I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 1 October 2014

3.00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

 

Albert-Eden Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Helga Arlington

 

 

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Margi Watson

 

 

Tim Woolfield

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza

Democracy Advisor

 

24 September 2014

 

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Albert-Eden Local Board

01 October 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Doug Rencher - Metro Sports Club                                                                   6

9.2     Simon Crozier - Tennis Auckland                                                                      6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Adoption of Phyllis Reserve master plan                                                                   9

13        Waterview Connection Project - Design Approval                                                  19

14        Update on SH16/20 Waterview expenditure plan                                                     53

15        Nixon Park Sportsfield Developments                                                                      55

16        Bangor Street Car Park                                                                                               87

17        Auckland Transport Monthly Update Report – October 2014                             157

18        Budget Allocation of Albert-Eden 2014/15 Environmental Work Programme   171

19        Proposal to grant a new community lease to the Mt Albert Contract Bridge Club Incorporated, 751 New North Road, Mt Albert                                                       209

20        Seeking Local Board approval for renewal spends for Aquatic and Recreation facilities for the 2014-15 financial year                                                                                   217

21        Mount Eden War Memorial Hall 487 Dominion Road – New Licence to Vodafone New Zealand                                                                                                                        219

22        Regional Facilities Auckland - Fourth Quarter Report 2013/2014                       225

23        Draft Community Grants Policy                                                                               249

24        Chairperson's Report                                                                                                323

25        Board Members' Reports                                                                                         325

26        Governing Body Members' update                                                                         341

27        Reports Requested/Pending                                                                                    343

28        Albert-Eden Local Board Workshop Notes                                                            345  

29        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Albert-Eden Local Board:

a)         confirm the minutes of its extraordinary meeting, held on Wednesday, 17 September 2014, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations.  Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board.  This means that details relating to deputations can be included in the published agenda.  Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests to speak had been received.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Doug Rencher - Metro Sports Club

Executive Summary

Doug Rencher, Chairman, Metro Sports Club, will be in attendance during Public Forum to deliver a presentation to the Board outlining the club’s work programme as well as it’s community and local schools engagement.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      thanks Doug Rencher, Chairman, Metro Sports Club, for his Public Forum presentation.

 

 

 

9.2       Simon Crozier - Tennis Auckland

Executive Summary

Simon Crozier, Domestic Tournaments and Centre Manager, Tennis Auckland, will be in attendance during Public Forum to deliver a presentation to the Board outlining the club’s recent activities and engagement in the local community.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      thanks Simon Crozier, Domestic Tournaments and Centre Manager, Tennis Auckland, for his Public Forum presentation.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Albert-Eden Local Board

01 October 2014

 

 

Adoption of Phyllis Reserve master plan

 

File No.: CP2014/20018

 

  

 

 

Purpose

1.       To present community feedback on the development of a master plan for Phyllis Reserve and seek the Albert-Eden Local Board’s approval for implementation of the master plan for Phyllis Reserve.

Executive summary

2.       The New Zealand Transport Agency, as part of the State Highway 16/20 Waterview Connection Project, is required as a condition of the Board of Inquiry to compensate Auckland Council for the loss of the sports field at Waterview Reserve by way of a financial payment.

3.       The compensation payment will be used to increase sports field capacity at Phyllis Reserve.  While planning for this new sports field capacity, it was timely to look at the park and consider what other improvements could be undertaken.  This has been addressed through the development of a master plan for Phyllis Reserve.

4.       The master plan has been prepared in consultation with the local community and park users over the last 18 months.  It is proposed to develop the park in two stages; the first stage includes the development of a sand carpeted field in the northern corner of the park and redeveloping the existing fields as artificial turfs.  The second stage will include opening a new vehicle entry to the park and construction of a shared club rooms and ablutions block.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Approves the master plan for Phyllis Reserve for implementation.

 

 

Comments

 

5.       The New Zealand Transport Agency as part of the State Highway 16/20 Waterview Connection Project is required as a condition of the Board of Inquiry to compensate Auckland Council for the loss of the sports field at Waterview Reserve by way of a financial payment. 

6.       The compensation payment will be used to upgrade Phyllis Reserve to improve the quality of the existing sports fields and to progress the development of the Albie Turner Field in the north east part of Phyllis Reserve. 

7.       While planning for this new sports field capacity, it was timely to look at the park and consider what other improvements could be undertaken.  This is being addressed by the development of a master plan for Phyllis Reserve.

8.       Public and stakeholder consultation took place during July and August 2013.  The consultation consisted of meeting with residents in Phyllis Street to talk about the process for the development of the master plan and potential options for the development of the reserve.  It also included two open days at Phyllis Reserve, one on one meetings with key stakeholders and an online survey. 

9.       The two open days were well attended and 52 people gave feedback on the future of the reserve.  The main themes of the feedback were:

·    Improve the quality of the sports fields to allow more play

·    No increase to the fenced areas within the reserve

·    Remove invasive and noxious plants

·    Keep club rooms away from houses

·    Improve walking and cycling in the park

·    Improve the path along the creek

·    Provide a learn to ride cycle track

·    No parking at northern end of park, concerns about increasing the amount and speed of traffic in Phyllis Street

·    Create a better access to Oakley Creek

·    Retain the dog club and provide more room

·    No baseball at Phyllis Reserve

·    Provide picnic tables, BBQ’s, bicycle parking, public toilets, children’s play area, basketball, and fitness trail.

10.     Based on this feedback two concept options were prepared for Phyllis Reserve (attachment 1 & 2).  These two concepts were endorsed by the Albert Eden Local Board at its September 2013 meeting.  Officers then undertook preliminary engineering investigations into the feasibility of constructing the two options.  Both options can be delivered, however, option 2 with the club room overlooking the Albie Turner field would be more expensive as it would require a design that could cope with the potential movement of the landfill and the discharge of gas from the landfill.

11.     The concepts were presented to the community and park users at an open day in March of this year.  77 people gave feedback on the two designs.  The main areas of comment were around the opening up the Phyllis Street entry to the park and the consequential increase in traffic in Phyllis Street and suggestions the existing park assets should be maximised rather than making a major change to the park.

12.     The provision and location of play equipment and the basketball was questioned with some suggesting it will encourage anti-social behaviour in the park, other requested it was located away from houses and others suggesting it wasn’t required with the shared path opening up a new connection to Harbutt Reserve and its playground.

13.     Based on the feedback received and learnings from other artificial turf developments a new concept has been developed for Phyllis Reserve and is attached to this report (attachment 3).  A staged delivery is proposed.

In the first stage of the development is to develop a sand carpeted sports field on the north eastern end of the park.  Followed by the development of the perimeter path and  two artificial turfs on the existing fields including expanding the size of the existing number two or western field, at this time the northern Phyllis Street entry to the park would be created to allow access to the existing northern car park and the existing Metro Sports Club rooms.  The existing Springleigh entry would remain open and provide access to the dog club.  Additional temporary toilets and changing facilities would need to be provided as part of this stage.

The second stage would involve the construction of a shared club room building in the northern part of the reserve overlooking the sand carpet field and the relocated dog club facilities.  The shared club rooms would include separate spaces for the Akarana Dog Club and Metro Sports Club, toilets, changing and storage. 


Shared Path

14.  A significant amount of feedback was on the design and route of the shared path being delivered by Auckland Transport.  The shared path route will run along the eastern boundary of the park.  Since the Phyllis Reserve Consultation has been completed Auckland Transport have presented their preferred shared path route to the community and will use the designation process to secure the shared path route. The Local Board will be able to input into the designation process. 

15.  Staff have provided feedback to Auckland Transport that this section of the shared path should be designed as a slow speed environment where pedestrians and park users have priority.  Park neighbours on Phyllis and Laurel Streets who have pedestrian gate access to the park should be able to retain this access to the park.  Any park or assets owned by Auckland Council or park users which will be removed as part of the shared path project should be replaced or adequately compensated.

Budget

16.  The compensation package for the Waterview Reserve field is $966,000, it is anticipated this will be used for the detailed design and consenting for the whole park, the development of the sand carpet field and associated lighting and the construction of the perimeter path.  The sand carpet field will cost more than a usual sand carpet field to develop as the field is located on top of a closed landfill and near the edge of Oakley Creek. 

17.  The two artificial sports fields will be developed with funding from the Sports Field Capacity Development Funding.  This funding is subject to confirmation in the 2015 Long Term Plan.

18.  It is anticipated the clubrooms/ablutions block will be developed as a partnership between the Albert Eden Local Board, Metro Sports Club and the Akarana Dog Training Club.  The Albert Eden Local Board currently has unallocated SH20 compensation money they may want to contribute to the ablutions portion of the development.  An update on the SH16/20 Waterview Expenditure Plan will be reported in a separate report to the local board. 

Consideration

Local board views and implications

19.  The Albert-Eden Local Board has appointed members Margi Watson and Graeme Easte to work with officers on the development of the master plan for Phyllis Reserve. The concept was presented to a local board workshop.  Following the workshop the concept has been amended to show a staged approach to the development of the park.

Māori impact statement

20.  As part of the consultation iwi were invited to input into the master plan for Phyllis Reserve.  Ngati Whatua responded and requested native species be used in any amenity planting in the reserve. This is consistent with the Albert Eden Local Boards Plant Selection and Biodiversity Policy. As part of the consultation iwi were invited to input into the master plan for Phyllis Reserve. 

Implementation

21.  Phyllis Reserve will be upgraded in stages. This financial year (2014/15) the detailed design and consenting for the development of the park will begin. The delivery of the sand carpet field programmed for the summer of 2016.

 

Attachments

No.

Title

Page

aView

Phyllis Reserve master plan

13

      

Signatories

Author

Shyrel Burt - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

01 October 2014

 

 


Albert-Eden Local Board

01 October 2014

 

 


Albert-Eden Local Board

01 October 2014

 

 


Albert-Eden Local Board

01 October 2014

 

 


Albert-Eden Local Board

01 October 2014

 

 



Albert-Eden Local Board

01 October 2014

 

 

Waterview Connection Project - Design Approval

 

File No.: CP2014/20456

 

  

 

 

Purpose

1.       This report is to update the local board on design decisions made to date for Council owned or operated assets constructed or affected by the  NZTA Waterview Connection Project and to present the resultant Open Space Restoration Plans for approval.

Executive summary

2.       The Board of Inquiry that approved the designation for the Waterview SH20 proposal, included a number of consent conditions intended to recognize and offset the impact of the project on the surrounding community and council assets. One condition is a requirement that the designation holder (NZTA) be required to fund and undertake the restoration of a number of Council reserves affected by the construction works.

3.       The general scope of the restoration design was established by the Board of Inquiry and documented in the draft Urban Design landscaping Plans (UDLPs). The design detail was to be determined and approved through the development of Open Space Restoration Plans for each affected reserve.

4.       The Board of Inquiry decision also required the establishment of Community Liaison Groups to act as an ongoing vehicle for community and stakeholder engagement, including input into design processes such as required for the Open Space Restoration Plans. These liaison groups include delegated representatives from the Local Boards.

5.       Given the practical problem that construction works are required to run in parallel with this design process, and in consequence, certain design decisions will need to be made prior to the formal submission of the Open Space Restoration Plans, the Whau and Albert Eden Locals Boards have previously given delegated authority for their representatives to provide design sign offs.

6.       The Urban Design Landscaping Plans which established the concept plan and key features of the main assets was signed off by the Local Boards in 2013.

7.       This report provides the Board with the final design in the form of the Open Space Restoration Plans and design details of the key assets within those areas that Council will own or operate.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Receive the Waterview Connection Project – Design Approval report.

b)      Approve the Open Space Restoration Plan for the Allan Wood Reserve

c)      Approve the Open Space Restoration Plan for the Waterview Reserve

d)      Approve the design of the skateparks, BMX facility, playgrounds, basketball courts, sportsfields, volleyball courts, car parks, toilets, changing rooms and other open space  features embedded within these Open Space Restoration Plans, subject to any final changes or refinements being  approved by the parks portfolio holder.

 

Comments

 

Consultation

8.       The Board of Inquiry decision determined that the designation holder should establish Community, Education and Working liaison groups to provide stakeholders with opportunities for review and comment on the implementation of the project.

9.       The Working Liaison Group meetings have a targeted membership: Council, Housing New Zealand Corporation, Te Kawarau Iwi Tribal Authority, Ngati Whatua o Orakei, Kiwirail, Department of Conservation, Ministry of Education and the Local Boards.

10.     The regular Community Liaison Group (CLG) meetings include Local Board representatives are open to all interested parties within the project area. They have been supported by a large number of community design workshops, under the umbrella of the CLG, but linked to specific design issues. This has allowed individual stakeholders or community groups to target their input and attendance.

11.     A sub group has been operational for the heritage area at Great North Road Interchange.

12.     A skatepark and BMX design reference group was established with skaters and design professionals to ensure the design met the needs of the eventual users.

