Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 9 July 2014 at 9.00am.

 

present

 

Chairperson

Kay McIntyre, QSM

 

Deputy Chairperson

Ann Hartley, JP

 

Members

Dr Grant Gillon

 

 

John Gillon

[from 9.03am, item 3]

 

Danielle Grant

 

 

Richard Hills

 

 

Lorene Pigg

 

 

Lindsay Waugh

 

 

APOLOGIES

 

Member

John Gillon

[for lateness]

 

ALSO PRESENT

 

Councillor

Cr George Wood

[from 9.57am, item 15: until 12.35pm, item C1]

 


Kaipātiki Local Board

09 July 2014

 

 

1          Welcome

 

 

2          Apologies

 

Resolution number KT/2014/129

MOVED by Member L Pigg, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)         accept the apology from Member J Gillon for lateness.

CARRIED

 

3          Declaration of Interest

 

Member Grant Gillon declared an interest in Westshore Community Art Council pertaining to item 14 - Kaipatiki Local Board Community Development, Arts and Culture Work Programme 2014-2015.

 

4          Confirmation of Minutes

 

Resolution number KT/2014/130

MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 11 June 2014, as a true and correct record, subject to the agreed amendment as follows:

·         That the secretarial note following item 25 be changed from ‘Member Lindsay Waugh did not vote on this item.’ to ‘Member Lindsay Waugh declared an interest in this item and took no part in the discussion or voting on the matter.’

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Queen's Service Medal

 

The Kaipātiki Local Board wishes to acknowledge Anthony Backhouse, a Glenfield resident and member of the Windy Ridge Primary School Board of Trustees, who was awarded the 2014 Queen’s Service Medal (QSM).

Anthony Backhouse is the Project Coordinator of the ‘I Have a Dream’ project in Mt Roskill and received the 2014 Queen’s Service Medal (QSM) for his services to youth and education.

 

Resolution number KT/2014/131

MOVED by Chairperson K McIntyre, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)      acknowledge and congratulate Anthony Backhouse, recipient of the Queen’s Service Medal (QSM).

CARRIED

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Jill Davey – Draft Local Alcohol Policy

 

Jill Davies, Hospitality New Zealand representative, was in attendance to address the Kaipātiki Local Board regarding the draft Local Alcohol Policy.

 

Resolution number KT/2014/132

MOVED by Chairperson K McIntyre, seconded by Member D Grant:  

That the Kaipātiki Local Board:

a)         receive the public forum regarding the draft Local Alcohol Policy from Jill Davey.

b)        thank Jill Davey for her attendance and presentation.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 11 June 2014

 

The open unconfirmed minutes of the Kaipātiki Local Board meeting held on Wednesday, 11 June 2014 are attached at Item 12 of the agenda and were confirmed at item 4 of the agenda.

 

 

13

Local and Sports Park Work Programme 2014/2015

 

Adi James, Parks Advisor, was in attendance to speak to the report.

Documents entitled ‘2014/2015 Parks Work Programme – Chair’s Recommendations’ and ‘2014/2015 Parks Work Programme – John Gillon Amendment’ was tabled. A copy of the tabled document has been placed on the official copy of the minutes and can be viewed on the Auckland Council website.

 

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)      approve the 2014/2015 parks capital work programme  as detailed in the tabled document 2014/2015 Parks Work Programme – Chair’s Recommendations’, noting that some potential projects listed require scoping before approving budget allocation.

b)      request that the local board approve all concept and final designs once prepared for new capital works projects and SLIPs projects in 2014/2015. Approval of final design will include reference to the original concept design for comparison purposes.

c)      delegate reprioritisation of the renewals work programme to the parks portfolio holders, contingent on the receipt of regular monthly updates on all projects being circulated to all board members, and the ability of parks portfolio holders to refer decision making to the whole board, either formally or informally at their discretion.

 

Member J Gillon moved an amendment by way of replacement.

 

MOVED by Member J Gillon, seconded by Member G Gillon:  

That the Kaipātiki Local Board:

a)      approve the 2014/2015 parks capital work programme subject to the following changes, as detailed in the tabled document ‘2014/2015 Parks Work Programme – John Gillon Amendment’, noting that some potential projects listed require scoping before approving budget allocation:

·         Other developments budget (14/15 LBA)

o       Birkenhead War Memorial Public Convenience – figure changed from 250,000 to 170,000.

o       Birkenhead War Memorial Playground – figured changed from 27,707 to 19,600.

o       Youth facility in parks (Birkenhead-Northcote) – figure changed from 5,115 to 0.

o       Zion Hill Reserve Development  – figure changed from 100,000 to 0.

o       Diana Reserve Development - figure changed from 0 to 77,000.

o       Normanton Reserve Walkway lighting – figure changed from 77,000 to 80,000.

o       Little Shoal Bay furniture – figure changed from 8,000 to 21,342.

·         SLIPs

o       Minor Items Budget – figure change from 10,000 to 20,000

o       Track counters (walking and mountain biking) – figure change from 15,000 to 25,000, noting the priority change of Eskdale Reserve to first on the list provided.

o       Inclusion of the following projects:

§     Playspace development planning (Planning for 2 small or 1 large playground the following year) with the figure of 25,000.

§     Playspace shade review (Requests for shadecloth at several playgrounds. Review all playgrounds for shade, options for shadecloth/trees and priority list) with the figure of 5,000.

·         Inclusion of Kauri Pt Centennial Park Track 3 (Timber faced step risers are missing and the centre of the track is washed out) as a local park walkway and cycleway renewal project.

·         Deletion of Normanton Reserve Walkway as a local park walkway and cycleway renewal project.

A division was called for, voting on which was as follows:

For

Member G Gillon

Member J Gillon

Member L Pigg

Against

Member D Grant

Deputy Chairperson A Hartley

Member R Hills

Chairperson K McIntyre

Member L Waugh

Abstained

 

The division was declared lost by 3 votes to 5.

 

 

The Chairperson put the substantive motion.

 

Resolution number KT/2014/133

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)      approve the 2014/2015 parks capital work programme  as detailed in the tabled document 2014/2015 Parks Work Programme – Chair’s Recommendations’, noting that some potential projects listed require scoping before approving budget allocation.

b)      request that the local board approve all concept and final designs once prepared for new capital works projects and SLIPs projects in 2014/2015. Approval of final design will include reference to the original concept design for comparison purposes.

c)      delegate reprioritisation of the renewals work programme to the parks portfolio holders, contingent on the receipt of regular monthly updates on all projects being circulated to all board members, and the ability of parks portfolio holders to refer decision making to the whole board, either formally or informally at their discretion.

A division was called for, voting on which was as follows:

For

Member D Grant

Deputy Chairperson A Hartley

Member R Hills

Chairperson K McIntyre

Member L Waugh

Against

Member G Gillon

Member J Gillon

Member L Pigg

Abstained

 

The division was declared carried by 5 votes to 3.

CARRIED

 

Attachments

a     2014/2015 Parks Work Programme – Chair’s Recommendations

b     2014/2015 Parks Work Programme – John Gillon Amendment

 

 

14

Kaipatiki Local Board Community Development, Arts and Culture Work Programme 2014-2015

 

Tony Rea, Community Development Manager North/West, and Kate Holst, Team Leader Community Centre North/Central, were in attendance to speak to the report.

 

Resolution number KT/2014/134

MOVED by Deputy Chairperson A Hartley, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)      approve the Community Development, Arts and Culture work programme 2014 – 2015 (Attachment A)

b)      approve the 2014 - 2015 term grants as follows, noting that these grants collectively represent the board’s community development and arts delivery:

i)       Bayview Community Centre for $36,015,

ii)      Birkdale/Beachaven House Community Project for $68,087,

iii)     Glenfield Community Centre to be paid in six monthly installments of  $22,977,

iv)     Highbury Community Centre for $35,809,

v)      Kaipatiki Community Facilities Trust for $113,365,

vi)     Westshore Community Art Council (NorthArt) for $80,571.

c)      approve the community lease worklist for 2014/2015 as listed in Attachment B.

d)      approval of the community facilities capital and renewals work programme 2014/2015 be approved by the board pending further information from CDAC staff.

e)      ask that council staff report on any reduction in project costs to enable a review of budget options.

CARRIED

 

Secretarial Note:         Member G Gillon declared an interest in resolution b) vi) above and                                     took no part in the discussion or voting on the matter.

                                    Member J Gillon declared an interest in resolution b) i) above and                                       took no part in the discussion or voting on the matter.

 

 

15

Auckland Transport Update on Issues Raised in June 2014 for the Kaipātiki Local Board

 

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport, was in attendance to speak to the report.

 

Resolution number KT/2014/135

MOVED by Member L Waugh, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)         receive the Auckland Transport Update on Issues Raised in June 2014 for the Kaipātiki Local Board.

b)        register its disappointment that the ferry fares to Birkenhead and Northcote Point will increase and Beach Haven will remain the same so these commuters will receive no benefit from Auckland Transport’s public transport fare decrease for AT HOP card users

c)         request that Auckland Transport decrease their AT HOP ferry fare prices to align with all other public transport modes to encourage greater public transport patronage and provide fairness for all commuters regardless of the mode that serves their public transport needs.

d)        request Auckland Transport provide additional AT HOP card outlets in Kaipātiki and a promotional programme to advertise these sites is undertaken to increase uptake of HOP card usage.

e)         support the AT drive to increase patronage on public transport, but express concern that Auckland Transport public transport cash and AT HOP card fares are increasing overall, and request that fares remain as they currently are or decrease going forward.

f)          request a review of the heritage status of the bus shelter at 80 Beach Haven Road from council’s heritage team or relevant department.

CARRIED

 

 

16

Local Alcohol Policy Project - Draft Policy for Local Board Feedback

 

Rebecca Turner, Policy Analyst, was in attendance to speak to the report.

 

Resolution number KT/2014/136

MOVED by Member G Gillon, seconded by Member J Gillon:  

That the Kaipātiki Local Board:

a)       overall support the following points:

             i)          the identification of three broad areas only (i.e. the City Centre, the remainder of the Auckland region, and the Priority Overlay for streets and areas experiencing greater levels of alcohol-related harm).

           ii)          the rebuttable presumption against new off-licences.

          iii)          trial extensions of maximum trading hours for best practice on-licence operations.

          iv)          discretionary conditions to be applied to all on-licences, in particular the requirement for a Host Responsibility Policy and Register of alcohol-related incidents, and the additional matters to be considered for discretionary conditions for on-licences, in particular the suggested requirements for CCTV, exterior lights and monitoring of outdoor areas.

           v)          discretionary conditions to be applied to all off-licences, in particular the restrictions on single unit sales and the register of alcohol related incidents.

          vi)          the differentiation between standard trading hours in broad areas A and B.

         vii)          the proposed Environmental and Cumulative Impacts Assessment (ECIA) process.

       viii)          the inclusion of a one way door policy in the city centre as a discretionary condition, to be applied on a case by case basis.

b)        raise concerns regarding the following:

             i)          the proposed 24 month freeze on new off-licences in the Priority Overlay in particular as there is a risk this may lead to an increase in off-licences in the Kaipātiki area, and other areas outside of the Priority Overlay.

            ii)          the standard maximum hours for on-licences of 9am-3am may increase patronage of SkyCity in the City Centre (as exempt from the maximum trading hours) which may potentially lead to an increase in gambling related harm and measures should be introduced to reduce this potential impact (although the board note that this may be addressed by the trial extension of maximum trading hours).

          iii)          patrons leaving establishments at the same time in the city centre, which may result in increased instances of anti-social behaviour and pressure on modes of transport (in particular taxis).

CARRIED

 

 

17

Local Board Services Quarterly Report - Kaipātiki Local Board

 

Sarah Broad, Senior Local Board Advisor, and Tony Rea, Community Development Manager North/West, were in attendance to speak to the report.

 

Resolution number KT/2014/137

MOVED by Member L Waugh, seconded by Chairperson K McIntyre:  

That the Kaipātiki Local Board:

a)      request the Community Development, Arts and Culture department investigate the allocation of $30,000 per annum to facilitate the transfer of the whole first floor of the Norman King building to the community portfolio

b)      allocate the $30,066 from the Community Wellbeing Programme budget for 2014/2015 to meet the $30,000 funding gap for the Norman King for an interim period, noting that in previous years part of this budget has been allocated to the Kaipātiki Community Facilities Trust for the delivery and marketing of the Summer Fun programme and therefore this funding will need to be identified through alternative budgets at a forthcoming business meeting.

c)      request officers progress the transfer of the whole first floor of the Norman King building to the community portfolio including leasing and other operational issues.

d)      delegate providing feedback on the draft Arts and Culture Strategic Action Plan to Members Kay McIntyre, Lindsay Waugh and Danielle Grant by the deadline of 24 July 2014.

e)      request that CDAC report back to the board with the costs and budget (both capital and operational) available to progress the transfer of the Laundry storage space and window to NorthArt to offset the gallery space required to accommodate the new lift for the Norman King Building.

CARRIED

 

Secretarial note:          Member G Gillon declared an interest in resolution e) above and took                                     no part in the discussion or voting on the matter.

 

 

18

Children's Panel - Quarterly report

 

Hannah Bailey, Local Board Engagement Advisor and Sonia Nerheny, Projects Coordinator, Kaipātiki Community Facilities Trust, were in attendance to speak to the report.

 

Resolution number KT/2014/138

MOVED by Member R Hills, seconded by Member G Gillon:  

That the Kaipātiki Local Board:

a)      note the content of the report and the feedback received from the Children’s Panel during term two;

b)      agree to receive quarterly reports on the Children’s Panel on an ongoing basis.

c)      ask relevant portfolio holders to follow up on the specific priorities raised by the children’s panel, and report back to the board accordingly.

d)      thank Sonia Nerheny and Hannah Bailey for their work in continuing the Children’s Panel.

CARRIED

 

 

19

Draft Allocation of Decision Making Review

 

Sarah Broad, Senior Local Board Advisor, was in attendance to speak to the report.

 

Resolution number KT/2014/139

MOVED by Chairperson K McIntyre, seconded by Member D Grant:  

That the Kaipātiki Local Board:

a)      delegate providing feedback on the ‘Allocation of decision making review issues paper’ to a working party of the whole board by the deadline of 31 July 2014.

CARRIED

 

 

20

Granted Resource Consent Applications by Local Board Area

 

Resolution number KT/2014/140

MOVED by Member G Gillon, seconded by Chairperson K McIntyre:  

That the Kaipatiki Local Board:

a)      receive the Granted Resource Consent Applications by Local Board Area report.

CARRIED

 

Secretarial Note:         Member J Gillon abstained from voting on the above resolution.

 

 

21

Generic Reports received for information - June 2014

 

Resolution number KT/2014/141

MOVED by Chairperson K McIntyre, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)      receive the Generic Reports received for information – June 2014 report. The report references:

·      the Social Enterprise Update report from the Community Development and Safety Committee.

·      the Funding Assistance Rates report from the Infrastructure Committee.

CARRIED

 

 

22

Members' Reports

 

Resolution number KT/2014/142

MOVED by Member R Hills, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)      receive the report from Member Richard Hills.

b)      request officers complete an initial investigation and report back on the opportunity to develop a youth facility at Marlborough Park Hall noting this project will ensure better utilisation of the Hall as well as align with the Auckland Plan outcome to prioritise our youth.

c)      note that this project should be funded from the ‘Youth Facility in Parks’ budget of $5,115 in 2014/2015 and $638,600 in 2015/2016.

d)      receive any verbal reports of members.

CARRIED

 

Secretarial Note:         Members L Pigg, G Gillon and J Gillon abstained from voting on the                                     above resolution.

 

 

23

Governing Body Members' Update

 

Cr George Wood was in attendance to update the Kaipātiki Local Board.

 

Resolution number KT/2014/143

MOVED by Chairperson K McIntyre, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)      receive the verbal update from Cr George Wood, and thank him for his attendance.

CARRIED

 

 

24

Workshop Records - Kaipātiki Local Board Workshops, Wednesday, 18 June 2014 and Wednesday, 25 June 2014

 

Resolution number KT/2014/144

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)      receive the records for the Kaipātiki Local Board Workshops held on Wednesday, 18 June 2014 and Wednesday, 25 June 2014.

CARRIED

 

 

25

Record of Kaipatiki Local Board Portfolio Briefings held in June 2014

 

Resolution number KT/2014/145

MOVED by Chairperson K McIntyre, seconded by Member D Grant:  

That the Kaipātiki Local Board:

a)      receive the records of Kaipatiki Local Board Portfolio Briefings held in June 2014.

CARRIED

  

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

27        Procedural motion to exclude the public

Resolution number KT/2014/146

MOVED by Chairperson K McIntyre, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Confidential - Special Housing Areas: Tranche 4

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

In particular, the report/presentation contains information which, if released, would potentially prejudice or disadvantage commercial activities.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

A division was called for, voting on which was as follows:

For

Member D Grant

Deputy Chairperson A Hartley

Member R Hills

Chairperson K McIntyre

Member L Waugh

Against

Member G Gillon

Member J Gillon

Member L Pigg

Abstained

 

The division was declared carried by 5 votes to 3.

CARRIED

 

12.27pm          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

1.12pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Confidential - Special Housing Areas: Tranche 4

 

Resolution number KT/2014/149

MOVED by Chairperson K McIntyre, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

b)      note that it has previously provided feedback on Special Housing Areas generally (resolution number KT/2014/39), reproduced below:

·         provide the following feedback in relation to any proposed Special Housing Areas in the Kaipātiki area:

i)       expect that there will be comprehensive, high quality development to deliver the SHA, which meets Auckland’s urban design standards.

ii)      stress that the land subject to intensification must be well serviced by waste water and stormwater and other infrastructure.

iii)     stress that physical and social infrastructure and bulk water services must keep pace with the intensification of the area.

·         request that in the event any proposed Special Housing Area for Kaipātiki proceeds:

i)       an explanation of what engagement and consultation options will be available to the community.

ii)      in addition to any planned consultation, the re-instatement of a three-way partnership between Government, Council / Kaipātiki Local Board and the community, as successfully undertaken in the south Tonar St development.

c)      confirm that there be restatement of resolution b) but that the confidential report, attachments and other resolutions for the Special Housing Areas: Tranche 4 not be restated.

CARRIED

 

 

 

1.15pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................