Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 17 September 2014 at 6.30pm.

 

present

 

Chairperson

Catherine Farmer

 

 

 

Deputy Chairperson

Susan Zhu

 

 

 

Members

Derek Battersby, QSM, JP

 

 

 

 

Ami Chand

 

 

 

 

Duncan Macdonald, JP

(from 6.32pm, item 6)

 

 

 

Ruby Manukia-Schaumkel

 

 

 

 

Simon Matafai

 

 

 

 


Whau Local Board

17 September 2014

 

 

1††††††††† Welcome

 

The chair opened the meeting and welcomed those present.

 

2††††††††† Apologies

There were no apologies.

 

3††††††††† Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Member Ami Chand declared conflict of interests for item 18 (Kelston Community Hub Incorporated).

 

4††††††††† Confirmation of Minutes

Resolution number WH/2014/134

MOVED by Member A Chand, seconded by Deputy Chairperson s Zhu:

That the Whau Local Board:

a)         Confirms the ordinary minutes of its meeting, held on Wednesday, 20 August 2014, as a true and correct record.

CARRIED

 

5††††††††† Leave of Absence

 

There were no leaves of absence.

 

6††††††††† Acknowledgements

 

There were no acknowledgements.

 

7††††††††† Ward Councillorís Update

††††††††††† Cr Ross Clow was not present to update the board.


 

8††††††††† Deputations

 

8.1

Chinese New Year & Street Market Festival - Bob Cui

 

Bob Cui made a presentation to the local board seeking support for a local Chinese New Year and street market festival in New Lynn in late January 2015. A copy of which has been placed on the file copy of minutes and can be viewed at the Auckland Council website.

 

Resolution number WH/2014/135

MOVED by Member SPT Matafai, seconded by Member R Manukia-Schaumkel:

That the Whau Local Board:

a)††††† Receives the presentation from Bob Cui and thank him for the presentation.

 

CARRIED

 

Attachments

a†††† Presentation - Chinese New Year and street market festival

9††††††††† Public Forum

 

There was no public forum.

 

10††††††† Extraordinary Business

 

There was no extraordinary business.

 

11††††††† Notices of Motion

 

There were no notices of motion.

 

12

Whau Local Board Chairperson, Catherine Farmer's report

 

Resolution number WH/2014/136

MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel:

That the Whau Local Board:

a)††††† Receives the Whau Local Board Chairperson, Catherine Farmerís report.

 

CARRIED

 

 

13

Board Members' Reports

 

Resolution number WH/2014/137

MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai:

That the Whau Local Board:

a)†††††††† Receives Board Membersí verbal reports.

 

CARRIED

 

 

14

Portfolio Update: Member Ruby Manukia-Schaumkel

 

Resolution number WH/2014/138

MOVED by Member R Manukia-Schaumkel, seconded by Member A Chand:

That the Whau Local Board:

a)††††† Receives the portfolio update from member Ruby Manukia-Schaumkel.

 

CARRIED

 

 

15

Auckland Transport Update Report Ė Whau Local Board

 

Resolution number WH/2014/139

MOVED by Deputy Chairperson s Zhu, seconded by Member DQ Battersby:

That the Whau Local Board:

a)††††† Receives the Auckland Transport update report.

 

CARRIED

 

 

16

Manukau Harbour Forum : Work Programme and Proposed Budget

 

Resolution number WH/2014/140

MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel:

That the Whau Local Board:

a)††††† Accords the Jill Naysmith, Chairperson of the Manukau Harbour Forum speaking rights for this item.

b)††††† Allocates funding of $4,000 from its Infrastructure and Environmental Services budget for Whau river and harbours for 2014/15 to the Manukau Harbour Forum to enable an agreed action plan and work programme to progress.

c)††††† Will consider future funding through Long Term Plan process and advocacy to the governing body for the subsequent two years.

 

CARRIED

 


 

17

Manukau Harbour Stormwater Network Discharge Consent Ė Stormwater Priorities Consultation

 

Resolution number WH/2014/141

MOVED by Member A Chand, seconded by Deputy Chairperson s Zhu:

That the Whau Local Board:

a)††††† Provides a high level feedback (as per table below) on priorities and criteria for the management of Auckland Councilís public stormwater network to mitigate its existing and potential future effects on Aucklandís environment:

ISSUE*

Boardís Priority Ranking

(where 1 is the most urgent and 7 the least urgent)

Managing growth

6

Managing our infrastructure/ assets

5

Managing flooding (or the risk of flooding)

7

Managing urban streams

4

Contamination of the Manukau Harbour

1

Managing s/water discharges to groundwater

3

Reducing s/water effects on the w/water network

2

b)††††† Confirms that the board would like to receive further updates on the outcomes of the Manukau Harbour Stormwater consultation process.

 

CARRIED

 

 

18

Kelston Community Hub operational model

 

Member R Manukia-Schaumkel left the meeting at 7.02 pm.

 

Resolution number WH/2014/142

MOVED by Member SPT Matafai, seconded by Deputy Chairperson s Zhu:

That the Whau Local Board:

a)††††† Approves that a funding agreement be negotiated with Kelston Community Hub Incorporated for nine months as a term grant for $28,072 to deliver activities, initiatives and programmes from Kelston Community Hub at 68 St Leonards Road Kelston.

CARRIED

 

Secretarial Note: †††††† Member Ami Chand declared a conflict of interest in this item and did not take any part in discussion or voting on this matter.

 


 

19

Whau Local Event Fund 2014/2015

 

Member R Manukia-Schaumkel returned to the meeting at 7.07 pm.

 

Resolution number WH/2014/143

MOVED by Member SPT Matafai, seconded by Member A Chand:

That the Whau Local Board:

a)†††††††† Agrees to the following allocation for the 2014/2015 Local Event Fund:

 

EVENT NAME

DELIVERED BY

AMOUNT

Carols by Spiderlight

Auckland Council Event Delivery (contract)

$6,000

Rhythm at Riversdale

Auckland Council Event Delivery (Contract)

$10,000

Disco for Youth with Disabilities

Auckland Council Event Delivery

$5,000

Movies In Parks

Auckland Council Event Delivery

$7,500

Heritage Festival

Externally delivered

$10,000

Matariki

Externally delivered

$5,000

Blockhouse Bay Santa Parade

Blockhouse Bay Business Association

$5,000

Whau Day Out

Auckland Council Event Delivery (Contract)

$50,000

Total

$93,500

 

Remaining

$13,773

b)        Agrees that all events supported should be branded and promoted as being smokefree events.

c)         Allocates $10,000 from the remaining local events contestable funds to be available for future fast track grants.

 

CARRIED

 

Secretarial Note: †††††† Member Duncan Macdonald declared a conflict of interest in this item and did not take any part in discussion or voting on this matter.

 


 

20

Draft Community Grants Policy

 

Secretarial Note: †††††† Updated copy of attachment C (Summary of public feedback for the Whau Local Board area) was tabled. A copy of which has been placed on the file copy of minutes and can be viewed at the Auckland Council website.

 

Resolution number WH/2014/144

MOVED by Member R Manukia-Schaumkel, seconded by Member A Chand:

That the Whau Local Board:

a)††††† Endorses the Community Grants Policy as a regional framework for the Auckland Council community grants programme, noting that the local board will be supported to develop an individual schedule to the policy that sets out the specific outcomes, priorities and structure of their local grants programme.

b)††††† Delegates coordination and provision of feedback to Community Development portfolio holder, member Ruby Manukia-Schaumkel; Events portfolio holder, member Simon Matafai and Chairperson, Catherine Farmer on any policy provisions of specific interest or concern to the local board, for consideration during the review and finalisation of the Community Grants Policy.

 

CARRIED

 

Attachments

a†††† Draft Community Grants Policy - Updated attachment C

 

 

21

Deferral of 2014/2015 capital projects

 

Resolution number WH/2014/145

MOVED by Chairperson CM Farmer, seconded by Member A Chand:

That the Whau Local Board:

a)        Provides the following table as its feedback on the deferral of 2015/16 capex projects for consideration by the Finance and Performance Committee on 18 September 2014.