Local Board responsibilities in Allan Wood Corridor

13.     The May 2012 meetings of the Albert Eden and Whau Local Boards confirmed the design process for the open space corridor which formerly consisted of Hendon Park, Valonia Reserve and Allan Wood Reserve needed to be managed jointly by the two boards.

14.     The Oakley Creek forms the boundary between the Whau and Albert Eden Local Board areas.  Oakley Creek has been re-routed as part of Waterview Connection project and there are some areas and assets in Alan Wood Reserve in the Whau local board area which are now on the Albert Eden side of the creek.  Now the design is substantially agreed, a determination will need to be made by the Governing Body on where the future governance and operational responsibilities will lie.   A separate report on this matter will be brought to the boards later this year.

15.     In advance of that determination, for the purposes of this report it has been assumed the Whau Board will be responsible for the extended Valonia Reserve including:

·        The two Valonia sport fields

·        Valonia carpark area and associated ablution block

·        Valonia skatepark and basketball court

·        Areas accessible to public around the two stormwater ponds.

·        The three Oakley Creek bridges and all open space areas to the south of the final motorway alignment between Richardson Rd and the Oakley Creek bridge that services the Methuen Road lookout.

16.     All other areas will be the responsibility of the Albert Eden Local Board.

Regulatory framework for design decisions

17.     The designation conditions require design and approval processes to be predominantly managed through three work streams:

18.     Urban Design Landscaping Plans (UDLP):

These were originally submitted during the BoI and are required to be updated by the designation holder and signed off by Council’s regulatory team. These plans set out the proposed general arrangement of the reserves, including the location of key recreational facilities, paths, bridges etc.  The area covered by these plans include a mixture of Council and NZTA assets.

The UDLP’s for Allan Wood Reserve, Waterview Reserve and Rosebank Domain have already been signed off by their local boards.

19.     Outline Plan of Works (OPofW):

A detailed design of the two tunnel portal areas was required to be developed and subjected to community consultation prior to sign off by Council's regulatory team. These areas contain mainly NZTA assets.  Council regulatory staff sign off of these areas has already taken place following consultation with the Community Liaison Group.

20.     Open Space Restoration Plans (OSRP):

The BoI required OSRP’s provide detailed designs for the final restoration of the following reserves:

·    Alan Wood

·    Waterview Reserve

·    Oakley Creek Esplanade (Waterview Glades)

·    Jack Colvin Park

·    Rosebank Domain

·    Harbourview-Orangihina Reserve

The Council regulatory team subsequently determined that the tunneling methodology adopted by NZTAs contractor meant that the impact on Oakley Creek Esplanade was considerably less than that envisaged during the Board of Inquiry. A waiver on the requirement for an OSRP was provided subject to targeted re-vegetation of the Oakley Creek Stream in this area.

21.     Design approvals

Copies of the OSRPs and additional restoration packages and selected design details of key assets are attached for approval.

The drawings attached to this report have been selected to provide a suitable overview of the final reserve design and details of specific assets. A substantial design package consisting of the detailed drawings and design reports has also been placed in the Local Board offices.

These designs are presented for approval on the understanding that many of the design decisions embedded within them have already been made and approved through the sign off of the UDLPs and the delegations provided to the Local Board representatives on the Community Liaison Groups.

If there are further design approvals they will be progressed through the delegated Local Board representatives.

Design notes for specified items

22.     The following notes provide context for and/or design status for specified assets.

Asset

Status and notes

Valonia skatepark

Engineering design underway to ensure construction and maintenance issues are addressed.  This may result in minor changes to features.

Valonia ablution block

Council has negotiated an agreement with the contractor to take responsibility for the design process of this facility to ensure Council received value for money for the budget allocated to this asset.

Building design not likely to change but effects on car park layout are under examination.

Valonia stormwater pond

The Oakley Creek forms the boundary of the NZTA owned land. It is intended the footpath around the stream be part of park and that Council maintains area up to inside of footpath. NZTA will maintain the pond and surrounds.

Oakley Creek bridges

The balustrades for these structures were agreed to be a suitable site for art by design as required by the BoI. Council’s Public Arts team have helped the contractor with the process to brief, select and procure a suitable artist.

Some early design concept have been included in the attachments for information. The final results of this design process will be reported by the Public Arts team.

Temporary assets

A number of temporary facilities were required to be provided by the designation holder to ensure continuity of service during the progress of the project.

They are located off Hendon Ave and  consist of:

·    Car parking and access road

·    Basketball court

·    Volleyball court

·    Toilets

·    ½ size sportsfield

 

The ½ sport field is an existing field council had in use before the start of the project. The other assets have been constructed by the designation holder. All of these assets lie in KiwiRail land which council leases.

 

While there is no certainty at this time as to when/if a rail line would actually be implemented in this area, the design team believed it prudent to minimise construction of permanent assets in this area.

 

As these assets are able to provide some benefits in the period up to the time of a decision on a rail line implementation, staff have negotiated an agreement with the contractor that they are not now obliged to remove them at the end of the project.

·    The volleyball and basketball facilities  will be retained as is

·    The toilet is a temporary structure and will be removed

·    The sealed car park area will be “re-purposed” at some later date as the vehicle access to the car park will be lost as it currently crosses private land.

·    85% of the old sports field area will be retained, including its training lights and the ball fences. It is expected that this will provide an additional training resource in the area and a base for further investment if the rail line is not implemented.

 

Waterview Reserve

The original Waterview reserve will be completely reconfigured as a result of the Waterview Connection Project.  The new Waterview Reserve will contain replacement assets for those lost as part of the construction work and new open space assets identified as compensation for the Waterview Community.  Additionally the Albert Eden Local Board are funding water play elements in the playground.

 

Replacement toilet, volleyball and basketball courts

 

New playground, the new playground was designed in consultation with children at the neighbouring primary school and includes many unique features including tunnels a tower slide, sand and water play and some splash pad elements. 

 

Albert Eden Local Board are providing funding for additional water play equipment as part of this playground area. The cost of this additional work is currently being negotiated between Council and the NZTA contractor and may result in some changes to the design.

 

A new BMX track and skate park was required to be provided as compensation for the Waterview community by the BoI.  The BMX track has been designed as a ‘pump’ style track which will attract beginner and intermediate BMXers. 

Officers have worked with NZTA’s contractor. Local skaters and an artist to design the skate park.

Waterview Heritage Bridge

The consent condition for this feature requires “easy accessibility” for users while also providing passage for kayaks.

ARCH 5 (a) A pedestrian bridge linking the northern and southern banks of the Oakley inlet shall be provided in the original location of the historical bridge to restore the historical connection between the two parts of the Oakley Inlet Heritage Area and make both parts easily accessible. The bridge is to be of a design appropriate to the historic form of this bridge but at a height above water to accommodate the passage of kayaks at high tide;

In practice, the location of the banks and relationship to the heritage area the bridge is proving access to, will mean a compromise has to be made between these two requirements.

 

Great North Rd Interchange Heritage area

The design of this area, to the north of the Oakley Creek inlet is in land required to be retained by NZTA and open to public. NZTA have proposed this area be operated as open space by Council.

The budget implications of this proposal is under investigation and will be  report back to the Albert Eden Local Board at the earliest opportunity

Eric Armishaw shared path link

The route of the shared path link from the interchange to the reserves was determined as a result of the constraints created by the landform, sea levels and location of the heritage stone wall.

Auckland Transport confirmed this section of the shared path should not be provide with lighting given the likely usage and light sensitive location.

The design of the short section of boardwalk over the inlet area is yet to be progressed. Final design approval will be processed through the Engineering Plan Approval with input from the Local Board representatives.

 

Consideration

Local board views and implications

23.     The design approval processes used to date were approved by the Whau and Albert-Eden Boards in May 2012.  At that time both boards endorsed the principle of joint management of future design decisions for Alan Wood Reserve.

24.     The Albert Eden Local Board appointed members Margi Watson and Graham Easte to work with officers on the Waterview Connect Project.

25.     The Local Board representatives appointed to the Community Liaison groups have taken an active role in developing the concept design in the named reserves formalised through approval of the UDLPs in 2013.

Māori impact statement

26.     Iwi groups with Mana Whenua for this area are include in the Community Liaison groups and have been involved in the Board of Inquiry process that established the managements framework  for these design decisions.

Implementation

27.     The designation holder through their contractors are obliged to manage the Open Space Restoration Plan processes for the named reserves and to undertake their construction and handover to Council as soon as possible.

 

Attachments

No.

Title

Page

aView

Selected design elements

25

     

Signatories

Author

Shyrel Burt - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

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Albert-Eden Local Board

01 October 2014

 

 

Update on SH16/20 Waterview expenditure plan

 

File No.: CP2014/22338

 

  

 

 

Executive summary

1.       This report will be tabled by officers during the Board’s business meeting.

 

 

Recommendation/s

That the Albert-Eden Local Board:

a)      receives the tabled Update on SH16/20 Waterview expenditure plan report.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Michael Mendoza - Democracy Advisor

Authorisers

 

 


Albert-Eden Local Board

01 October 2014

 

 

Nixon Park Sportsfield Developments

 

File No.: CP2014/18592

 

  

 

 

Purpose

1.       To inform the Albert Eden Local Board on the sportsfield development options (as funded through the Sports Field Capacity Development Programme) that are available at Nixon Park and which will increase the playing capacity of the fields at the site.

Executive summary

2.       After consultation with the community (February 2014), workshops with the Albert Eden Local Board and analysis of all the landscape and user impacts, the Parks Sports and Recreation Department has concluded that the installation of an artificial field, as set out in Development Concepts 2 and 3 (consulted on in February 2014) at Nixon Park would not be appropriate.

3.       This report recommends that the field layout set out in Development Concept 1 (installation of sandcarpet fields) be adopted but that fibre reinforced sand fields be selected as the chosen playing surface.

4.       While this option will not allow for the extended periods of play delivered by an artificial field, it will provide a significant increase in the amount of play that could be supported by the current soil fields or through the development of sand fields. It will also deliver a number of other benefits that include:

·     No requirement to fence the sportsfield area

·     Replicating the feel, look and playing characteristics of a natural soil field

·     The continued multi-use of the existing sportsfield area.

5.       The required minor changes to the Nixon Park Management Plan (1984), referenced in the ‘Fowlds Park and Nixon Park Sportsfield Developments’ report (tabled at the 2 April 2014 Albert Eden Local Board meeting) are also addressed. The recommended minor changes that are required in order for the plan to better complement and reflect the change of Open Space (OS) zoning that has previously occurred from OS 2 (informal recreation) to OS 3 (organised recreation) have been provided as an attachment to this report. Because the park is not classified as a ‘reserve’ under the Reserves Act the sign off for this minor change is not required by ‘the Minister’ and the local board have allocated responsibility for such plan changes relating to local parks.             

 

  

Recommendation/s

That the Albert-Eden Local Board approves:

a)      The principle of developing the one and a half sportsfields at Nixon Park as fibre reinforced sandfields with lighting and generally as set out in Development Concept 1 of the design options consulted on in February 2014.

b)      Commencement of stage one works, covering design and consent, in 2014/15.

c)      The draft changes to the Nixon Park Management Plan (1984) to recognise the current use of the park for organised sport and recreation.

 

 

Comments

6.       Auckland Council consulted with users of Nixon Park in February 2014 with regard to the development of the one and a half existing sportsfields at the site. Three design options were presented as part of this consultation:

· One and a half sandfields with lights (Development Concept 1)

· Artificial field with lights - east west alignment (Development Concept 2)

· Artificial field with lights - north south alignment (Development Concept 3).

7.       187 Nixon Park questionnaires were returned to Auckland Council with the responses set out in the table below.

Consultation feedback (undertaken Feb 2014) on Nixon Park Sportsfield Upgrade

Questions

Yes

No

Don’t know

Do you support Nixon Park being developed to better provide for the active recreation needs of Aucklanders

180

4

3

 

Do you have a preference as to the type of sportsfield you would like to see developed at Nixon Park

Yes

Yes

Yes

Don’t know

Development Concept 1 – 1.5 Sandfield with lights

13

 

 

 

Development Concept 2 – Artificial field with lights,  east west alignment

 

122

 

 

Development Concept 3 – Artificial field with lights, north south alignment

 

 

15

 

 

 

 

 

37

 

Do you support more flood lights to enable winter sports evening training and/or games

Yes

No

Don’t know

 

174

5

8

 

The clubroom and changing room located beside Central Road have been relocated and merged into one building on the concept plans to open the interface between the park and the road and reduce the number of buildings on the park. Do you support this change?

Yes

No

Don’t know

 

140

4

43

 

An improved footpath connection between Bond Street and Central Road has been shown on the plan in order to improve linkages through the park. Do you support this change?

