I hereby give notice that an ordinary meeting of the Arts, Culture and Events Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 28 October 2014

1.30pm

Auckland Art Gallery Toi O Tamaki

Corner Kitchener and Wellesley Streets
Auckland

 

Arts, Culture and Events Committee

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Chairperson

Cr Alf Filipaina

 

Deputy Chairperson

Cr John Watson

 

Members

Cr Dr Cathy Casey

 

 

Precious Clark

 

 

Cr Ross Clow

 

 

Cr Linda Cooper, JP

 

 

Cr Hon Christine Fletcher, QSO

 

 

Liane Ngamane

 

 

Cr Wayne Walker

 

 

Cr George Wood, CNZM

 

 

 

 

Ex Officio

Mayor Len Brown, JP

 

 

Deputy Mayor Penny Hulse

 

 

(Quorum 5 members)

 

 

 

Katherine Sowry

Democracy Advisor

 

22 October 2014

 

Contact Telephone: (09) 367 3078

Email: katherine.sowry@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

TERMS OF REFERENCE

 

 

Areas of Activity

 

·         Arts projects and programmes including public art

·         Events that recognise Auckland’s many cultures

·         Building capacity in the arts sector

·         Facilitating partnerships and collaborative funding models across the arts, cultural and events sectors.

 

Responsibilities

 

Within the specified area of activity the Committee is responsible for:

 

·         In accordance with the work programme agreed with the parent committee, developing strategy and policy, including any agreed community consultation, to recommend to the Regional Strategy and Policy Committee

·         Acting as a community interface for consultation on policies and as a forum for raising community concerns, while ensuring community engagement is complementary to that undertaken by local boards

·         Making decisions within delegated powers.

 

Powers

 

All powers necessary to perform the Committee’s responsibilities

 

Except:

 

(a)     powers that the Governing Body cannot delegate or has retained to itself (see Governing Body responsibilities)

(b)     where the Committee’s responsibility is limited to making a recommendation only

(c)     where a matter is the responsibility of another committee or a local board

(d)     the approval of expenditure that is not contained within approved budgets

(e)     the approval of expenditure of more than $2 million

(f)      the approval of final policy

(g)     deciding significant matters for which there is high public interest and which are controversial

(h)     the commissioning of reports on new policy where that policy programme of work has not been approved by the Regional Strategy and Policy Committee.

 

 

 


Arts, Culture and Events Committee

28 October 2014

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Petitions                                                                                                                          5

5          Public Input                                                                                                                    5

6          Local Board Input                                                                                                          5

7          Extraordinary Business                                                                                                5

8          Notices of Motion                                                                                                          6

9          Arts and Culture Work Programme Update                                                               7

10        Arts and Culture Strategic  Action Plan                                                                   21

Due to its size Attachment A is available under separate cover

11        Capitalisation of Art Assets - July 2013 to June 2014                                             33

12        Arts & Culture and Events Calendar - Nov 2014-Jan 2015                                     53

13        Consideration of Extraordinary Items 

 

 


1          Apologies

 

Apologies from Mayor LCM Brown and Deputy Mayor PA Hulse have been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Arts, Culture and Events Committee:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 17 September 2014, including the confidential section, as a true and correct record.

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

5          Public Input

 

Standing Order 3.21 provides for Public Input.  Applications to speak must be made to the Committee Secretary, in writing, no later than two (2) working days prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

 

6          Local Board Input

 

Standing Order 3.22 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give two (2) days notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 3.9.14 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 

 


 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

8          Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Arts, Culture and Events Committee

28 October 2014

 

Arts and Culture Work Programme Update

 

File No.: CP2014/23749

 

Purpose

1.       To provide a quarterly progress report on the 2014/2015 arts and culture regional work programme.

Executive summary

2.       In June, the Arts, Culture and Events Committee approved the 2014/2015 arts and culture regional work programme.

3.       Progress made in the first quarter on the 2014/2015 arts and culture regional work programme is detailed in Attachment A.

4.       The arts and culture regional work programme defines the core scope of work for the 2014/2015 financial year. It covers:

·    arts and culture festivals, events and programmes

·    contestable grant schemes

·    funding agreements

·    public art.

 

 

Recommendation/s

That the Arts, Culture and Events Committee:

a)      receive the report.

Comments

5.       In June the Arts, Culture and Events Committee approved the 2014/2015 arts and culture regional work programme. Resolution Number ART/2014/26:

That the Arts, Culture and Events Committee:

 

a)      approve the 2014-2015 arts and culture regional work programme (Attachment A)

b)      approve the following community arts organisation funding agreements:

i.     Q Theatre, $400,000.00 (uninflated opex budget)

ii.     Black Grace, $50,000.00 (uninflated opex budget)

iii.    Manukau Symphony Orchestra, $134,290.00 (uninflated opex budget)

iv.   Te Tuhi, $530,000.00 (uninflated opex budget)

v.    Pacifica Living Arts Festival, $48,251.43 (uninflated opex budget).

c)      delegate authority to the committee chair to approve changes to individual items on the work programme within +/- 30% of the budget for that item, provided such changes do not significantly affect the intent of what has been agreed with the committee.

