I hereby give notice that an ordinary meeting of the Kaipātiki Local Board Community Forum will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 23 July 2014

6.00pm

Glenfield War Memorial Hall
Hall Road,

Glenfield

 

Kaipātiki Local Board Community Forum

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Kay McIntyre, QSM

 

Deputy Chairperson

Ann Hartley, JP

 

Members

Dr Grant Gillon

 

 

John Gillon

 

 

Danielle Grant

 

 

Richard Hills

 

 

Lorene Pigg

 

 

Lindsay Waugh

 

 

(Quorum 4 members)

 

 

 

Bianca Wildish

Democracy Advisor

 

16 July 2014

 

Contact Telephone: (09) 484 8856

Email: Bianca.Wildish@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

Kaipātiki Local Board area

 

 

 


Kaipātiki Local Board Members

 

 

Kay McIntyre QSM

Chairperson

Ph 09 484 8383

DDI 09 484 8987

Mobile 021 287 8844

kay.mcintyre@aucklandcouncil.govt.nz

 

Portfolios:

·      Finance – lead

·      Planning, policy and governance – lead

·     Built environment, streetscapes and urban design – alternate

 

Ann Hartley JP

Deputy Chairperson

Mob 027 490 6909

Office 09 484 8383

Home 09 483 7572

ann.hartley@aucklandcouncil.govt.nz

 

Portfolios:

·      Community Development and Facilities – lead

·      Sport, recreation services and parks (active) – lead

·      Parks, reserves and playgrounds (passive) – alternate

·      Planning, policy and governance – alternate

·     Regulatory, bylaws and compliance – alternate

 

 

Danielle Grant

Local Board Member

Mob 021 835 724

Office 09 484 8383

Home 09 442 1271

danielle.grant@aucklandcouncil.govt.nz

 

Portfolios:

·       Arts, culture and events services – lead

·       Economic development – lead

·       Natural environment – alternate

 

 

Grant Gillon MPP, PhD

Local Board Member

Mob 027 476 4679

Office 09 484 8383

grant.gillon@aucklandcouncil.govt.nz

 

Portfolios:

·      Natural environment – lead

·      Regulatory, bylaws and compliance – lead

·     Libraries – alternate

 

John Gillon

Local Board Member

Mob 021 286 2288

Office 09 484 8383

Home 09 443 1683

john.gillon@aucklandcouncil.govt.nz

 

Portfolios:

·       Libraries – lead

·       Parks, reserves and playgrounds (passive) – lead

·       Civil defence and emergency management – alternate

 

Lindsay Waugh

Local Board Member

Mob 021 287 1155

Office 09 484 8383

Home 09 418 1620

lindsay.waugh@aucklandcouncil.govt.nz

 

Portfolios:

·      Built environment, streetscapes and urban design – lead

·      Arts, culture and events services – alternate

·      Transport and infrastructure – alternate

 

 

Lorene Pigg

Local Board Member

Mob 021 839 375

Office 09 484 8383

lorene.pigg@aucklandcouncil.govt.nz

 

Portfolios:

·       Civil defence and emergency management – lead

·       Finance – alternate

·       Sport, recreation services and parks (active) – alternate

 

 

Richard Hills

Local Board Member

Mob 021 286 4411

Office 09 484 8383

richard.hills@aucklandcouncil.govt.nz

 

Portfolios:

·       Transport and infrastructure – lead

·       Community Development and Facilities – alternate

·       Economic development – alternate

Kaipātiki Local Board Community Forum

 

The Kaipātiki Local Board holds two meetings a month – a business meeting for Council staff to present reports and a Community Forum meeting to enable greater community input.

 

The Kaipātiki Local Board’s Community Forum meetings are held on the fourth Wednesday of every month at 6:00 pm. These meetings enable the community to engage with the board via deputations, public forum, petitions, and reports from community and volunteer groups, with speakers allowed more time than is possible at ordinary business meetings. Community Forum will operate as a normal business meeting, with agendas and minutes published and resolutions passed.

