Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday, 15 July 2014 at 6.00pm.

 

present

 

Chairperson

Mike Cohen, QSM, JP

 

 

 

Deputy Chairperson

Joseph Bergin

 

 

 

Members

Dr Grant Gillon

 

 

 

 

Jan O'Connor

 

 

 

 

Allison Roe, MBE

 

 

 

 

APOLOGIES

 

Member

Dianne Hale, QSO, JP

 

 

 

ALSO PRESENT

 

Youth Representative

Ian Lim

[from 6.14pm, item 9.1]

 

Councillor

George Wood

[from 7.00pm, item 15, until 8.46, Item C2]

 

 

 

 

 

 


Devonport-Takapuna Local Board

15 July 2014

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed the Board members and the members of the public.

 

2          Apologies

 

Resolution number DT/2014/153

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:  

That the Devonport-Takapuna Local Board:

a)         accept the apology from Member Dianne Hale for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number DT/2014/154

MOVED by Member G Gillon, seconded by Deputy Chairperson JM Bergin:  

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 17 June 2014, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Travelwise Awards

 

Resolution number DT/2014/155

MOVED by Chairperson MA Cohen, seconded by Member G Gillon:  

That the Devonport-Takapuna Local Board:

a)      acknowledge and congratulate the schools from the local board area on their receipt of the Travelwise Awards.

CARRIED

 


 


6.2

Maire Vieth

 

Devonport-Takapuna Local Board acknowledged and congratulated Maire Vieth, Devonport Flagstaff reporter, on her receipt of the Best Junior Journalist and the Best Junior Sports Journalist Awards at the 2014 New Zealand Community Newspaper Association (CAN) Awards held in Wellington.

 

Resolution number DT/2014/156

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:  

That the Devonport-Takapuna Local Board:

a)      acknowledge and congratulate Maire Vieth, Devonport Flagstaff reporter, on her receipt of the 2014 Best Junior Journalist and the Best Junior Sports Journalist Awards.

CARRIED

 

 

6.3

Ross Kingdom, Vice President, Takapuna Grammar School Rowing Club

 

Devonport-Takapuna Local Board acknowledged and congratulated Ross Kingdom, Vice President, Takapuna Grammar School Rowing Club, on his receipt of the Auckland Rowing Association’s 2014 Administrator of the Year award.

He was acknowledged  for his work on leading the club’s organisation of the annual Head of Harbour Regatta and Takapuna Grammar School Waitemata Regatta.

 

Resolution number DT/2014/157

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:  

That the Devonport-Takapuna Local Board:

a)      acknowledge and congratulate Ross Kingdom, Vice President, Takapuna Grammar School Rowing Club, on his receipt of the Auckland Rowing Association’s 2014 Administrator of the Year award.

CARRIED

 

7          Petitions

 

7.1

Against the Proposal for "No Left Turn" from Lake Road into Napier Avenue

 

The Chairperson presented the petition against Auckland Transport’s proposal for "No Left Turn" from Lake Road into Napier Avenue, which was presented to the board by Leah Morgan at the Devonport-Takapuna Local Board Community Forum held on 24 June 2014.

The petition was included on the agenda for this meeting (page 158 – 170), as part of Attachment A of Item 21 – Record of Briefing and Community Forum – 24 June and 1 July 2014.

 

Resolution number DT/2014/158

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:  

That the Devonport-Takapuna Local Board:

a)         receive the petition presented by Leah Morgan against Auckland Transport’s proposal for "No Left Turn" from Lake Road into Napier Avenue.

CARRIED

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

9.1

Fiona Downes, Castor Bay Ratepayers and Residents Association - Wairau Creek

 

Fiona Downes representing the Castor Bay Ratepayers and Residents Association  was in attendance to address the board in regards to Wairau Creek and the proposed footbridge.

 

Resolution number DT/2014/159

MOVED by Member G Gillon, seconded by Deputy Chairperson JM Bergin:  

That the Devonport-Takapuna Local Board:

a)            receive the public forum presentation from Fiona Downes regarding the Wairau Creek bridge, and thank her for her attendance.

CARRIED

 

 

9.2

Peter Carter, Milford Village Forum - Milford Centre Plan

 

Item 9.2 was taken concurrently with item 12.

 

Peter Carter representing the Milford Village Forum was in attendance to address the board in regards to item 12 of the agenda Proposal for a Milford Centre Plan.

