Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Monday, 14 July 2014 at 1.00pm.

 

present

 

Chairperson

Steven Garner

 

 

 

Members

James Colville

 

 

 

 

Warren Flaunty, QSM

 

 

 

 

Thomas Grace

 

 

 

 

Beth Houlbrooke

 

 

 

 

John McLean

 

 

 

 

Phelan Pirrie

 

 

 

 

Greg Sayers

 

 

 

 

APOLOGIES

 

Member

Steele

 

 

 

 


Rodney Local Board

14 July 2014

 

 

 

1          Welcome

 

The Chairperson welcomed those in attendance and opened the meeting.

 

2          Apologies

 

Resolution number RD/2014/144

MOVED by Member WW Flaunty, seconded by Member TP Grace:  

That the Rodney Local Board:

a)         accept the apology from Member Steele for absence and Member Colville for lateness.

b)        accept the apology from Councillor Penny Webster for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

Member Flaunty declared a conflict of interest with items 17 (Local Alcohol Policy Project – Draft Policy for Local Board Feedback) and 18 (Local board role in alcohol licence applications) as he is a trustee of the Waitakere Licencing Trust. Member Flaunty did not participate in the discussion or voting for those items.

 

4          Confirmation of Minutes

 

Resolution number RD/2014/145

MOVED by Member AG Sayers, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 9 June 2014, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

 

 

 

 

 

 

 

8          Deputations

 

8.1

Matakana Improvements

 

David O’Sullivan, Peter Freckleton, Richard Karam and Mike Petre in attendance for this item. The representatives from Matakana gave a PowerPoint presentation and tabled a written document, a copy of the PowerPoint and the written information has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. The representatives from Matakana outlined a proposal to improve the reserve, tennis courts and other facilities at Matakana Diamond Jubilee Park and sought funding from the local board for the project. Neville Johnson from the Matakana Community Group was also in attendance to support the representatives.

 

Resolution number RD/2014/146

MOVED by Deputy Chairperson SR Garner, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      thank the residents from Matakana on their presentation on a vision for development of the reserve, tennis courts and other facilities at Matakana Diamond Jubilee Park.

 

CARRIED

 

Attachments

a     Matakana Diamond Jubilee Park proposal

 

 

8.2

Mahurangi Technical Institute

 

Representatives from Mahurangi Technical Institute were unable to be in attendance.

 

 

9          Public Forum

 

9.1

Puhoi Sports Club

 

Sharon Hallett from the Puhoi Sports Club in attendance for this item. Ms Hallett tabled a written document, a copy has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Ms Hallett sought funding from the local board to complete work on the Puhoi Sports Club courts.

 

Resolution number RD/2014/147

MOVED by Member JG McLean, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)            thank Sharon Hallett from the Puhoi Sports Club for her presentation             on further funding to seal the hard courts at Puhoi Sports Club.

     

CARRIED

 

Attachments

a     Puhoi Sports Club

 

 

 

 

 

 

9.2

Dysart Lane and Pomona Road, Kumeu

 

Bruce Carter and Pete Sinton in attendance for this item. Mr Carter sought support from the local board for a change in zoning from mixed use zone to countryside rural in the Proposed Auckland Unitary Plan. Mr Carter tabled a map of the area, a copy  has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2014/148

MOVED by Member AG Sayers, seconded by Member WW Flaunty:  

That the Rodney Local Board:

a)         thank Bruce Carter and Pete Sinton for their presentation on a proposal             to rezone land in the Proposed Auckland Unitary Plan in the vicinity of             Dysart Lane and Pomona Road, Kumeu.

CARRIED

 

Attachments

a     Dysart Lane and Pomona Road

 

9.3

Kumeu-Huapai Residents and Ratepayers Association

 

Pete Sinton and Dale Wallace in attendance for this item. Mr Sinton tabled written information, a copy has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Mr Sinton sought local board support for a structure plan for the Kumeu-Huapai area.

Attached to the back of the minutes is the verbal update on development contributions (provided subsequent to the creation of the minutes attachment).

 

Resolution number RD/2014/149

MOVED by Member PH Pirrie, seconded by Member JG McLean:  

That the Rodney Local Board:

a)         thank Pete Sinton and Dale Wallace from the Kumeu-Huapai Residents             and Ratepayers Association for their presentation for a structure plan             for the Kumeu-Huapai area.

CARRIED

 

Attachments

a     Kumeu Huapai

 

9.4

Matakana Pony Club

 

Lisa Mirfin from Matakana Pony Club in attendance for this item. Ms Mirfin outlined the process of attempting to obtain a formal lease over part of Matakana Diamond Jubilee Park. Ms Mirfin tabled a written statement, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2014/150

MOVED by Member BP Houlbrooke, seconded by Member JG Colville:  

That the Rodney Local Board:

a)           thank Lisa Mirfin from the Matakana Pony Club for her presentation on the club’s desire to obtain a formal lease over part of the Matakana Diamond Jubilee Park.