Yes

No

Don’t know

 

159

2

26

 

8.       180 (96%) respondents supported the development of the reserve in order to better provide for the active recreation needs of Aucklanders. The majority of respondents (65%) supported development concept two (artificial field in an east west alignment) with 8% supporting an artificial field in a north south alignment. Only 7% supported development concept one (sand carpet field option), however a significant group of people (20%) said they didn’t know which option they preferred.

9.       Support for an artificial field was high and this type of field remains, with the capacity to tolerate well over 40 hours of play per week, the most effective means of meeting the significant shortfall in sportsfield capacity within the Albert Eden Local Board area. However, not all sites are suited to artificial fields. Because the one and a half sportsfields at Nixon Park make up the only flat open lawn area at the site and because the field constitutes the heart of the park around which most activity takes place, the landscape, feel and use patterns within Nixon Park would be significantly impacted by the installation of one full sized artificial field. A large part of the park on which both active and passive recreation currently takes place would effectively be developed for the exclusive use of active recreation.

10.     While artificial fields can be comfortably integrated into larger sports park where additional natural turf and landscaped areas can accommodate passive users, the relatively small size of Nixon Park means that passive users would be limited to the margins of the park. Having an artificial field also means that events on the park which have previously been spread over all of the sportsfields would be limited to a quarter of the footprint they currently enjoy.

11.     These concerns were clearly articulated by local residents during the consultation process with a significant number (37) giving a ‘don’t know’ answer to the question relating to ‘your preferred concept development option’. The Kingsland Business Association echoed these sentiments stating that an artificial field ‘would close off most of this well-used park to local residents / ratepayers and recreational users 7 days a week and result in the abandonment of the Kingsland Festival and other community events held at Nixon Park.’

12.     Because of these factors, Parks Sports and Recreation (PSR) are promoting an alternative option that involves installing fibre reinforced sandfields. This hybrid option combines artificial turf with natural grass and uses technology that has been improved considerably over the last few years. It therefore now represents a good compromise option that delivers significantly increased capacity while also maintaining the park in its current form.  

13.     The current soil fields at Nixon Park are only able to tolerate approximately 10 hours of play per week with exceedances of this carrying capacity resulting in a serious deterioration of the quality of the playing surface. The benefits derived from both natural turf sandcarpet fields and artificial fields in terms of delivering extra capacity are well known. Sandcarpets will sustain approximately 20 hours of play per week and artificial fields well in excess of 40 hours. Both systems have been tried and tested and have been proven to work effectively in the Auckland environment.

14.     The hybrid product (XtraGrass) is a carpet of low density artificial fibres that are laid on a sand base and through which natural turf can grow. It has all the playing and visual characteristics of a natural grass surface but also provides a surface that is much more resistant to wear and would provide for approximately 35 hours of play per week. While the need to maintain the structural integrity of the carpet imposes some limitations on the level of maintenance that can be carried out, this is offset by the fact that the maintenance and renovation requirements of a hybrid system are much lower than on a soil field or sand carpet field. The product has recently (April 2014) been installed in high wear areas (penalty box only) of soccer fields on the north shore although the product has yet to be used by Auckland Council over an entire field. Due to the fact that the product has been used widely overseas, the risk factor relating to the laying Xtragrass over one and a half fields at Nixon Park is deemed to be low. 

15.     Of particular importance in this instance is that there will be a significant gain for sport at Nixon Park (Football or Rugby, Touch and Lacrosse) without negative impact on the landscape or passive recreation in the park. No fencing around the fields would be required and when the fields are not being used for formal sport they can be enjoyed by visitors pursuing more passive pastimes. This option therefore provides all of the benefits gained from the installation of a natural turf sandcarpet field but with the additional benefit of allowing approximately 17 hours of additional play per week and with reduced renovation requirements at the end of the summer and winter season.  It should however be noted that unlike an artificial field, renovation involving closure of the field for one month (September) will still be required.

16.     The recommendation is therefore that the one and a half fields at Nixon Park be developed using the hybrid XtraGrass product. Implementation would involve developing a standard sand base incorporating lateral drainage and onto which the carpet containing reinforced fibre is laid. A growing medium and grass seed is then put on top of the carpet and by this means natural turf grows up through the medium and roots develop down through the carpet. Natural turf fibre by this means grows up and around the artificial turf fibres and gives the appearance of a natural turf field. The cost of using this product/system across one field with associated field lighting is in the region of $1M compared to approximately $1.8M for an artificial field with lights. 

17.     Before these works proceed, there remains the need to update the 1984 Nixon Park Management Plan which currently gives the impression that the level of sport undertaken at the park is low key. This has not been the case for several years and the open space zoning has been changed since the drafting of the management plan from open space 2 zoning (informal recreation) to open space 3 zoning (organised recreation). The management plan therefore no longer reflects current formal recreation use levels at the site and does not accommodate increases in local demand for sportsfields.

18.     Draft minor changes to the plan have therefore been made in order to formalise the levels of formal recreation that currently occur at the site. The changes also include recognition of the new lease on the small club room (old scout den) to the Northern Region Lacrosse Association Incorporated. These proposed changes are outlined in attachment G and are considered to be minor changes to the management plan that can be approved by the Albert Eden Local Board as policy for the management of Nixon Park.

19.     It is also likely that two of the codes that use the site will change in 2014/15 with Auckland Rugby Union moving from Warren Freer to Nixon Park and Auckland Football (Central United) moving from Nixon to Warren Freer. In addition Lacrosse, who have taken up a lease on the old scout building at Nixon Park, have expressed a desire to use the site for games and training. A likely breakdown of use levels by all three interested sporting codes (Rugby Touch, Lacrosse) has been drafted and the PSR department will sit down with the codes in the next few weeks to get sign off to an agreement. Demand from the relevant codes to use Nixon Park is high and while some have a preference for an artificial field they recognise the constraints and support the installation of a fibre reinforced sandcarpet with lights. 

Consideration

Local board views and implications

20.     The proposed field development option has been work shopped with some members of the Albert Eden Local Board and initial feedback to the proposal was positive. However the view of the whole board is unknown.

Maori impact statement

21.     Twelve iwi have been informed of the recommendation to adopt Development Concept 1 (email sent 19 Sept 2014) all be it with a change to the field surface from a sandcarpet to a fibre reinforced sandcarpet. Responses from iwi will be reported to the board at the meeting on 1 October 2014.

Implementation

22.     The planning and consents for the hybrid fields plus lights would be undertaken in 2014/15 and physical works undertaken in 2015/16 subject to funding in the Long Term Plan 2015-2025.  In order to maximise the field footprint Development Concept 1 shows a slightly modified / relocated playground footprint. This relocation would be funded by the Sports Field Capacity Development (SFCD) programme and, where practicable, would be on the basis of a ‘like for like’ replacement. The playground equipment is currently ‘condition rated 4’ and therefore there could be an opportunity to improve the facility by using renewals funding to top up the SFCD budget for this component of works. 

23.     It should be noted that the Mayor’s Proposal Long Term Plan 2015-2025 sets out a significant reduction in Auckland Council’s capital spend over the term of the plan. This could result in a large reduction to the scope of the SFCD Programme (the means by which the Nixon Park field upgrades would be delivered) and it is therefore possible that the project could be deferred to 2021 or beyond. 

 

 

 

Attachments

No.

Title

Page

aView

Photo showing existing field layout

61

bView

Development Concept 1

63

cView

Photo simulation of Development Concept 1

65

dView

Develpment Concept 2

67

eView

Photo simulation of Development Concept 2

69

fView

Development Concept 3

71

gView

Recommended draft changes to the Nixon Park Management Plan (1984)

73

      

Signatories

Author

David Barker - Team Leader Parks Specialists and Programmes

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards

 



Albert-Eden Local Board

01 October 2014

 

 


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Albert-Eden Local Board

01 October 2014

 

 

Bangor Street Car Park

 

File No.: CP2014/19154

 

  

 

 

Purpose

1.       The purpose of this report is to recommend that the Albert-Eden Local Board postpone the Bangor Street car-park project, based on planning advice received, and commission a development plan which would provide a comprehensive planning perspective that considers wider aspects such as access, parking, and pedestrian movement to support a range of recreational opportunities, while protecting the natural features of the park.

Executive summary

2.       This report recommends that the current Bangor Street car-park project be reviewed and a development plan for Coyle Park be developed. It outlines the background to the project and provides a chronology from the adoption of the project by the Albert-Eden Local Board to the current situation where recent planning advice provides sound justification for re-examining and deferring the current proposal in favour of taking a wider approach in the form of a development plan.

3.       The Albert-Eden Local Board endorsed the car-park project from the legacy Western Bays Community Board, and approved funding for design and consultation in 2012-13 and construction in 2013-14.

4.       Following a local board workshop, a public open day was held locally on 14 September 2013 and the local board approved the option for a 28 space car-park.

5.       The consultant planner has advised that the approved project runs the risk of incurring substantial costs and/or delays in the resource consent process, with the distinct possibility of not being granted, or subject to appeal to the Environment Court due to the lack of a rigorous planning rationale for the car-park. The application would be non-complying and fully or partially notified.

6.       The options of proceeding with a ‘softer’ design in terms of reduced visual impact on the open space values of the park and deferring the car-park in favour of a park development plan are assessed in the report, with a view to securing greater certainty with planning compliance and resource consent approval. A park development plan is viewed as the preferred option in that it allows the future of Coyle Park to be planned systematically and with comprehensive community and stakeholder support for commonly agreed objectives for Coyle Park.  

 

Recommendations

That the Albert-Eden Local Board:

a)      Confirms its ongoing commitment to addressing park user access, including parking, at Coyle Park

b)      Postpone delivery of the Bangor Street car-park project

c)      Endorse in principle the creation of a Coyle Park Development Plan subject to funding.

 

 

Comments

Background

7.       The Bangor Street car-park project involves the building of a sealed, secure car-park on the footprint of a legacy car-park, which has served as an overflow during weekends, public holidays and special events, for over 25 years. The current car-park area, surfaced in gravel and grass, is currently separated from the rest of the park by a low post and rail fence.

8.       The legacy Western Bays Community Board closed the car-park in March 2007, following complaints about antisocial behaviour, noise and dust. The car-park was undeveloped and had no design features to control or moderate driver behavior.

9.       The officer’s report at the time noted that it had been agreed with residents that it would not be reopened until design improvements were made.

10.     The Albert-Eden Local Board endorsed this legacy project at its 12 October 2011 meeting:

          “That the Albert Eden Local Board support an upgrade of the Bangor Street car-park, subject to funding being made available, with the community to be consulted on design options prior to the work proceeding”.

11.     The board approved funding for design and consultation in 2012-13 and construction in 2013-14.

12.     The old toilet had attracted antisocial behavior and was no longer required after the new toilet by the main entrance to the park opened in 2007. It was removed in 2012.

Summary of public feedback

13.     A public drop-in day was held at the Point Chevalier Rugby League clubrooms on 14 September 2013. This followed a neighbourhood letter drop that covered all Point Chevalier streets south of Coyle Park as far as Dignan Street.

Plans that had been presented at a workshop with the local board were available for residents’ feedback. All of those present objected to the plans which showed a 28 space car-park parallel to the rear boundaries of Boscawen Street properties.

14.     A summary of residents’ concerns from the open day:

Parking developments should focus improving access to Point Chevalier beach

They do not object to the streets being used for parking; in peak use times this car-park would not substantially reduce the numbers of cars on side streets

They were not convinced of the justification of the car-park development and pointed to undesirable behavior that had been attracted to it

Wanted to see people continuing to use that part of the park as green open space

The proposed car-park too close to local houses, although the design was acceptable in terms of materials and low impact design qualities

Safety of the entrance was a concern, especially for children, and a dedicated pedestrian entrance was requested

They suggested that if the car-park were reoriented 90 degrees, they would reluctantly accept the proposal.

 

15.     Letters were sent on 2 October 2013 to all who had attended the open day to let them know the local board was aware of their concerns and would hold a workshop to consider options.

The workshop was held on 26 November 2013 to discuss the reoriented design option favoured by the residents. Due to the upcoming local body elections, the board decided the incoming board would consider the report at its first business meeting on 13 December 2013.

The residents were advised they would be informed when the board’s decision had been made.

16.     Ms. Lorraine Burns, a spokesperson for the objectors, made a Power Point presentation to the Public Forum of the 13 December meeting, following which a concerted campaign of opposition to the project began

17.     At this meeting, the board rejected the reoriented car-park in favour of the original option, which it was felt had a comparatively minor impact on park amenity values.

18.     Officers proceeded to work on the approved option.

Summary of recent planning advice and local board response

 

19.     A consultant planner, (Richmond Planning Ltd) has provided advice since on the resource consent application, attendant risks and potential costs of obtaining a decision on the application. 

20.     The planner’s advice, along with a parking analysis and acoustic assessment, was presented at a workshop with the board on 16 July 2014.