 

Resolution number DT/2014/160

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:  

That the Devonport-Takapuna Local Board:

a)         receive the public forum presentation from Peter Carter regarding the Milford Centre Plan, and thank him for his attendance.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 


 

12

Proposal for a Milford Centre Plan

 

David Sanders - Team Leader Planning – North/West and Terry Conner – Principal Planner, Planning North/West were in attendance to speak to this report.

 

Item 9.2 was taken at this time, concurrently with item 12.

 

Resolution number DT/2014/161

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:  

That the Devonport-Takapuna Local Board:

a)      support the process and approach proposed for developing a Milford Centre Plan.

b)      endorse the nomination of the Chairperson, the Deputy Chairperson and Member O’Connor to lead a working party to oversee the development of the Milford Centre Plan, with other local board members and ward councillors as optional attendees.

c)      support the inclusion on the working party of up to five representatives from the following organisations: Milford Village Forum, Milford Business Association, Milford Residents’ Association and Castor Bay Ratepayers and Residents Association.

CARRIED

 

 

13

Parks Work Programme 2014-15

 

Matthew Woodside – Parks Advisor was in attendance to speak to the report.

 

Resolution number DT/2014/162

MOVED by Member G Gillon, seconded by Deputy Chairperson JM Bergin:  

That the Devonport-Takapuna Local Board:

a)      approve the 2014/2015 Parks Capital Works Programme as outlined in Attachment A of the report.

b)      approve the prioritisation of asset renewals as informed by current condition assessments for the 2014/2015 financial year.

c)      delegate to the Parks Portfolio holder(s) the authority to approve changes to the renewals programme where necessary, according to any new information that may become known during the financial year.

CARRIED

 


 

14

Smoke-free Public Places Implementation

 

Jasmin Kaur – Policy Analyst, Community Policy and Planning and Matthew Woodside – Parks Advisor were in attendance to speak to the report.

 

Resolution number DT/2014/163

MOVED by Member G Gillon, seconded by Deputy Chairperson JM Bergin:  

That the Devonport-Takapuna Local Board:

a)      support installation of additional smoke-free signage/stickers in the following eight high priority sites:

i)       Bayswater Park;

ii)      Gould Reserve;

iii)     Lake Town Green;

iv)     Takapuna Leisure Centre and Killarney Park;

v)      Milford Reserve;

vi)     Narrow Neck Beach Reserve;

vii)    Windsor Reserve and Devonport Library;

viii)   Hurstmere Green.

b)      delegate to the Parks Portfolio holder financial authority to a maximum of $3,000.00 to approve smoke-free signage/stickers in the locations identified in resolution a) above, noting that:

i)       all attempts will be made to keep costs for additional signage/stickers well below $3,000.00;

ii)      any decisions made under delegation will be reported to the full board as required.

c)      request that Parks staff identify well frequented playgrounds for the installation of additional smoke-free signage.

d)      promote the smoke-free status of smoke-free public places in Devonport-Takapuna as the board deems appropriate.

CARRIED

 


 

15

Auckland Transport Update on Issues Raised in June 2014 for the Devonport Takapuna Local Board

 

Marilyn Nicholls – Elected Member Relationship Manager was in attendance to speak to the report.

 

Resolution number DT/2014/164

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:  

That the Devonport-Takapuna Local Board:

a)         receive the Auckland Transport Update on Issues Raised in June 2014 report.

b)        request that Auckland Transport present the submission findings on the Devonport Wharf project to the board prior to any decisions being made by Auckland Transport.

c)         request that the final design for the Devonport Wharf and bus shelters be finalised in conjunction with the Urban Design Panel and the Heritage team.

CARRIED

 

 


16

Local Alcohol Policy Project - Draft Policy for Local Board Feedback

 

Rebecca Turner – Policy Analyst, Community Policy and Planning was in attendance to speak to this report.

 

Resolution number DT/2014/165

MOVED by Chairperson MA Cohen, seconded by Member G Gillon:  

That the Devonport-Takapuna Local Board:

a)        provide the following feedback on the draft Local Alcohol Policy:

Location and density of licences

                  i.        the board supports:

·         the identification of three Broad Areas (the city centre, the remainder of the Auckland region, and the Priority overlay for streets and areas experiencing greater levels of alcohol-related harm);

·         the temporary freeze on new on-licences as proposed for Broad Area A and the Priority overlay;

·         requiring certain applications for new licences to undergo an Environmental and Cumulative Impacts Assessment, as proposed (viz. considering risks associated with location, and individual risks associated with the proposed licence);

·         the rebuttable presumption against new off-licences.

                 ii.        the board requests that the draft policy provides the opportunity to define specific entertainment areas in metropolitan areas, where those entertainment areas are not contiguous with residential accommodation, and within which on-licences could have extended operating hours.