Project Description

Staff proposed Capex to be deferred to 2015/2016

Staff proposed Capex retained in 2014/2015

Board proposed Capex to be deferred to 2015/2016

Board proposed Capex retained in 2014/2015

Notes and board feedback

Art facility renewals

†$27,400

†$24,259

†$27,400

†$24,259

No change

Keep Waitakere Beautiful - trees for babies

†$36,208

†$-

†$36,208

†$-

No change

Park improvements (general)

†$22,664

†$1,231,897

†$22,664

†$1,231,897

No change

Walkway and carpark (Archibald /Cobham)

†$259,072

†$51,600

†$259,072

†$51,600

No change

Walkway linkage (Trent Street to Heron Park )

†$251,393

†$-

†$-

†$251,393

$251,393 to be retained and funding used to cover two projects already committed. $200,000 for Archibald Park sand field renewal and $51,393 contract awarded for Brains Park softball back stop

Development (Tiverton Park)

†$163,578

†$56,539

†$-

†$220,117

Retain $220,117 to complete park development that has been consultated on and can be finalised in 2014/15.

Half cost fencing

†$2,602

†$-

†$2,602

†$-

No change

Lighting programme

†$10,528

†$-

†$10,528

†$-

No change

Native revegetation programme

†$19,160

†$-

†$19,160

†$-

No change

Park improvements (Ken Maunder Park)

†$24,798

†$10,000

†$24,798

†$10,000

No change

Parks stormwater drainage programme

†$27,540

†$-

†$27,540

†$-

No change

Play space (Canal Reserve)

†$70,217

†$-

†$70,217

†$-

No change

Play space (Terry Street BHB Rec Reserve)

†$31,427

†$-

†$31,427

†$-

No change

Recreation centre (Whau)

†$754,899

†$ 150,000

†$904,899

†$-

Defer full $904,899 as initial development work activity cannot be completed in 2014/15

Sports park furniture and fixture development

†$21,253

†$ -

†$21,253

†$-

No change

Sports park walkway and cycleway development

†$35,821

†$-

†$35,821

†$-

No change

Sportsfield (Crum Park)

†$85,996

†$-

†$85,996

†$-

No change

Toilet (La Rosa Gardens)

†$20,951

†$-

†$20,951

†$-

No change

Upgrade existing sportsfields

†$16,722

†$-

†$16,722

†$-

No change

Walkway and cycleway network plan

†$9,709

†$-

†$9,709

†$-

No change

Development programme (Avondale)

†$314,526

†$-

†$200,000

$114,526

Defer $200,000 retain $114,526 for CPTED implementation and interim safety and activation related work around now unused old netball courts in centre of Avondale.†

Totals

$2,206,464

$1,524,295

$1,826,967

$1,903,792

b)††††† Notes that any projects where timing has been deferred, but project planning is underway, should be given high priority in the 2015/2016 capital programme.

 

CARRIED

 

 

 

22

Review of Alcohol Control Bylaws - Proposed bylaw for local board feedback

 

Resolution number WH/2014/146

MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai:

That the Whau Local Board:

a)††††† Provides the following feedback on the proposed Auckland Council Alcohol Control Bylaw to the hearing panel:

i)          That the Whau Local Board supports the proposed delegation to local boards to make decisions on permanent and temporary alcohol bans in places of local significance

ii)        That the Whau Local Board support the proposed criteria in clause 7(2) of the proposed bylaw, including the discretion to use a different type of alcohol ban to those provided in clause 7(2)(f) of the proposed bylaw

iii)       That the Whau Local Board does not wish to be heard in support of their feedback.

b)     Appoints the Board Member  Ruby Manukia-Schaumkel  (as panel chair) and Members Susan Zhu , Simon Matafai to the Whau Local Board Alcohol Ban Review Panel to make recommendations on the review of the alcohol bans in the local board area.

c)     Delegates to the Board Chairperson, Catherine Farmer the power to make a replacement appointment to the Whau Local Board Alcohol Ban Review Panel in the event that any member appointed under resolution b) is unavailable.

CARRIED

 

23

Confirmation of Workshop Records: August 2014

 

Resolution number WH/2014/147

MOVED by Chairperson CM Farmer, seconded by Member A Chand:

That the Whau Local Board:

a)††††† Confirms the records of the workshops in Attachments A - D held on the following dates; with the inclusion of member Simon Matafai in the present section of attachment C (workshop records - 20 August 2014):†

o† 6 August 2014

o† 13 August 2014

o† 20 August 2014

o† 27 August 2014

 

CARRIED

 

24††††††† Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

7.25 pm††††††††††††††††††††††††††††††††††††††††††††† The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................