I hereby give notice that an ordinary meeting of the Youth Advisory Panel will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 28 July 2014

6.00pm - Induction for new members 2014-2016

Reception Lounge, Level 2
Auckland Town Hall
301-305 Queen Street
Auckland

 

Youth Advisory Panel

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Councillor Linda Cooper, JP

 

Members

Agnes Wong

 

 

Ben Dowdle

 

 

Flora Apulu

 

 

Ginah Vakaheketaha-Nelisi

 

 

Janice Auva'a

 

 

Jason Mareroa

 

 

Linda Cooper, JP

 

 

Marek Townley

 

 

Matariki Roche

 

 

Micah Stininato

 

 

Mosa Mafile'o

 

 

Nortessa Montgomerie

 

 

Sam Vaili

 

 

Sam Yoon

 

 

Sarah MacCormick

 

 

Savanna Steele

 

 

Tim Matthews

 

 

Vernon James

 

 

(Quorum 10 members)

 

 

 

Maureen Koch

Democracy Advisor

 

23 July 2014

 

Contact Telephone: (09) 357 3096

Email: maureen.koch@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 


TERMS OF REFERENCE

 

 

The purposes of the Youth Advisory Panel will be as follows:

 

·         Identify and communicate to the Council the interests and preferences of the youth of Auckland in relation to:

 

o   the content of the strategies, policies, plans, and bylaws of the Council, especially the economic development strategy; and

o   any matter that the Panel considers to be of particular interest or concern to the youth of Auckland.

 

·         Advise the Mayor and the Council’s governing body and local boards, of the Council processes and mechanisms for engagement with the youth in Auckland; and

·         Engage with Local Boards on youth issues.

 

 


Youth Advisory Panel

28 July 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Farewell to retiring panel members and welcome to new panel members            7

6          Induction - further information and Q & A                                                                 9

7          Draft Auckland Council Local Alcohol Policy                                                          11

8          Updates from Youth Advisory Panel Members                                                       15

9          Subcommittee update                                                                                                 19

10        Update from Executive Subcommittee                                                                     21 

11        Consideration of Extraordinary Items 

 

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Youth Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Monday, 9 June 2014, as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 


Youth Advisory Panel

28 July 2014

 

 

Farewell to retiring panel members and welcome to new panel members

 

File No.: CP2014/16544

 

  

 

 

Purpose

1.       To provide time in the panel’s meeting for the induction of new members and farewell the retiring members.

Executive summary

2.       Mayor Len Brown will speak to the Youth Advisory Panel, farewell the retiring members and welcome the new members of the panel.

 

Recommendations

That the Youth Advisory Panel:

a)      thank Mayor Len Brown for his attendance.

b)      thank retiring members for their contribution to the panel.

c)      welcome new members.

 

 

Attachments

There are no attachments for this report.     

Signatories

Author

Maureen Koch - Democracy Advisor

Authoriser

Sarah McGhee - Community Development Programme Manager SCI

 


Youth Advisory Panel

28 July 2014

 

 

Induction - further information and Q & A

 

File No.: CP2014/16540

 

  

 

 

Purpose

1.       To provide Youth Advisory Panel members an opportunity to ask questions regarding the Induction Briefing held on Wednesday, 23 July 2014.

Executive summary

2.       On Wednesday 23 July, staff supporting the Youth Advisory panel, presented to members on the Councils Governance Structure, levels of support, and panels role in Council. Should there be any follow up issues or need for further explanation this can be raised at this point on the agenda.

 

Recommendation

That the Youth Advisory Panel:

a)      receive the further information regarding council’s processes and procedures for panels.

 

 

Attachments

There are no attachments for this report.    

Signatories

Author

Bruce Thomas -  Principal Advisor Panels, Democracy Services

Authoriser

Sarah McGhee - Community Development Programme Manager SCI

 


Youth Advisory Panel

28 July 2014

 

 

Draft Auckland Council Local Alcohol Policy

 

File No.: CP2014/15097

 

  

 

Purpose

1.       To request formal feedback from the Youth Advisory Panel (the Panel) on the draft Auckland Council Local Alcohol Policy (LAP).