Trading hours

               iii.        the board supports:

·         the maximum trading hours as proposed (including the differentiation between the Broad Areas), with the exception for off-licences which should have maximum hours of 9am – 9:30pm;

·         trial extensions of maximum trading hours for best practice on-licence operations as proposed.

Discretionary conditions

               iv.        the board supports the application of discretionary conditions for both on on-licences and off-licences as proposed by the draft policy, including the conditions proposed for all licences (viz. an onsite incident register host responsibility policies for club and on-licences, and prohibition of single unit sales for off-licences).

Special licences

                 v.        the board supports the provisions for special licences as proposed by the draft policy.

Other

               vi.        the board supports not including a one-way door policy, due to insufficient evidence to demonstrate its effectiveness in reducing alcohol-related harm.

CARRIED

 

 

17

Local board role in alcohol licence applications

 

James Liddell – Senior Local Board Advisor was in attendance to speak to this report.

 

Resolution number DT/2014/166

MOVED by Member G Gillon, seconded by Member AP Roe:  

That the Devonport-Takapuna Local Board:

a)            support local boards having continued input into the development of the Local Alcohol Policy.

b)            request that the Chief Executive be instructed to review the council’s processes to make it easier for the community to access information and receive advice and support on alcohol licence applications.

c)            support local board views on a particular licence application being attached to the inspector’s report to the District Licencing Committee.

d)            in recognition of specific community concern about alcohol-related harm, requests that the governing body delegates to local boards the power to make objections on alcohol licence applications under the Sale and Supply of Alcohol Act 2012.

e)            in the event that the governing body delegates power to local boards make objections as per resolution d), will establish a policy setting out parameters in which the board will use this power, noting that the board will consider making an objection only in instances of significant community concern about an application and in conformity with the legal requirements for an objection.

CARRIED

 


 

18

Allocation of Decision Making Review

 

James Liddell – Senior Local Board Advisor was in attendance to speak to this report.

 

Resolution number DT/2014/167

MOVED by Deputy Chairperson JM Bergin, seconded by Member AP Roe:  

That the Devonport-Takapuna Local Board:

a)        provide the following feedback on the decision-making allocation review:

General comments

i)       after four years of the shared governance model, it would be appropriate to conduct a first principles review, including looking at the principles of allocating decision-making included in the Local Government (Auckland Council) Act 2009 (LG(AC)A);

ii)        operational issues, whilst out of scope for this review, do currently limit local board decision-making in practice (e.g. staff and corporate cost allocations being included in local board budgets but boards not having decision-making over them) and need to be the focus of some form of review;

iii)      the threshold for regional decision-making has been set too low. The current decision making allocation and practice of who makes decisions are frequently incongruent with the principles in legislation, with the governing body regularly exercising decision-making power over issues that could be better allocated to local boards;

iv)      the board supports the principle of subsidiarity being applied in the allocation of decision-making.

Policy, planning and governance

v)        regional policies made under the regional allocation have been set at too prescriptive a level, in many instances leaving local boards with little scope to make local policies (e.g. Public Art);

vi)      the governing body should be required to demonstrate in its decision-making why and how a regional policy is required and meets the regional decision-making principles of LG(AC)A, as opposed to allowing local boards to design their own policies;

vii)     the local decision-making allocation is too prescriptive in what it does and does not allow, and should be more principles-based;

viii)    if the local allocation is to continue to be prescriptive, then allocate to local boards decision-making for:

·         area spatial plans as part of “local strategic visioning, policy making and planning within parameters set by regional strategies, policies and plans”;

·         non-regulatory decision-making conferred on Auckland Council by a local act of Parliament, where the issue or land subject to the act is of no regional significance or on principle would not be allocated to the governing body elsewhere in the allocation;

·         the ability to make submissions under the Resource Management Act.

Arts, culture and events

ix)      in general this allocation is largely working well, with the exception of regional facilities;

x)        there are concerns about the duplication of governance between the governing body and ATEED;

xi)      the allocation table makes reference to the Events Policy in defining local, sub-regional and regional events, and the board disagrees with these definitions;

xii)     the allocation table includes “sub-regional events” although this term does not appear elsewhere. Consider deleting this on the basis that the legislation makes provision only for local and regional activities and decision-making.