 

CARRIED

 

Attachments

a     Matakana Pony Club

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Ward Councillor Update

 

Councillor Webster was unable to attend the meeting and sent her apologies.

 

 

 

13

Parks Capital Works Programme 2014/2015

 

Stuart Cameron-Lee (Consultant) and Gerry Fitzgerald (Team Leader Parks Liaison and Development) in attendance for this item.

 

Resolution number RD/2014/151

MOVED by Member PH Pirrie, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)      approve the Rodney Local Board 2014/2015 Parks Capital Work Programme, as detailed in Attachment A and dated 14 July 2014.

b)      approve the reprioritisation of existing asset renewals as informed by current condition assessments and detailed in the 2014/2015 Parks Capital Work Programme dated 14 July 2014 for the 2014/2015 financial year.

c)      delegate to the Rodney Local Board Parks Portfolio holders, Members Steele, Colville,  Pirrie, Garner and McLean, authority to approve the detailed volunteer planting programme on local parks for the 2015 planting season.

d)      delegate to the Rodney Local Board Parks Portfolio holders, Members Steele, Colville, Pirrie, Garner and McLean, authority to approve design drawings for new capital works projects in 2014/2015 as detailed in the approved 2014/2015 Parks Capital Work Programme dated 14 July 2014.

 

CARRIED

 

Attachments

a     Parks Capital Work Programme

 

 

14

Rodney Local Board Community Development, Arts and Culture Work Programme 2014 - 2015

 

Sue Dodds (Senior Community Development Project Leader) in attendance for this item.

 

Resolution number RD/2014/152

MOVED by Member PH Pirrie, seconded by Member JG Colville:  

That the Rodney Local Board:

a)        approve the Community Development, Arts and Culture work programme 2014/2015 as tabled at the meeting and dated as revised at 14 July 2014.

b)      approve the community lease work list for 2014/2015 (Attachment B dated 14 July 2014).

c)       approve the Community and Arts Facilities capital and renewals work programme 2014/2015 (as listed in Attachment C and D dated 14 July 2014) and:

  (i)    delegate responsibility to the Chairperson and corresponding Portfolio leads to approve any moderate changes to the Community and Arts Facilities capital and renewals work programme 2014/2015 budget dated 14 July 2014, in the event that there is a variation to identified costs for this capital and renewals work programme.

  (ii)   reqeust that council staff report on any reduction in project costs to enable a review or re-allocation of the Community Development Arts and Culture work programme budgets.

 

d)       approve the preparation of the following community arts organisation funding agreements to the local board Chairperson, Member Steele, and the Portfolio lead, Member Sayers:

                        i)          Helensville Arts Centre, $20,000

                        ii)         Kowhai Art and Craft, $3,000

                        iii)        Kumeu Arts Centre, $20,000

CARRIED

 

Attachments

a     Community Development Arts and Culture - 2014/2015 Work Programme

b     Community Facilities Lease Workplan 2014/2015

c    Rodney Local Board proposed renewals programme Attachment C

d    Rodney Local Board proposed renewals programme Attachment D

 

 

15

Auckland Transport Update to Rodney Local Board, July 2014

 

Ellen Barrett (Elected Member Relationship Manager, Auckland Transport) in attendance for this item.

 

Resolution number RD/2014/153

MOVED by Deputy Chairperson SR Garner, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      receive the Auckland Transport Update to the Rodney Local Board for July 2014.

b)      confirm the allocation of $2,000 from its Local Board Transport Capital Fund for the installation of a seat on Alexander Road, Algies Bay, as discussed at the local board’s Transport Portfolio meeting on 10 July 2014.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

16

Draft Allocation of Decision Making Review

 

Resolution number RD/2014/154

MOVED by Member TP Grace, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)      delegate the feedback on the allocation of decision making review issues paper to the Chairperson, Member Steele, and Members Pirrie and Houlbrooke and identify any additional issues relevant to the scope of the review.

 

CARRIED

 

Precedence of Business

Resolution number RD/2014/155

MOVED by Member TP Grace, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)         agree that Items 19 (Smoke-free policy Implementation – Rodney Local Board), 20 (Funding Assistance Rates – report from the Infrastructure Committee), 21 (Alteration to Local Board Plan hearing dates), 22 (Deputation/Public Forum Update) and 23 (Rodney Local Board Workshop Records) be accorded precedence at this time.

 

CARRIED

 

 

19

Smoke-free Policy Implementation- Rodney Local Board

 

Jasmin Kaur (Policy Analyst) in attendance for this item.

