Finance and Performance Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 24 July 2014 at 9.37am.

 

present

 

Chairperson

Cr Ross Clow

 

Members

Cr Cameron Brewer

From 10.19am, item 12

 

Cr Dr Cathy Casey

 

 

Cr Bill Cashmore

 

 

Cr Linda Cooper, JP

From 11.20am, part item 14

 

Cr Chris Darby

 

 

Cr Hon Christine Fletcher, QSO

From 9.48am, part item 9

 

Cr Denise Krum

 

 

Cr Mike Lee

From 10.00am, item 11

 

Cr Calum Penrose

 

 

Cr Dick Quax

 

 

Cr Sharon Stewart, QSM

Until 10.30am part item 12

 

Cr Sir John Walker, KNZM, CBE

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr George Wood, CNZM

 

 

APOLOGIES

 

 

Cr Anae Arthur Anae

For absence

 

 

Mayor Len Brown, JP

For absence on council business

 

 

Cr Alf Filipaina

For absence on council business

 

 

Cr Penny Webster

For absence on council business

 

 

Cr Cameron Brewer

For lateness

 

 

Cr Linda Cooper, JP

For lateness

 

 

Deputy Mayor Penny Hulse

For absence

 

 

Member David Taipari

For absence on council business

 

 


Finance and Performance Committee

24 July 2014

 

 

1††††††††† Apologies

Resolution number FIN/2014/31

MOVED by Cr WD Walker, seconded by Cr GS Wood:

That the Finance and Performance Committee:

a)         accept the apologies from Councillors Filipaina and Webster and Mayor Brown and Member Taipari for absence on council business, Councillor Anae and Deputy Mayor Hulse for absence, and Councillors Cooper and Brewer for lateness and Councillor Stewart for early departure.

CARRIED

 

2††††††††† Declaration of Interest

 

There were no declarations of interest.

 

3††††††††† Confirmation of Minutes

Resolution number FIN/2014/32

MOVED by Cr CM Penrose, seconded by Cr GS Wood:

That the Finance and Performance Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 19 June 2014, including the confidential section, as a true and correct record.

CARRIED

 

4††††††††† Petitions

 

There were no petitions.

 

5††††††††† Public Input

 

There was no public input.

 

6††††††††† Local Board Input

 

There was no local board input.

 

7††††††††† Extraordinary Business

 

There was no extraordinary business.

 

8††††††††† Notices of Motion

 

There were no notices of motion.


 

9

Development contributions charge for Oceania Football Confederation Incorporated to develop sports fields at 62-80 College Road

 

Cr Fletcher entered the meeting at 9.48am

 

 

Resolution number FIN/2014/33

MOVED by Cr GS Wood, seconded by Cr JG Walker:

That the Finance and Performance Committee:

a)         note this report.

CARRIED

 

 

 

MOVED by Cr C Darby, seconded by Cr CM Casey:

Moved an amendment by way of addition to the original recommendation as follows:

 

That the Finance and Performance Committee:

b)†††††††† agree that the Orakei Local Board be invited to participate on this matter at the next opportunity, if that is available, to help inform the committeeís decision making.

 

A division was called for, voting on which was as follows:

For

Cr CM Casey

Cr C Darby

Cr CE Fletcher

Cr DA Krum

Cr WD Walker

Cr J Watson

Against

Cr WB Cashmore

Deputy Chairperson RI Clow

Cr CM Penrose

Cr D Quax

Cr SL Stewart

Cr JG Walker

Cr GS Wood

Abstained

 

The division was declared lost by 6 votes to 7.

 

10

Release of legacy council reserves

 

Resolution number FIN/2014/34

MOVED by Cr CE Fletcher, seconded by Cr C Darby:

That the Finance and Performance Committee:

a)††††† receive the report

b)††††† approve clearing the Capital Development Fund to ratepayer equity.

CARRIED

 

11

Funding Assistance Rates - report and resolutions from the Infrastructure Committee

 

Cr ME Lee entered the meeting at 10.00 am.

 

 

Resolution number FIN/2014/35

MOVED by Cr CM Penrose, seconded by Cr C Darby:

That the Finance and Performance Committee:

a)††††† receive the Funding Assistance Rates report, noting the initial decisions of the NZ Transport Agency regarding proposed Funding Assistance Rates

b)††††† incorporate changes to the Funding Assistance Rates in the funding components of the Long-term Plan 2015-2025.

CARRIED


12

Elected Members' Expenses Policy

 

Cr CE Brewer entered the meeting at 10.19 am.

 

 

MOVED by Deputy Chairperson RI Clow, seconded by Cr WB Cashmore:

That the Finance and Performance Committee:

a)            replace the Auckland Council Elected Membersí Expenses Policy with the attached policy (attachment A of the agenda) and forward it to the Remuneration Authority for approval.

b)†††††††† request that the Manager Democracy Services and Deputy Chairperson RI Clow be delegated authority to make minor amendments

 

MOVED by Cr C Darby, seconded by Cr W Walker:

moved an amendment by way of addition to the original recommendation as follows:

 

b)††††† agree that a summary of expenses incurred by elected members be published on the Auckland Council website at six monthly intervals.

A division was called for, voting on which was as follows:

For

Cr CE Brewer

Cr CM Casey

Cr C Darby

Cr DA Krum

Cr ME Lee

Cr WD Walker

Cr J Watson

Against

Cr WB Cashmore

Deputy Chairperson RI Clow

Cr CE Fletcher

Cr CM Penrose

Cr D Quax

Cr JG Walker

Cr GS Wood

Abstained

 

The division was declared equal.