Community services

xiii)     local boards should retain the decision-making power currently allocated to them under this activity;

xiv)    decision-making regarding “the number and general location of all new community facilities and the prioritisation of major upgrades to all existing community facilities” should be allocated to local boards.

Libraries

xv)     the current allocation should be retained.

Recreation services

xvi)     the current allocation is largely working well and should be retained.

Parks services

xvii)  local boards should be allocated decision-making for the number and general location of all new local parks, and the prioritisation of major upgrades to existing parks, within their respective board area (currently a governing body decision). This would be in keeping with local boards’ general responsibilities for local parks;

xviii) responsibility for the acquisition and divestment of local parks lies with the governing body but the allocation makes no requirement for the governing body to follow direction from the respective local board. Either this power should be allocated directly to local boards, or the allocation should be amended so that the governing body may only acquire or divest local parks on the direction of the respective local board.

Built and natural environment

xix)    local boards have no allocated decision-making power for heritage and built environment under the current allocation. This should be amended to include, even if by way of example, decision-making for local boards under this activity.

Economic development

xx)     the current allocation should remain as it is, noting that responsibility for local economic development should not be transferred to Auckland Tourism, Events and Economic Development (ATEED).

Fees and charges

xxi)    the current allocation should be retained as it is.

Other issues

xxii)  although out of scope for this review, there needs to be an assessment of regulatory responsibilities. The Act allows the governing body to allocate regulatory responsibilities to local boards, but very few have in fact been allocated. It is appropriate to take stock and consider whether other regulatory responsibilities would be better exercised by local boards;

xxiii) Auckland Transport also has the power to delegate responsibilities to local boards, and currently retains decision-making power for issues that on objective analysis could be better exercised by local boards (e.g. street furniture, signage and berms). It would be appropriate for Auckland Transport and Auckland Council to review this arrangement.

CARRIED

 

 

22

Ward Councillors Update

 

Resolution number DT/2014/168

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:  

That the Devonport-Takapuna Local Board:

a)       thank Councillor George Wood for his update to the Devonport-Takapuna Local Board on the activities of the governing body.

CARRIED

 


 

23

Chairperson's report

 

The Chairperson tabled his report. A copy of the document has been placed on file copy and will be available for viewing on the Auckland Council website.

 

Resolution number DT/2014/169

MOVED by Chairperson MA Cohen, seconded by Member G Gillon:  

That the Devonport-Takapuna Local Board:

a)            receive the tabled Chairperson’s report.

b)            note the absence of the Chairperson from 17 July to 17 August 2014 (inclusive).

c)            be represented on matters relating to the business of the board during the Chairperson’s absence as follows:

i)         Chairs’ Forum – Joseph Bergin (Deputy Chairperson)

ii)        Attendance at Long-term Plan (LTP) workshops with the governing body and related discussions – Joseph Bergin (Deputy Chairperson)

iii)       Special Housing Areas (SHAs), Proposed Auckland Unitary Plan (PAUP) and any other regulatory issues – Regulatory Portfolio holders (Members Dianne Hale and/or Grant Gillon)

iv)       Matters relating to or impacting on parks and reserves – Parks Portfolio holder (Member Grant Gillon)

d)            note that if any other matters arise, these issues be referred to the relevant Portfolio holder(s) in consultation with the Deputy Chairperson.

e)            note that the Chairperson will be available 24/7 (except in flight) for guidance and direction on important, sensitive or controversial issues that may arise.

CARRIED

 

Secretarial Note:         Pursuant to Standing Order 3.15.5, Members Bergin and Roe requested that their dissenting votes on resolution c) be recorded.

 

Attachments

a     Chairperson's report

 

 

Member AP Roe left the meeting at 8.07 pm.

 


 

24

Board Members' reports

 

Member O’Connor tabled the draft Devonport-Takapuna Local Board feedback on the Auckland Transport Parking Discussion Document. A copy of the document has been placed on file copy and will be available for viewing on the Auckland Council website.

 

Resolution number DT/2014/170

MOVED by Member JRK O'Connor, seconded by Member G Gillon:  

That the Devonport-Takapuna Local Board:

a)            receive and endorse the draft Devonport-Takapuna Local Board feedback on the Auckland Transport Parking Discussion Document, tabled by Member Jan O’Connor.

b)            congratulate and thank Andy Roche - Local Board Advisor for his assistance in collating the board’s feedback on the Auckland Transport Parking Discussion Document.

CARRIED

 

Secretarial Note:         Member Roe was not present for voting on this item.