 

Resolution number RD/2014/156

MOVED by Deputy Chairperson SR Garner, seconded by Member JG McLean:  

That the Rodney Local Board:

a)      approve an approach which provides for smoke free stickers for the following identified sites and all other sites as listed in the agenda report:

i)       Bourne Dean Recreation Reserve

ii)      Helensville Library, War Memorial Hall and Community Centre site

iii)     Huapai Recreation Reserve

iv)     Puhoi Pioneers Memorial Park Domain

v)      Rautawhiri Park

vi)     Riverhead War Memorial Park and Community Hall

vii)    Shoesmith Domain Recreation Reserve

viii)   Playground at Helensville Civic Centre site

ix)     Kumeu Library

x)      Lucy Moore Memorial Park

xi)     Warkworth Showgrounds

xii)    Wellsford Library

xiii)   Algies Bay Reserve

xiv)   Goodall Reserve

xv)    Helensville River Reserve

xvi)   Matheson Bay Reserve

xvii)  Omaha Boat launching and wharf area

xviii) Port Albert Recreation Reserve

xix)   Wellsford War Memorial Park and Wellsford Centennial Park

b)        promote the smoke-free status of smoke-free public places in Rodney as the local board deems appropriate.

c)         approve a higher priority approach utilising the larger smoke free stickers on sites where it is appropriate, with a budget of up to $200 from the local board discretionary initiatives budget.

 

CARRIED

 

 

20

Funding Assistance Rates - report from the Infrastructure Committee

 

Resolution number RD/2014/157

MOVED by Member AG Sayers, seconded by Member TP Grace:  

That the Rodney Local Board:

a)      receive the Funding Assistance Rates report, noting the initial decisions of the New Zealand Transport Agency regarding proposed Funding Assistance Rates.

 

CARRIED

 

Resolution number RD/2014/158

MOVED by Deputy Chairperson SR Garner, seconded by Member JG Colville:  

That the Rodney Local Board:

b)        send a letter of thanks to Councillor Lee for circulating the report and request that the Infrastructure Committee advise what steps are being taken to ensure that infrastructure outside the Rural Urban Boundary/Metropolitan Urban Limit is receiving the same priority as that inside the Rural Urban Boundary/ Metropolitan Urban Limit.

 

CARRIED

 

21

Alteration to Local Board Plan hearing dates

 

Resolution number RD/2014/159

MOVED by Member BP Houlbrooke, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)      schedule a meeting for the hearing of the Local Board Plan submissions on Tuesday, 2 September 2014, with a reserve day of Wednesday, 3 September 2014 (if required) at the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa.

b)      note that the previously agreed date of Monday 1, September 2014 (resolution RD/2014/143) is no longer suitable as the Mayor is holding a meeting to brief local board members on the Long-term Plan on that date.

 

CARRIED

 

22

Deputation/Public Forum Update

 

Resolution number RD/2014/160

MOVED by Member AG Sayers, seconded by Member JG McLean:  

That the Rodney Local Board:

a)      receive the Deputation/Public Forum Update.

 

CARRIED

 

23

Rodney Local Board Workshop Records

 

Resolution number RD/2014/161

MOVED by Member JG Colville, seconded by Member TP Grace:  

That the Rodney Local Board:

a)      Workshop records for 3, 16 and 30 June 2014 be accepted.

 

CARRIED

 

3.11pm – 3.30pm Afternoon tea adjournment.

 

Secretarial Note: Member Flaunty had earlier declared a conflict of interest in regard to Items 17 and 18 and took no part in the discussion or voting.

 

17

Local Alcohol Policy Project - Draft Policy for Local Board Feedback

 

Rebecca Turner (Policy Analyst) in attendance for this item.

 

Resolution number RD/2014/162

MOVED by Deputy Chairperson SR Garner, seconded by Member JG Colville:  

That the Rodney Local Board:

a)            provides the following formal feedback on the draft Auckland Council Local Alcohol Policy, noting that the resolutions will be included in the officers’ report to the Local Alcohol Policy Project Hearings Panel:

i)          the local board supports the proposed broad areas.

ii)         the local board supports the Priority Overlay in Wellsford.

iii)       the local board makes no comment on a Temporary Freeze in Broad Area A.

iv)       the local board supports a Temporary Freeze in the Priority Overlay but notes that the only priority overlay in the local board area is in Wellsford and there may be opportunities for a supermarket in the future in this area.

v)         the local board supports the presumption against new off-licences in neighbourhood centres and in former freeze areas after two years unless it can be proven that the off licences in neighbourhood centres linked to freeze areas are not leading to alcohol abuse as reported by communities and / or by police complaint.

vi)       the local board support the use of the Environmental and Cumulative Impact Assessment (ECIA) tool based on location and risk of premises.

vii)      the local board supports the matters to be covered within the ECIA and considers that these are sufficient.

viii)     the local board makes no comment on the proposed maximum hours for off-licences.

ix)       the local board supports the maximum hours proposed for club licences.

x)         the local board supports the standard maximum hours for on-licences.

xi)       the local board supports the trial extensions for best-practice operators of on-licences.

xii)      the local board supports an assessment process for trial extended hours.

xiii)     The local board supports proposed discretionary conditions for on, off and club licences.

xiv)     the local board supports a proposal for special licence hours to be determined on a case by case basis.

xv)      the local board supports the proposed discretionary conditions for special licences.

b)            expresses its concern that the public feedback is not available to assist the local board with its feedback and request those submissions are made available to the local board prior to the hearings.

