Council Controlled Organisations Governance and Monitoring Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Council Controlled Organisations Governance and Monitoring Committee held in the Reception Lounge, Level 2, Auckland Town Hall, 301-305 Queen Street, Auckland on Wednesday, 2 July 2014 at 9.35am.

 

present

 

Chairperson

Penny Hulse

 

 

 

Deputy Chairperson

Calum Penrose

 

 

 

Members

Cr Ross Clow

 

 

 

 

Cr Linda Cooper, JP

 

 

 

 

Cr Denise Krum

From 10.26 am, Item C1

 

 

Cr Dick Quax

 

 

 

 

Cr Penny Webster

From 10.12 am, Item C1

 

 

Member Glenn Wilcox

 

 

 

 

Cr George Wood, CNZM

 

 

 

 

APOLOGIES

 

 

Cr Anae Arthur Anae

absence

 

 

Cr Cameron Brewer

absence

 

 

Cr Cathy Casey

absence

 

 

Cr Denise Krum

lateness

 

 

Cr Penny Webster

lateness

 

 

ALSO PRESENT

 

 

Cr Bill Cashmore

 

 

 

Cr John Watson

From 11.30am, Item C1

 

 

 

 

 

 


Council Controlled Organisations Governance and Monitoring Committee

02 July 2014

 

 

 

1          Apologies

 

Resolution number COU/2014/51

MOVED by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose:  

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         accept the apologies from Cr CM Casey, Cr CE Brewer and Cr AJ Anae for absence, and Cr MP Webster and Cr D Krum for lateness.

 

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

3          Confirmation of Minutes

 

Resolution number COU/2014/52

MOVED by Cr LA Cooper, seconded by Deputy Chairperson CM Penrose:  

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 3 June 2014, including the confidential section, as a true and correct record.

 

CARRIED

 

4          Petitions

 

There were no petitions.

 

5          Public Input

 

There was no public input.

 

6          Local Board Input

 

There was no local board input.

 

7          Extraordinary Business

 

There was no extraordinary business.

 

8          Notices of Motion

 

There were no notices of motion.

 

 

 

 

 

 

 

Precedence of Business

Resolution number COU/2014/53

MOVED by Chairperson PA Hulse, seconded by Cr RI Clow:  

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         agree that Item No.11: Procedural motion to exclude the public be accorded precedence at this time.

CARRIED

 

11        Procedural motion to exclude the public

Resolution number COU/2014/54

MOVED by Chairperson PA Hulse, seconded by Cr RI Clow:  

That the Council Controlled Organisations Governance and Monitoring Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that David Clarke, Watercare Services Limited, Simon Allen, Auckland Council Investments Limited, Sir Bob Harvey, Waterfront Auckland, and Dr Lester Levy, Auckland Transport be permitted to attend Confidential Item C1: Substantive Council Controlled Organisations Board Appointments after the public has been excluded, because of their knowledge, which will help the Council Controlled Organisations Governance and Monitoring Committee in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Substantive Council Controlled Organisations Board Appointments

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information about individual CCO directors which needs to be considered confidentially to protect the privacy of natural persons.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

9.45am            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

11.36am          The public was re-admitted.

 

 

9

Te Motu a Hiaroa (Puketutu Island) Governance Trust - Nomination of council trustees and exemption of the Trust from Council Controlled Organisation accountability requirements

 

MOVED by Deputy Chairperson CM Penrose, seconded by Cr LA Cooper:

Recommendations

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         approve appointment of four trustees to the Te Motu a Hiaroa Governance Trust, being the:

i)          Manager Parks, Recreation and Sport, Mr Ian Maxwell

ii)         Manager Community Policy and Planning, Mr Anaru Vercoe

iii)         Manager Regional and Specialist Parks, Mr Mace Ward

iv)        Manager Environmental Services, Ms Gael Ogilvie

 

b)         authorise the Chief Executive to execute these appointments by giving written notice to the Governance Trust as required under clause 7.6 of Te Motu a Hiaroa (Puketutu Island) Governance Trust Deed.

c)         exempt (by and from the date of this resolution, for a period of three years) Te Motu a Hiaroa (Puketutu Island) Governance Trust from being a Council Controlled Organisation under section 7(3) of the Local Government Act 2002.

d)         receive and acknowledge the letter from iwi entities (Attachment C of the report), outlining their views on the proposed exemption from Council Controlled Organisation status.

e)         agree that at least every six months council staff report to the Parks, Recreation and Sport Committee on matters relating to the council-managed area of the island and planning for the establishment of Te Motu a Hiaroa Regional Park, having obtained the view of Mangere-Otahuhu local board on these matters.

 

 

 

 

Member G Wilcox moved an amendment to the original recommendation, seconded by Cr MP Webster, as follows:

 

f)          request the Tamaki Collective nominate one member as a trustee to the Te Motu a Hiaroa Governance Trust for approval by Auckland Council, to replace the council vote under a) ii) Manager Community Policy and Planning, Mr Anaru Vercoe.

 

The amendment was lost on voices.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The original motion was put.

 

 

 

Resolution number COU/2014/56

MOVED by Deputy Chairperson CM Penrose, seconded by Cr LA Cooper:  

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         approve appointment of four trustees to the Te Motu a Hiaroa Governance Trust, being the:

i)          Manager Parks, Recreation and Sport, Mr Ian Maxwell

ii)         Manager Community Policy and Planning, Mr Anaru Vercoe

iii)        Manager Regional and Specialist Parks, Mr Mace Ward

iv)        Manager Environmental Services, Ms Gael Ogilvie

 

b)         authorise the Chief Executive to execute these appointments by giving written notice to the Governance Trust as required under clause 7.6 of Te Motu a Hiaroa (Puketutu Island) Governance Trust Deed.

c)         exempt (by and from the date of this resolution, for a period of three years) Te Motu a Hiaroa (Puketutu Island) Governance Trust from being a Council Controlled Organisation under section 7(3) of the Local Government Act 2002.

d)         receive and acknowledge the letter from iwi entities (Attachment C of the report), outlining their views on the proposed exemption from Council Controlled Organisation status.

e)         agree that at least every six months council staff report to the Parks, Recreation and Sport Committee on matters relating to the council-managed area of the island and planning for the establishment of Te Motu a Hiaroa Regional Park, having obtained the view of Mangere-Otahuhu local board on these matters.

 

CARRIED

 

  

 

10        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Substantive Council Controlled Organisations Board Appointments

 

Resolution number COU/2014/55

MOVED by Cr MP Webster, seconded by Cr DA Krum:  

That the Council Controlled Organisations Governance and Monitoring Committee:

e)         agree that only decisions under b) be restated in the open section of the minutes, once the directors have been notified.

  

 

 

11.49 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisations Governance and Monitoring Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................