 

Different ways to present to the Kaipātiki Local Board:

 

To present at a Kaipātiki Local Board Community Forum meeting:

 

 

 


 

 

You can keep up to date with Kaipātiki news and events on the Kaipātiki Local Board Facebook page: https://www.facebook.com/kaipatiki

 

 

 

 

 

 

For further information about the board, go to the Kaipātiki Local Board page on the Auckland Council website:

http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/representativesbodies/LocalBoards/Kaipatikilocalboard/Pages/default.aspx

 


 

 

 


Kaipātiki Local Board Community Forum

23 July 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         9

2          Apologies                                                                                                                        9

3          Declaration of Interest                                                                                                   9

4          Confirmation of Minutes                                                                                               9

5          Leave of Absence                                                                                                          9

6          Acknowledgements                                                                                                       9

7          Petitions                                                                                                                          9

8          Deputations                                                                                                                    9

8.1     Beach Haven Bowling Club Inc                                                                          9

8.2     De Paul House                                                                                                    10

9          Public Forum                                                                                                                10

10        Extraordinary Business                                                                                              10

11        Notices of Motion                                                                                                        11

12        Open Unconfirmed Minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 25 June 2014                                                                                           13

13        Kaipātiki Draft Local Board Plan - Presentation to the Community                      23  

14        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Kaipātiki Local Board Community Forum:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 25 June 2014, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

8.1       Beach Haven Bowling Club Inc

Purpose

1.       The purpose of this deputation is to provide the Kaipātiki Local Board with a general update on the activities of the Beach Haven Bowling Club Inc, and how they participate in, and support, the community of Beach Haven.

Executive Summary

2.       Mandy Little, President and Joyce Stevenson, Funding Manager, will be in attendance to address the Kaipātiki Local Board.

 

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a)      receive the deputation from Mandy Little and Joyce Stevenson regarding the Beach Haven Bowling Club Inc.

b)      thank Mandy Little and Joyce Stevenson for their attendance and presentation.

 

 

 

8.2       De Paul House

Purpose

1.       The purpose of this deputation is to address the Kaipātiki Local Board regarding De Paul House and the emergency housing and social support provided as well as needed in the local community.

Executive Summary

2.       Jan Rutledge, Manager and Lesley Farmer, Housing Support Officer, will be in attendance to address the Kaipātiki Local Board.

 

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a)      receive the deputation from Jan Rutledge and Lesley Farmer regarding De Paul House.

b)      thank Jan Rutledge and Lesley Farmer for their attendance and presentation.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Kaipātiki Local Board Community Forum

23 July 2014

 

 

Open Unconfirmed Minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 25 June 2014

 

File No.: CP2014/15624

 

  

 

Purpose

1.       The open unconfirmed minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 25 June 2014, are attached for the information of the Board only.

Executive Summary

2.       The open unconfirmed minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 25 June 2014, are appended as Attachment A.

 

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a)      note that the open unconfirmed minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 25 June 2014, are attached as Item 12 of the agenda for the information of the Board only.

 

Attachments

No.

Title

Page

aView

Kaipātiki Local Board Community Forum  25 June 2014 Minutes

15

      

Signatories

Authors

Bianca Wildish - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board Community Forum

23 July 2014

 

 









Kaipātiki Local Board Community Forum

23 July 2014

 

 

Kaipātiki draft local board plan - presentation to the community

 

File No.: CP2014/15855

 

  

 

Purpose

1.       As previously agreed by the local board, July’s community forum meeting will include a presentation from the local board to the community on the draft local board plan for Kaipātiki, with the aim of encouraging submissions from the community.

Executive summary

2.       The draft local board plan is out for public consultation and submissions until 5pm on 6 August 2014. The community forum meeting provides an opportunity for the board to present the draft plan to the community.

3.       The primary purpose of the presentation is to encourage submissions from members of the public, as well as responding to comments and questions.

4.       The board are advised that they may wish to take account of the issues raised at the community forum in their deliberations on the draft plan, by receiving the notes of the meeting.

5.       The community forum meeting has been widely advertised via the North Shore Times, Facebook, the board’s e-newsletter and posters in key community venues. Targeted invites have also been sent to the board’s key stakeholders, including groups who have presented to the community forum meeting since the start of the new term.

 

 

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a)      note the comments and questions raised by attendees at the community forum meeting.

b)      receive the notes of the community forum meeting as part of their deliberations on the draft local board plan following the statutory consultation period.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Hannah Bailey - Local Board Engagement Advisor

Authorisers

Eric Perry - Relationship Manager