21.     The advice suggested to obtain a resource consent for the works, the council would be required to demonstrate a need for the car-park to occupy reserve land, pointing to an apparent lack of connection with the rest of the park.

22.     Some doubts were expressed in the traffic analysis about the need for another car-park for everyday park use.

23.     Other comments from these reports included the need for refinements to the design, such as allowing for separation of pedestrian and vehicular access, and off-site signage.

24.     In summary, the advice was that all of these issues had to be resolved before a resource consent application was lodged; the proposal as it stood not being consistent with some of the provisions of the operative district plan. A decision on any subsequent resource consent application could not be guaranteed in the absence of a coherent justification for its need.

25.     At a 16 July 2014 workshop, local board members agreed to hold a further workshop after digesting extra information, namely a compilation park management plan, the Point Chevalier Beach Reserves Draft Management Plan (2000).

26.     Subsequent planner’s advice, taking the management plan into account, was received on 25 July 2014. This updated advice, along with a parking analysis and acoustic assessment, are appended to this report. (Attachments 1, 2 and 3).

27.     At the subsequent 20 August 2014 workshop, board members referred the matter to the 1 October Business Meeting for a final decision on this project.

28.     The updated planning advice has been provided to Ms. Lorraine Burns.

 

Strategic implications and risks

 

29.     Advice from Richmond Planning Ltd gives sufficient grounds to believe that an application for resource consent for the work may result in unacceptable delay and/or costs, and may not be successful, given that documentation in support of this application appears to provide insufficient planning rationale for granting consent.

30.     An assessment of the Bangor Street car-park project with relevant Resource Management Act criteria at this point indicates that there is significant risk to the Council in proceeding:

·     The consent application would be non-complying

·     The application would be notified, or limited notified; and because objecting residents would be expected to oppose the application, costs would be at least $45,000 and the application process could take at least three months

·     The Point Chevalier Beaches Draft Management Plan:

·    The planner’s advice is that policy 6.6 in S7.6 Access and Linkages: “To optimise existing car-parking arrangements and vehicle access in order to facilitate ease of entry and exist and minimise congestion, in a manner sensitive to the surrounding environment” does not remove the need for further rationale for the car-park and a number of potentially conflicting issues would need to be resolved to support the application.

·    Rights of appeal by submitters (or the council) to the Environment Court could extend the process by six months or more with yet further costs.

31.     However, commissioning a park-wide development plan that provides a high level analysis of landscape, circulation, access and other significant issues that affect the park, and that could lead to a staged, coordinated development would provide an opportunity for community and stakeholder engagement.

32.     Such a plan would place the car-park project in the context of a comprehensive planning framework; something that has not previously been undertaken, and would improve the chances of the project successfully obtaining resource consent. 

 

Options:

33.     Proceed with the application (status quo): 28 space car-park aligned with the rear boundary of Boscawen Street properties, as approved by the Albert-Eden Local Board on 11 December 2013 (CP2013/27668). 

34.     Amend the proposal to show a softer, low impact, more naturalistic design, more in harmony with the natural park landscape: to include gobi-blocks providing an overall greener appearance (similar to ‘Shore Road’ car-park, Orakei) less visual intrusion and reducing hours of operation to minimise visual and noise impacts on neighbours.

35.     Postpone the Bangor Street car-park project and allocate opex funding for a Coyle Park Development Plan over financial years 2014-16. This plan would cover wider issues of traffic circulation, access and parking, internal pedestrian circulation and connections, landscape analysis, character areas, planning for future provision of facilities and park amenities and for the protection and conservation of the natural values of the park. This plan would be within the purview of the 2000 Point Chevalier Beach Reserves Draft Management Plan i.e. “To optimise existing car-parking arrangements and vehicle access in order to facilitate ease of entry and exit, and minimise congestion, in a manner sensitive to the environment”.

 

Evaluation of options

36.     According to the planner’s advice, proceeding with the approved option would risk the proposal incurring costs and delays, and possibly failing to obtain consent, given the lack of planning justification for the car-park. This would represent a doubtful investment due to lack of certainty over the expected returns and is not recommended.

37.     The “soft landscape option” would cost less than the approved version.  Objections from neighbours may be similar because of the visual impact of the car-park when full. This plan was presented at the 20 August workshop.

38.     Deferral of the proposal would place the issue of car-parking and access within a proper planning framework and in accordance with the 2000 Point Chevalier Beach Reserves Draft Management Plan. Consultation with park users and stakeholders would provide a commonly agreed direction for all future work in the park and a solid foundation for any future resource consent applications. For these reasons, this option is favoured by officers.

Financial implications

39.     The capex budget of $356,248 has been approved however this is a capital development budget.  The proposed Coyle Park Development Plan is a concept and would need operational funding estimated at $60,000 including the cost of designers and full public consultation.

40.     The plan would produce several downstream work projects, for which capex budgets would be likely to be required.

Consideration

Local board views and implications

 

41.     This legacy project from the Western Bays Community Board was approved by the Albert-Eden Local Board in 2011. After a workshop and public open day in September and a further workshop in November 2013, the Albert-Eden Local Board decided on 13 December 2013 to proceed with the approved plan for a 298 space car-park. Two workshops were held in July and August 2014 to consider planning advice that cast doubt on the feasibility of the approved plan, however without producing a clear direction on the future of the project. This report is intended to enable the board to reach that decision.

Māori impact statement

42.     Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions.  Iwi consultation has not occurred thus far.  Once a final decision to proceed or not with the approved plan is made consultation with iwi will follow. It is anticipated that any developments in Coyle Park would attract the interest of some iwi, since sites of archaeologic importance are listed at the tip of the peninsula and on the western flanks. The “Te Toka Roa” sculpture, close to the Bangor Street entrance, highlights the importance of this park to iwi.

Implementation

 

43.     The background of localised opposition to the proposed car-park underlines the importance of ensuring that continued engagement with local residents and stakeholders is comprehensive and handled with sensitivity and discretion.

 

Attachments

No.

Title

Page

aView

Planning advice

93

bView

Parking assessment

101

cView

Acoustic Assessment

129

     

Signatories

Author

Jane Aickin - Manager Local and Sports Parks Central

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


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01 October 2014

 

 








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01 October 2014

 

 

Auckland Transport Monthly Update Report – October 2014

 

File No.: CP2014/22114

 

  

 

 

Purpose

1.       This report provides an update on local transport matters over the last month for the Albert-Eden Local Board.

Executive summary

2.       This report contains a general monthly update on transport matters both locally and from across Auckland and a list of issues currently being addressed by Auckland Transport for the Albert-Eden Local Board.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Receives the Auckland Transport Monthly Update Report – October 2014.

b)      Notes that Auckland Transport has not provided a Rough Order of Cost, instead providing a Final Cost of $14,000, for building a footpath in Cadman Avenue to extend the existing footpath on the west side of the road to the boundary of Hendon Park and authorises release of this sum from the Local Board’s Transport Capital Fund for design and construction of this section of footpath.

c)      Notes that Auckland Transport has not provided a Rough Order of Cost, instead providing a Final Cost of $5,000, for installing countdown timers at the signalised intersections located close by Numbers 388 and 510 Dominion Road and authorises release of this sum from the Local Board’s Transport Capital Fund for installation of these devices.

d)      Acknowledges that a Final Cost has not been provided by Auckland Transport for installing traffic calming measures on Sainsbury Road but requests that based on the Board’s intent expressed in last month’s Resolution AE/2014/32 detailed design starts as soon as possible and release of up to $175,000 from the Locals Board’s Transport Capital Fund for construction is authorised.

 

 

Comments

 

Responding to Previous Resolutions

3.       Resolution Number:  AE/2014/10

b)      That Albert-Eden Local Board requests Auckland Transport assess the installation of permanent parking (angle and/or parallel) on the western and eastern side of Cricket Avenue in Mount Eden.

c)      That Albert-Eden Local Board requests Auckland Transport to consider traffic calming measures along Cricket Avenue.

This resolution has been forwarded to the Manager Road Corridor Operations (Central) for consideration.  The Manager Road Corridor Operations (Central) has been asked to liaise with Special Events Team to ensure that any historical aspects relating to the request are captured.

Auckland Transport Work Programme

4.       Auckland Transport aims to provide an annual work programme, to all Local Boards.

5.       Auckland Council’s budget deliberations are taking longer than forecast because Auckland Transport’s work programme is decided after Auckland Council’s budget is confirmed so it will be ready later than predicted.

6.       Local Board’s will be briefed about the overall effect of the Long Term Plan by Auckland Transport’s Chief Executive in mid-October 2014.

7.       This will be followed by detailed annual work programme discussions with Local Boards in late October or November 2014.

Corridor Management Plans

8.       Auckland Transport is developing six, Corridor Management Plans (CMPs) in the Albert-Eden Local Board’s area:

·    Great North Road from Karangahape Road to Ash Street;

·    Manukau Road from Broadway to the Royal Oak roundabout;

·    Mt Albert and Carrington Roads;

·    Greenlane Road West;

·    New North Road from Mt Eden Road to Blockhouse Bay Road; and

·    Great South Road from Broadway to Otahuhu (planned to start soon).

9.       CMPs are strategic documents designed to provide a 30 year framework for agencies working to maintain and improve transport along broad ‘corridors’ of movement.  A CMP is not a detailed plan but outlines the types of planning that may be needed so that agencies can start planning budgets and work programmes in a coordinated way as early as possible.

10.     The Albert-Eden Local Board has provided feedback into these plans on number of occasions between March and August 2014. At this time the team are considering feedback and when there is more information to report.

Dominion Road Update

11.     The project will provide continuous bus lanes along Dominion Road from SH 20 to View Road that will improve bus travel times down this important route.  The upgrade will also include upgraded footpaths through the three Dominion Road ‘villages’, safety improvements for pedestrians and improved optimisation of traffic signals.

12.     Construction of the Dominion Road Alternative Cycle Route started in early June 2014 and continues as planned.

13.     Some minor issues with marking traffic calming measures have been identified and remedied.

14.     Between 21 and 25 July 2014 letters were sent to approx. 2500 residents and owners informing them about works planned nearby and that work will start in late-2014.

15.     Construction is still planned to start in October 2014.

Changes to Local Board Transport Capital Fund Guidelines

16.     In late – August 2014, Auckland Council’s Governing Body, changed the guidelines for use of Local Board’s Transport Capital Fund. In summary the change authorises Local Boards to use their Transport Capital Funds to develop cycle and walking routes on land administered by Auckland Council Parks providing that the route under considerations is on one or more of the following plans:

·    The Auckland Cycle Network;

·    Local Board Greenways Plans;

·    Local Board Plans.

17.     From the Albert-Eden Local Board’s perspective this decision is likely to have limited impact in this electoral term but the evolution of the fund should be noted for future planning.

Albert-Eden Local Board Transport Capital Fund

18.     The Albert - Eden Local Board has $664,933 per annum of discretionary funding for transport-related capital projects. It may allocate funding for the whole electoral term (i.e. $1,994,799) at any stage during its term.

19.     The uncommitted $119,016 from the previous electoral term may also be rolled over on this occasion, giving the Albert - Eden Local Board a total pool of approximately $2,113,815 available in this electoral term to spend on transport projects.

20.     This money can be used for projects identified by the Local Board, the principal constraints being that the project:

·    Will not compromise transport safety;

·    Is transport-related;

·    Is in the ‘road corridor’; (Subject to above relaxation) and

·    Does not compromise the efficiency of the road network.

21.     So far, in this electoral term, the Albert-Eden Local Board has requested a number of projects that are listed in Attachment A.

22.     This month Auckland Transport is able to report back about the following projects:

·    A project to extend the existing footpath on the west side of Cadman Road to the boundary of Hendon Park has been identified and a draft resolution requesting that $14,000 be released to construct this footpath has been included above.

·    The Albert-Eden Local Board has committed $30,000 of Local Board Transport Capital Fund to slowing traffic at the pedestrian crossing outside 100 Balmoral Road. This section of road is going to be upgraded in late 2014 so this project will be completed in early 2015. 

·    Auckland Transport has provided a Rough Order of Cost of $458,700 for providing cycle racks and lockers at Mt Eden, Mt Albert, Greenlane and Baldwin Road Stations.   This is a large amount of money and the Albert-Eden Local Board has requested an opportunity to workshop this project. Thisworkshop is scheduled for 23 September 2014.

·    Auckland Transport has also been asked to workshop the proposed LED lighting project with the Albert-Eden Local Board and will bring technical staff to a workshop on 23 September 2014.

·    Auckland Transport has provided a Rough Order of Cost of $35,000 for installing a pedestrian refuge at approx. 259 Manukau Road and the Albert-Eden Local Board has requested that Auckland Transport start detailed design of this project and provide a Final Cost. The complex nature of the works means that it is better to undertake detailed design and confirm the Final Cost before releasing funds for construction.