 

Attachments

a     Devonport-Takapuna Local Board feedback on the Auckland Transport Parking Discussion Document

 

Member AP Roe returned to the meeting at 8.11 pm.

 

 

19

Granted Resource Consent Applications by Local Board Area

 

Resolution number DT/2014/171

MOVED by Member G Gillon, seconded by Deputy Chairperson JM Bergin:  

That the Devonport-Takapuna Local Board:

a)         receive the Granted Resource Consent Applications by Local Board Area report.

CARRIED

 


 

20

Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987

 

Resolution number DT/2014/172

MOVED by Member JRK O'Connor, seconded by Member G Gillon:  

That the Devonport-Takapuna Local Board:

a)            agree to note the confidential status of attachments a, B, C and d to Item 20.

b)            receive the applications by:

i)     Michael Carr, 2 Merani Street, Narrow Neck;

ii)    Sharon Taylor, 14A Eastcliffe Avenue, Castor Bay;

iii)   Sara Jensen, 52B Heathcote Road, Castor Bay;

iv)   Alison and John Blackmore, 20 Blakeborough Drive, Forrest Hill.

c)            grant the application for special exemption from Michael Carr, 2 Merani Street, Narrow Neck, subject to ongoing compliance with NZS8500-2006 is maintained at all times.

d)            grant the application for special exemption from Sharon Taylor, 14A Eastcliffe Avenue, Castor Bay, subject to ongoing compliance with NZS8500-2006 is maintained at all times.

e)            grant the application for special exemption from Sara Jensen, 52B Heathcote Road, Castor Bay, subject to ongoing compliance with NZS8500-2006 is maintained at all times.

f)             grant the application for special exemption from Alison and John Blackmore, 20 Blakeborough Drive, Forrest Hill, subject to ongoing compliance with NZS8500-2006 is maintained at all times.

CARRIED

 

 

21

Record of Briefing/Community Forum - 24 June and 1 July 2014 

 

Resolution number DT/2014/173

MOVED by Member G Gillon, seconded by Deputy Chairperson JM Bergin:  

That the Devonport-Takapuna Local Board:

a)      receive the Records of the Briefing and Community Forum held on 24 June and 1 July 2014.

CARRIED

 

 

Secretarial Note:         Items 22, 23 and 24 were taken after item 18, and in that order.

 


 

25

Summary of Actions and Reports Requested/Pending - June 2014

 

Resolution number DT/2014/174

MOVED by Deputy Chairperson JM Bergin, seconded by Member JRK O'Connor:  

That the Devonport-Takapuna Local Board:

a)      receive the Summary of Actions and Reports Requested/Pending – June 2014 report.

CARRIED

  

 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

27        Procedural motion to exclude the public

Resolution number DT/2014/175

MOVED by Deputy Chairperson JM Bergin, seconded by Member AP Roe:  

That the Devonport-Takapuna Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Ian Lim, Devonport-Takapuna Youth Representative be permitted to remain for Confidential Items 20 - Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987, C1- Club request regarding land sale and C2 Confidential - Special Housing Areas: Tranche 4, after the public has been excluded.

§           The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

§           This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

20        Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 - Attachment a - 2 Merani Street, Narrow Neck

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

20        Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 - Attachment b - 14A Eastcliffe Avenue, Castor Bay

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

20        Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 - Attachment c - 52B Heathcote Road, Castor Bay

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

20        Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 - Attachment d - 20 Blakeborough Drive, Forrest Hill

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Club request regarding land sale

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

In particular, the report contains legal advice..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Confidential - Special Housing Areas: Tranche 4

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

In particular, the report/presentation contains information which, if released, would potentially prejudice or disadvantage commercial activities..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

Secretarial Note:         Pursuant to Standing Order 3.15.5, Members Gillon and O’Connor requested that their dissenting votes be recorded.

 

8.14pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

9.55pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Club request regarding land sale

 

Resolution number DT/2014/179

MOVED by Member G Gillon, seconded by Member JRK O'Connor:  

c)   agree that there be no restatement of the resolutions or the report in the open minutes.

CARRIED

 


 

C2

Confidential - Special Housing Areas: Tranche 4

 

Resolution number DT/2014/182

MOVED by Deputy Chairperson JM Bergin, seconded by Member AP Roe:  

e)   agree that there be no restatement of the resolutions or the report in the open minutes until approved proposals for Tranche 4 are announced by Central Government, noting that Local Board Services staff will place on an open agenda information pertaining to approved Tranche 4 proposals in the local board area as appropriate.

CARRIED

  

 

 

9.57 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................