I hereby give notice that an ordinary meeting of the Albert-Eden Local Board Grants Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 15 July 2014

2:00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

 

Albert-Eden Local Board Grants Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Glenda Fryer

 

Deputy Chairperson

Lee Corrick

 

Members

Helga Arlington

 

 

Graeme Easte

 

 

Peter Haynes

 

 

Rachel Langton

 

 

Margi Watson

 

 

Tim Woolfield

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza

Democracy Advisor

 

7 July 2014

 

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Albert-Eden Local Board Grants Committee

15 July 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Albert-Eden Local Board Contestable Event Support Fund                                    7  

13        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Albert-Eden Local Board Grants Committee:

a)         confirms the minutes of its ordinary meeting, held on Tuesday, 13 May 2014, as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Albert-Eden Local Board Grants Committee

15 July 2014

 

 

Albert-Eden Local Board Contestable Event Support Fund

 

File No.: CP2014/14574

 

  

 

Purpose

1.       To present a summary of applications received in round one of the contestable local event support fund for 2014-2015 for the Albert-Eden Local Board. The Albert-Eden Local Board is requested to either fund, partially fund or decline the applications.

Executive summary

2.       A contestable local events support fund of $20,202 is available to the Albert-Eden Local Board for distribution for community events in 2014-2015.

 

3.       Seven applications totalling $74,505 have been received for round one.

 

4.       A workshop was held with the Albert-Eden Local Board on 25 June 2014 to consider the applications for round one. Indicative levels of funding were proposed, to be formally agreed.

 

Recommendation/s

That the Albert-Eden Local Board Grants Committee:

a)      Agree to either fund, partially fund or decline the applications for round one 2014-2015 Local Event Support Fund as follows:

Applicant

Event

Amount requested

Amount allocated

 

2015 LYC Big Gay Out

New Zealand AIDS Foundation (NZAF)

$25,000.00

$5,000

 

Auckland Highland Games

Auckland Highland Games Association Incorporated

$3,000.00

$0

 

Brazilian Day

Brasileirinho: musicas e brincadeiras

$8,500.00

$3,500

 

Elvis in the Gardens

NZ Women Ltd

$1,000.00

$0

 

Lynfield Community Church Light Party 2014

Lynfield Community Church

$3,000.00

$0

Refer to Puketapapa Local Board

Santo Nino - Sinulog NZ Annual Festival

NZ-Filipino Santo Nino Devotees Trust also known as SINULOG NZ

$6,000.00

$0

 

The Trusts New Zealand Open

Auckland Bowls Inc

$5,000.00

$0

 

Triathlon Pink and Fun Run Pt Chev

Epic Sports Ltd

$5,000.00

$0

 

Triathlon Pink and Fun Run Pt Chev

Epic Sports Ltd

$5,000.00

$0

 

Waterview Community Day & Fun Run/Walk

Avondale-Waterview Neighbourhood Safety Panel

$1,505.00

$1,505

 

Weaving Worlds

Kiamanawanui Promotions

$3,500.00

 

Defer to next funding round pending additional information

World COPD Awareness Day 2014

The Auckland Asthma Society Inc

$5,000.00

$0

Refer to Sarah Zimmerman From Community Development regarding applying for appropriate funds

Show Me Shorts

Show Me Shorts Film Festival

$3,000

$3,000

 

TOTAL:

$74,505

$13,005

 

REMAINING

$7,197

 

 

 

 

Comments

5.       The local events support fund has a balance of $20,202 to be distributed in two funding rounds, which close at specified times during the 2014-2015 financial year, as follows:

Round

Applications Close

Assessment

Decision Making

1

31 May 2014

June 2014

July/August 2014

2

31 October 2014

November 2014

December 2014/February 2015

 

6.       Round one of the 2014-2015 local event support fund received seven applications totalling $74,505.

 

7.       The Albert-Eden Local Board has the opportunity to refer applications to an alternative fund or to allocate funding from within its local event fund.

Consideration

Local board views and implications

8.       Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Albert-Eden Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

9.       A local board workshop was held on 25 June 2014 to consider the applications to the local event support fund round one. This report reflects the views of local board members expressed at the workshop.

Maori impact statement

10.     This fund does not specifically target Maori groups, however Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

 

11.     The decisions sought within this report fall within the local board delegations.

 

12.     The decisions sought do not invoke the Auckland Council Significance Policy.

Implementation

13.     Once the Albert-Eden Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

 

Attachments

There are no attachments for this report.     

Signatories

Author

Carrie Doust - Team Leader Event Facilitation Central

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards