I hereby give notice that an ordinary meeting of the Howick Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 11 August 2014

6.00pm

Howick Local Board Meeting Room
Pakuranga Library Complex
7 Aylesbury Street
Pakuranga

 

Howick Local Board

 

OPEN ADDENDUM AGENDA

 

 

MEMBERSHIP

 

Chairperson

David Collings

 

Deputy Chairperson

Adele White

 

Members

Garry Boles

 

 

Katrina Bungard

 

 

Jim Donald

 

 

Lucy Schwaner

 

 

John Spiller

 

 

Steve Udy

 

 

Bob Wichman

 

 

(Quorum 5 members)

 

 

 

Lynda Pearson

Local Board Democracy Advisor

 

6 August 2014

 

Contact Telephone: (09) 572 0151

Email: lynda.pearson@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


Howick Local Board

11 August 2014

 

ITEM TABLE OF CONTENTS PAGE

23 Te Whare Wananga o Owairoa - Update on the Opening and Ongoing Operations of the Whare 5

PUBLIC EXCLUDED

Procedural motion to exclude the public 15

C1 Te Whare Wananga o Owairoa - Naming of the Whare (Meeting House) and Museum 15


Howick Local Board

11 August 2014

 

Te Whare Wananga o Owairoa - Update on the Opening and Ongoing Operations of the Whare

 

File No.: CP2014/17457

 

 

 

Purpose

1. This report provides an update on progress of the formal opening of the newly completed whare (meeting house) and its ongoing operations as part of Te Whare Wananga o Owairoa situated within the Emilia Maud Nixon Garden of Memories.

Executive summary

2. Since January 2014, Te Waka Angamua has been supporting the Board in finalising the opening of the newly constructed whare (meeting house), the operational plan and the process to procure the provision of the Māori cultural education programme.

3. A steering group was established by the Board to oversee the planning and implementation of the opening ceremony. A number of meetings have been held to work through the details. Input from Ngāi Tai ki Tāmaki and Te Roopu Awhina has been sought in progressing the opening and key aspects of the Draft Operational Plan for the Whare.

4. The steering group and Local Board workshop have agreed that the opening date for the whare is 13 September 2014.

5. The draft operational plan takes into account the need to comply with resource consent conditions that enable the recognition of preserving and maintaining the Māori cultural elements of the whare with the desire of the Board to ensure the whare is able to be utilised as a community facility open for use by the public.

6. The whare will be available for use immediately after the opening. Bookings will be managed by the Community Facilities team and maintenance will be managed by the Properties Team. Te Waka Angamua will manage the overall operations of Te Whare Wananga o Owairoa encompassing both the whare and museum and included management of the provision of the Māori cultural education programme.

 

 

Recommendation/s

That the Howick Local Board:

a) Approve the opening date of 13 September 2014.

b) Approve the draft programme for the opening ceremony (Appendix A).

c) Approve the Draft Operational Management Plan (Appendix B)

d) Approve the proposed procurement process for implementation.

 

 

Discussion

7. Since January 2014, Te Waka Angamua has been supporting the Board in finalising the opening of the newly constructed whare (meeting house), the operational plan and the process to seek the provision of the Māori cultural education programme.

8. A steering group was established by the Board to oversee the planning and implementation of the opening ceremony. A number of meetings have been held to work through the details. Input from Ngāi Tai ki Tāmaki and Te Roopu Awhina has been sought in progressing the opening and key aspects of the Draft Operational Plan for the Whare.

9. The steering group and Local Board workshop have agreed that the opening date for the whare is 13 September 2014

10. Ngāi Tai Ki Tāmaki and Te Roopu Awhina have played a critical role in progressing work towards the opening of the whare. All parities including the Board have participated in the process with a commitment of achieving a positive outcome for the people of Howick, a common purpose of honouring the legacy of Emilia Maud Nixon, and forging a new relationship moving forward despite some natural misgivings drawn from past experiences.

Draft Operational Management Plan

11. Ngāi Tai ki Tāmaki, expressed continued support for the delivery of a Māori cultural educational programme and that Tainui tribal tikanga (Māori protocol and principles) underpin the operations of the whare. Attached as Appendix B to this report.

12. Te Roopu Awhina was invited to provide feedback on the Draft Operational Plan as they have had a significant role in the previous operation of the whare.

13. Community Facilities staff provided input into the plan.

Provision of Maori cultural educational programme request for proposal process

14. In its November meeting 2011, the Howick Local Board resolved

c) That the Maori Cultural programmes run in the Emilia Maud Nixon Garden of Memories be provided by an independent community organisation via a contract for service.

d) That Council officers work with the Howick Local Board to develop an operational plan which can be used to inform a procurement plan to seek expressions of interest (EOI) for the running of programmes

 

15. It is recommended that the Board establish a procurement panel or delegate to the current steering group the responsibility to oversee the procurement process and make final recommendations for the Board to decide on the contract for service.

16. Ngāi Tai ki Tāmaki want to ensure that the education programme appropriately recognises Ngāi Tai traditions and history. Ngāi Tai ki Tāmaki would also like to view and provide feedback on the proposal. It is further recommended that representation is sought from Ngai Tai ki Tamaki to participate in the procurement process.

Consideration

Local board views and implications

17. The opening date of 13 September 2014 was discussed and board members sought staff advice on the logistics for the opening day could be managed including grounds preparation, safety issues, signage and plaque readiness. Other concerns raised by elected members were the cost of the day, crowd management and community participation.

Maori impact statement

18. The Local Boards decision is of significance to Māori.

19. The decision should be seen within the context of the Boards commitment to Māori and its commitment to fostering positive relationships between Māori and the wider Howick community through the provision of Māori cultural education programmes through Te Whare Wananga o Owairoa.

Implementation

20. Staff members are following up on the opening day logistics and action plan as identified by the Steering Group.

 

Attachments

No.

Title

Page

aView

Draft Programme for the Opening Ceremony

9

bView

Draft Operational Management Plan 2014

11

Signatories

Authors

Roger Jolley - Kaiwhakatere Principal Advisor, Te Waka Angamua

Authorisers

Johnnie Freeland - Pae Arahi Matua Manager Maori Strategy & Relations, Te Waka Angamua

Teresa Turner - Relationship Manager


Howick Local Board

11 August 2014

 

Opening of the Whare at Emilia Maud Nixon Garden of Memories

13 September 2014 - Programme for the day

 

6am: Dawn blessing of the Whare

7am: Dawn ceremony concludes

Light breakfast

10am: Official opening/Powhiri

11am: Conclusion of official opening

English morning tea

11.30am: Commence community events and activities (hosted by Te Roopu Awhina)

12pm: Kai (hangi)

1-4pm: Continue programme of community events and activities

4pm: Closing/Karakia

 

 


Howick Local Board

11 August 2014

 





Howick Local Board

11 August 2014

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Howick Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1 Te Whare Wananga o Owairoa - Naming of the Whare (Meeting House) and Museum

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(ba) - The item relates to an application for a resource consent or water conservation order or a requirement for a designation or heritage order under the Resource Management Act 1991 and the withholding of the information is necessary to avoid serious offence to tikanga Maori or to avoid the disclosure of the location of waahi tapu.

In particular, the name will be unveiled on the day of the opening and should not be revealed prior..

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the name will be unveiled on the day of the opening and should not be revealed prior..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.