CARRIED

6.       Progress made in the first quarter on the 2014/2015 arts and culture regional work programme is detailed in Attachment A.

7.       The arts and culture regional work programme aligns directly to the Auckland Plan objective of ‘integrating arts and culture into the everyday lives of Aucklanders’.

 

 

8.       The programme includes the following areas of activity:

·   arts and culture festivals, events and programmes including signature events and festivals such as Matariki Festival, Waitangi Day Celebrations and the Southside Arts Festival

·   contestable grant schemes including the council-funded Arts Alive and the central government-funded Creative Communities

·   funding agreements with regional facilities and organisations such as Te Tuhi and the Manukau Symphony Orchestra

·   forty-three public art projects. Twenty of these projects will be delivered during the fiscal year; a further seven are being scoped for future delivery, 11 projects have been either deferred or are on hold and a further five are advisory in nature. The regional public art budget for 2014/2015 following the LTP deferrals is $788,000. To reflect this, the public art work programme also includes projects that are being partly or wholly funded by other parts of council, or by third parties, to demonstrate the full scope of council-delivered public art activity. The regional work programme does not include public art renewal activity.

Consideration

Local board views and implications

9.       Implementing the regional arts and culture work programme for 2014/2015 involves working with individual local boards throughout the year to identify synergies between the regional programme and local arts and culture programming that aligns to local board priorities. Local boards can contribute financially to local events as part of regional festivals. Local boards are also key stakeholders in public art projects and in some cases contribute funding to local projects.

Māori impact statement

10.     Signature festivals and events produced by the arts and culture unit such as Matariki Festival and Waitangi Day Celebrations deliver outcomes for Māori and acknowledge statutory obligations by both enabling the Te Tiriti o Waitangi and valuing Te Ao Māori (Māori world views).

11.     The Public Art Policy calls for works of art for our shared public places to give expression to Māori stories and enfold Mātauranga Māori. Of the 20 projects for delivery during the fiscal year, nine give expression to Māori stories or enfold Mātauranga Māori.

Implementation

12.     Arts and culture staff will continue to update committee members on the work programme and ensure the timely delivery of these projects and their evaluation. The work programme is being implemented within the annual plan 2014/2015 budget.

Attachments

No.

Title

Page

aView

2014-2015 Arts and Culture Regional Work Programme Q1 Update

11

      

Signatories

Authors

James Knott – Arts and Culture Business Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

 


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Arts, Culture and Events Committee

28 October 2014

 

Arts and Culture Strategic  Action Plan

 

File No.: CP2014/21697

 

Purpose

1.       To invite the committee to adopt the Arts and Culture Strategic Action Plan (Part One) that sets out strategic goals and high-level action areas.

Executive summary

2.       After committee approval of the draft on 18 June, public consultation on the draft ACSAP was held from 23 June to 24 July 2014. A total of 440 submissions were received – 50 from arts and culture organisations, 109 from children and young people and the remainder from the general public. There was strong endorsement from key stakeholders and the general public for the goals and action areas. Feedback from local boards and key stakeholders indicated that considerable further work is required to identify the priority and most effective actions to progressively deliver the Plan. The opportunity to develop partnership proposals was also raised during consultation.

3.       In response to feedback, the ACSAP has been split into two parts:

·   Part 1: The strategic section of the plan, which outlines the goals and action areas and which is attached for adoption.

·   Part 2: A delivery plan, which will provide detail on the specific actions to be delivered and by whom, timeframes and measures.

4.       Local boards are being asked to endorse the goals and action areas in the October cycle of their business meetings. A verbal update will be given at the committee meeting.

5.       The delivery plan requires further work and engagement with local boards and key stakeholders and must be within council’s financial commitments proposed in the draft Long-term Plan 2015-2025 (LTP). A multi sector oversight group will be formed during this engagement process. The second part will be reported to the Arts, Culture and Events Committee for adoption by June 2015.

Recommendation/s

That the Arts, Culture and Events Committee:

a)      adopt the Arts and Culture Strategic Action Plan- Part 1 (attachment A)

b)      thank the arts and culture organisations, other stakeholders and the general public who made submissions on the draft plan

c)      agree that the Chair approve any further amendments based on local board feedback to Part 1 of the ACSAP

d)      note Part 2 will be reported to committee by 30 June 2015.

