Tenders and Procurement Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Tenders and Procurement Committee held in the Council Chamber, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 29 July 2014 at 8.31am.

 

present

 

Chairperson

Cr Dick Quax

 

Deputy Chairperson

Cr Denise Krum

 

Members

Cr Anae Arthur Anae

 

 

Cr Sir John Walker, KNZM, CBE

 

 

APOLOGIES

 

 

Cr Cameron Brewer

For absence

 

Cr Sharon Stewart

For absence

 

ALSO PRESENT

 

 

Cr Cathy Casey

 

 

 

 

 

 

 

 

 


Tenders and Procurement Committee

29 July 2014

 

 

1 Apologies

Resolution number TEN/2014/18

MOVED by Chairperson D Quax, seconded by Cr AJ Anae:

That the Tenders and Procurement Committee:

a)         accept the apologies from Crs CE Brewer and Cr SL Stewart for absence.

 

CARRIED

 

 

2 Declaration of Interest

 

There were no declarations of interest.

 

3 Confirmation of Minutes

Resolution number TEN/2014/19

MOVED by Chairperson D Quax, seconded by Deputy Chairperson DA Krum:

That the Tenders and Procurement Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 8 July 2014, including the confidential section, as a true and correct record.

 

CARRIED

 

 

4 Petitions

 

There were no petitions.

 

5 Public Input

 

There was no public input.

 

6 Local Board Input

 

There was no local board input.

 

7 Extraordinary Business

 

There was no extraordinary business.

 

8 Notices of Motion

 

There were no notices of motion.


 

9

Contract Renewal Approval Professional Services for processing Resource Consents

 

Kevin Smith, Manager Business and Customer Support and Terese Marsh, Service Improvement Advisor, Business and customer Support Resource consents Team provided a PowerPoint presentation.

 

A copy of the presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number TEN/2014/20

MOVED by Chairperson D Quax, seconded by Cr AJ Anae:

That the Tenders and Procurement Committee agree that:

a) council exercise both renewal options available in the Contract Renewal Approval Form and renew the contracts for two years to 31 August 2016.

b) Business and Customer Support Manager, Business and Customer Support Resource Consents (Tier 4) is authorised to sign the individual renewal notices.

c) total approved value for the contracts for $7.7m per year is increased to $11m per year, based on the anticipated increase in demand.

 

CARRIED

 

Attachments

a 29 July 2014 - Item 9 PowerPoint presentation

 

10 Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

8.49 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Tenders and Procurement Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................