·    Last month Auckland Transport has provided a Rough Order of Cost of $ 175,000 for installing traffic calming measures along the full length of Sainsbury Road. This was a larger project than initially requested but after discussion with the Transport Portfolio Leaders it was felt that this project should be aggressively pursued both to improve safety and to ensure that it is able to integrated with the Board’s current work in Sainsbury Reserve. Therefore its has been suggested that Auckland Transport be requested to proceed with detailed design and if the project’s Final Cost is less than $175,000, thento start construction as soon as possible. A draft resolution to this effect has been included above.

23.     The Albert-Eden Local Board has provided an ‘in principle’ prioritisation of projects that Auckland Transport can use to plan its work programme.

24.     The Albert-Eden Local Board is encouraged to start thinking about projects that could be considered in the next electoral term. This is a strategic step that would provide the next Board with potential ideas for future projects.

Issues Register

 

Description

AT Response

Parking in Epsom in vicinity of Queen Mary Avenue

Concerns have been raised about a lack of retail parking for the cinema and shops on Manukau Road, Queen Mary Avenue and in surrounding areas.

 

This issue is an on-going matter over which there has been considerable discussion between Auckland Transport and the Albert-Eden Local Board’s Transport representatives.

 

On 21 May 2014 members of the Parking Team met with one of the Albert-Eden Local Board’s Transport representative to discuss the problem ‘on the ground’.

 

On 5 June 2014 Auckland Transport staff again met with the Albert-Eden Transport Portfolio Lead and discussed this matter ‘on the ground’.

 

A simple solution to the problem is not readily apparent but the Auckland Transport Parking Team are working closely with the Board’s Transport Representative to develop a solution.

 

 

Owens Road Safety Issues

Residents have raised concerns about the curved section of Owens Road that extends from Epsom Ave to approx. Numbers 113/78.


Residents are concerned about speeding drivers ‘spinning out’ on the corners.

This issue has been addressed and is currently being monitored by Auckland Transport. It will be removed from the issues register next month unless there is a significant change.

Mountain Road Traffic Issues

Residents have raised concerns about the amount and behaviour of traffic on Mountain Road during school morning and afternoon peaks.

 

Of particular concern was the difficulty for traffic to negotiate the intersections of Mountain Road and:

 

·      Glenfell / Almorah Roads; and

·      Gilgit Road.

 

Considerable work has been done ‘behind the scenes’ and in the next few months stakeholders will start to become more involved as the Safety Around Schools Team starts wider community engagement.

 

The Transport Portfolio Leaders will continue to monitor the situation and a will meet with the Manager Community Transport to disuss this project on 23 September 2014. 

 

 

 

Attachments

No.

Title

Page

aView

Summary of Albert Eden Local Board Transport Capital Fund Projects - 2013-2016 Electoral Term

163

     

Signatories

Author

Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager,  Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

01 October 2014

 

 









Albert-Eden Local Board

01 October 2014

 

 

Budget Allocation of Albert-Eden 2014/15 Environmental Work Programme

 

File No.: CP2014/20175

 

  

 

Purpose

1.       To provide the Albert-Eden Local Board with a summary of programmes for delivery by the Infrastructure and Environmental Services Department (I&ES) in the 2014/2015 financial year, and to seek approval for the Local Board budget to be allocated to this work programme.

Executive summary

2.       The Albert-Eden Local Board has two budget lines, Sustainable Neighbourhoods and Streams Enhancement, totalling $72,000 for the 2014/15 financial year.  These budgets are divided into the following programmes as detailed in the Attachment A.

Streams Enhancements - Stream groups grants

The local board set this budget for grants to enable stream groups to apply for funding to carry out community planting and stream enhancement work.

16,000

Almorah Rock Forest

Continuation of annual pest management in Almorah Rock Forest, based on the Almorah Ecological Management Plan.

8,000

Sustainable Catchments

Development of a management plan for Meola Creek.  This project will be developed with staff and a proposal formally reported to the Board to allocate this budget.

14,000

Town centre sustainability initiative

Continuation of works to finalise the  2013/14 contract for town centre sustainability initiatives in Mt Albert and Pt Chevalier

4,000

Eco-Neighbourhoods

Programme of works around sustainability in communities and town centres.  The Eco-Neighbourhoods programme pilot will support up to 4 neighbourhoods in the Albert-Eden Local Board area to act as exemplars in reducing their ecological impact. The pilot programme can be extended in future years.

30,000

         

3.       The proposed work programme is aligned to budget lines set in the Local Board Agreement and is intended to support and deliver the Local Board priorities.

4.       Attachment A for this report provides a detailed breakdown of the proposed 2014/15 work programme for the Albert-Eden Local Board, and also shows regional activities that take place in the local board area.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Receives the report.

b)      Allocates the following budgets for the 2014/15 work programme for delivery by the Infrastructure and Environmental Services Department:

Streams Enhancements - Stream groups grants

The local board set this budget for grants to enable stream groups to apply for funding to carry out community planting and stream enhancement work.

16,000

Almorah Rock Forest

Continuation of annual pest management in Almorah Rock Forest, based on the Almorah Ecological Management Plan.

8,000

Town centre sustainability initiative

Continuation of works to finalise the  2013/14 contract for town centre sustainability initiatives in Mt Albert and Pt Chevalier

4,000

Eco-Neighbourhoods

Programme of works around sustainability in communities and town centres.  The Eco-Neighbourhoods programme pilot will support up to 4 neighbourhoods in the Albert-Eden Local Board area to act as exemplars in reducing their ecological impact. The pilot programme can be extended in future years.

30,000

 

c)      Notes the following unallocated budget will be formally reported to the Board for allocation with a detailed project plan at a later date:

Sustainable Catchments

Development of a management plan for Meola Creek.  This project will be developed with staff and a proposal formally reported to the Board to allocate this budget.

14,000

 

d)      Notes that any significant changes identified during programme delivery will be brought to the Albert-Eden Local Board for approval.

 

 

Comments

5.       The Albert-Eden Local Board has two budget lines, Sustainable Neighbourhoods and Streams Enhancement, totalling $72,000 for the 2014/15 financial year.  These budgets are divided into the following programmes as detailed in the Attachment A.

Streams Enhancements - Stream groups grants

The local board set this budget for grants to enable stream groups to apply for funding to carry out community planting and stream enhancement work.

16,000

Almorah Rock Forest

Continuation of annual pest management in Almorah Rock Forest, based on the Almorah Ecological Management Plan.

8,000

Sustainable Catchments

Development of a management plan for Meola Creek.  This project will be developed with staff and a proposal formally reported to the Board to allocate this budget.

14,000

Town centre sustainability initiative

Continuation of works to finalise the  2013/14 contract for town centre sustainability initiatives in Mt Albert and Pt Chevalier

4,000

Eco-Neighbourhoods

Programme of works around sustainability in communities and town centres.  The Eco-Neighbourhoods programme pilot will support up to 4 neighbourhoods in the Albert-Eden Local Board area to act as exemplars in reducing their ecological impact. The pilot programme can be extended in future years.

30,000

         

6.       The Eco-Neighbourhoods programme pilot will support up to 4 neighbourhoods in the Albert-Eden Local Board area to act as exemplars in reducing their ecological impact.  The pilot programme can be extended in future years.  Neighbourhoods wishing to be part of the programme will need to meet some basic tasks to qualify for the programme.  Support provided to eco-neighbourhoods can include:

 

·     Support in establishing objectives (based on neighbourhood areas of interest or opportunities) that lead to improved ecological outcomes

·     Support in taking actions on objectives (eg. supporting the neighbourhood in behaviour change, support with collective action, support in organising events)

·     Provision of expertise to support objectives (eg. weed management plans, beekeeping advice)

·     Provision of infrastructure to support objectives (eg. low energy lighting installed on street, domestic water tanks for grey water use)

7.       Attachment B to this report is the Almorah Ecological Management Plan which will inform the continuation of pest management in Amorah Rock Forest.

8.       The proposed work programme is aligned to budget lines set in the Local Board Agreement and is intended to support and deliver the Local Board priorities.

9.       Local board priorities: This report and attachment specifically detail the activities delivered by the units of I&ES within the local board area which support and contribute to the following local board plan priorities:

-     Value and protect our heritage

-     Strong, safe, sustainable communities

10.     While this report is primarily to gain the Local Board’s approval of the proposed 2014/15 local work programme, it also lists regional activities which will be delivered within the local board area in the 2014/15 year.

11.     In addition, two pieces of strategic regional work are being discussed with local boards and will be progressed within the 2014/15 financial year.  These are:

-     Regional Pest Management Plan

-     Environmental Strategic Action Plan

Consideration

Local Board Views

12.     This is a report prepared specifically to inform the local board of the proposed 2014/15 work programme.  The report has been prepared taking into account meetings with the Board and consideration by the Albert-Eden environmental portfolio holders.

Maori Impact Statement

13.     While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation Issues

14.     The activities detailed in this report are to be delivered within the 2014/15 financial year and completed within budget.  

15.     Staff will continue to meet with the local board environmental portfolio holders to provide updates on the work programme.

 

Attachments

No.

Title

Page

aView

Albert-Eden Environmental 2014/15 Work Programme

175

bView

Almorah Rock Forest Ecological Management Report

177

     

Signatories

Author

Emma Cordery - Relationship Advisor

Authorisers

Mara Bebich - Stakeholder Liasion Manager

John Dragicevich - Manager Infrastructure and Environmental Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



Albert-Eden Local Board

01 October 2014

 

 


Albert-Eden Local Board

01 October 2014

 

 


Albert-Eden Local Board

01 October 2014

 

 





















Albert-Eden Local Board

01 October 2014

 

 



Albert-Eden Local Board

01 October 2014

 

 











Albert-Eden Local Board

01 October 2014

 

 

Proposal to grant a new community lease to the Mt Albert Contract Bridge Club Incorporated, 751 New North Road, Mt Albert

 

File No.: CP2014/19961

 

  

 

 

Purpose

1.       This report seeks Albert-Eden Local Board approval to grant a new community lease to The Mt. Albert Contract Bridge Club Incorporated (the Club) located on Mt Albert War Memorial Reserve (Rocket Park) at 751 New North Road Mt Albert.

Executive summary

2.       The Club had a community lease with the legacy Auckland City Council, for a term of five years commencing 1 October 1998 with two, five-year rights of renewal that reached final expiry on 30 September 2013.  There are no further rights of renewal available so a new lease is required. Since the expiry date the Clubs community lease has been continuing on a month by month basis.  The club owns the clubrooms located on Rocket Park and wishes to continue leasing with Auckland Council.

3.       The Club has applied for a new lease and as specified in the Auckland Council Community Occupancy Guidelines July 2012, groups that own their own buildings have an automatic right to re-apply at the end of their occupancy term without public notification.

4.       The Club was formed in 1970 and they have occupied their current site since 2000 when the Clubrooms were opened. From material supplied with their application, the Club appears well run and their building is well used by both the Club for their activities, and by other groups within the community. The Club is affiliated with the NZ Contract Bridge Association and takes an active part in national and local tournament play.

5.       This report recommends that a new lease be granted to the Mt. Albert Contract Bridge Club Incorporated for ten years commencing 1 October 2013 with one ten-year right of renewal. This is the recommended term in the Auckland Council Community Occupancy Guidelines July 2012.

 

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Approves granting a new community lease to the Mt. Albert Contract Bridge Club Incorporated for part of Mt Albert War Memorial Reserve (Rocket Park), 751 New North Road Mt Albert being Deposited Plan 7269 in Certificate of Title NA270/60 (Attachment A) subject to the following terms and conditions:

i)        Term – 10 years with one 10 year right of renewal;

ii)       Rent - $1.00 plus GST per annum if requested;

iii)      The Mt. Albert Contract Bridge Club Incorporated Community Outcomes Plan as approved be attached to the lease document (Attachment B).

b)      All other terms and conditions in accordance with Auckland Council Community Occupancy Guidelines July 2012.

 

 

Comments

 

6.       The previous lease to Club finally expired on 30 September 2013. There were no further rights of renewal.

7.       The Club, which owns the building, is located on the Mt Albert War Memorial Reserve (Rocket Park) at 751 New North Rd. The Park comprises 2.3927 hectares and is described in DP 7269 Certificate of Title NA270/60 and is held in fee simple by the Auckland Council. The land is not subject to the Reserves Act 1977 so any leases granted over it, are pursuant to the provisions of the Local Government Act 2002.

8.       Leasing pursuant to the provisions of the Local Government Act is under the general powers of competency issued to local authorities, and falls within the Albert-Eden Local Board delegated authority.

9.       The land was originally acquired from private land owners by the Mount Albert Borough Council for public works on 11 December 1939.

10.     The property is zoned open space 4 in the current District Plan to provide for community buildings and activities, so the use fits with that zoning.