Discussion

Adopting the ACSAP through a two-stage process

6.       There has been strong endorsement for the proposed goals and action areas from the public stakeholders and local boards. However, there was significant concern about how the detailed actions of the ACSAP would be delivered and external stakeholders expressed a desire to be involved in delivery.

7.       The Mayor’s proposal for the Long-term Plan 2015-2025 requires further refinement of the detailed actions and funding and timing of council contributions.


8.       As a result of these issues, the ACSAP has been split into two parts:

·    Part 1: The strategic part of the plan, setting the goals and actions areas. It is important that the ACSAP goals and action areas are adopted now to focus discussions on delivery.

·    Part 2: The delivery part of the plan, which will set out specific actions, lead organisations and other delivery agents, resourcing, timeframes and measures. This requires further work and engagement. Part 2 will be reported to the Arts, Culture and Events Committee by 30 June 2015.

Proposed goals and action areas for adoption

9.       The proposed, final ACSAP goals and action areas. The public indicated priority actions through the consultation survey (in bold).

Goals

Action areas

All Aucklanders can access and participate in arts and culture

Place Aucklanders at the centre of arts and culture planning and delivery

Better communicate what’s on offer

Remove barriers to access and participants

Auckland values and invests in arts and culture

Grow and deliver strategic investment in arts and culture

Evaluate and promote the economic, social, cultural and environmental value of investment in Auckland’s art and culture

A network of vibrant arts and culture organisations and facilities meets Auckland’s diverse needs

Foster arts and culture organisations and facilities that build and promote Auckland’s unique identity

Support arts and culture organisations to engage with Auckland’s diverse population in innovative and inclusive ways

Arts and culture organisations work together as a complementary regional system

Provide a regional spread of vibrant diverse and affordable creative spaces

Arts and culture are intrinsic to Auckland’s place making

Tell our stories by encouraging unique and distinctive public art that reflects and responds to our place

Make it easier to plan, create and deliver innovative art and design in public places

Engage more artists and Aucklanders in art in public places

Auckland celebrates a unique cultural identity

Celebrate Māori and their culture as a point of difference

Champion Auckland’s unique arts and culture

Auckland has a robust and flourishing creative economy

Foster a robust network of creative industries

Champion innovation to attract talent

Public feedback

10.     Public consultation on the draft ACSAP took place from 23 June to 24 July. It was publicised through various channels e.g. Our Auckland, New Zealand Herald, Facebook.   Local boards also promoted the consultation to their communities.

11.     A total of 440 submissions were received.  Of these 50 were from arts and culture organisations, 109 were received from children and young people, and the remainder from the general public. (See attachment B for the feedback summary and submission numbers by local board area).

12.     A specific consultation with children and young people was undertaken during the school holidays, explaining the high number of responses from this group. (See attachment C for a copy of the worksheet).

Key themes

13.     Submitters strongly endorsed the six goals and 16 action areas in the draft ACSAP.

14.     Key themes from the public consultation were:

·    The importance of public art and arts and culture in place making

·    Sustainable funding of arts and culture

·    Affordability and accessibility to arts and culture for audiences and participants 

·    Honouring  Māori culture and recognising the contribution of multiculturalism to Auckland’s identity

·    A strong desire from many individuals and organisations to partner with council to deliver the ACSAP.

15.     Appendix D Mapping Auckland’s arts and culture facilities and Appendix E Mapping submissions by local board will be tabled at the committee meeting.

Consideration

Local board views and implications

16.     There was a predominantly positive response to the draft ACSAP from the local boards who consider they can use it support their own arts and culture aspirations, and align local board plan objectives to the ACSAP. 

17.     To date, engagement with local boards has included portfolio holder briefings, workshops and meetings with local board members. Written and verbal feedback has also been received.

18.     The areas of strong alignment between local board, key stakeholder and general public feedback include: the importance of arts and culture in place making; celebrating multiculturalism; and addressing affordability and accessibility issues for audiences and participants.

19.     A report has been given to the local boards on the ACSAP advising adoption of the ACSAP through a two-stage process.

20.     Local boards were asked to endorse the Arts and Culture Strategic Action Plan’s proposed goals and actions and recommend that the Arts, Culture and Events Committee adopt them. A verbal update will be given to this committee on the progress of the local board endorsement and recommendations.

21.     Any further local board feedback will be incorporated into the ACSAP as appropriate and agreed by the Chair of this committee.

22.     Note that further work on the implementation section will be undertaken with local boards from November 2014 to February 2015.

Māori impact statement

23.     The Independent Māori Statutory Board (IMSB) is represented on the ACSAP steering group to provide guidance on content and process. The IMSB’s Māori Plan for Tāmaki Makaurau was a guiding document underpinning the development of the draft ACSAP.

