Waitākere Ranges Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitākere Ranges Local Board held in the Waitakere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 10 July 2014 at 6.30pm.

 

present

 

Chairperson

Sandra Coney, QSO

 

 

 

Deputy Chairperson

Denise Yates, JP

 

 

 

Members

Neil Henderson

 

 

 

 

Greg Presland

 

 

 

 

Steve Tollestrup

 

 

 

 

Saffron Toms

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Waitākere Ranges Local Board

10 July 2014

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

At its meeting on 28 November 2013, the Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record any possible conflicts of interest in a register. 

            Register

Board Member

Organisation / Position

Sandra Coney

·       Waitemata District Health Board – Elected Member

·       Women’s Health Action Trust – Patron

Neil Henderson

·       Portage Trust – Elected Member

·       West Auckland Trust Services (WATS) Board – Trustee/Director

·       Weedfree Trust – Employee

Greg Presland

·       Portage Trust – Elected Member

·       Lopdell House Development Trust – Trustee

·       Titirangi Residents & Ratepayers Group – Committee Member 

Steve Tollestrup

·       Waitakere Licensing Trust – Elected Member

·       Community Waitakere – Trustee

·       West Auckland Trust Services (WATS) Board – Trustee/Director

·       Henderson Valley Residents Association – Committee Member

Saffron Toms

       NIL

Denise Yates

·       Ecomatters Environment Trust – Deputy Chair

·       Keep Waitakere Beautiful Trust – Board Member

·       Huia-Cornwallis Ratepayers & Residents Association – Co-chairperson

·       Charlotte Museum Trust – Trustee                           

 


Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

                                              

Board Member

Organisation / Position

Sandra Coney

·       Friends of Arataki Incorporated – Trustee

Neil Henderson

·       Friends of Arataki Incorporated – Trustee

·       Living Cell Technologies Animal Ethics Committee – Member

Saffron Toms

·       Ark in the Park – Governance Group Member

To provide greater clarification for the public, Item 3: Declaration of Interest, has been updated so that it now identifies board member’s appointments to bodies separately to those organisations where members are involved in as of their own right. The register was also updated for member Greg Presland as he no longer is the treasurer  of Titirangi Residents & Ratepayers group and is now a committee member.

 

4          Confirmation of Minutes

 

Resolution number WTK/2014/89

MOVED by Chairperson S Coney, seconded by Member GB Presland:  

That the Waitākere Ranges Local Board:

Confirms the ordinary minutes of its meeting, held on Thursday, 26 June 2014, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Update from Ward Councillors

 

Apologies from Deputy Mayor Penny Hulse and Councillor Linda Cooper were noted.

 

8          Deputation

 

8.1

Waitakere Festival

 

Emily Harris from Waitakere Festival made a verbal presentation to the Waitakere Ranges Local Board on the activities of Waitakere Festival in 2013 and upcoming activities for 2014.

 

Resolution number WTK/2014/90

MOVED by Deputy Chairperson DA Yates, seconded by Member S Toms:  

That the Waitākere Ranges Local Board:

a)      Receives the presentation from Emily Harris from Waitakere Festival and thank her for the presentation.

CARRIED

  9        Public Forum

 

 

Blair Harkness – Glen Eden

To speak to the board about the development of an existing walkway between Konini Road and Kaurimu Reserve.

 

 

Resolution number WTK/2014/91

MOVED by Member NR Henderson, seconded by Member SR Tollestrup:  

That the Waitākere Ranges Local Board:

a)         Receives the submission from Mr Blair Harkness regarding a walkway between Konini Road and Kaurimu Reserve

 

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Local Alcohol Policy Project - Draft Policy for Local Board Feedback

 

Resolution number WTK/2014/92

MOVED by Member S Toms, seconded by Deputy Chairperson DA Yates:  

That the Waitākere Ranges Local Board:

a)     Provides formal feedback (by passing resolutions) on the draft Auckland Council Local Alcohol Policy, noting that the resolutions will be included in the officers’ report to the Local Alcohol Policy Project Hearings Panel.

b)     Notes the entirety of its area is within a licensing trust area, and that there are relatively few on and off licenses compared to other areas. Historically the remote coastal villages in the Waitakere Ranges area have had club licenses only which have been under community control. The prospect of commercial licensed premises establishing in these areas is a significant change for the local community and the character of the area.

7.  National significance and heritage features of heritage area

(2)     The heritage features of the heritage area are-

e)     the quietness and darkness of the Waitakere Ranges and the        coastal parts of the area:

i)     the subservience of the built environment to the area’s natural and        rural landscape, which is reflected in—

(i)        the individual identity and character of the coastal villages and their distinctive scale, containment, intensity, and amenity; and

(ii)        the distinctive harmony, pleasantness, and coherence of the low-density residential and urban areas that are located in regenerating (and increasingly dominant) forest settings; and

(iii)      the rural character of the foothills to the east and north and their intricate pattern of farmland, orchards, vineyards, uncultivated areas, indigenous vegetation, and dispersed low-density settlement with few urban-scale activities:

j)     the historical, traditional, and cultural relationships of people, communities, and tangata whenua with the area and their exercise of kaitiakitanga and stewardship:

l)     its distinctive local communities:

 8. Heritage Area Objectives

The objectives of establishing and maintaining the heritage area are—

(b)    to ensure that impacts on the area as a whole are considered when decisions are made affecting any part of it:

(c)      to adopt the following approach when considering decisions that threaten serious or irreversible damage to a heritage feature:

(i)      carefully consider the risks and uncertainties associated with any particular course of action; and

(ii)     take into account the best information available; and

(iii)    endeavour to protect the heritage feature:

(d)      to recognise and avoid adverse potential, or adverse cumulative, effects of activities on the area’s environment (including its amenity) or its heritage features”

 

Policy areas (clause 2)

Broad Area B (clause 2.2)

 

1.         Considers that all on and off licence applications in the Waitakere Ranges Heritage Area should require an Environmental and Cumulative Impact Assessment regardless of risk rating;

2.         Requests that the Local Alcohol Policy either splits Broad Area B into smaller areas or sub-areas to allow a refined approach for certain areas, such as the Waitakere Ranges Heritage Area or

3.         Requests that the Waitakere Ranges Heritage Area be given specific recognition as a Broad Area C, which may also include other heritage and rural conservation areas, like the Gulf Islands;

4.         The reason a request for a further Broad Area be created specifically for many villages located within the WRHA (which are not metropolitan centres), is because of the special features of these areas being:

·           Their isolation and remoteness as villages which are predominantly residential with narrow winding roads, and where there are not many other amenities in close proximity;

·           Lack of access to emergency services (for example, volunteer fire service as first response to accidents);

·           Rugged natural environment and landscape features including surf beaches, lagoons, high cliffs and walking tracks.

·           Regional Parks Management report that since 2006 there have been four serious injuries including two deaths where alcohol was involved, within the Regional Parks on the coast (all accidents occurred where people fell from Lion Rock).

5.         Requests a map outlining the WRHA is included as a further appendix of the policy under either Broad Area B (sub area) or Broad Area C;

 

Priority Overlay (clause 2.3)

4.            Supports Glen Eden being included in the priority overlay.

Policy tools (clause 3)

 

Environmental and Cumulative Impacts Assessments includes the following additional criteria (clause 3.1.1)

 

5.         After c), include a new clause for on and off-license applications in remote areas (this could be where taxi services are predominantly not available), which attract high visitor numbers, to require that an assessment be made of the potential harms associated with increased incidents of drink-driving or engaging in potentially risky outdoor activities while under the influence of alcohol, (for example, swimming at dangerous beaches, rock climbing or bush walking).

6.         Under f) Amenities, it currently reads “the existing amenity levels and reasonable expectations for amenity levels in the assessment area”.  The local board requests either in this clause or through the creation of a new clause, that all applications within the WRHA, must consider the objectives of the heritage area to protect the significant environment and amenity values (heritage features) of the act.

7.         The officer when in receipt of an application within the WRHA, and which requires an ECIA assessment, will need to be familiar with the WRHA Act 2008, in particular its objectives in order to give it due consideration. 

Where hearing required (clause 3.1.3)

 

8.         Notes that the hearing requirements given relate to where an application is declined or conditions applied, and would recommend that the level of community opposition or number of objections be considered as a factor in whether a hearing should be held.

c)    Delegates that the chair can make any minor changes to finalise the formal feedback.

CARRIED

 

Secretarial Note:  Members Henderson, Presland and Tollestrup declared an interest in this item and took no part in the discussion or voting on the matter.

 

13

Chairperson’s Report

 

Resolution number WTK/2014/93

MOVED by Member GB Presland, seconded by Member S Toms:  

That the Waitākere Ranges Local Board:

a)      Receives the Chairperson’s report.

 

CARRIED

 

14

Portfolio update: Member Neil Henderson

 

Resolution number WTK/2014/94

MOVED by Chairperson S Coney, seconded by Member SR Tollestrup:  

That the Waitākere Ranges Local Board:

a)      Receives the portfolio update from Member Neil Henderson.

 

CARRIED

 

Member Presland left the meeting 7.03 pm

 

Member Presland joined the meeting 7.10 pm

 

 

15

Portfolio update: Member Denise Yates

 

Resolution number WTK/2014/95

MOVED by Chairperson S Coney, seconded by Member NR Henderson:  

That the Waitākere Ranges Local Board:

a)      Receives the portfolio update from Member Denise Yates.

 

CARRIED

  

16        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

17

Piha public drop-in session on Glenesk Stream Erosion and Claude Abel Lily Pond - 12-2pm Saturday, 12 July 2014

 

Resolution number WTK/2014/96

MOVED by Chairperson S Coney, seconded by Member NR Henderson:  

That the Waitākere Ranges Local Board:

a)         Receives the attached communication plan for Piha Stream Erosion and consultation plan for the Claude Abel Lily Pond.

 

CARRIED

 

Attachments

a     Glenesk Stream Erosion Work - Communication plan

b     Claude Abel Pond Lily Control - Consultation Plan

   

 

7.17 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................