11.     The Club was formed in 1970 and has occupied the current location since June 2000 when the clubrooms were opened. The Club is affiliated with the NZ Contract Bridge Association and takes an active part in national and local tournament play.

12.     The Club uses the building five days per week with daytime play on Monday, Wednesday, and Friday, and evening play on Tuesday and Thursday. Each month an additional evening session is held with players from other clubs invited to attend. In the year ending the 31 October 2013 more than 8,000 players participated in sessions organised by the Club.

13.     In addition the Club participates in regional play, and organises three officially sanctioned tournaments per year together with ad hoc sessions, and lessons for players new to Bridge.

14.     Club membership is 185, with the majority of the members being over the age of 50. 

15.     The Club allows other community groups to use the Clubrooms such as U3A, a Scrabble club, and a Church group on Sundays.

16.     The Club uses the building for approximately 20 hours per week with the other community groups using the building for approximately eight hours per week.

17.     Information provided with the application for a new lease shows the Club is financially viable and appears to be well managed. All of the Clubs activities are managed on a volunteer basis but some maintenance and cleaning is undertaken by others.

18.     A site inspection was undertaken on the 10 February to view the exterior and grounds only and both are in good condition, and well maintained.

19.     As the previous lease has finally expired and there are no further rights of renewal available, a new lease to the Club is required. The Club have applied for a new lease and the Community Occupancy Guidelines provide that a group that own their own building are entitled to re-apply without public notification.

20.     The recommended lease term contained in the Community Occupancy Guidelines for a lease to a group with their own building is 10 years with a further right of renewal of 10 years.

21.     Community outcomes have been negotiated with the Club and these are attached to this report (Attachment B) and will be a schedule to the lease.

Consideration

Local board views and implications

22.     The report and the Community Outcomes have been discussed with the Portfolio Holders.

Māori impact statement

23.     There are no Maori issues relating in providing a new community lease. Under the terms of the lease to be offered by Council, membership to the Club and it activities is open to all and provides opportunities for all Aucklanders.

Implementation

24.     There are no implementation issues with the Club being in occupation and no changes are envisaged to club activities, the building, or the lease area.

 

Attachments

No.

Title

Page

aView

Attachment A Site Plan

213

bView

Attachment B Community Outcomes

215

     

Signatories

Author

Ron Johnson - Community Lease Advisor

Authorisers

Kevin Marriott – Acting Manager Community Development, Arts and Culture

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

01 October 2014

 

 

Mt Albert War Memorial Reserve (Rocket Park)

 

Lease area

 
Text Box: Wairere Ave

Attachment A

 

Site Plan Mt Albert Contract Bridge Club

 

 

 

 

 

 


Albert-Eden Local Board

01 October 2014

 

 

Community Outcomes Plan

 

 

Name and Location of Land/Facility

Mt Albert War Memorial Reserve (Rocket Park)

751 New North Road, Mt Albert.

Name of the Community it serves

Auckland wide

Local Board Area

Albert Eden

Name of Community Group

The Mt. Albert Contract Bridge Club Incorporated

 

Postal Address

P O Box 41 059

St Lukes

Auckland 1346

Contact person

Secretary Marlene Brown

Name of Community Lease Advisor

Ron Johnson

 

Strategic Direction and Priority areas from the Auckland Plan (AP) and Local Board (LB)

Performance measure

Target

Achievement

1. Creating a strong, inclusive and equitable society that provides opportunity for all Aucklanders

 

(AP) Priority Area 1 – Put children and young people first

(LB) Priority

Improve community and recreation facilities 

Share the Clubs facility with other not for profit community organisations

Share with at least 3 other  groups throughout year

 

5. Promote individual and community wellbeing through participation and excellence in recreation and sport

(AP) Priority Area 1 -  Provide opportunities for all Aucklanders to participate in recreation and sport

 

Ensure the building is fully utilised for Club activities

Club holds

activities minimum of 4 days per week

 

Local Board Priorities

Albert Eden

(LB) Priority

Improve community and recreation facilities 

Hold training and improvement sessions for bridge playing participants

Sessions available 6 months per year.

Show number participating

 

(LB) Priority

Strong safe sustainable communities

Hold sanctioned tournaments with regional participation throughout the year

3 per annum

 

 


Albert-Eden Local Board

01 October 2014

 

 

Seeking Local Board approval for renewal spends for Aquatic and Recreation facilities for the 2014-15 financial year

 

File No.: CP2014/21290

 

  

 

 

Purpose

1.       To seek approval for the Mt Albert Aquatic Centre and The Mt Albert Recreation Centre facility building renewal capital work schedule for the 2014/15 financial year

Executive summary

2.       To continue the delivery of aquatic and recreational services and ensure the integrity of your assets, an ongoing capital works schedule is required.  This capital work schedule seeks to address future degradation of the building infrastructure, maintain or improve current service levels, capitalise on sustainability opportunities, and address health and safety concerns.  The work schedule includes deferred works which will not require sign off

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Approves the 2015 aquatic and recreation facility building renewal capital work schedule.

b)      Approves Auckland Council Officers having delegated authority to manage the 2015 aquatic and recreation facility building renewal capital work schedule within the funding budget.

 

 

Comments

 

3.       The Auckland Councils Long Term Plan for this Board has a budget allocation for aquatic and recreational facilities building renewals.  This budget is allocated across 2 facilities – Mt Albert Aquatics and Mt Albert Recreation Centre.  The purpose of the proposed capital work schedule is to ensure the future integrity of the buildings and surrounding infrastructure, maintain and improve the current level of service and efficiencies, and address any immediate or potential safety compliance issues.

4.       The Aquatic and leisure facilities represent an asset group with significant risk.  The conditions within the facilities (i.e. chlorinated pool halls and areas of continual high impact use) if not maintained effectively will result in the asset deteriorating at a rapid rate, reduction in the level of service that is able to be offered.

5.       The specific projects below have been complied on information and advice from the Auckland Council Properties Department, the respective facility managers and an energy report compiled to improve the operational efficiencies of the facilities.

The full list of projects are detailed below

 

Project Description (Leisure Project)

Budget

Mt. Albert Aquatic Centre

 

Renewal Project

·    Upgrade the building integrity and water tightness

·    Address wave pool tiling issues

·    Interior decorative themes will be either removed/ updated while the interior will be repainted

$3,200,856.50

Total Mt. Albert Aquatic Budget

$3,200,856.50

Mt. Albert Recreation Centre

 

Ventilation and Insulation Project

·    Installation of ventilation system

·    Installation of insulation in the stadium

$146,610.93

Roofing Project

·    Renewal of roof to maintain the integrity and water tightness of the building

$58,058.56

Total Mt. Albert Recreation Centre Budget

$204,669.49

 

Consideration

Local board views and implications

6.       The capital work schedule will have been discussed with the Local Board Representatives of the Albert - Eden Local Board

Māori impact statement

7.       There are no particular impacts on Maori which are different from general users of the aquatic and recreation facilitates

Implementation

8.       Once approval for the schedule of work is received, project initiation forms will be completed from which the properties department will source a contractor to complete the works. 

 

Attachments

There are no attachments for this report.    

Signatories

Author

Jane  Franich - Contract Relationship Advisor

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

01 October 2014

 

 

Mount Eden War Memorial Hall 487 Dominion Road – New Licence to Vodafone New Zealand

 

File No.: CP2014/22146

 

  

 

 

Purpose

1.       For the Albert-Eden Local Board to approve the continued use by Vodafone New Zealand to license aerial space at the Mount Eden War Memorial Hall.  The terms and conditions of this license will be negotiated by Auckland Council Property Limited (ACPL).

 

 

Recommendation/s

That the Albert-Eden Local Board:

a)      approves the continued use by Vodafone New Zealand for licensing aerial space at the Mount Eden War Memorial Hall.

 

 

Comments

 

2.       The Mount Eden War Memorial Hall is a community facility located on the corner of Dominion Road, Brixton Road and Dunbar Road. The hall is used by a number of community groups.  For the last 18 years it has also been used by Vodafone New Zealand (formally Bell South) for the purposes of locating mobile telecommunications equipment.

3.       The subject land is legally described as Lot 1 on DP 61623 comprising 3,875 sqm on Certificate of Title 16C/163 (North Auckland) with an adjoining car park at 4 - 6 Brixton Road contained in Lots 46 & 47 on DP 310 on Certificate of Title 158/63 and 117/165 (North Auckland) and zoned public open space under the proposed Unitary Plan.

4.       On 11 November 1996 Bell South licensed from Auckland City Council areas on the rooftop and an equipment room within the building for a term of 6 years with two renewals to a maximum of 18 years until 10 November 2014. The licence was assigned to Vodafone New Zealand Limited (“Vodafone”) in October 1998. The rent is currently $21,650 per annum plus GST.  Electricity is separately metered and paid for by Vodafone. Market evidence indicates the current rent is above other market rent.

5.       On 12 April 2005 the Auckland City Council permitted Vodafone under a Deed of Renewal and Variation the right to remove old and install new equipment on the property.  The maximum number of antennae permitted under the license is eight. This is shown on Attachment 1.

6.       Vodafone have expressed an interest for the eight antennae on the property to remain after the current license expires on 11 November 2014.  The Community Facilities manager responsible for the Mount Eden War Memorial Hall has advised ACPL that they support the continued use of the Vodafone antennae on the property.  The equipment noted above is already installed on the land. There is no new equipment items proposed under the new license.

7.       ACPL seeks the Albert-Eden Local Board’s approval for Vodafone to continue using this property for the antennae.  If the Albert-Eden Local Board is supportive of this proposal, ACPL will proceed with negotiating the commercial terms conditions of the new license.

Consideration

Local board views and implications

8.       This report updates the Albert-Eden Local Board on the Vodafone licence at the Mt Eden War Memorial Building and seeks extension of the status quo of this licence.

Māori impact statement

9.       The current telecommunications equipment has operated from the site for the last 18 years with no adverse public or tangata whenua impact to report. The equipment is installed by a network operator defined under the Telecommunications Act 2001 and regulated with radio frequency spectrums and National Environmental Standard guidelines.

10.     Accordingly the recommendations contained within this report allow status quo with no new major impacts on tangata whenua.

Implementation

11.     The recommendations contained in this report will be implemented by ACPL upon approval by the Albert-Eden Local Board.

 

Attachments

No.

Title

Page

aView

Site Equipment Plan

221

bView

Site Aerial

223

     

Signatories

Authors

Ian Campbell,  Commercial Property Manager, ACPL

Nicole Dannhauser, Team Leader, Property Management, ACPL

Authorisers

Marian Webb, Acting Property Portfolio Manager, ACPL

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

01 October 2014

 

 



Albert-Eden Local Board

01 October 2014

 

 


Albert-Eden Local Board

01 October 2014

 

 

Regional Facilities Auckland - Fourth Quarter Report 2013/2014

 

File No.: CP2014/22314

 

  

 

 

Purpose

1.       The purpose of this report is to update the Board on the Regional Facilities Auckland activity for the fourth quarter of the 2013/2014 financial year. A summary of key activity is listed below with the full fourth quarter report to attached (attachment A).

 

Recommendation/s

That the Albert-Eden Local Board:

a)      receives the Regional Facilities Auckland - Fourth Quarter Report 2013/2014.

 

 

Summary of key activity

 

2.       Operational highlights include the full integration of Bruce Mason Centre to the RFA group and the transfer of QBE North Harbour Stadium to RFA – full integration is expected in the next quarter.

3.       Four Tasmanian Devils were welcomed to Auckland Zoo, there was again record visitor numbers and a visitor satisfaction rating of 95%.

4.       A record number of events and external revenue was achieved by Auckland Conventions.

5.       Auckland art gallery continues to require further funding and the operational model will be reviewed again. Despite this challenge there have been outstanding exhibitions.

6.       Key priorities of the RFA capital programme include:  renewals at Auckland zoo to begin to address the issues of an infrastructure that is over 90 years old, weather-tightness work at The Civic and Aotea Centre, renewals at Mt Smart and Western Springs to meet health and safety and other requirements.

7.       The Edge was rebranded to Auckland Live.  The Auckland Live focus now extends beyond the central city venues to include arts and entertainment programming at Bruce Mason Centre, QBE Stadium, Mt Smart and Western Springs.  This wider focus will lead to improved strategic planning and coordination, and better economic returns including operating efficiencies.

8.       Key deliverables outlined in the report include the Aotea Centre weather tightness project, the Vodafone events centre project, Auckland stadiums strategy, programme for reducing greenhouse gas emissions at all sites, the collections storage project, sustainable grants to minimise the burden on ratepayers, and projects to support the Maori Engagement Framework.

9.       The financial report shows that operational funding was close to budget and some underspend on the capital budget due to consent and other delays mostly related to projects at Aotea Centre. Visitors to RFA events and venues from outside Auckland contributed $169m, compared to $103m last year.

