extension of time until 1 December 2014. This will enable the trust to successfully run the forum and complete the associated paperwork.

 

Recommendation/s

That the Rodney Local Board:

a)      approve the request from North Shore Youthworx Trust for an extension of time, until 1 December 2014, to the grant of $1,250 allocated from the 2013-2014 Local Board Community Grants fund in September 2013 (resolution RD/2013/266) for funding towards an intergenerational forum with costs including venue hire, catering and resources, with the fund to be spent in the Rodney Local Board area.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

09 June 2014

 

 

New Road Name - Gordon Way

 

File No.: CP2014/11129

 

  

Purpose

1.       The purpose of this report is to seek the Rodney Local Board’s approval for a new road name in the Greenwood subdivision off Pool Road, Tomarata.

Executive summary

2.       A condition of the subdivision consent required the applicant to suggest to council a name for the new road within the subdivision which has vested in council.

3.       The applicant wishes to name a road that will provide access for the subdivision as per resource consent R39472.

 

Recommendation/s

That the Rodney Local Board:

a)      approve the new road name under section 319)j) of the Local Government Act 1974 of Gordon Way for the Greenwood subdivision off Pool Road, Tomarata, Council reference R39472.

 

Comments

 

4.       The applicant: Gordon and Isobel Greenwood

Site address: Pool Road

Council Reference: R39472

5.       It was thought that a report had been submitted to the local board in 2012 to name this road, however there seems to have been an oversight and it was never actually presented to the local board, therefore it is being submitted now.

6.       The applicants, Gordon and Isobel Greenwood, propose the name Gordon Way to meet the requirement of their consent. Gordon Greenwood has owned and farmed the land since 1954. The extended Greenwood family has a historical business and community and farming connection to the local area. Gordon’s grandfather was an original settler in the Pakiri area in 1860.

7.       It is noted that there are already two road names in the Pakiri area named after the Greenwood family, i.e. M Greenwood Road and J. Greenwood Road. The Greenwood family wishes to avoid creating confusion by using the Greenwood name, so Gordon Way was chosen as the preferred option.

Consideration

Local board views and implications

8.       A decision is sought from the Rodney Local Board to approve the new road name under section 319(j) of the Local Government Act 1974.

Maori impact statement

9.       The applicant consulted with Fiona McKenzie of Manuhiri Kaitiaki Charitable Trust in 2012, who supported the name as “the Greenwood whanau” are well respected by the iwi.

Implementation

10.     The land information database confirms that Gordon Way is unique in the area.

11.     If and when the name is approved the developer will be advised and they are responsible for erecting the new road name sign.

 

Attachments

No.

Title

Page

aView

Gordon Way Locality Map

245

bView

Gordon Way Scheme Plan

247

     

Signatories

Authors

Frank Lovering – Land Surveyor/Senior Subdivision Advisor

Authorisers

Bonnie Lees – Resource Consents Team Manager

 


Rodney Local Board

09 June 2014

 

 


Rodney Local Board

09 June 2014

 

 


Rodney Local Board

09 June 2014

 

 

New Road Name - Kahika Grove

 

File No.: CP2014/11153

 

  

Purpose

1.       The purpose of this report is to seek the Rodney Local Board’s approval for a new road name in the Douglas Family Trust #3 subdivision off Matua Road, Huapai.

Executive summary

2.       A condition of the subdivision consent required the applicant to suggest to council a name for the new road within the subdivision that will provide access for 27 residential lots and which will vest in council.

3.       The applicants has suggested a new road name of Kahika Grove.

 

Recommendation/s

That the Rodney Local Board:

a)      approve the new road name under section 319(j) of the Local Government Act 1974 of Kahika Grove for the Douglas Family Trust #3 subdivision off Matua Road, Huapai, Council reference R61466.

 

Comments

 

4.       The applicant: Douglas Family Trust #3

Site address: 52 Matua Road, Huapai, Lot 2 DP 328314

Council Reference: R61466

5.       The applicant, Douglas Family Trust #3, has obtained resource consent for a 27 lot residential subdivision. The site has frontage onto Matua Road. Development works for this consent will be completed this coming construction season. After consultation with Glenn Wilcox of Ngati Whatua o Kaipara, the road name Kahika Grove was suggested. Kahika is the dialectal word for Kahikatea which are prevalent in the area, but is a shortened form, due to the prevalence of the longer version of the word in the region.