CARRIED

 

Secretarial Note:         Pursuant to Standing Order 3.15.5 Member Pirrie requested that his dissenting vote be recorded with regard to Item 17.

 

18

Local board role in alcohol licence applications

 

Resolution number RD/2014/163

MOVED by Member PH Pirrie, seconded by Member TP Grace:  

That the Rodney Local Board:

a)      has an interest in providing input into the alcohol (new and renewal) application process and urge the Chief Executive to establish a process which will enable local boards to have views made know to District Licensing Committees as an automatic part of their request for and consideration of information.

b)      in recognition of community concern about minimising the impact of alcohol harm, request that the option of local boards having the power to make objections on alcohol licence applications be explored with the governing body in the form of a delegation of allocation.

c)      requests that the Chief Executive ensures that all new and renewal applications for the sale and supply of alcohol are made easily accessible for all members of the public and local communities to view.

d)      in the spirit of the Sale and Supply of Alcohol Act 2012 in respect of enabling communities to have a greater say in decision making and participation in the process of reviewing applications, the Chief Executive is asked to explore options and the council’s potential to support communities in achieving this aim.

 

CARRIED

 

  

 

 

 

 

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

25        Procedural motion to exclude the public

Resolution number RD/2014/164

MOVED by Deputy Chairperson SR Garner, seconded by Member TP Grace:  

That the Rodney Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Stanley Bolton (Parks and Open Space Specialist) be permitted to remain for Confidential Item 1, Proposed Acquisition of Land for Reserve Purposes, Huapai and Rob Bates (Principal Land Supply Specialist) be permitted to remain for Confidential Item C2, Special Housing Areas: Tranche 4 after the public has been excluded, because of their knowledge of the subject matters which will help the Rodney Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Proposed Acquisition of Land for Reserve Purposes, Huapai

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains valuation information that is commercially sensitive.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Special Housing Areas: Tranche 4

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

In particular, the report contains information which, if released, would potentially prejudice or disadvantage commercial activities.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

4.35pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

5.20pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Proposed Acquisition of Land for Reserve Purposes, Huapai

 

That the Rodney Local Board:

b)         confirms that there be no restatement of the confidential report, attachments or             resolutions for the acquisition of the property until settlement of the purchase and             only then is the resolution to be restated.

 

C2

Special Housing Areas: Tranche 4

 

That the Rodney Local Board:

d)         confirms that there be no restatement of the confidential report, attachments or             resolutions on Special Housing Areas: Tranche 4.

  

 

5.20 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................


Item 9.3

 

 

For each additional house site or housing unit that we create we pay development

contributions to Auckland Council

The current charges for Huapai per lot at present are

Open space land acquisition public open space both local parks and regional parks/reserves

$6858.00 Plus GST

Transport mainland- $2109.00 Plus GST

Transport AK wide- $1411.00 Plus GST

Public Transport- $1449.00 Plus GST

Community Facilities -West- $814.00 Plus GST

Community Service Facilities AK wide - $324.00 Plus GST

Local Recreational Facilities- $2786.00 Plus GST

Regional Recreation Facilities- $1319.00 Plus GST

Storm water- $4058.00 Plus GST

Total Council Contributions Auckland Council $21,128 .00 Plus GST

In addition to the above the developer constructs at their cost all new streets within their

subdivisions and upgrades their side of any existing road that their subdivision fronts on to.

This usually involves widening the road and installing footpaths curb and channel and piping

open stormwater drains.

In addition to the above there is also growth charges paid to Auckland Councils entity

Watercare this is contributions per new site for Wasterwater and for water supply network.

All Watercare pipes to the developers subdivision but must also pay a contribution per site

to the network

The new cost for Water & Wastewater infrastructure Growth charge from 1/7/14 is

$12,075.00 inclusive of GST

So, say about 12000 new sections between Riverhead, Kumeu/Huapai

at $21,000 per site this equals $252 million plus- (GST$37,soo,ooo.oo)

Open space local parks and regional parks/reserves at $6,858.00 equals

$82,296,000 plus GST

Public Transport $1,449.00 = $17,388,000.00 plus GST

Community Facilities $814.00 = $9,768,000.00 plus GST

Local Recreational Facilities $2,786.00 = $33,432,000.00 plus GST

Stormwater $4,058.00 = $48,696,000.00 plus GST