Executive summary

2.       In May 2014, the council’s Regional Strategy and Policy Committee approved the draft Auckland Council Local Alcohol Policy (as part of the full Local Alcohol Policy (LAP) Project Statement of Proposal document) for public consultation. 

3.       As part of the public consultation process, the council held a written submission period from 16 June to 16 July 2014. 

4.       In addition to the public consultation process, council staff are running a separate process to gather feedback on the draft LAP from council advisory panels, local boards and council-controlled organisations. 

5.       As part of this separate process, staff presented the draft Auckland Council LAP to the Youth Advisory Panel at its 9 June 2014 meeting.  At the meeting, the Panel resolved to consult with their respective youth councils before providing feedback on the draft LAP.

6.       This report outlines the actions taken in response to the 9 June 2014 resolutions and provides an opportunity for the Panel to provide their feedback formally.

 

Recommendations

That the Youth Advisory Panel:

a)      note that staff held workshops on the draft Local Alcohol Policy with local youth councils in the South, West and Central areas and that the feedback from these workshops has been provided to the Health and Welfare sub-committees.

b)      provide feedback on the draft Auckland Council Local Alcohol Policy by passing formal resolutions, noting that these will be included in the officers report to the Hearings Panel.

 

 

Comments

Background

7.       The Sale and Supply of Alcohol Act 2012 enables councils to develop local alcohol policies (LAPs) to control the sale of alcohol in their districts. 

8.       In May 2012, after considering a research report on key alcohol-related issues for Auckland, the Regional Development and Operations Committee (RDOC).the RDOC approved the development of an Auckland Council LAP, subject to the passing of the Bill (resolution number RDO/2012/78(d)).  This decision was later confirmed by the Governing Body in January 2013, after the new Act received Royal assent on 18 December 2012.

9.       In May 2014, the council’s Regional Strategy and Policy Committee approved the draft Auckland Council Local Alcohol Policy (as part of the full Local Alcohol Policy Project Statement of Proposal document) for public consultation. 

 

 

Public consultation on draft Local Alcohol Policy

10.     The public consultation process was officially opened on 16 June 2014, with the written submission period running through to 16 July 2014. 

11.     Once the submissions received have been collated and analysed, council staff will prepare a report to the Hearings Panel to summarise the key issues raised in the feedback.  Following this, the council will hold public hearings for those submitters that wish to discuss the draft LAP with the Hearings Panel in person.  The hearings are likely to occur in late-August and early-September 2014.

Feedback from council stakeholders

12.     In addition to the public consultation process, council staff are running a separate process to gather feedback on the draft LAP from local boards, council-controlled organisations and council advisory panels (including the Youth Advisory Panel).

13.     As part of this separate process, staff reported the draft LAP to the Youth Advisory Panel’s June business meeting.  Community Policy and Planning staff also attended the meeting and gave a presentation to the panel explaining the provisions recommended in the draft LAP.

Process for gathering feedback from local youth councils and the Youth Advisory Panel

14.     After considering the draft LAP, members advised that they would like to consult with the local youth councils/boards before giving feedback. To allow for this, members resolved to hold sub-regional workshops before their next meeting. Members also resolved to delegate the writing of feedback to two subcommittees, to be endorsed at the July meeting of the Youth Advisory Panel. The resolutions were as follows:

Resolution number YOU/2014/24

MOVED by Member F Apulu, seconded by Member T Matthews:

That the Youth Advisory Panel:

a)      request that council staff hold cluster workshops before the next Youth Advisory Panel July meeting

b)      delegate the responsibility to provide feedback on the draft Local Alcohol Policy to the Health and Welfare Sub-committees

c)      endorse feedback from the Health and Welfare subcommittees on the draft Auckland Council Local Alcohol Policy at the 21 July 2014 Youth Advisory Panel Meeting.

Note: The July 2014 meeting date was changed to 28 July after these resolutions were passed.

15.     In response to these resolutions, council staff organised workshops as follows:

·    28 June 2014 – South Jam Youth workshop

·    2 July 2014 – West Youth Council workshop

·    9 July 2014 – Central youth workshop (note all youth councils across the region were also invited to this event).

16.     Local youth councils within the northern area have each discussed the draft LAP at their individual meetings but opted not to hold a cluster workshop.  Some members have chosen to submit individually.