The chair exercised his casting vote against so the motion was Lost.

 

 

MOVED by Cr D Quax, seconded by Cr J Walker:

moved an amendment by way of addition to the original recommendation as follows:

 

 

c)††††† request the Manager Democracy Services to write to the Remuneration Authority to ask whether the provision of parking permits could be allowed for elected members to recognise the regional nature of their roles.

†A division was called for, voting on which was as follows:

For

Cr D Quax

Cr JG Walker

Cr J Watson

Against

Cr CE Brewer

Cr CM Casey

Cr WB Cashmore

Deputy Chairperson RI Clow

Cr C Darby

Cr CE Fletcher

Cr DA Krum

Cr ME Lee

Cr CM Penrose

Cr WD Walker

Cr GS Wood

Abstained

 

The division was declared lost by 3 votes to 11.

 

 

 

 

MOVED by Cr J Watson, seconded by Cr CM Casey:

moved an amendment by way of addition to the original recommendation as follows:

 

d)††††† agree to amend the policy to include business travel be used only in the event of health related concerns.

 

A division was called for, voting on which was as follows:

For

Cr CE Brewer

Cr CM Casey

Cr C Darby

Cr ME Lee

Cr D Quax

Cr WD Walker

Cr J Watson

Against

Cr WB Cashmore

Deputy Chairperson RI Clow

Cr CE Fletcher

Cr DA Krum

Cr CM Penrose

Cr JG Walker

Cr GS Wood

Abstained

 

The division was declared equal.

The chair exercised his casting vote against so the motion was Lost.

 

 

Resolution number FIN/2014/36

MOVED by Deputy Chairperson RI Clow, seconded by Cr WB Cashmore the substantive motion:

That the Finance and Performance Committee:

a)         replace the Auckland Council Elected Membersí Expenses Policy with the attached policy (attachment A of the agenda) and forward it to the Remuneration Authority for approval.

b)††††† request that the Manager Democracy Services and Deputy Chairperson RI Clow be delegated authority to make minor amendments.

CARRIED

 

 

13

Monthly Budget Update

 

 

 

Resolution number FIN/2014/37

MOVED by Deputy Chairperson RI Clow, seconded by Cr GS Wood:

That the Finance and Performance Committee:

a)††††† agree that the following 2013/2014 underspends be spent in the 2014/2015 financial year:

i)†††††† $2,170,000 to progress work on Alternative Transport Funding

ii)††††† $150,000 for priority Māori Outcomes

iii)†††† $177,000 for the Hauraki Gulf Forum

iv)†††† $91,000 for the Hauraki Gulf Marine Spatial Plan

v)††††† $226,000 capital grant for the completion of the Great Barrier Broadband Development Project

vi)†††† $1,900,000 for the completion of the Data Centre Consolidation project

vii)††† $548,000 for the completion of the Performance Monitoring and Progress Reporting Tool

viii)†† $50,000 capital grant to the Independent Maori Statutory Board to develop an educational tool

ix)†††† $750,000 for the Hobsonville Pump Station

x)††††† $105,000 capital grant for the Kaipatiki Education Centre

xi)†††† $99,000 for the scoping of the Albany Community Hub

b)††††† agree that $500,000 underspend from 2013/14 and $2,500,000 budget from 2014/2015 for the National Ocean Water Sports Centre to be re-phased in 2016/2017, and

c)††††† agree that the councilís budgets be updated to reflect the financial implications of the above decisions.

d)††††† agree that a report be tabled at the August meeting of this committee setting out the funds spent and the future proposed budget for the Alternative Transport Funding Project.

CARRIED

 

14

Extending Auckland Council's Guarantee of Eden Park Trust's $40 million ASB bank facility

 

Cr LA Cooper entered the meeting at 11.20 am.

 

 

MOVED by Cr WB Cashmore, seconded by Deputy Chairperson RI Clow:

That the Finance and Performance Committee:

a)††††† approve delegation to the Chief Finance Officer to approve the terms to extend Auckland Councilís guarantee for Eden Park Trustís $40 million ASB Extendible Term Committed Cash Advances Facility Agreement by two years to 1 December 2017.

b)††††† approve delegation to the Chief Finance Officer to approve the terms of the Guarantee Side Deed to extend the principal repayment holiday of Auckland Councilís $6,544,550 loan to Eden Park Trust to 1 December 2017.

 

Resolution number FIN/2014/38

MOVED by Cr D Quax, seconded by Cr L Cooper:

That the Finance and Performance Committee:

a)         agree that, pursuant to Standing Order 3.13.1, the motion under debate now be put to a vote.

CARRIED

 

Resolution number FIN/2014/39

 

MOVED by Cr WB Cashmore, seconded by Deputy Chairperson RI Clow:

That the Finance and Performance Committee:

a)††††† approve delegation to the Chief Finance Officer to approve the terms to extend Auckland Councilís guarantee for Eden Park Trustís $40 million ASB Extendible Term Committed Cash Advances Facility Agreement by two years to 1 December 2017.

 

b)††††† approve delegation to the Chief Finance Officer to approve the terms of the Guarantee Side Deed to extend the principal repayment holiday of Auckland Councilís $6,544,550 loan to Eden Park Trust to 1 December 2017.

CARRIED

 

15††††††† Consideration of Extraordinary Items

 

There were no extraordinary items.

 

 

 

11.38 am††††††††††††††††††††††††††††††††††††††††††† The Chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

 

 

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................