10.     Performance measures for the year include participation by Auckland communities.  This is expressed as: “Level of reach across (usage by) Auckland communities (visits/resident population).”  While this measure is included in all quarterly reports, as yet systems have not been implemented to enable reporting against this measure.  

 

11.     There are many exciting events in the upcoming year including The Sound of Music, the Volvo Ocean Race, NZ Fashion Week, the Cloud festival, The Eagles and The Rolling Stones, Taste of Auckland and Soulfest.  As new programming develops throughout the year local boards will be kept informed. 

 

 

Attachments

No.

Title

Page

aView

Regional Facilities Auckland - Fourth Quarter Report 2013/2014

227

     

Signatories

Author

Judy Lawley – Manager, Local Board Engagement

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

01 October 2014

 

 






















Albert-Eden Local Board

01 October 2014

 

 

Draft Community Grants Policy

 

File No.: CP2014/22037

 

  

 

 

Purpose

1.       To seek local board feedback on the draft Community Grants Policy (Attachment A) and provide an overview of public feedback on the policy for members’ consideration. The report also briefly outlines the key components of the draft policy, proposes a transitional approach to establishing a multi-board grants programme, and discusses the budgetary implications of the policy.

Executive summary

2.       On 3 July 2014 the Regional Strategy and Policy Committee (the Committee) endorsed a new draft Community Grants Policy (CGP) for local board engagement and public consultation.

3.       The draft CGP has been developed to guide the allocation of local, multi-board and regional grants to groups and organisations delivering projects, activities and services that benefit Aucklanders. It covers grants for community development, arts and culture, events, sport and recreation, environment and heritage.

4.       The draft CGP proposes a new community grants programme aligned to Auckland Council’s governance structure, with:

a)      a local component (21 local grants programmes and a ‘multi-board’ grants programme, governed by local boards and aligned with local board plans), and

b)      a regional component (six regional grants programmes aligned to strategic directions in the Auckland Plan, with governing body decision-making).

5.       Community grants are a critical tool to implement Auckland’s vision as set out in the Auckland Plan, local board plans and the council’s core regional strategies, policies and plans. The draft CGP provides a regional framework for grant-making by Auckland Council, while ensuring flexibility for local boards to shape their own grants programme to respond to the specific needs and priorities of their communities. To reflect this, and give effect to local boards’ decision-making role in relation to local grants, staff propose that each local board be supported to develop an individual schedule to the CGP that sets out the specific outcomes, priorities and structure of their local grants programme.

6.       The draft CGP proposes that local boards be supported to form a range of new, outcome-driven multi-board clusters. However to achieve a smooth transition from the interim funding arrangements to the new grants programme, staff propose that the existing joint funding committees and subcommittees form the basis of four multi-board clusters for the 2015-2016 financial year. Although this would mean that the current ‘membership’ of these clusters would continue for the first year, this is the only aspect that would remain the same.

7.       Once adopted, the CGP will replace an interim community funding programme that has operated since amalgamation, consisting of more than 50 local and legacy ‘city-wide’ grants schemes and a small number of regional grants schemes. The community grants budgets inherited from the legacy councils are currently over-subscribed, especially at the regional level. To fully implement the CGP and deliver on the transformational shifts, staff propose additional investment of $2 million p.a. be considered through the Long-term Plan process 2015-2025. This will increase the amount of funding for regional grants to a more viable level, without reducing the existing funding envelope for local and multi-board grants.

8.       Staff attended local board workshops to discuss the draft policy during July and August 2014, to support the provision of formal local board feedback on the CGP during September and October. Public feedback on the CGP was invited between 14 July and 11 August, and a summary of this input is provided as Attachments B and C.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Endorse the Community Grants Policy as a regional framework for the Auckland Council community grants programme, noting that the local board will be supported to develop an individual schedule to the policy that sets out the specific outcomes, priorities and structure of their local grants programme.

b)      Provide feedback on any policy provisions of specific interest or concern to the local board, for consideration during the review and finalisation of the Community Grants Policy.

c)      Indicate whether they support the proposal to participate in an interim ‘multi-board cluster’ with Albert-Eden Local Board, Orakei Local Board, Puketapapa Local Board, and Waitemata Local Board to consider jointly supporting projects and activities of mutual benefit, noting that if this is agreed:

i)        staff will work with participating local boards to agree funding priorities and terms of reference for the cluster;

ii)       participating local boards will continue to hold their funds separately within the cluster, and can choose whether or not to allocate funds towards individual grant applications on a case-by-case basis;

iii)      additional multi-board clusters can still be explored, and will be supported wherever feasible;

iv)      the cluster is a transitional arrangement and would exist for the duration of the 2015-2016 financial year only, unless otherwise agreed by the participating local boards.

 

Comments

 

Background

9.       A discussion paper outlining the key elements, issues and options for a new Community Grants Policy (CGP) was work-shopped with local boards during March and April 2014. Workshops were also held to test draft approaches with the governing body and key stakeholders in May. A summary of the feedback received is provided as Attachment D.

10.     Feedback on the discussion paper informed the preparation of a draft CGP, which was reported to the Regional Strategy and Policy Committee (the Committee) on 3 July 2014. The Committee endorsed the draft CGP for local board engagement and public consultation.

11.     Staff attended local board workshops to discuss the draft policy during July and August 2014, to support the provision of formal local board feedback on the CGP during September and October.

Summary of draft Community Grants Policy approach

12.     The draft Community Grants Policy proposes a framework for a new Auckland Council community grants programme with two main components: a local grants programme (incorporating multi-board grants) and a regional grants programme.

 

 

Local grants programme

13.     Local grants are a key tool local boards can use to implement the vision set out in their local board plans, and provide a direct, tangible way of supporting local community aspirations and responding to local needs and opportunities.

14.     At the local level the CGP is not intended to be prescriptive, but rather to provide a framework and guidelines that will assist local boards to deliver best practice in grant-making. This approach responds directly to feedback received from local boards during consultation on the draft Community Funding Policy in May 2012.

15.     The draft CGP proposes that each local board is supported to operate their own local grants programme under the broader umbrella of the CGP, and can award grants to groups and organisations, projects, services, events and activities that benefit residents in their local board area. Boards will be supported to develop specific funding priorities for their grants programme, drawing on the priorities set out in their local board plans.

16.     Two grant schemes are proposed to operate through the local grants programme:

a)      Fast Response Local Grants (up to $1,000)

Applicants for Fast Response Local Grants will complete simplified application and accountability processes. Funding rounds are proposed to be held more regularly, and timeframes for decision-making and payment will be kept as short as possible to ensure responsiveness to the community.

b)      Local Grants (over $1,000)

Local Grants are for larger amounts and are proposed to be distributed only once or twice per year, to enable the local board to consider how best to allocate their limited grants budget to deliver the local outcomes they are seeking. Applicants for Local Grants will complete application and accountability processes proportionate to the size of the grant they are seeking. Grants can be ‘one-off’ awards, or a commitment to fund over multiple years (up to a full political term).

Local board grants programme schedule

17.     A regional briefing for local board chairs and portfolio holders was held on 30 June 2014 to provide an overview of the proposed policy and discuss next steps ahead of reporting to the Committee.

18.     At the briefing, questions were raised about the policy’s recognition of local boards’ decision-making allocation in this area. Although the policy does provide sufficient flexibility for local boards to exercise this decision-making, it was felt this authority needed to be made more explicit. Following further discussion, it was agreed that this could be achieved by working with local boards to shape the structure and intent of their individual local grants programmes. Once the local board has agreed and adopted their programme, this can become a schedule to the policy. This approach was endorsed by local board chairs at the Chairs Forum on 28 July.

19.     Each individual local board grants programme schedule could include:

a)      Outcomes sought through the local grants programme (driven by local board plans) Any specific local funding priorities

b)      The types of funding opportunities available through the local grants programme

c)      Any specific eligibility criteria or exclusions that are additional to the baseline provisions of the CGP

d)      Any other factors the local board consider to be significant to their decision-making.

20.     Staff will work with local boards between February and April 2015 to develop and adopt their local grants programme schedules, and an implementation plan will be prepared for each local board to sit alongside the schedule (outlining key operational aspects such as the number and timing of funding rounds).

21.     Local boards will be able to review and update their schedules over time as strategic priorities and budgets change.

Proposed multi-board grants programme

22.     The draft CGP proposes that local boards be supported to form a range of new, outcome-driven multi-board clusters. These clusters will invite applications from, and award grants to organisations, services, projects, events and activities that benefit residents across their combined areas. Local boards could participate in more than one cluster.

23.     Multi-board clusters may be:

a)      Groups of local boards with contiguous boundaries, for example southern local boards wanting to support events in the Southern Initiative area

b)      Local boards that share a common characteristic or interest, for example high populations of older people, or bordering the Hauraki Gulf

c)      Local boards that want to address a common issue, for example by supporting employment programmes targeting marginalised young people.

24.     Staff will engage with local boards to scope and establish appropriate clusters, which may be in response to a need or opportunity identified by their communities, or to deliver strategic outcomes they have mutually identified in their local board plans. Once local boards have instigated (or agreed to participate in) a multi-board cluster, council staff will work with the participating boards to understand the outcomes sought, and design a grants programme to deliver these.

25.     Applicants seeking support from a multi-board cluster will make one combined application to all participating local boards in the cluster, will receive a single decision notification and grant award, and will submit one accountability report when their funded activities have been completed.

Implementation of the multi-board grants programme

26.     To achieve a smooth transition from the interim funding arrangements to the new grants programme, staff propose that the existing joint funding committees and subcommittees form the basis of four multi-board clusters for the 2015-2016 financial year.

27.     Although this would mean that the current ‘membership’ of these clusters would continue for the first year, this is the only aspect that would remain the same. Participating local boards would agree new funding priorities and terms of reference with the other local boards in that cluster, have discretion over the amount of their local funding to set aside for considering multi-board applications, and support applications on a case-by-case basis.

28.     This phased approach would enable a multi-board grants programme to launch in 2015 alongside the new local grants programmes with minimum additional preparation, given that the joint funding committees and subcommittees have some existing structure in place that could be used as a guide (e.g. delegated local board representatives, approximate schedule of funding rounds, and an existing pool of applicants). Staff could work with these existing multi-board clusters to develop appropriate funding priorities for the transitional year. This approach would be a good test for the model and enable refinements to the process to be agreed with local boards, while minimising any initial impact on community organisations.

29.     The current geographical clusters of local boards (i.e. the joint funding committees aligned to the former city and district council areas in the Auckland region) are:

a)      Northern cluster: Devonport-Takapuna, Kaipatiki, Upper Harbour (Northern Metro Subcommittee) Hibiscus and Bays, Rodney (Former RDC Subcommittee)

b)      Southern cluster: Franklin, Howick, Mangere-Otahuhu, Manurewa, Otara-Papatoetoe, Papakura (note that suitable arrangements would need to be developed with the southern local boards, as they have not been operating as a cluster)

c)      Western cluster: Henderson-Massey, Waitakere Ranges, Whau

d)      Central cluster: Albert-Eden, Great Barrier (optional), Maungakiekie-Tāmaki, Orakei, Puketapapa, Waiheke, Waitemata

30.     In addition, if boards wish to establish and resource other clusters, this could also be supported where feasible.

31.     If this approach is agreed, the transitional arrangements would be reviewed prior to the financial year commencing 1 July 2016. At this time, the clusters could either continue, or additional and/or alternative clusters could be established.

Regional grants programme

32.     It is proposed that the governing body of Auckland Council, through its various committees, will award grants to regionally significant organisations, services, events and activities that benefit residents across Auckland. At the regional level the CGP proposes six activity-focused grants programmes aligned to strategic directions outlined in the Auckland Plan.

33.     The proposed regional grants programmes are:

a)      Regional Arts and Culture Grants Programme

b)      Regional Community Development Grants Programme

c)      Regional Environment and Natural Heritage Grants Programme

d)      Regional Events Grants Programme

e)      Regional Historic Heritage Grants Programme

f)       Regional Sport and Recreation Grants Programme

34.     Each of the proposed regional grants programmes is conceived and will be promoted as a key mechanism to implement the relevant regional strategy, policy or plan (e.g. the Regional Arts and Culture grants programme will support the Arts and Culture Strategic Action Plan). These regional strategies enable – or will enable – the council to determine where it will target its resources in the medium to long term.

35.     The draft CGP proposes that most of the regional grants programmes provide for two distinct grant types: single-year project grants, for standalone initiatives, and multi-year strategic relationship grants. Project grants of varying size will be awarded through a contestable process at least once per year, while the strategic relationship grants will enable the council to enter multi-year funding relationships with a small number of organisations operating at the regional level. The majority of organisations receiving strategic relationship grants will have an existing relationship with Auckland Council and be able to demonstrate a clear track record of achievement at this level.