17.     The feedback received from the South, West and Central workshops was provided to members Wong and Mafileo, as representatives of the Health and Welfare sub-committees, to assist them in developing feedback on the draft LAP.  At the July meeting (in response to this report), Members Wong and Mafileo will present this feedback (which will incorporate the feedback from the local youth councils) to the Panel for its endorsement. 

18.     If the Panel endorses this feedback, and passes resolutions to this effect, the resolutions will be included in the body of the officers’ report to the Hearings Panel prior to the hearings.

19.     The Panel will also be invited to attend a hearing, along with other advisory panels, local boards and council-controlled organisations.

Consideration

Local board views and implications

20.     The draft Local Alcohol Policy is also being reported to local boards throughout July and early August, so that boards can provide formal feedback through resolutions.  

Maori impact statement

21.     Staff have worked with Te Waka Angamua (Maori Strategy and Relations Department) and policy advisors at the Independent Maori Statutory Board (IMSB) to deliver a program for engaging with Maori on alcohol issues, including a workshop with rangatahi (youth). 

Implementation

22.     Not applicable. 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Rebecca Turner - Policy Analyst

Belinda Hansen - Principal Policy Analyst

Michael Sinclair - Team Leader, Regionwide Social Policy

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Gael Surgenor - Manager Community Development and Safety

 


Youth Advisory Panel

28 July 2014

 

 

Updates from Youth Advisory Panel Members

 

File No.: CP2014/15973

 

  

 

Purpose

1.       Providing an opportunity for the Youth Advisory Panel’s members to update the meeting on activities.

Executive Summary

2.       These shared updates are provided to members to be taken back to their respective youth voice mechanisms in local board areas, as appropriate.

 

Recommendation

That the Youth Advisory Panel:

a)      note the updates from the panel members.

 

 

Attachments

No.

Title

Page

aView

Youth Advisory Panel Member Update – July 2014
Marek Townley, Franklin

17

     

Signatories

Author

Sarah Finlay - Strategic Advisor Youth

Authoriser

Gael Surgenor - Manager Community Development and Safety

 


Youth Advisory Panel

28 July 2014

 

 


Youth Advisory Panel

28 July 2014

 

 

Subcommittee update

 

File No.: CP2014/15974

 

  

 

Purpose

1.       To provide subcommittee leads an opportunity to give an update on subcommittee actions.

Executive Summary

2.       Each of the eight subcommittee leads will provide an update on each respective subcommittee’s membership, work plan and progress against priority actions:

Goal 1 - I have a voice, am valued and contribute - Flora Apulu

Goal 2 - I am important, belong, am cared about and feel safe - Mosa Mafileo

Goal 3 - I am happy, healthy and thriving - Agnes Wong

Goal 4 - I am given equal opportunities to succeed and be given a fair go

Goal 5 - I can get around and get connected

Goal 6 - Auckland is my playground - Savanna Steele

Goal 7 - Rangatahi tū Rangatira (AlI rangatahi will thrive)

Communications subcommittee - Marek Townley

 

Recommendations

That the Youth Advisory Panel:

a)      thank the subcommittee leads for their updates

b)      forward the updates for the attention of their respective local youth voice mechanisms

 

Attachments

There are no attachments for this report.     

Signatories

Author

Sarah Finlay - Strategic Advisor Youth

Authoriser

Gael Surgenor - Manager Community Development and Safety

 


Youth Advisory Panel

28 July 2014

 

 

Update from Executive Subcommittee

 

File No.: CP2014/15975

 

  

 

Purpose

1.       Providing an opportunity for the Youth Advisory Panel’s members to update the meeting on activities.

Executive Summary

2.       These shared updates are provided to members to be taken back to their respective local youth voice mechanisms in local board areas, as appropriate.

 

Recommendations

That the Youth Advisory Panel:

a)      note the updates from the sub-committees.

b)      communicate the updates to their respective local youth voice mechanisms as appropriate.

 

Attachments

There are no attachments for this report.     

Signatories

Author

Sarah Finlay - Strategic Advisor Youth

Authoriser

Gael Surgenor - Manager Community Development and Safety