Consideration

Local board views and implications

6.       A decision is sought from the Rodney Local Board to approve the new road name under section 319(j) of the Local Government Act 1974.

Maori impact statement

7.       The applicant consulted with Glenn Wilcox of Ngati Whatua o Kaipara and Glenn suggested the name Kahika Grove.

Implementation

8.       The Land Information database confirms that Kahika Grove is unique to the area and there are no similar names in the vicinity.

9.       If and when the name is approved the developer will be advised and they are responsible for erecting the new road name sign.

 

Attachments

No.

Title

Page

aView

Kahika Grove Locality Map

251

bView

Kahika Grove Scheme Plan

253

     

Signatories

Authors

Frank Lovering – Land Surveyor/Senior Subdivision Advisor

Authorisers

Bonnie Lees – Resource Consents Team Manager

 


Rodney Local Board

09 June 2014

 

 


Rodney Local Board

09 June 2014

 

 


Rodney Local Board

09 June 2014

 

 

Rodney Local Board Feedback on Heritage Assets Stewardship Operational Policy, Low Carbon Auckland and Psychoactive Substances Regulations

 

File No.: CP2014/12022

 

  

Purpose

1.       Attached for information is feedback from the Rodney Local Board on the following:

·    Heritage Assets Stewardship Operational Policy

·    Low Carbon Auckland 

·    Psychoactive Substances Regulations

Executive summary

2.       The Rodney Local Board has been asked for feedback on the Heritage Assets Stewardship Operational Policy, Low Carbon Auckland and Psychoactive Substances Regulations. Attached for information is that feedback.

 

Recommendation/s

That the Rodney Local Board:

a)      endorses the feedback on Heritage Assets Stewardship Operational Policy, Low Carbon Auckland and Psychoactive Substances.

 

 

Attachments

No.

Title

Page

aView

Heritage Assets Stewardship Operational Policy

257

bView

Low Carbon Auckland

259

cView

Psychoactive Substances Regulations

261

     

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

09 June 2014

 

 



Rodney Local Board

09 June 2014

 

 



Rodney Local Board

09 June 2014

 

 





Rodney Local Board

09 June 2014

 

 

Deputation/Public Forum Update

 

File No.: CP2014/11094

 

  

Purpose

1.       As part of its business meetings Rodney Local Board has a period of time set aside for Deputations/Presentations and Public Forum during which time members of the public can address the Local Board on matters within its delegated authority.

Executive Summary

2.       Under Standing Orders there is provision for Deputations/Presentations to the Local Board. Applications for Deputations/Presentations must be in writing setting forth the subject and be received by the Relationship Manager at least seven working days before the meeting concerned, and subsequently have been approved by the Chairperson. Unless the meeting determines otherwise in any particular case, a limit of ten minutes is placed on the speaker making the presentation.

3.       Standing Orders allows three minutes for speakers in Public Forum.

4.       Requests, matters arising and actions from the Deputations/Presentations and Public Forum are recorded and updated accordingly. The Rodney Local Board Deputations/Presentations and Public Forum Update is attached as Attachment A.

 

Recommendation/s

That the Rodney Local Board:

a)      receive the Deputation/Public Forum Update.

 

 

Attachments

No.

Title

Page

aView

Public Forum/Deputation Update

267

    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

09 June 2014

 

 



Rodney Local Board

09 June 2014

 

 

Rodney Local Board Workshop Records

 

File No.: CP2014/11095

 

  

Purpose

1.       Attached are the Rodney Local Board workshop records of 5, 12 and 19 May 2014.

Executive Summary

2.       The Rodney Local Board holds regular workshops. Attached for information are the records of the most recent workshop meetings.

 

Recommendation/s

That the Rodney Local Board:

a)      Workshop records for 5, 12 and 19 May 2014 be accepted.

 

 

Attachments

No.

Title

Page

aView

Workshop Record 5 May 2014

271

bView

Workshop Record 12 May 2014

273

cView

Workshop Record 19 May 2014

275

    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

09 June 2014

 

 



Rodney Local Board

09 June 2014

 

 


Rodney Local Board

09 June 2014

 

 


    

    



[1]  Financial statements are based on the Long-term Plan 2012-2022, reflecting reprioritisations made during the annual planning process for 2013/2014 and 2014/2015 and revised budgets endorsed by the Budget Committee on 8 May 2014 to achieve a 2.5% rates increase for 2014/2015.  Budgets have also been updated to reflect the allocation of central costs (including depreciation, interest, corporate overheads and staff costs)