36.     To be considered eligible for regional grants, applicants must be able to show that their service, project or activity:

a)      Primarily addresses regionally determined priorities, and it would therefore be unreasonable to expect local boards to meet the cost, and is:

b)      Regional in terms of scale and/or significance, and/or is

c)      Regional in terms of impact and/or reach.

37.     The regional grants programmes are described in schedules to the Draft Community Grants Policy, as it is anticipated these schedules may be reviewed and updated over time as strategic priorities change.

Feedback from public consultation

38.     Public consultation on the CGP was undertaken from 14 July – 17 August 2014 and included:

a)      provision of accessible and easy-read versions of the policy summary document

b)      distribution of information packs and fliers at all Auckland Council service centres, community centres, local board offices and libraries

c)      provision of information via ‘Shape Auckland’ and a dedicated webpage on the Auckland Council website

d)      advertisement in ‘Our Auckland’

e)      advertisement through community and ethnic newspapers

f)       promotion via Council’s social media channels (e.g. Facebook)

g)      provision of a dedicated community assistance email account to allow people to make enquiries and submit feedback

h)      distribution of online survey to the following audiences:

·        those who provided feedback during previous consultations

·        all community grant applicants since amalgamation

·        community networks via Council’s advisory teams (CDAC, PSR, IE)

·        other stakeholder networks as appropriate

i)        provision of hard copy consultation material and submission forms by request

j)        five public workshops (Rodney, north, central, west and south)

k)      local board public workshops as requested (Orakei and Maungakiekie-Tamaki)

l)        two Mataawaka hui (west and south)

m)     presentations at southern and northern mana whenua hui and a regional environmental sector hui.

39.     At the regional local board briefing on 30 June, some members expressed interest in seeing feedback from their communities prior to providing their own feedback on the policy. To enable this staff agreed to extend formal reporting to local boards so that a summary of public input could be provided.  This is now attached for the local board’s consideration (Attachments B and C).

Financial implications of the CGP

40.     The CGP will be a critical tool to implement Auckland’s vision as set out in the Auckland Plan, local board plans and core regional strategies, policies and plans, and it is important that there is sufficient funding to effectively resource the new programme for this purpose.

41.     The legacy grants budgets inherited at amalgamation (or created subsequently) total c. $8.3 million p.a., or around $6 per head of population, with the majority supporting groups and activities that are either local or multi-board (via the legacy ‘city-wide’ funds). These funds are already oversubscribed – on average the value of requests is three times the available budget, and in some cases considerably more.

42.     Of the total community grants budget, c. $2.4 million is currently targeting regional groups and activities. Current baseline funding for each of the regional grants programmes is as follows:

a)      Regional Arts and Culture grants programme (c. $650,000)

b)      Regional Community Development grants programme (No regional budget: all current grant schemes for this activity are administered by local boards, with some regional groups receiving interim allocations via the Annual Plan)

c)      Regional Environment and Natural Heritage grants programme (up to $545,000)

d)      Regional Events grants programme ($400,000)

e)      Regional Historic Heritage grants programme (up to $345,000)

f)       Regional Sport and Recreation grants programme (c. $500,000)

43.     The existing grants programmes at this level are not able to meet current demand, and in some cases include funding tagged to specific recipients, or funding for regional outcomes that is being provided through local grants schemes. While contestability will be introduced for all funding schemes, there is little ‘headroom’ to support new applicants or address emerging priorities. For example, there is an expectation that a number of major events dropped from ATEED’s portfolio will now need to be funded through the Regional Events Fund from 2015/16, at an additional cost of $170,000 against the existing budget of $400,000.

44.     Many regional organisations have been waiting for implementation of the new CGP to access regional funding, and in some cases their need has become so urgent that the governing body has allocated emergency funding through the annual plan as an interim measure.

45.     Additional investment in the regional grants programme of $2 million p.a. is proposed as an option for governing body consideration through the LTP process 2015-2025. Staff consider a minimum of between $600,000 and $800,000 is required for each regional grants programme if the CGP is to support meaningful progress against the council’s stated priorities in these activity areas and deliver on the transformational shifts. The level of investment requested will support an average fund size of $750,000 (the exact distribution of budget between the six programmes would be proposed alongside the final policy).

Consideration

Local board views and implications

46.     The design of the new grants programme proposed in the CGP has been strongly influenced by local board feedback received during consultation on the first draft Community Funding Policy in May 2012, and during more recent engagement.

47.     A discussion paper on the new CGP was prepared in February 2014 and discussed in specially convened local board cluster workshops in March 2014, which were attended by representatives of all local boards. The paper outlined the basic elements of the proposed grants programme and sought feedback on specific policy issues. A summary of the feedback received during the cluster workshops and how this has been reflected in the draft CGP is provided as Attachment D.

48.     A regional briefing for local board chairs and portfolio holders was held on 30 June to provide a further overview of the proposed policy and to discuss next steps.  At the briefing, questions were raised about the policy’s recognition of local boards’ decision-making allocation in this area. Staff met with local board chairs on 28 July and agreed a process to address this concern (see ‘Local board grants programme schedule’ paras 16-20).

49.     Staff attended workshops with local boards during July and August 2014 to discuss the draft policy and support the provision of formal local board feedback requested via this report.

Māori impact statement

50.     Community grants have the potential to make a significant impact on Māori through supporting the outcomes in the Māori Plan. Under the proposed principles for the CGP, all grants programmes should respond to Auckland Council’s commitment to improving Māori wellbeing, as outlined in the Auckland Plan, local board plans and regional strategies, policies and plans, by providing grants to organisations delivering Māori outcomes locally and regionally.

51.     There is already some dedicated funding for Māori outcomes at the regional level, currently focused on papakainga and marae development across Auckland. Te Waka Angamua will be working with mana whenua and mataawaka to explore how best to target this and/or other funding allocated for Māori outcomes in future, e.g. determining eligibility criteria and the most appropriate forums for priority-setting and decision-making.

52.     During workshops in March/April 2014, staff discussed options with local boards for creating dedicated Māori funding schemes at the local level, or embedding Māori outcomes as a ‘standing priority’ across all proposed grants programmes at the local and regional level. Local boards expressed interest in dedicated Māori funding schemes at the local level if regional funding was made available to them for this purpose, but otherwise felt it was more appropriate for any targeted spending to be at each local board’s discretion, driven by local board plan priorities. The CGP’s intent to align grant-making to strategic priorities should ensure funding is allocated to groups and projects delivering Māori outcomes.

53.     The current interim funding programme includes one grants scheme dedicated to Māori outcomes (the Marae Development Fund in the former Manukau City area), and this particular scheme, along with all others operating through the interim programme, will cease to operate once a new CGP is adopted. Regional marae development funding may provide some capacity to meet this need going forward, and Te Waka Angamua will release details of the application and decision-making process for that funding for the next financial year.

54.     However local boards also have full discretion to provide grants for any purpose that benefits their local communities, and this is likely to include supporting marae especially where grants have been provided for this purpose in the past. The draft CGP provides flexibility for decision-makers to award grants to community groups that are not formally constituted charitable organisations, where appropriate, and staff understand this should increase access to funding for some Māori organisations, such as marae, who may not previously have been eligible.

Implementation

Budget alignment

55.     Existing funding arrangements and grants schemes were rolled over for the 2014/2015 financial year. If adopted, implementation of the CGP will begin from 1 July 2015 to align with the new LTP 2015-2025 and implementation of the Local Board Funding Policy (LBFP). This will enable the finalised budget structures to be implemented alongside the policy.

56.     Existing grants budgets categorised as ‘local’ will form part of the overall locally driven initiatives (LDI) budget allocated to local boards through the LBFP formula. Local boards will then set aside a budget to support their local grants programme from their LDI funding envelope through the Local Board Agreement process.

57.     Staff will propose an overall budget structure for the new grants programme when the final policy is tabled with the committee in November 2014, outlining the treatment of any inherited (and new) community grants budgets and funding arrangements that will support the CGP going forward. This should enable staff to take into account the outcome of LTP deliberations in the second half of 2014 and present budget structure options accordingly.

Operationalisation of the CGP

58.     The draft CGP has been developed with substantial input from the relevant operational departments to ensure that it is able to be delivered.

59.     The proposed implementation timeframe should provide operational teams with adequate time to design supporting systems and business processes, and to produce public-facing collateral that outlines the structure and requirements of the new grants programmes in detail. This will include:

a)      Working with all decision-makers to schedule an annual calendar of funding rounds for each level of the programme

b)      Working with local boards to assist them in developing their local board grants programme schedules

c)      Producing new promotional materials for the council website, marketing and promotion through media channels and to support public information sessions

d)      Designing new online application forms and guidelines for prospective applicants

e)      Ensuring support will be available for prospective applicants requiring assistance or capacity building to access the grants programmes, working with specialist colleagues where appropriate

f)       Developing business processes and templates to enable consistent assessment and reporting to elected members, and to support their decision-making

g)      Updating funding agreements, accountability forms and other legal documentation to ensure they are fit-for-purpose, and developing processes to deal with any grant recipients in breach of their agreements

h)      Ensuring payments processes and associated financial controls are robust, efficient and fit-for-purpose.

60.     If the CGP is adopted on schedule towards the end of 2014, grant applicants / recipients will also have more than six months to prepare for the changeover to the new policy and manage any implications. Staff will work with previously funded organisations to support them to access the new grants programmes during subsequent years, and provide advice to elected members if there is a need to consider transitional arrangements in individual cases.

 

Attachments

No.

Title

Page

aView

Draft Community Grants Policy

259

bView

Summary of feedback from public consultation

307

cView

Summary of public feedback from the Albert-Eden Local Board area

313

dView

Key feedback provided during political engagement

319

     

Signatories

Author

Rebekah Lauren - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

01 October 2014

 

 

















































Albert-Eden Local Board

01 October 2014

 

 







Albert-Eden Local Board

01 October 2014

 

 







Albert-Eden Local Board

01 October 2014

 

 





Albert-Eden Local Board

01 October 2014

 

 

Chairperson's Report

File No.: CP2014/00252

 

  

 

Executive Summary

The Chairperson will update the Board on projects, meetings and other initiatives relevant to the Board’s interests.

 

Recommendation

That the Albert-Eden Local Board:

a)         Receives the Chairperson’s report.

 

 

Attachments

There are no attachments for this report.     

Signatories

Author

Michael Mendoza - Democracy Advisor

 


Albert-Eden Local Board

01 October 2014

 

 

Board Members' Reports

File No.: CP2014/00253

 

  

 

Executive Summary

An opportunity is provided for members to update the Board on projects/issues they have been involved with since the last meeting.

(Note:  This is an information item and if the Board wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda).

 

Recommendation

That the Albert-Eden local board members’ reports be received.

 

 

Attachments

No.

Title

Page

aView

Local Board Member Fryer - October 2014 report

327

bView

Local Board Member Woolfield - October 2014 report

331

cView

Local Board Member Arlington - October 2014 report

333

dView

Local Board Member Watson - October 2014 report

335

    

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

01 October 2014

 

 




Albert-Eden Local Board

01 October 2014

 

 



Albert-Eden Local Board

01 October 2014

 

 


Albert-Eden Local Board

01 October 2014

 

 






Albert-Eden Local Board

01 October 2014

 

 

Governing Body Members' update

File No.: CP2014/00254

 

  

 

Executive Summary

An opportunity is provided for Governing Body Members to update the Board on Governing Body issues they have been involved with since the last meeting.

 

Recommendations

a)      That Standing Order 3.9.14 be amended to allow Governing Body Members Cathy Casey and Christine Fletcher to have speaking rights.

 

b)      That Governing Body Members' verbal updates be received.

 

 

Attachments

There are no attachments for this report.    

Signatories

Author

Michael Mendoza - Democracy Advisor

 


Albert-Eden Local Board

01 October 2014

 

 

Reports Requested/Pending

File No.: CP2014/00255

 

  

 

Executive Summary

Attached is a list of reports requested/pending as at October 2014.

 

Recommendation/s

a)         That the list of reports requested/pending be received.

 

 

Attachments

There are no attachments for this report.    

Signatories

Author

Michael Mendoza - Democracy Advisor

 


Albert-Eden Local Board

01 October 2014

 

 

Albert-Eden Local Board Workshop Notes

File No.: CP2014/00256

 

  

 

Executive Summary

Attached are copies of the Albert-Eden Local Board workshop notes taken during workshops held on the 9, 10, and 17 September 2014. 

 

Recommendation

That the Albert-Eden Local Board workshop notes for the workshops held on the 9, 10 and 17 September 2014 be received.

 

Attachments

No.

Title

Page

aView

Albert-Eden Local Board Workshop Notes - 9 September 2014

347

bView

Albert-Eden Local Board Workshop Notes - 10 September 2014

349

cView

Albert-Eden Local Board Workshop Notes - 17 September 2014

351

    

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

01 October 2014

 

 


Albert-Eden Local Board

01 October 2014

 

 


Albert-Eden Local Board

01 October 2014