24.     Māori aspirations and outcomes are clearly identified and addressed in the draft ACSAP with Māori actions woven through all the action areas. The ACSAP acknowledges and celebrates Māori culture as Auckland’s point of difference, and mana whenua as Treaty partners in a multicultural Auckland.

25.     A Mana Whenua workshop facilitated by Te Waka Angamua in December last year, provided iwi response to the Draft ACSAP. Further responses were received during public consultation in July 2014. Several iwi have contributed to content.

26.     One of the key arts and culture actions in the Māori Plan for Tāmaki Makaurau was that council support a signature Māori event. The mayor’s proposal on the LTP 2015-25 includes the expectation that Auckland Tourism Events and Economic Development (ATEED) will deliver a significant Māori event, and ATEED refocus its current resources to achieve this. This will be included in ACSAP-Part 2.

27.     Further engagement with mana whenua and mataawaka is planned as part of developing the implementation section of the ACSAP.

Implementation

28.     Further engagement with local boards, key stakeholders, mana whenua and mataawaka on implementation will take place between October 2014 and February 2015. The Part 2 section will be reported to the Arts, Culture and Events Committee by June 2015 for adoption.

29.     The Councils ability to contribute to the delivery plan will primarily be dependent on decisions made through the 2015-25 LTP process.

30.     An ACSAP delivery oversight group will be established during the final stage of engagement. Although there is much enthusiasm and good will, the agreement on key actions and measures requires significant time and effort. Staff and are aiming to report back to committee as early as possible in the period March-30 June 2015.

Attachments

No.

Title

Page

aView

Auckland's Arts and Culture Strategic Action Plan (Under Separate Cover)

 

bView

Consultation Summary

25

cView

Childrens Worksheet

29

     

Signatories

Authors

Rebecca Kruse - Strategy Analyst

Maree Mills-Principal Strategy Analyst

Authorisers

Harvey Brookes - Manager Economic Development

Graham Bodman - Manager - Community Development, Arts and Culture

 


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Capitalisation of Art Assets - July 2013 to June 2014

 

File No.: CP2014/23748

 

Purpose

1.       To inform the Arts, Culture and Events Committee of the capitalisation of council art assets (artworks) for financial year 2014 (Attachment A).

Executive summary

2.       Thirty-three artworks were capitalised by council in the financial year 2014. The Vernon collection management system (CMS) is utilised as our art asset register. All council artworks are registered: they are assigned a unique accession (asset) number, a value, condition, location and description record.

3.       Attachment A is presented for the information of the Arts, Culture and Events Committee.

 

Recommendation/s

That the Arts, Culture and Events Committee:

a)      receive the report.

Comments

4.       Thirty-three artworks were capitalised by council in the financial year 2014. The Vernon collection management system (CMS) is utilised as our art asset register. All council artworks are registered: they are assigned a unique accession (asset) number, a value, condition, location and description record.

5.       Attachment A is presented for the information of the Arts, Culture and Events Committee.

Consideration

Local board views and implications

6.       Public artworks are commissioned with the direct consultation of local boards.

Māori impact statement

7.       Auckland Council acquires, funds and facilitates the delivery of a range public and indoor artworks, a number of which reflect Maori identity and culture, and actively engage Maori artists.

Attachments

No.

Title

Page

aView

Capitalisation of Art Assets - 2014

35

Signatories

Authors

Peter Tilley – Collection Service Leader

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

 


Arts, Culture and Events Committee

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Arts, Culture and Events Committee

28 October 2014

 

Arts & Culture and Events Calendar - Nov 2014-Jan 2015

 

File No.: CP2014/22583

 

Purpose

1.       To inform the Arts, Culture and Events Committee of upcoming events being funded, delivered or facilitated by Auckland Council (Attachment A) and upcoming arts and culture activities within council-operated facilities and delivered by council staff (Attachment B).

Executive summary

2.       The Arts and Culture and the Events calendars are prepared for planning purposes and distributed monthly to a range of stakeholders. Distribution includes council departments, council-controlled organisations and the New Zealand Police. Local boards receive a report specific to their area.

3.       The calendars (Attachments A and B) are presented for the Arts, Culture and Events Committee members’ information.

 

Recommendation

That the Arts, Culture and Events Committee:

a)      receive the report.

Consideration

Local board views and implications

4.       The Arts and Culture and the Events calendars have been prepared to help with the delivery of local board plans and regional priorities.

Māori impact statement

5.       Auckland Council funds, delivers and facilitates a wide range of events and activities, a number of which reflect Maori identity and culture and encourage Maori participation. While other events and activities may not specifically target Maori groups, Maori are likely to attend and will benefit along with other groups in the community.

Attachments

No.

Title

Page

aView

Events Calendar – November 2014 to January 2015

55

bView

Arts and Culture Activities Calendar – November 2014 to January 2015

59

Signatories

Authors

David McIntosh - Senior Business Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

 



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